FO-DC500/DC525/DC600 MODEL FO-DC500/FO-DC525 FO-DC600 DOCUMENT COMMUNICATION SYSTEM DOCUMENT COMMUNICATION SYSTEM OPERATION MANUAL 1. 2. 3. 4. 5. 6. 7. 8. 9. 10.
all.book Page 1 Thursday, May 13, 2004 8:51 AM U.S.A. WARNING - FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void the user’s authority to operate this equipment. Note: This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to part 15 of the FCC Rules.
all.book Page 1 Thursday, May 13, 2004 8:51 AM Introduction Welcome, and thank you for choosing a SHARP FO-DC500/525/600 Document Communication System. The features and specifications of the system are shown below.
all.book Page 2 Thursday, May 13, 2004 8:51 AM Automatic document feeder Letter paper (20 lb): Max. 50 pages Legal paper: Max. 20 pages (Note: 11” x 17” paper must be loaded one page at a time.
all.book Page 3 Thursday, May 13, 2004 8:51 AM Power consumption FO-DC500/525 FO-DC600 Standby: 9 W 9W Standby (all options installed): 16 W 16W Maximum: 760 W 800 W Dimensions FO-DC500 FO-DC525/600 Width: 21.5" (546 mm) 21.5" (546 mm) Depth: 16.2" (412 mm) 16.2" (412 mm) Height: 13.6" (346 mm) 17.0" (431 mm) (Not including paper tray or attachments) Weight Approx. 31.3 lbs. (14.2 kg) 48.5 lbs. (22.
all.book Page 4 Thursday, May 13, 2004 8:51 AM • Unplug the machine from the telephone jack and then the power outlet and consult a qualified service representative if any of the following situations occur: - Liquid has been spilled into the machine or the machine has been exposed to rain or water. - The machine produces odors, smoke, or unusual noises. - The power cord is frayed or damaged. - The machine has been dropped or the housing damaged.
all.book Page 5 Thursday, May 13, 2004 8:51 AM Table of Contents Introduction 1 Important safety information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Table of Contents 5 A Look at the Operation Panel 8 1. Installation Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Installing the Print Cartridges . . . . . . . . . . . . . . . . .
all.book Page 6 Thursday, May 13, 2004 8:51 AM Table of Contents 3. Network Scanner Option 74 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74 Setting the IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76 Printing out the Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 79 Mail Server and DNS Server Settings. . . . . . . . . . . . . . . . . . . . . . . .
all.book Page 7 Thursday, May 13, 2004 8:51 AM Table of Contents 7. Optional Settings 201 8. Printing Lists and Reports 212 9. Maintenance 217 Cleaning the Scanning Glass and Rollers . . . . . . . . . . . . . . . . . . . 217 The Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 217 Replacing the Verification Stamp . . . . . . . . . . . . . . . . . . . . . . . . . . 218 10. Troubleshooting 219 Problems and Solutions . . . . . . . . . . . . . . . . . . .
all.book .A Page 8 Thursday, May 13, 2004 8:51 AM Look at the Operation Panel Upper panel 1 2 DOCUMENT COMMUNICATION SYSTEM 8 9 5 6 7 (FO-DC500) (FO-DC600) ALARM ALARM STANDARD TONER FINE LINE IN USE ULTRA FINE e-mail 4 HALF TONE SUPER FINE CONTRAST 3 Network TONER FAX1 FAX2 Network DATA DATA ON LINE ON LINE RESOLUTION ON LINE 10 11 1 Display This displays messages and prompts to help you operate the machine.
all.book Page 9 Thursday, May 13, 2004 8:51 AM 6 ON LINE light (printer option only) When this light is on, the machine can receive data (print jobs) over the network. The light is turned on or off with the ON LINE key. (Only available when the network printer option is installed). 7 FAX1 / FAX 2 lights (FO-DC600 only) When the dual line option is installed, FAX 1 lights when Line 1 is being used and FAX 2 lights when Line 2 is being used.
all.book Page 10 Thursday, May 13, 2004 8:51 AM Middle panel (Rapid Key pad) 12 01 Q / ! 11 SYMBOL 21 Caps Lock 31 02 03 W / " 12 13 A / | 22 Z / < S 05 06 T / % Y / & 15 16 D F 24 X / > 33 / ^ R / $ 14 23 32 SHIFT 04 E / # 26 V 34 / / \ B H / } N / * J / [ K / ] M / ? L / + 30 @ 38 - P / = 20 29 37 _ 10 O / ) 19 28 36 Space 09 I / ( 18 27 35 ; / : 08 U / ' 17 G / { 25 C 07 .com 39 .
all.book Page 11 Thursday, May 13, 2004 8:51 AM 16 TIMER key Press this key to set up a fax operation to be performed automatically at a later time. 17 COVER SHEET key Press this key to include a cover sheet when sending a fax. 18 LIFE key Press this key, followed by by the machine. (Press START/ ENTER STOP , to check the total number of pages printed to return to the date and time display.) 19 MEM.
all.book Page 12 Thursday, May 13, 2004 8:51 AM Lower panel 23 24 JOB STATUS DUPLEX SCAN ABC 1 25 PRIORITY JKL 4 TUV REDIAL WXYZ OPER MENU UP Z COPY/HELP START/ ENTER 9 STOP SPEAKER 32 A GAB SEARCH 0 23 31 SPEED DIAL 6 8 7 30 3 MNO 5 PQRS BROADCAST PERSONAL BOOK DEF 2 GHI 26 27 28 29 DOWN 33 34 35 36 37 JOB STATUS key Press this key to display the FAX STATUS screen, which shows information on the fax job that is currently in progress.
all.book 27 Page 13 Thursday, May 13, 2004 8:51 AM PERSONAL BOOK Press this key to use or store an auto-dial number in a personal book. If the book has a passcode, enter the passcode; otherwise, select the book with or and press START/ ENTER . 28 SPEED DIAL key Press this key to dial a Speed Dial number. 29 MENU key Press this key to select special functions and settings.
all.book Page 14 Thursday, May 13, 2004 8:51 AM 1. Installation Unpacking Checklist Before setting up, make sure you have all of the following items. If any are missing, contact your dealer. Power cord Telephone line cord Toner cartridge Drum cartridge Received document tray Rapid Key labels Paper size labels Operation manual ADF exit tray Points to keep in mind when setting up Do not place the machine in direct sunlight. Do not place the machine near heaters or air conditioners.
Page 15 Thursday, May 13, 2004 8:51 AM Connections Connections Connecting the power cord Connect the female end of the power cord to the machine as shown. Insert the male end into a 120 V, 60 Hz, grounded (3-prong) AC outlet. Important! The machine requires its own dedicated power outlet. The power outlet must not be shared with any other devices. In particular, do not use an extension cord to connect multiple devices to the outlet. Press the power switch to turn on the power.
all.book Page 16 Thursday, May 13, 2004 8:51 AM Connections Connecting the telephone line cord Insert one end of the line cord into the jack on the back of the machine marked TEL. LINE. Insert the other end into a standard (RJ11C) single-line wall telephone jack. Note: The machine is set for touch-tone dialing. If you are on a pulse dial (rotary) line, you must set the machine for pulse dialing by changing Option Setting 22. See page 207.
Page 17 Thursday, May 13, 2004 8:51 AM Connections Attaching the ADF exit tray Insert the protrusion on the right side of the machine into the hole in the right side of the ADF exit tray ➊, then bend the tray slightly and insert so that the protrusion on the left side of the machine goes into the hole on the left side of the ADF exit tray ➋. Pull out the tray extension ➌. 1 2 3 Attaching the received document tray Slide the received document tray into the machine as shown.
all.book Page 18 Thursday, May 13, 2004 8:51 AM Installing the Print Cartridges Installing the Print Cartridges Follow the steps below to install or replace the toner and drum cartridges. ♦ The initial starter toner cartridge included with the machine can print approximately 3000 letter-size pages (4% coverage of each page; continuous printing). ♦ The replacement toner cartridge (FO-50ND) can print approximately 6000 letter-size pages.
Page 19 Thursday, May 13, 2004 8:51 AM Installing the Print Cartridges 3 4 If you are replacing the drum cartridge, remove the old cartridge and dispose of it according to local regulations. Remove the new drum cartridge from its packaging. Insert the drum cartridge into the print compartment. • Caution! Excessive exposure to light BLUE will damage the drum cartridge. Install the cartridge promptly after removing it from its packaging.
all.book Page 20 Thursday, May 13, 2004 8:51 AM Installing the Print Cartridges 7 Hold the toner cartridge by the handle and insert it into the print compartment. • Make sure the toner cartridge clicks BLUE into place. • The handle can be left standing up. GREEN 8 Close the print compartment cover. 9 Reset the drum counter by pressing overlay), or display, and then LIFE V (flip up the Rapid Key until DRUM COUNTER CLEAR is selected in the START/ ENTER twice.
Page 21 Thursday, May 13, 2004 8:51 AM Installing the Print Cartridges When to replace the toner cartridge When the toner cartridge nears empty (about 100 pages can still be printed), the toner cartridge indicator on the operation panel will blink. When the toner cartridge is empty, the toner cartridge indicator will light steadily and REPLACE TONER will appear in the display. Printing will no longer be possible.
all.book Page 22 Thursday, May 13, 2004 8:51 AM Loading Printing Paper Loading Printing Paper You can load up to 250 sheets of letter or legal paper (max. 20 lbs.) in the paper tray. Depending on the model, a paper cassette is also included as a standard feature or available as an option. Up to 500 sheets of letter or legal paper can be loaded in the paper cassette. FO-DC500: A paper cassette is available as an option. To have the cassette installed, consult your dealer.
Page 23 Thursday, May 13, 2004 8:51 AM Loading Printing Paper 3 Squeeze the paper guide and move it to match the length of the paper you are loading. Attach a letter or legal label here to indicate the paper size 4 Replace the received document tray. • The received document tray must be attached for the machine to operate properly. Loading paper in the paper cassette (if installed) Note: To use A4 paper in the paper cassette, you must have a service technician adjust the cassette.
all.book Page 24 Thursday, May 13, 2004 8:51 AM Loading Printing Paper 3 4 Squeeze the paper guide and pull up to move it to the appropriate holes for the length of the paper. Push the guide down into the holes. Place a stack of paper in the cassette, print side up. • Make sure the stack of paper is not higher than the two tabs on the paper guide and the two metal tabs. If it is, remove some of the paper. • If you find it difficult to load the paper, remove the cassette from the machine.
Page 25 Thursday, May 13, 2004 8:51 AM Entering Your Name and Fax Number Entering Your Name and Fax Number Before you can begin using the machine, you must program your name and fax number. Once you program this information, it will appear automatically at the top of each fax page you send. Important! FCC regulations require that your name, telephone/fax number, and the date and time appear on each fax message you send.
all.book Page 26 Thursday, May 13, 2004 8:51 AM Entering Your Name and Fax Number 5 6 Press START/ ENTER . Flip the Rapid Key overlay down (if it is up), and enter your name by pressing the appropriate letter keys as shown below. (Max. of 24 characters.
Page 27 Thursday, May 13, 2004 8:51 AM Setting the Date and Time Setting the Date and Time The date and time appear in the display, in reports, and at the top of each page you transmit. Set the date and time by pressing the keys on the operation panel as shown below. 1 2 Display: MENU Press and then or until ENTRY MODE is selected in the display. Press START/ ENTER and then or until DATE&TIME SET is selected. 3 4 Press START/ ENTER .
all.book Page 28 Thursday, May 13, 2004 8:51 AM Setting the Date and Time 6 Enter the year (four digits). Example: 2004 7 0 0 4 Enter a two-digit number for the hour (“01” to “12”) and a two-digit number for the minute (“00” to “59”). Example: 9:25 8 Press 9 Press 10 Press 28 2 0 9 2 5 to select A.M. or START/ ENTER STOP to select P.M. to start the clock. twice to return to the date and time display.
Page 29 Thursday, May 13, 2004 8:51 AM Setting the Date and Time Daylight Saving Time If desired, you can set the clock to move forward and backward automatically at the beginning and end of Daylight Saving Time. 1 2 Display: MENU Press and then or until ENTRY MODE is selected in the display. Press START/ ENTER and then or until DAY LIGHT SAVING is selected. 3 4 5 Press START/ ENTER .
all.book Page 30 Thursday, May 13, 2004 8:51 AM Volume Adjustment Volume Adjustment You can adjust the volume of the speaker and ringer using and Speaker 1 2 Press SPEAKER . Press or to select the desired volume level. Display: ONHOOK DIAL MODE SPEAKER VOLUME HIGH ONHOOK DIAL MODE SPEAKER VOLUME MIDDLE ONHOOK DIAL MODE SPEAKER VOLUME LOW 3 30 Press SPEAKER to turn off the speaker. .
Page 31 Thursday, May 13, 2004 8:51 AM Volume Adjustment Ringer 1 Press the or to select the desired volume level. (Make sure SPEAKER Display: RINGER VOLUME HIGH has not been pressed.) • The ringer will ring once at the selected level, and then the date and time will reappear in the display. RINGER VOLUME MIDDLE RINGER VOLUME LOW RINGER VOLUME OFF IF OK, PRESS ENTER KEY 2 If you selected “RINGER VOLUME OFF” to turn off the ringer, press START/ ENTER to confirm your selection. 31 1.
all.book Page 32 Thursday, May 13, 2004 8:51 AM 2. Sending and Receiving Documents Transmittable Documents Size and weight The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once. Loading one page at a time: Minimum size 11" (279 mm) 5.8" (148 mm) 5.0" (128 mm) Minimum weight Maximum size (Note: When ULTRA FINE resolution is used, the maximum length is 19”.) Maximum weight 14 lbs.
all.book Page 33 Thursday, May 13, 2004 8:51 AM Transmittable Documents The area of the document that the machine can scan is slightly smaller than the actual document size. Any letters or graphics outside this area will not be scanned. Maximum scanning width: 10 inches (256 mm) Maximum scanning length: The length of the document minus 0.16 inches (4 mm) from the top and bottom of the document. Other restrictions ♦ The scanner cannot recognize yellow, greenish yellow, or light blue ink.
all.book Page 34 Thursday, May 13, 2004 8:51 AM Loading the Document Loading the Document Up to 50 letter-sized pages (20 legal-sized pages) can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page. ♦ If you need to send or copy more than 50 pages, place the additional pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.
all.book Page 35 Thursday, May 13, 2004 8:51 AM Adjusting the Resolution and Contrast Adjust the resolution and/or contrast settings (if desired) and then dial the receiving machine as explained in the following sections. 2. Send/Receive Documents 3 Adjusting the Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. Resolution The machine has four resolution settings: STANDARD Use STANDARD for ordinary documents.
all.book Page 36 Thursday, May 13, 2004 8:51 AM Adjusting the Resolution and Contrast To adjust the resolution setting, press RESOLUTION one or more times until the indicator light next to the desired setting comes on. HALF TONE STANDARD RESOLUTION FINE SUPER FINE ULTRA FINE Contrast The machine has three contrast settings. The default setting is AUTO. AUTO Use AUTO for normal documents. DARK Use DARK for faint documents. LIGHT Use LIGHT for documents with a dark background.
all.book Page 37 Thursday, May 13, 2004 8:51 AM Sending a Fax by Normal Dialing With Normal Dialing, you press SPEAKER and then dial by pressing the numeric keys. ♦ Normal Dialing allows you to listen to the line through the speaker to make sure the other fax machine is responding. (Note that the speaker is not a speakerphone; it cannot be used for talking.
all.book Page 38 Thursday, May 13, 2004 8:51 AM Sending a Fax by Normal Dialing • If Option Setting 26 (TEL. BILLING CODE, page 208) has been set to ON and BILLING CODE DIAL has been set to AFTER, press REDIAL after dialing. 4 Wait for the connection. When you hear a fax tone, press START/ ENTER on the machine. • If a person answers and you are using an extension phone, ask them to press their Start key. When you hear the fax tone, press START/ ENTER on your machine.
all.book Page 39 Thursday, May 13, 2004 8:51 AM Programming Auto-Dial Numbers You can dial a fax number by simply pressing a Rapid Key, or by pressing SPEED DIAL and entering an abbreviated Speed Dial number. To use a Rapid Key or Speed Dial number, you must first program the full fax number in the Rapid Key or Speed Dial number. It is usually convenient to program your most frequently dialed numbers in Rapid Keys. ♦ Up to 59 Rapid Keys can be programmed for shared use.
all.book Page 40 Thursday, May 13, 2004 8:51 AM Programming Auto-Dial Numbers 3 Press START/ ENTER . Make sure that SET is DESTINATION SETTING 1=SET 2=CLEAR . DESTINATION SET PRESS RAPID OR SPEED selected. 4 5 Press START/ ENTER To program a Rapid Key number, press the Rapid Key that you wish to use. (To select Rapid Keys 40 through 59, flip up the Rapid Key overlay.
all.book Page 41 Thursday, May 13, 2004 8:51 AM 9 Enter the name of the party by pressing the letter entry keys (max. of 20 characters). (Make sure the Rapid Key overlay is flipped down.
all.book Page 42 Thursday, May 13, 2004 8:51 AM Programming Auto-Dial Numbers 12 If the dual-line option is installed (and Chain Dial was set to NO in the above step), SELECT THE LINE will appear. Select LINE-1 if you want the auto-dial number to use only Line 1. Select LINE-2 if you want the autodial number to only use Line 2. Select AUTO if you want the auto-dial number to use the first available line. Press selection, and then press 13 START/ ENTER or to make the .
all.book Page 43 Thursday, May 13, 2004 8:51 AM Programming Auto-Dial Numbers To make changes in a number previously stored, repeat the programming procedure. Select the Rapid Key or Speed Dial number for which you want to make changes in Step 5, and then change the number(s) and/or name(s) when they appear in the display (Steps 7 and 9). Clearing auto-dial numbers Note: You cannot clear a number if it is used in a program or timer operation, or if it is included in a Group Key.
all.book Page 44 Thursday, May 13, 2004 8:51 AM Programming Auto-Dial Numbers 5 To clear a Rapid Key, press the Rapid Key. To clear a Speed Dial number, press SPEED DIAL and then enter the number with the numeric keys. (If you enter less than three digits, press START/ ENTER complete the entry.) 6 Press 7 Return to Step 5 to clear another number, or press START/ ENTER . return to the date and time display.
all.book Page 45 Thursday, May 13, 2004 8:51 AM Sending a Fax by Automatic Dialing Sending a Fax by Automatic Dialing 2. Send/Receive Documents Dual Access The machine features full dual access, which means that you can load a document and dial by automatic dialing even when the machine is occupied with another job. After you dial, your document will be immediately scanned into memory and then transmitted once all previously stored jobs have been completed.
all.book Page 46 Thursday, May 13, 2004 8:51 AM Sending a Fax by Automatic Dialing Rapid Key Dialing If the number you want to dial has been programmed in a Rapid Key, you can dial it by pressing the Rapid Key. 1 Load the document(s). SEND READY will appear in the display. • Press RESOLUTION and/or CONTRAST to set the resolution and contrast if needed. • To send the document ahead of other documents waiting for transmission, press PRIORITY .
all.book Page 47 Thursday, May 13, 2004 8:51 AM Sending a Fax by Automatic Dialing If the number you want to dial has been programmed in a Speed Dial number, you can dial it by pressing 1 SPEED DIAL and then entering the Speed Dial number. Load the document(s). SEND READY will appear in the display. • Press RESOLUTION and/or CONTRAST to set the resolution and contrast if needed. • To send the document ahead of other documents waiting for transmission, press PRIORITY .
all.book Page 48 Thursday, May 13, 2004 8:51 AM Sending a Fax by Automatic Dialing Direct Keypad Dialing You can also enter a full number with the number keys and then press START/ ENTER to begin dialing. 1 Load the document(s). (Note: If desired, you can load the document after dialing in Step 2, below.) SEND READY will appear in the display. • Press RESOLUTION and/or CONTRAST to set the resolution and contrast if needed.
all.book Page 49 Thursday, May 13, 2004 8:51 AM Sending a Fax by Automatic Dialing If you don’t remember the Rapid Key or Speed Dial number in which you have programmed a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial it and transmit the loaded document by simply pressing START/ ENTER .
all.book Page 50 Thursday, May 13, 2004 8:51 AM Sending a Fax by Automatic Dialing • If no numbers have been stored under the entered letter, NOT FOUND will appear. • If multiple fax numbers (or e-mail addresses) have been stored under a name, press A to display the fax numbers and then press or to select the desired fax number (or e-mail address). 5 Press START/ ENTER . The document will be automatically transmitted once the connection is established.
all.book Page 51 Thursday, May 13, 2004 8:51 AM Sending a Fax by Automatic Dialing The display normally shows the date and time and prompts related to operations you are performing. To check and see what number the machine is currently calling or transmitting to, or what number the machine is currently receiving a JOB STATUS document from (if this information is available), press . Information on the current fax job (FAX STATUS) will appear in the display.
all.book Page 52 Thursday, May 13, 2004 8:51 AM Sending a Fax by Automatic Dialing 3 Press or to scroll through the list of jobs. To cancel a job, press then press 4 START/ ENTER or to select the job, press DEL , and . When you have finished checking the list, press STOP twice to return to the date and time display. Note: To directly print out a list of the jobs waiting in memory for transmission, press MEM.STATUS B , or to select REPORT PRINT, and then START/ ENTER .
all.book Page 53 Thursday, May 13, 2004 8:51 AM Sending a Fax by Automatic Dialing If you use automatic dialing (including Direct Keypad Dialing) and the line is busy, the machine will automatically redial the number. The machine is set at the factory to make 2 redialing attempts at intervals of 5 minutes. To cancel automatic redialing, cancel the job as explained in Checking and canceling stored transmission jobs on page 51.
all.book Page 54 Thursday, May 13, 2004 8:51 AM Creating and Using Personal Books Creating and Using Personal Books Personal books can be created that allow inviduals to program Rapid Key and Speed Dial numbers for their own personal use. Up to 20 books can be created in the FO-DC500/525, or 40 books in the FO-DC600. ♦ Up to 59 Rapid Key numbers and 16 Speed Dial numbers can be programmed in each personal book. ♦ You can program a 4-digit passcode for a personal book.
all.book Page 55 Thursday, May 13, 2004 8:51 AM Creating and Using Personal Books 5 Enter a 2-digit number from 01 to 20 (FO-DC500/525) or 01 to 40 (FODC600). 6 2. Send/Receive Documents • This number will identify the personal book. Enter a name for the personal book by pressing the letter entry keys. (Make sure the Rapid Key overlay is down.) S H / } Example: SHARP = Caps Lock P/= A/ | R/$ • For more information on entering letters, see Step 5 on page 26 7 8 9 10 11 Press START/ ENTER .
all.book Page 56 Thursday, May 13, 2004 8:51 AM Creating and Using Personal Books • If you store your login name in the book, user authentication (entering your login name and password) will be required each time you open the book; however, user authentication will not be required when you select a destination for transmission from the book. In addition, when logging in, you will be able to select your sender name (programmed in Step 16) from the sender list instead of entering your login name directly.
all.book Page 57 Thursday, May 13, 2004 8:51 AM Creating and Using Personal Books If the network scanner option is not installed, this completes the procedure. Press STOP repeatedly to return to the date and time display. If the network scanner option is installed, press the letter keys to enter the sender name that will appear when you send a document to an email recipient from the book. (Make sure the Rapid Key overlay is down.
all.book Page 58 Thursday, May 13, 2004 8:51 AM Creating and Using Personal Books Using a personal book To program or use a Rapid Key or Speed Dial number in a personal book, you must first open the book. Follow these steps: 1 2 Press PERSONAL BOOK Display: . SELECT PERSONAL BOOK BY KEY OR PASSCODE The display briefly shows the following and then reverts to the date and time: Enter the 4-digit passcode of your book.
all.book Page 59 Thursday, May 13, 2004 8:51 AM Creating and Using Personal Books ♦ Poll one or more fax machines using Rapid Keys and Speed Dial numbers ♦ Set up a timer operation using a Rapid Key or Speed Dial number from your book (see page 170). ♦ Print out the Destination List, Program/Group List, or Timer List (see page 212). When printed from your book, these lists will show the corresponding information in your book. ♦ Press REDIAL to redial the last number dialed from your book.
all.book Page 60 Thursday, May 13, 2004 8:51 AM Creating and Using Personal Books Clearing a book Note: Before you can clear a personal book, you must clear all Rapid Keys, Speed Dial numbers, Group Keys, and Program Keys that are in the book. If a transmission or timer operation is pending that uses a number in a book, the book cannot be cleared until the operation is completed or canceled. 1 2 Display: MENU Press and then or until ENTRY MODE is selected in the display.
all.book Page 61 Thursday, May 13, 2004 8:51 AM Cover Sheet You can have the machine generate a cover sheet and send it as the last page of your fax transmission. The cover sheet includes the date and time, the receiver’s name and number if a Rapid Key or Speed Dial number is used, the sender’s name and number, and the total number of pages. ♦ Your name and number must be programmed in order for them to appear on the cover sheet (see page 25).
all.book Page 62 Thursday, May 13, 2004 8:51 AM Cover Sheet 2 COVER SHEET Press . (Flip up the Rapid Key C overlay if it is down.) • The display will briefly show COVER SHEET MODE ENTERED and then revert to SEND READY. • To cancel the cover sheet selection, press 3 STOP . Dial the receiving party and transmit the fax. If desired, you can set your fax to automatically send a cover sheet with every transmission (you do not have to press COVER SHEET C each time).
all.book Page 63 Thursday, May 13, 2004 8:51 AM Batch Page Numbering (Page You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 01/05", "P.02/05", etc.). This allows the recipient to check for missing pages. 1 Load the document(s). • SEND READY will appear in the display.
all.book Page 64 Thursday, May 13, 2004 8:51 AM Receiving Faxes Receiving Faxes The machine has two modes for receiving faxes: AUTO mode: Select this mode when you only want to receive faxes on the line connected to the machine. The machine will answer all calls automatically and receive incoming faxes. MANUAL mode: Select this mode when you have an extension phone connected to the same line as the machine and you want to receive both faxes and voice calls.
all.book Page 65 Thursday, May 13, 2004 8:51 AM Receiving Faxes In AUTO reception mode, the machine automatically answers all calls on one ring and receives incoming faxes. ♦ You can change the number of rings on which the machine answers calls by changing Option Setting 2 (see page 202). ♦ If you pick up an extension phone before the machine answers, you can talk to the other party and/or receive a fax as explained in the following section, Using MANUAL Reception Mode.
all.book Page 66 Thursday, May 13, 2004 8:51 AM Substitute Reception to Memory Substitute Reception to Memory In situations where printing is not possible, such as when the machine runs out of paper or toner, or a paper jam occurs, incoming faxes will be received to memory. Confidential faxes (see page 158) are also received to memory. When you have received a fax to memory, FAX RCVD IN MEMORY will appear in the display, along with NO PAPER, REPLACE TONER, or PAPER JAM.
all.book Page 67 Thursday, May 13, 2004 8:51 AM Dual-line Option (FO-DC600 only) Dual-line Option (FO-DC600 only) 2. Send/Receive Documents The dual line option (FO-60DL) allows your machine to be connected to a second telephone line. If you wish to use this option, consult your dealer to have the dual line kit installed. The dual-line option is only available on the FO-DC600. Note: The FO-60DL dual line option and the FO-NP1 network printer option cannot both be installed on the same machine.
all.book Page 68 Thursday, May 13, 2004 8:51 AM Dual-line Option (FO-DC600 only) 2 Press START/ ENTER and then ENTRY MODE 01:DESTINATION SETTING 02:PASSCODE SETTING 03:OWN PASSCODE SET or until OWN PASSCODE SET is selected. 3 4 Press START/ ENTER OWN PASSCODE SET SENDER’S NAME . Flip the Rapid Key overlay down (if it is up), and enter your name by pressing the appropriate letter keys as shown below. (Max. of 24 characters.
all.book Page 69 Thursday, May 13, 2004 8:51 AM Dual-line Option (FO-DC600 only) Enter the fax number (maximum of 20 digits) of Line 1. • To insert a space between digits, press • To clear a mistake, press STOP . . OWN PASSCODE SET LINE 2: SENDER’S NUMBER 7 Press 8 Enter the fax number (maximum of 20 digits) of Line 2. 9 Press 10 Press START/ ENTER START/ ENTER STOP 2. Send/Receive Documents 6 . . until you return to the date and time display.
all.book Page 70 Thursday, May 13, 2004 8:51 AM Dual-line Option (FO-DC600 only) ♦ If you wish to restrict either of the lines to transmission only or reception only, see the following section. ♦ When you program an auto-dial number (Rapid Key or Speed Dial number), you can specify that the number use a particular line. Note: The LINE @ key cannot be used to select a line if either of the lines has been set to reception only as explained in the following section.
all.book Page 71 Thursday, May 13, 2004 8:51 AM Verification Stamp Option Press START/ ENTER and then or until the desired setting is selected. • Note: “TX” stands for “transmission” and “RX” stands for “reception”. “AUTO” and “MANU” indicate AUTO and MANUAL reception modes. Settings for Line 1: LINE 1 SETTING 1=TX AND RX (AUTO) 2=TX AND RX (MANU) 3=RX (AUTO) ONLY 4=RX (MANU) ONLY 2.
all.book Page 72 Thursday, May 13, 2004 8:51 AM PC Fax Function (Requires the FO-LN1 Option) PC Fax Function (Requires the FO-LN1 Option) The PC-Fax function allows you to fax documents directly from your computer. This saves you the trouble of printing a document and then faxing it from the machine. Important: The PC-Fax function can only be used to send faxes. It cannot be used to receive faxes to your computer.
all.book Page 73 Thursday, May 13, 2004 8:51 AM PC Fax Function (Requires the FO- To fax a document from your computer, open the document in the application used to create it and select Print from the File menu. In the Print window, select “SHARP FO-DC Series FAX” for the printer and then click OK. A window will appear to let you enter the destination fax number (or select it from the address book) and select any other fax settings. When finished, click OK.
all.book Page 74 Thursday, May 13, 2004 8:51 AM 3. Network Scanner Option Introduction The FO-NS2 Network Scanner Expansion Kit allows you to scan a document and directly transmit the image to an e-mail address (Scan to E-mail), FTP server (Scan to FTP), or computer desktop on your network (Scan to Desktop). To use this option, the machine must be connected to a network.
all.book Page 75 Thursday, May 13, 2004 8:51 AM Introduction Steps required for setup The following steps are required to use the network scanner option. The steps must be completed in the order shown. 1. Your dealer must install the FO-LN1 network interface kit and the FO-NS2 network scanner kit, and enter the network scanner product key. The machine must be connected to the network. ❏ Permanent IP address IP address ( . . Gateway ( . . ❏ DHCP server . ) Subnet mask ( . ) . . . 3.
all.book Page 76 Thursday, May 13, 2004 8:51 AM Setting the IP Address Setting the IP Address Once your dealer has installed the network scanner option and the machine is connected to the network, the network administrator or administrator of the machine should use the following procedure to set the IP address of the machine.
all.book Page 77 Thursday, May 13, 2004 8:51 AM Setting the IP Address 5 If the machine will receive an IP address automatically from a DHCP server, make sure that “YES” is selected (this will enable DHCP). If the machine will be assigned a permanent IP address, press or to select “NO”. Press START/ ENTER . • If you enabled DHCP by selecting “YES” in the previous step, this completes the setting.
all.book Page 78 Thursday, May 13, 2004 8:51 AM Setting the IP Address 11 Wait while the machine writes the setting to the NIC board (“DO NOT POWER DOWN” will appear in the display). When the display changes to “OK”, turn off the power of the machine and then turn it back on to make the new settings take effect.
all.book Page 79 Thursday, May 13, 2004 8:51 AM Printing out the Network Settings Printing out the Network Settings You can print lists showing the current network settings and network interface board settings. ♦ To check the IP address of the machine, select PRINT NETWORK SETTINGS in Step 3 below. Display: MENU Press and then or until NETWORK SETTING is selected in MENU MODE 5:PROGRAM/GROUP MODE the display. 3.
all.book Page 80 Thursday, May 13, 2004 8:51 AM Mail Server and DNS Server Settings Mail Server and DNS Server Settings Settings for your E-mail server and DNS server must be configured in order to use the network scanner function. To configure the settings, access the machine's Web page from a computer that is connected to the same network as the machine. The Web page can be displayed with your Web browser (Internet Explorer 4.0 or later, or Netscape Navigator 4.0 or later).
all.book Page 81 Thursday, May 13, 2004 8:51 AM Mail Server and DNS Server Settings Setting Passwords Passwords can be set to restrict Web page access and protect settings. An administrator password and a user password can be set. When the Web page is accessed with the administrator password, all settings can be configured.
all.book Page 82 Thursday, May 13, 2004 8:51 AM Storing Network Scanning Destinations Storing Network Scanning Destinations Network scanning destinations can be stored in Rapid Keys and Speed Dial numbers. The Rapid Keys and Speed Dial numbers can be in a personal book or in the COMMON book. ♦ Scan to E-mail can be performed by manually entering the destination email address at the time of transmission, or by using a Rapid Key or Speed Dial number.
all.book Page 83 Thursday, May 13, 2004 8:51 AM Storing Network Scanning Destinations Storing destinations in the Web page 3. Network Scanner To store a destination, click the desired destination type (E-mail, FTP, Fax or Group) under Destination Management in the Web page menu. In the Destination Management page, enter the destination name and select a personal address book or the COMMON book.
all.book Page 84 Thursday, May 13, 2004 8:51 AM Storing Network Scanning Destinations Scan to FTP (Hyperlink) When using Scan to FTP to send an image to an FTP server, you can also have notifications automatically sent by e-mail to selected recipients informing them that the image has been posted on the server. The e-mail will contain a hyperlink to the image file on the server, allowing the recipients to open the file by simply clicking on the hyperlink (unless the FTP server requires a password).
all.book Page 85 Thursday, May 13, 2004 8:51 AM Scan to E-mail Setup Scan to E-mail Setup To use the Scan to E-mail function, the subject and sender information (name and e-mail address) that appear when an image is sent to an e-mail recipient must be entered, and the file format for the scanned image must be selected. (Note: The file format set in this procedure does not apply to Scan to E-mail using a Rapid Key or Speed Dial number.
all.book Page 86 Thursday, May 13, 2004 8:51 AM Scan to E-mail Setup 5 Enter the e-mail subject by pressing the letter entry keys (max. of 60 characters). (Make sure the Rapid Key overlay is flipped down.) 01 02 Q / ! 11 03 W / " 12 SYMBOL 21 A / | 22 Caps Lock 31 Z / < S / / \ F C G / { V B 35 DEL H / } J / [ 28 N / * 36 K / ] M / ? L / + 30 @ 38 - P / = 20 29 37 _ 10 O / ) 19 . / , .com 39 DEL .
all.book Page 87 Thursday, May 13, 2004 8:51 AM Scan to E-mail Setup Press START/ ENTER . 10 Press the letter keys to enter your e-mail address (see Step 5). 11 Press START/ ENTER . • Make sure that FILE FORMAT is SCAN TO E-MAIL SET-UP 1:E-MAIL SUBJECT 2:E-MAIL SENDER 3:FILE FORMAT 3. Network Scanner 9 selected. 12 13 Press START/ ENTER FILE FORMAT SETTING 1:TIFF-G4 2:TIFF-G3 3:TIFF-NO COMPRESSION 4:PDF-G4 5:PDF-G3 .
all.book Page 88 Thursday, May 13, 2004 8:51 AM Scan to E-mail Using the E-mail Key Scan to E-mail Using the E-mail Key Use the e-mail key when you wish to manually enter the e-mail address of a recipient for Scan to E-mail. The scanned image will be sent as an e-mail attachment. A message can also be included as explained in Steps 5 and 6. Important: To use Scan to E-mail, the setup procedures outlined on page 74 must be completed.
all.book Page 89 Thursday, May 13, 2004 8:51 AM Scan to E-mail Using the E-mail Key 5 Press START/ ENTER . If you wish to enter a message, your name, or your return e-mail address, or select the file format for the document, press . (If you wish to use the default settings you entered on page 85 and do not need to enter a message, go directly to Step 8.) 1:START SCANNING 2:FROM XXX 3:FILE FORMAT XXX 4:MESSAGE NO MESSAGE 3. Network Scanner 4 Your preset sender and file format appear in “XXX”.
all.book Page 90 Thursday, May 13, 2004 8:51 AM Sending an Image Using a Rapid Key or Speed Dial Number 8 Press START/ ENTER . The document is scanned and transmitted. Sending an Image Using a Rapid Key or Speed Dial Number Sending an image using a Rapid Key Use this procedure to scan a document and send the image to an E-mail, FTP, or Desktop destination that has been stored in a Rapid Key. Important: To use this procedure, the setup procedures outlined on page 74 must be completed.
all.book Page 91 Thursday, May 13, 2004 8:51 AM Sending an Image Using a Rapid Key If the destination is an e-mail destination and you wish to enter a message, or change the sender name or e-mail address, or select the file format for the document, press WITHIN 5 SECONDS after pressing the Rapid Key in Step 2. (After 5 seconds, the document will be scanned and transmitted using the settings that were stored in the Rapid Key.
all.book Page 92 Thursday, May 13, 2004 8:51 AM Sending an Image Using a Rapid Key or Speed Dial Number Sending an image using a Speed Dial number Use this procedure to scan a document and send the image to an E-mail, FTP, or Desktop destination that has been stored in a Speed Dial number. Important: To use this procedure, the setup procedures outlined on page 74 must be completed.
all.book Page 93 Thursday, May 13, 2004 8:51 AM Sending an Image Using a Rapid Key If the destination is an e-mail destination and you wish to enter a message, your name, or your return email address, or select the file format for the document, press . (If the destination is an FTP or Desktop destination, or if you wish to use the email settings that were stored in the Speed Dial number and do not need to enter a message, go directly to Step 6.
all.book Page 94 Thursday, May 13, 2004 8:51 AM Sending an Image Using a Rapid Key or Speed Dial Number Storing an e-mail address in a Rapid Key or Speed Dial number This section explains how to store e-mail addresses in Rapid Key and Speed Dial numbers using the operation panel of the machine. This will allow you to send documents to e-mail recipients without having to manually enter the email address each time.
all.book Page 95 Thursday, May 13, 2004 8:51 AM Sending an Image Using a Rapid Key 5 To program a Rapid Key number, press the Rapid Key that you wish to use. (To select Rapid Keys 40 through 59, flip up the Rapid Key overlay.) DESTINATION SET SELECT DESTINATION TYPE 1=FAX 2=E-MAIL To program a Speed Dial number, press SPEED DIAL and then enter the less than three digits, press START/ ENTER 3.
all.book Page 96 Thursday, May 13, 2004 8:51 AM Sending an Image Using a Rapid Key or Speed Dial Number 10 11 12 Enter the name of the party by pressing the letter entry keys (max. of 20 characters). (Make sure the Rapid Key overlay is flipped down.) Press START/ ENTER DESTINATION SET SELECT FILE FORMAT 1:TIFF-G4 2:TIFF-G3 3:TIFF-NO COMPRESSION 4:PDF-G4 5:PDF-G3 .
all.book Page 97 Thursday, May 13, 2004 8:51 AM Installing the Network Scanner Software Installing the Network Scanner Software To use the Scan to Desktop function, the following two software programs must be installed in your computer (the destination computer for Scan to Desktop). The programs are installed from the CD-ROM that comes with the network scanner expansion kit. ♦ Sharpdesk (Desktop Document Management Software) 3.
all.book Page 98 Thursday, May 13, 2004 8:51 AM Installing the Network Scanner Software ♦ Saved in a folder. ♦ Passed to an application set in the Network Scanner Tool. ♦ Sent as e-mail. ♦ Saved in Sharpdesk. User's Guides for Software Programs The Manual folder in the CD-ROM contains user's guides (in PDF format) for each of the software programs. ♦ Sharpdesk User's Guide ♦ Network Scanner Tool User's Guide Acrobat Reader Version 4.05 or later is needed to view the user's guides.
all.book Page 99 Thursday, May 13, 2004 8:51 AM Installing the Network Scanner Software Installing the software programs Note the following when installing the software programs from the CD-ROM: ♦ The FO-DC525 is referred to as the FO-DC500 in the installation windows. ♦ Be sure to check the system requirements for installation of each of the ♦ The user's guides give detailed instructions for installing and setting up the programs. Be sure to read the user's guides before installing the programs.
all.book Page 100 Thursday, May 13, 2004 8:51 AM Installing the Network Scanner Software • If you select Typical in the installation type screen, Network Scanner Tool will also be installed. If you only wish to install Network Scanner Tool, select Custom in the installation type screen and then check only Network Scanner Tool. • Sharpdesk Imaging is installed together with Sharpdesk. If Imaging for Windows was previously installed, Sharpdesk Imaging will overwrite Imaging for Windows.
all.book Page 101 Thursday, May 13, 2004 8:51 AM Installing the Network Scanner Software 2 Enter any name you wish for the Process Definition Prefix and any letter for Initial, and click Next. The prefix is used in the name that is assigned to the Process Definitions you will select in step 3, and in the name of the Rapid Key or Speed Dial number that is assigned to each selected process. • The name of your computer initially appears in the Prefix box.
all.book Page 102 Thursday, May 13, 2004 8:51 AM Installing the Network Scanner Software - Convert By OCR (Rapid Key or Speed Dial name: Sharp-OCR) Converts a scanned file to an editable document. - Send Email (Rapid Key or Speed Dial name: Sharp-Email) Launches your default e-mail application so the file can be e-mailed. - Sharpdesk Desktop (Rapid Key or Speed Dial name: Sharp-Desk), Launches the Sharpdesk application (this is the default application).
all.book Page 103 Thursday, May 13, 2004 8:51 AM Installing the Network Scanner Software 5 When the completion message appears, click Finish. Uninstalling a program You can uninstall the software with “Add/Remove Programs” in the Windows Control Panel, or with the Sharpdesk Uninstaller. Note that if Network Scanner Tool is uninstalled, you will no longer be able to directly receive image data from the machine. ♦ The Sharpdesk desktop folder is not removed when you uninstall Sharpdesk.
all.book Page 104 Thursday, May 13, 2004 8:51 AM Inbound Routing Inbound Routing When the network scanner option is installed, you can have incoming faxes from specified senders (or all senders) automatically converted to e-mail and sent to designated e-mail recipients. ♦ This function provides a convenient means of forwarding received faxes to someone who is out of the office. ♦ The function can also be used to send copies of all received faxes to an administrator for centralized document storage.
all.book Page 105 Thursday, May 13, 2004 8:51 AM Inbound Routing Press START/ ENTER and then to select FAX TRANSFER SETTING. 3 Press START/ ENTER . Make sure that SET is selected. 4 5 6 7 Press START/ ENTER . ENTRY MODE 07:SYSTEM # MODE 08:STORE JUNK FAX # 09:DEPT. PASSCODE 10:BOOK ENTRY MODE 11:FAX TRANSFER SETTING FAX TRANSFER 3:ENTRY MODE SETTING 1=SET ENTER #(01-10, , ) 2=CLEAR 3=ON/OFF FAX TRANSFER SET SETTING #= Enter a 2-digit number from 01 to 41.
all.book Page 106 Thursday, May 13, 2004 8:51 AM Inbound Routing 10 Enter a sender’s fax number (max. 20 digits) by pressing the numeric keys and then press START/ ENTER . Repeat until all you have entered all desired sender’s numbers. Example: If the sender’s number is 210-555-1212, enter 2105551212. Do not enter 12105551212 (do not enter “1” for a long distance number). • A combined total of up to 410 sender’s numbers can be entered for all sets.
all.book Page 107 Thursday, May 13, 2004 8:51 AM Inbound Routing To activate the set immediately, make sure that ACTIVATE NOW is selected in the display and press START/ ENTER . If you do not want to activate the set, press ACTIVATE LATER and press 15 Press STOP START/ ENTER or to select . 3. Network Scanner 14 repeatedly to return to the date and time display. Deleting a set ♦ To delete a set, you will need to know its number.
all.book Page 108 Thursday, May 13, 2004 8:51 AM Inbound Routing 5 Enter the 2-digit number of the set that you wish to delete. 6 Press 7 Press START/ ENTER STOP . repeatedly to return to the date and time display. Activating or deactivating a set Even if a set is stored, forwarding will not take place unless the set is activated. Follow these steps to activate or deactivate a set. 1 2 Display: MENU Press and then or until ENTRY MODE is selected in the display.
all.book Page 109 Thursday, May 13, 2004 8:51 AM Inbound Routing 5 Press or to select the set that you wish to activate or deactivate and press START/ ENTER FAX TRANSFER 3:ENTRY MODE SET # 01 1=ACTIVATE ENTER #(01-10,NOW , ) 2=ACTIVATE LATER . The selected set number appears here To activate the selected set, make sure that ACTIVATE NOW is selected in the display and press START/ ENTER .
all.book Page 110 Thursday, May 13, 2004 8:51 AM Using an LDAP Server: Searching for Destinations and User Authorization Using an LDAP Server: Searching for Destinations and User Authorization If the network scanner option is installed and your network has an LDAP server, you can search for destinations on the LDAP server and/or use the LDAP server for user authorization.
all.book Page 111 Thursday, May 13, 2004 8:51 AM Using an LDAP Server: Searching for Destinations and User Authorization Searching for a destination on an LDAP server (Global Address Book Search) Once the LDAP server settings have been completed as explained in the previous section, you can search for a destination on the LDAP server when faxing or sending an image by Scan to E-mail. ♦ Destinations on the LDAP server are searched for by name.
all.book Page 112 Thursday, May 13, 2004 8:51 AM Using an LDAP Server: Searching for Destinations and User Authorization 3 Press the letter entry keys to enter the name of the destination (the keyword), or as much of the name as you know. (See Step 6 on page 26; maximum of 60 characters.
all.book Page 113 Thursday, May 13, 2004 8:51 AM Using an LDAP Server: Searching for Destinations and User Authorization 6 Press or until the desired name is selected in the display. • To check the e-mail address and/or fax number that is listed for a name, after selecting the name. (Press If there are more than 16 matches for your keyword, the message at right will appear after you scroll through the first 16 matches. Press to continue viewing the remaining matches. 7 to return when finished.
all.book Page 114 Thursday, May 13, 2004 8:51 AM Using an LDAP Server: Searching for Destinations and User Authorization 9 Complete the operation as follows: • E-mail: Transmission will begin after 5 seconds. If you wish to enter a message or change the sender name, sender e-mail address or file format, press before 5 seconds elapes (before transmission begins), and then perform steps 10 through 12. If you do not press the operation. , this completes • Fax: Transmission will begin immediately.
all.book Page 115 Thursday, May 13, 2004 8:51 AM Using an LDAP Server: Searching for Destinations and User Authorization When you have finished changing the options, press or START SCANNING. 12 Press START/ ENTER to select 1:START SCANNING 2:FROM XXX 3:FILE FORMAT XXX 4:MESSAGE NO MESSAGE to begin scanning and transmission.
all.book Page 116 Thursday, May 13, 2004 8:51 AM Using an LDAP Server: Searching for Destinations and User Authorization Enter the name of the destination in Search Name (enter an asterisk as a wildcard if necessary) and click the Search button. When the results of the search appear, click the desired destination to select it and then click the Submit button.
all.book Page 117 Thursday, May 13, 2004 8:51 AM Using an LDAP Server: Searching for Destinations and User Authorization ♦ When a Global Address Book search is begun. ♦ When START/ ENTER is pressed after pressing e-mail and entering an e-mail address. REDIAL ♦ When SPEAKER ♦ When START/ ENTER is pressed. is pressed.
all.book Page 118 Thursday, May 13, 2004 8:51 AM Using an LDAP Server: Searching for Destinations and User Authorization 3 The screen at right will appear. Enter your password (this will appear as asterisks) and then press START/ ENTER ENTER PASSWORD [ ] . • This completes the login procedure. For Scan to E-mail, the default sender name programmed in the machine (see page 85) and your e-mail address as stored on the LDAP server will be used as the sender name and sender e-mail address.
all.book Page 119 Thursday, May 13, 2004 8:51 AM Using an LDAP Server: Searching for Destinations and User Authorization 2 A list of the sender names stored in personal books that have login names will appear. Press press START/ ENTER or to select your sender name and . • If your e-mail address is also required for login, the machine will 3 The screen at right will appear. Enter your password (this will appear as asterisks) and then press START/ ENTER 3.
all.book Page 120 Thursday, May 13, 2004 8:51 AM Using an LDAP Server: Searching for Destinations and User Authorization Storing your login name in a personal book To store your login name when using the operation panel of the machine to create a personal book, see the procedure on page 54.
all.book Page 121 Thursday, May 13, 2004 8:51 AM 4. Network Printer Option The FO-NP1 Printer Expansion Kit allows the FO-DC500/525/600 Document Communication System to be used as a network printer. The features of the printer include: ♦ Print speeds of up to 16 pages per minute. ♦ Printing multiple sets of documents. ♦ Printing multiple document pages on a single sheet (N-up printing). The following steps are necessary to use the network printer option. The steps must be completed in the order shown.
all.book Page 122 Thursday, May 13, 2004 8:51 AM Installing the Printer Driver Installing the Printer Driver The SHARP PCL XL printer driver printer driver is provided in the CD-ROM in the FO-NP1 printer kit. This driver must be installed in every computer that uses the printer. Important: The printer driver cannot be installed unless the FO-NP1 Printer Expansion Kit and FO-LN1 LAN interface have been installed in the machine and the machine is ready for use as a network printer.
all.book Page 123 Thursday, May 13, 2004 8:51 AM Installing the Printer Driver Network types There are two types of networks, a peer to peer network where you print directly to the printer without going through a server, and a client-server network where you print through a server. Follow the appropriate instructions below for your operating system and your network type to install the printer driver.
all.book Page 124 Thursday, May 13, 2004 8:51 AM Installing the Printer Driver 4 Select “Create a new port” and select “Standard TCP/IP Port” from the list. Click Next. 5 The “Add Standard TCP/IP Printer Port Wizard” will appear. Click Next. 6 Enter the IP address of the printer (the port name is filled in automatically). • If you need to check the IP address, follow the procedure in Printing out the Network Settings on page 79.
all.book Page 125 Thursday, May 13, 2004 8:51 AM Installing the Printer Driver 8 Select Custom and then click the Settings button. The ”Configure Standard TCP/IP Port Monitor” window will appear. Select LPR for the protocol, and enter any name for the queue name. Click OK. 125 4.
all.book Page 126 Thursday, May 13, 2004 8:51 AM Installing the Printer Driver 9 10 11 12 13 14 126 Click the Next button. Check your settings and then click the Finish button. The Add Printer Wizard will display a list of printer models and manufacturers. Click the Have Disk button. Insert the PRINTER UTILITIES CD-ROM into your CD-ROM drive. If the “Readme First” window appears, click Cancel to close the window.
all.book Page 127 Thursday, May 13, 2004 8:51 AM Installing the Printer Driver Follow the instructions on your screen. When the “Printer Sharing” window appears, select Share as. If you would like to change the name, enter a new name (this must be 8 characters or less to allow sharing with Windows 98/Me computers). Click Next. 4. Network Printer 15 16 Enter a location and comment if desired, click Next, and then follow the instructions on your screen to finish installing the printer driver.
all.book Page 128 Thursday, May 13, 2004 8:51 AM Installing the Printer Driver Windows NT Server 1 2 3 128 The first step is to install Microsoft TCP/IP Printing. Click the Windows Start button, point to Settings, and then click on Control Panel. In the Control Panel window, double-click Network to open the Network window. Click the Services tab. If “Microsoft TCP/IP Printing” already appears in the list, close the Network window and go to Step 6.
all.book Page 129 Thursday, May 13, 2004 8:51 AM Installing the Printer Driver 5 6 7 8 9 10 Insert your Windows NT Server 4.0 CD-ROM into your CD-ROM drive. Make sure the correct path is entered and click the Continue button. Follow the instructions on your screen to install the component. When finished, restart Windows. The next step is to install the printer driver using the Add Printer Wizard. Click the Start button, point to Settings, and then click on Printers.
all.book Page 130 Thursday, May 13, 2004 8:51 AM Installing the Printer Driver 11 12 13 14 15 16 130 Click the Close button in the Printer Ports window. Make sure the new port is selected in the list of ports and then click the Next button. The Add Printer Wizard will display a list of printer models and manufacturers. Click the Have Disk button. Insert the PRINTER UTILITIES CD-ROM into your CD-ROM drive. If the “Readme First” window appears, click Cancel to close the window.
all.book Page 131 Thursday, May 13, 2004 8:51 AM Installing the Printer Driver 18 Follow the instructions on your screen. When the following window appears, select Share. If you would like to change the Share name, enter a new name (this must be 8 characters or less to allow sharing with Windows 98/Me computers). Click Next. 4. Network Printer 17 Follow the instructions on your screen to finish installing the printer driver.
all.book Page 132 Thursday, May 13, 2004 8:51 AM Installing the Printer Driver 2 3 Click the Windows Start button and then click Run. Type Q:\Setup.exe (substitute the letter of your CD-ROM drive for “Q”) and then click the OK button. 4 The “Readme First” window will appear. Read the text and then click Next. 5 Select User Tools and click Next. 6 Select “PCL XL Printer Driver” and click Next. 7 8 9 10 132 The name of the printer driver to be installed from the CD-ROM will appear.
all.book Page 133 Thursday, May 13, 2004 8:51 AM Installing the Printer Driver Using Add Printer The following procedure is used in all supported operating systems. 2 3 4 5 Open the Printers folder in Windows (click the Start button, point to Settings, and select Printers; the exact steps may vary depending on your operating system). Double-click Add Printer in the Printers window to run the Add Printer Wizard and then click Next. Select Network Printer and click Next. 4.
all.book Page 134 Thursday, May 13, 2004 8:51 AM Installing the Printer Driver 7 Follow the instructions on your screen to finish installing the printer driver. Installation in a Windows 2000/XP client when the server is NT Server To install the printer driver in a Windows 2000/XP client when the server is NT server, follow the Using Add Printer procedure on the previous page. In Step 3, select Local Printer, click Next, and then go to Step 5.
all.book Page 135 Thursday, May 13, 2004 8:51 AM Installing the Printer Driver Windows 98/Me Before installing the printer driver in Windows 98/Me, you must first install the IP Peer-to-Peer Redirector. The IP Peer-to-Peer Redirector is installed from the CD-ROM in the FO-LN1 network interface kit. Follow these steps to install the IP Peer-to-Peer Redirector and then the printer driver. 1 Insert the FO-LN1 network interface CD-ROM into your CD drive. 2 Click the Start button and select Run.
all.book Page 136 Thursday, May 13, 2004 8:51 AM Installing the Printer Driver 10 11 12 13 14 15 16 Select Local Printer and click Next. The Add Printer Wizard will display a list of printer models and manufacturers. Click the Have Disk button. Insert the PRINTER UTILITIES CD-ROM into your CD-ROM drive. If the “Readme First” window appears, click Cancel to close the window. Enter the path Q:\Option\English\98Me_pclxl (substitute the letter of your CD-ROM drive for “Q”) and click the OK button.
all.book Page 137 Thursday, May 13, 2004 8:51 AM Installing the Printer Driver 4 5 6 7 8 Type Q:\Setup.exe (substitute the letter of your CD-ROM drive for “Q”) and then click the OK button. The “Readme First” window will appear. Read the text and then click Next. To install the Printer Status Monitor, select User Tools. To install the Printer Administration Utility, select Administrator Tools. When finished, click Next.
all.book Page 138 Thursday, May 13, 2004 8:51 AM Setting Up Status and Alert Messages Setting Up Status and Alert Messages You can set up the machine to automatically send status and alert messages by e-mail to specified recipients.
all.book Page 139 Thursday, May 13, 2004 8:51 AM Setting Up Status and Alert Messages 4. Network Printer Next, click Status Message Parameters in the Web page menu. Enter the email addresses to which status messages are to be sent, and select the schedule (1 or 2) for sending status messages. Schedules 1 and 2 can be set up at the bottom of the page. To set up alert messaging, click Alert Message Parameters in the Web menu.
all.book Page 140 Thursday, May 13, 2004 8:51 AM Printing from a Computer Printing from a Computer Before printing, make sure that the ON LINE indicator on the machine is lit. If the ON LINE indicator is not lit, press ON LINE to switch the machine to the on- line state. 1 2 3 4 5 When you are ready to print a document from an application on your computer, select Print from the File menu. The Print dialog box appears.
all.book Page 141 Thursday, May 13, 2004 8:51 AM Printing from a Computer Canceling a print job Follow the steps below to cancel a print job. ♦ If there is a problem with a print job that is sent to the machine (for example, the machine does not have the paper size specified for the job) the ALARM light on the machine will come on. When this happens, you can either cancel the job, or continue the job in spite of the problem.
all.book Page 142 Thursday, May 13, 2004 8:51 AM Opening the Printer Driver Opening the Printer Driver Opening the printer driver from an application When you adjust the printer driver settings from an application, your changes will only remain in effect while you are using the application. 1 2 Within the application, select Print from the File menu. Click the Properties, Setup, or Printer button in the Print dialog box (the name of the button varies depending on the application).
all.book Page 143 Thursday, May 13, 2004 8:51 AM Printer Driver Settings Printer Driver Settings The print settings that can be selected in the Paper, Page Layout, Quality, and Options tabs of the printer driver are described below. 4. Network Printer Paper tab Paper Size Select the paper size to be used for printing. If the paper size set in the application is different from this setting, the paper size in the application normally takes precedence.
all.book Page 144 Thursday, May 13, 2004 8:51 AM Printer Driver Settings Paper Source Select the paper source to be used. When Auto Select is selected, the source which contains the same size of paper as the paper size setting is automatically selected. If a specific source is selected, paper is drawn from that source regardless of the paper size setting. Limitation: The Paper Source selections that appear are determined by the Input Option setting in the Options tab.
all.book Page 145 Thursday, May 13, 2004 8:51 AM Printer Driver Settings Page Layout tab N-up allows multiple document pages (where N is the number of pages) to be printed on a single sheet of paper by reducing each page. Selections are Off, 2-up, 4-up, 9-up and 16-up. Limitation: When any of the following settings are selected, the N-up function cannot be used.
all.book Page 146 Thursday, May 13, 2004 8:51 AM Printer Driver Settings First Page Only Select this checkbox to print the Watermark on the first page only. Edit Watermark Click the Edit Watermark button to open the “Edit Watermark” window. This window lets you modify, add, or delete a Watermark. XY Image Shift This setting lets you shift the position of the image on the paper. Use the up and down arrows to select amount of the shift in the X and Y directions (from -10 to 10).
all.book Page 147 Thursday, May 13, 2004 8:51 AM Printer Driver Settings Use Printer True Type Font Set this checkbox to use the True Type fonts that are resident in the printer. When this checkbox is not selected, printing will take place using fonts downloaded from the computer. Limitation: When the All Raster setting is selected, this function cannot be used. 4. Network Printer Options tab Input Option Use this setting to specify the paper sources that are installed in the machine.
all.book Page 148 Thursday, May 13, 2004 8:51 AM 5. Making Copies Your machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling the machine to double as an office copier. ♦ You can perform all steps of a copy job even when the machine is busy printing other copy jobs, or when it is printing a received fax after the line has been disconnected.
all.book Page 149 Thursday, May 13, 2004 8:51 AM Making Copies 4 Select MULTI if you do not want the copies sorted, or SORT if you want the copies sorted (press or ). A Example of three copies each of three originals B C Not sorted (MULTI COPY) Sorted (SORT COPY) A 5 Press START/ ENTER B C A B C A Originals B C A A A B B B C C C to begin copying. Checking and canceling copy jobs in memory 1 Press MEM.STATUS B (flip up the Rapid Key overlay).
all.book Page 150 Thursday, May 13, 2004 8:51 AM Making Copies 3 Press or to scroll through the list of jobs. To cancel a job, press then press 4 START/ ENTER to select the job, press DEL , and . When you have finished checking the list, press the date and time display.
all.book Page 151 Thursday, May 13, 2004 8:51 AM 6. Special Functions Broadcasting The Broadcasting function allows you to send the same fax to as many as 179 destinations on the FO-DC500/525, or 279 destinations on the FO-DC600, in a single operation. First load the document, then enter the numbers of the receiving machines. The document will be automatically transmitted to each destination.
all.book Page 152 Thursday, May 13, 2004 8:51 AM Broadcasting • Enter a full fax number with the numeric keys (max. 60 digits) and then press START/ ENTER . (Note: A maximum of 20 full fax numbers can be entered. Less can be entered if a large number of programs, timer operations, and/ or group keys have been stored.) • Press e-mail , enter an e-mail address, and then press START/ ENTER . (Only if the network scanner option is installed; maximum of 20 full addresses.
all.book Page 153 Thursday, May 13, 2004 8:51 AM Broadcasting When broadcasting to fax destinations, a Transaction Report is automatically printed out after broadcasting is completed. Check the "Note" column of the report to see if any of the fax destinations are marked "Busy" or have a communication error code. If so, send the document to those destinations again.
all.book Page 154 Thursday, May 13, 2004 8:51 AM Broadcasting Storing destinations in Group Keys Group Keys allow you to dial a group of fax numbers by simply pressing the appropriate Group Key once. To store a group of numbers in a Group Key, follow the steps below. ♦ Any Rapid Key that is not already programmed as a Rapid Key or a Program Key can be used as a Group Key. ♦ Up to 158 numbers can be stored in one Group Key on the FO-DC500/525, or 258 numbers on the FO-DC600.
all.book Page 155 Thursday, May 13, 2004 8:51 AM Broadcasting 4 Make sure that “SET” is selected and then press START/ ENTER GROUP SET PRESS GROUP KEY . (To clear a Group Key, select CLEAR and then press .) Press any Rapid Key not already programmed to select it as a Group Key. 01 Q / ! 11 SYMBOL 21 Caps Lock 31 SHIFT (If you are clearing a Group Key, press it and go to Step 9.
all.book Page 156 Thursday, May 13, 2004 8:51 AM Broadcasting 9 10 Press START/ ENTER . Return to Step 5 to program another Group Key, or press repeatedly until you return to the date and time display. STOP Editing a group If necessary, you can add numbers to or delete numbers from a group by repeating the programming procedure for the Group Key. Select SET in Step 3 and select the Group Key in Step 5. Add or delete numbers as explained in Step 8.
all.book Page 157 Thursday, May 13, 2004 8:51 AM Confidential Operations Confidential Operations The Confidential function can be used to transmit and receive confidential documents. Confidential transmission When you send a document using the Confidential function, the receiving machine holds it in memory instead of immediately printing it out. When the receiving party enters the correct passcode, the document is printed out.
all.book Page 158 Thursday, May 13, 2004 8:51 AM Confidential Operations 4 If the receiving machine has multiple confidential mailboxes, enter the appropriate mailbox number with the numeric keys (this step is required for machines with multiple mailboxes). If the receiving machine doesn’t have multiple mailboxes, go directly to Step 5. 5 Press 6 Dial the receiving machine using one of the following methods: START/ ENTER . • Press a Rapid Key.
all.book Page 159 Thursday, May 13, 2004 8:51 AM Confidential Operations Programming the confidential passcode To receive a confidential document, you must first program a 2-digit mailbox number and a 4-digit passcode. Note: Be sure to inform the transmitting party of your 2-digit mailbox number in advance. The transmitting party will need this number to send you confidential faxes.
all.book Page 160 Thursday, May 13, 2004 8:51 AM Confidential Operations 7 Press START/ ENTER . Note: After entering the passcode, the machine will print it out for your records. If you forget the passcode and have kept no record, contact your Sharp dealer. Clearing a passcode 1 Press CONFIDENTIAL Z/< Display: (flip up the Rapid Key overlay if it is down) and then until CONFIDENTIAL CODE CLEAR is selected in the display.
all.book Page 161 Thursday, May 13, 2004 8:51 AM Confidential Operations Printing out received documents When you have received a confidential document, RCVD CONF. FAX will appear in the display. Print out the Confidential Reception List as explained on page 212 to see which mailbox has received the document, and then follow the steps below to print out the document.
all.book Page 162 Thursday, May 13, 2004 8:51 AM Polling Polling Polling allows you to call another fax machine and have it send a document to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. You can use your machine to both poll and be polled by others. Polling others To poll another fax machine, follow the steps below.
all.book Page 163 Thursday, May 13, 2004 8:51 AM Polling • Enter a full fax number with the numeric keys (max. 60 digits) and then press START/ ENTER . (Note: A maximum of 20 full fax numbers can be entered. Less can be entered if a large number of programs, timer operations, and/ or group keys have been stored.) Note: If you need to delete a destination, press destination and then press 4 Press START/ ENTER STOP or to select the . . Reception will begin.
all.book Page 164 Thursday, May 13, 2004 8:51 AM Polling 1 Load the document. 2 Make sure the reception mode is set to AUTO (see page 64). 3 Display: MENU Press and then or until MEMORY POLL MODE is selected in the display. MEMORY POLLED MODE 1=SET 2=CLEAR 4 Press 5 Make sure that “SET” is selected in the START/ ENTER . display and then press MENU MODE 4:OPTIONAL SETTING 5:PROGRAM/GROUP MODE 6:SERIAL POLLING MODE 7:MEMORY POLL MODE START/ ENTER .
all.book Page 165 Thursday, May 13, 2004 8:51 AM Polling unlimited number of times, and then press START/ ENTER . If another document has already been stored, make sure that APPEND is selected and then press 7 Press RESOLUTION and/or desired, and then press 8 Press START/ ENTER START/ ENTER . CONTRAST START/ ENTER to adjust the resolution and contrast if . . • The document will be scanned into memory, and your fax will go on polling standby.
all.book Page 166 Thursday, May 13, 2004 8:51 AM Polling Polling Security Polling Security allows you to prevent unauthorized polling of your machine. When this function is activated, polling will only take place when one of the following conditions is met: ♦ The fax number of the polling fax machine has been stored in your machine’s list of permitted fax numbers (called "passcode numbers").
all.book Page 167 Thursday, May 13, 2004 8:51 AM Polling Storing and clearing fax numbers for polling permission You can store up to 10 fax numbers in your machine’s list of permitted numbers. 2 Display: MENU Press and then or until ENTRY MODE is selected in the display. Press START/ ENTER and then or until PASSCODE SETTING is selected. 3 Press START/ ENTER . Make sure that “SET” is selected. (To clear a number, select “CLEAR”.
all.book Page 168 Thursday, May 13, 2004 8:51 AM Polling Programming and clearing a System number One 4-digit System number can be programmed in your machine for giving and receiving polling permission. Polling will take place if your System number matches the other fax machine’s System number or one of its ID numbers. 1 2 Display: MENU Press and then or until ENTRY MODE is selected in the display. Press START/ ENTER and then or until SYSTEM # MODE is selected. 3 Press START/ ENTER .
all.book Page 169 Thursday, May 13, 2004 8:51 AM Polling Storing and clearing ID numbers for polling permission Up to five 4-digit ID numbers can be programmed in your machine for giving and receiving polling permission. Polling will take place if one of your ID numbers matches the other fax machine’s System number. 2 Display: MENU Press and then or until ENTRY MODE is selected in the display. Press START/ ENTER and then or until ID # MODE is selected. 3 Press START/ ENTER .
all.book Page 170 Thursday, May 13, 2004 8:51 AM Timer Operations Timer Operations The Timer function allows you to store a fax job to be performed automatically at a specified time. Up to 59 timer jobs can be stored at any one time, and the time of each can be specified up to a week in advance. You can use this function to take advantage of lower off-peak rates without having to be there when the operation is performed. ♦ The timer function cannot be used for e-mail transmissions.
all.book Page 171 Thursday, May 13, 2004 8:51 AM Timer Operations 5 6 7 Press to select A.M. or to select P.M. Press or to select the day on which you want the operation to take place (if you want the operation to take place within the next 24 hours, select “WITHIN A DAY”.) Press START/ ENTER and go to the specific procedure for your operation (see the following pages). Transmission (SEND MODE) (Continued from Initial procedure.
all.book Page 172 Thursday, May 13, 2004 8:51 AM Timer Operations Broadcasting (Continued from Initial procedure.) 8 Select the destinations using any of the following methods: • Press a Rapid Key. • Press SPEED DIAL and enter a Speed Dial number. (If you enter less than 3 digits for the number, press START/ ENTER to complete the entry.) • Enter a full fax number with the numeric keys and then press START/ ENTER . • Press a Group Key.
all.book Page 173 Thursday, May 13, 2004 8:51 AM Timer Operations Confidential transmission (Continued from Initial procedure.) 8 9 10 Enter the mailbox number (2 digits). (Go directly to Step 9 if the receiving machine does not have mailboxes.) Press START/ ENTER . Dial the receiving machine using one of the following methods: • Press a Rapid Key. . SPEED DIAL • Press and enter a Speed Dial number (if you enter less than 3 digits, press START/ ENTER to complete the entry).
all.book Page 174 Thursday, May 13, 2004 8:51 AM Timer Operations Polling (Continued from Initial procedure.) 8 Dial the machine to be polled using one of the following methods: • Press a Rapid Key. • Press SPEED DIAL digits, press and enter a Speed Dial number (if you enter less than 3 START/ ENTER to complete the entry). • Enter a full fax number with the numeric keys. 9 Press START/ ENTER . Serial Polling (Continued from Initial procedure.
all.book Page 175 Thursday, May 13, 2004 8:51 AM Timer Operations 9 Press START/ ENTER . Canceling a timer operation If you need to cancel a timer operation before it is performed, follow the steps below. ♦ You will need to know the number assigned to the operation in order to cancel it. If you don’t remember the number (it appears in the display when you set the operation), print out the Timer List. (See page 212.
all.book Page 176 Thursday, May 13, 2004 8:51 AM Batch Transmission Batch Transmission Batch transmission allows you to store multiple fax jobs in memory for automatic transmission to one destination at a set time. If you often send faxes to a particular destination, this function helps reduce telephone costs by allowing you to conveniently send multiple faxes on one connection. Note: If the telephone billing function is turned on, the batch transmission function cannot be used.
all.book Page 177 Thursday, May 13, 2004 8:51 AM Batch Transmission 2 Press the appropriate Batch Key. 01 Q / ! 11 • After scanning, the message number SYMBOL 21 Caps Lock 31 assigned to your document will appear in the display.
all.book Page 178 Thursday, May 13, 2004 8:51 AM Entering and Using Programs Entering and Using Programs If you frequently perform the same operation involving the same party, you can program all the steps of the operation into one Program Key. This allows you to perform the operation by simply pressing that key. ♦ Any Rapid Key which is not already programmed as a Rapid Key or a Group Key can be used as a Program Key.
all.book Page 179 Thursday, May 13, 2004 8:51 AM Entering and Using Programs Select a Program Key by pressing any Rapid Key that has not yet been programmed.
all.book Page 180 Thursday, May 13, 2004 8:51 AM Entering and Using Programs 13 Go to the specific procedure for your operation (see the following pages). Transmission (SEND MODE) (Continued from Initial procedure.) 14 Dial the receiving machine using one of the following methods: • Press a Rapid Key. • Press SPEED DIAL digits, press and enter a Speed Dial number (if you enter less than 3 START/ ENTER to complete the entry). • Enter a full fax number with the numeric keys.
all.book Page 181 Thursday, May 13, 2004 8:51 AM Entering and Using Programs Confidential transmission (Continued from Initial procedure.) 14 Enter the mailbox number (2 digits). (Go directly to Step 15 if the receiving machine does not have mailboxes.) 15 Press 16 Dial the receiving machine using one of the following methods: START/ ENTER . • Press a Rapid Key. . • Press SPEED DIAL digits, press and enter a Speed Dial number (if you enter less than 3 START/ ENTER to complete the entry).
all.book Page 182 Thursday, May 13, 2004 8:51 AM Entering and Using Programs Polling (Continued from Initial procedure.) 14 Dial the machine to be polled using one of the following methods: • Press a Rapid Key. • Press SPEED DIAL digits, press and enter a Speed Dial number (if you enter less than 3 START/ ENTER to complete the entry). • Enter a full fax number with the numeric keys. 15 Press 16 Press START/ ENTER STOP . repeatedly until you return to the date and time display.
all.book Page 183 Thursday, May 13, 2004 8:51 AM Entering and Using Programs Note: If you need to delete a destination, press destination and then press 15 Press 16 Press START/ ENTER STOP STOP or to select the . . repeatedly until you return to the date and time display. Broadcasting (Continued from Initial procedure.) 14 Select the destinations using any of the following methods: • Press a Rapid Key. SPEED DIAL and enter a Speed Dial number.
all.book Page 184 Thursday, May 13, 2004 8:51 AM Entering and Using Programs 16 Press RESOLUTION and/or desired, and then press 17 Press 18 Press START/ ENTER STOP CONTRAST START/ ENTER to adjust the resolution and contrast if . . repeatedly until you return to the date and time display. Batch transmission (Continued from Initial procedure.) 14 Dial the receiving machine using one of the following methods: • Press a Rapid Key.
all.book Page 185 Thursday, May 13, 2004 8:51 AM Entering and Using Programs Being Polled (Memory polling) (Continued from Initial procedure.) 14 Press 1 to allow polling only once, or 2 to allow polling an unlimited number of times. 15 Press 16 Press START/ ENTER . RESOLUTION and/or CONTRAST desired, and then press 17 Press 18 Press START/ ENTER STOP START/ ENTER to adjust the resolution and contrast if . . repeatedly until you return to the date and time display.
all.book Page 186 Thursday, May 13, 2004 8:51 AM Entering and Using Programs 3 Press START/ ENTER and then or to select CLEAR. 4 5 Press START/ ENTER . Press the Program Key that you want to clear.
all.book Page 187 Thursday, May 13, 2004 8:51 AM Entering and Using Programs Using a Program Key Follow the steps below to perform a programmed operation. 1 2 If this is a transmission operation or memory polling operation, load the document. Press the appropriate Program Key.
all.book Page 188 Thursday, May 13, 2004 8:51 AM Duplex Scanning for Two-sided Documents Duplex Scanning for Two-sided Documents To transmit or copy documents which have printing or graphics on both sides of the page or pages, use Duplex Scanning. With this function, you simply feed the document (all pages) through the machine once, turn the stack of pages over, and feed it through again.
all.book Page 189 Thursday, May 13, 2004 8:51 AM Print Hold Print Hold The Print Hold function is used to hold all received faxes in memory instead of immediately printing them out. To print the faxes, the programmed Print Hold code must be entered. To use the Print Hold function, program a Print Hold code and then turn on the Print Hold function as explained in the following sections. Programming the Print Hold code Follow the steps below to program a Print Hold code.
all.book Page 190 Thursday, May 13, 2004 8:51 AM Print Hold Turning on the Print Hold function To turn on the Print Hold function, set Option Setting 38 to YES (see pages 201 and 211). Note: A Print Hold code must be programmed before Option Setting 38 can be set to YES. Printing received faxes When a fax has been received to memory because the Print Hold function is turned on, RCVD PRINT HOLD FAX will appear in the display. Follow the steps below to print the fax (or faxes).
all.book Page 191 Thursday, May 13, 2004 8:51 AM Print Hold Clearing the Print Hold code Follow the steps below if you need to clear the Print Hold code. Note: To clear the Print Hold code, Option Setting 38 must first be set to NO. 1 Press Display: MENU and then . • Make sure that PRINT HOLD is selected in the display. 2 Press START/ ENTER and then .
all.book Page 192 Thursday, May 13, 2004 8:51 AM Department Control Department Control Department Control is used to restrict use of the machine to authorized users. When it is activated, a department code must be entered before an operation can be performed. ♦ Department Control can only be activated by your Sharp dealer. If you wish to use this function, contact your dealer.
all.book Page 193 Thursday, May 13, 2004 8:51 AM Department Control DEPARTMENT CODE MODE 1=SET 2=CLEAR 3 Press 4 Make sure that “SET” is selected and then press START/ ENTER . START/ ENTER . (To clear a Department Code, select CLEAR and then press 5 START/ ENTER .) Programming: Enter a 2-digit number from “01” to “99” with the numeric keys. This number identifies the Department Code that you will enter in the next step.
all.book Page 194 Thursday, May 13, 2004 8:51 AM Department Control Accessing the machine When Department Control is activated, you must enter your Department Code before using the machine. ♦ If you do not begin the operation within one minute after entering the code, the machine will return to controlled access mode. Note: You do not need to enter a Department Code to receive faxes manually (by picking up an extension phone connected to the same line and pressing the machine).
all.book Page 195 Thursday, May 13, 2004 8:51 AM Blocking Reception of Unwanted Faxes Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from parties that you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, first turn it on by setting Option Setting 20 (Anti-Junk Fax) to ON as explained on page 207, and then enter the fax numbers from which you do not want to receive faxes as explained below.
all.book Page 196 Thursday, May 13, 2004 8:51 AM Blocking Reception of Unwanted Faxes 5 Entering: Enter a 2-digit number from “01” to “50” with the numeric keys. This number identifies the fax number that you will enter in the next step. Clearing: Enter the 2-digit number that identifies the fax number you want to clear, and go to Step 7. 6 Enter the fax number. 7 Press 8 Return to Step 5 to enter (or clear) another fax number, or press START/ ENTER .
all.book Page 197 Thursday, May 13, 2004 8:51 AM Telephone Billing Telephone Billing If you are on a PBX, you can have the machine send a code to the PBX that identifies the sender for billing purposes each time a fax is sent. Telephone billing is possible in two ways: using Department Control and by direct billing code entry. Using Department Control If you are using the Department Control function, you can use Department Codes for telephone billing.
all.book Page 198 Thursday, May 13, 2004 8:51 AM Telephone Billing 1 Load the document (s). • If you are using Normal Dialing, press SPEAKER or pick up an extension phone connected to the same line. • SEND READY will appear in the display. 2 Enter your number to access an outside line (max. of 3 digits). 3 Flip down the Rapid Key overlay and press code (max. of 9 digits), and then press Space Space , enter the billing again.
all.book Page 199 Thursday, May 13, 2004 8:51 AM Distinctive Ring Distinctive Ring Important: ♦ To use distinctive ring, you must subscribe to a distinctive ring service from your local phone company. ♦ Your machine may not be compatible with some distinctive ring services. Note for dual line option: Distinctive ring can only be used on Line 1. Distinctive ring is a service offered by some local telephone companies whereby they assign an additional second number to your regular single line.
all.book Page 200 Thursday, May 13, 2004 8:51 AM Distinctive Ring RING PATTERN 1 Two short rings RING PATTERN 2 One short, one long, and one short ring RING PATTERN 3 Two short rings and one long ring STANDARD RING Your standard (normal) ring pattern OFF SETTING Turn distinctive ring off 4 Press 5 Press START/ ENTER STOP . repeatedly to return to the date and time display.
all.book Page 201 Thursday, May 13, 2004 8:51 AM 7. Optional Settings The optional settings allow you to customize the machine to better suit your needs. An initial setting has been made for each optional setting at the factory. To change a setting, follow the steps below to display the optional setting, and then select a new setting as explained in the pages that follow. 1 2 3 Display: MENU Press and then or until OPTIONAL SETTING is selected in the display.
all.book Page 202 Thursday, May 13, 2004 8:51 AM Optional Settings Optional Settings Setting 01: DEFAULT FAX RESOLUTION This option sets the default resolution (the resolution used if a setting is not selected with RESOLUTION ) for transmitting documents. Press or to select STANDARD, FINE, SUPER FINE, or ULTRA FINE, and then press START/ ENTER .
Page 203 Thursday, May 13, 2004 8:51 AM Optional Settings Setting 05: TRANSACTION REPORT PRINT SELECTION This sets the condition for printing out a Transaction Report.
all.book Page 204 Thursday, May 13, 2004 8:51 AM Optional Settings Setting 09: ERROR CORRECTION MODE (ECM) Select YES to have any distortions in a transmission due to noise on the telephone line corrected before print-out at the receiving end. This is only effective when the other machine has ECM as well. Select NO to turn the function off. Press or to make the selection and then press START/ ENTER .
Page 205 Thursday, May 13, 2004 8:51 AM Optional Settings Setting 14: RECEIVE REDUCE This setting is used to reduce received documents slightly before printing to ensure that data on the edges are not cut off. Select AUTO for automatic reduction or 100% for no reduction. Press and then press START/ ENTER or to make the selection . ♦ Initial setting: AUTO Setting 15: IMAGE MEMORY PRINT Select YES to include a copy of the first page of the transmitted document on the Transaction Report.
all.book Page 206 Thursday, May 13, 2004 8:51 AM Optional Settings PRIORITY setting will now appear. Use this setting to select the source from which you want paper to be drawn in the event that the “1ST PRIORITY” source runs out of paper. If you wish to have the incoming fax received to memory in this case, select “NONE”. When you have completed the selection, press START/ ENTER .
Page 207 Thursday, May 13, 2004 8:51 AM Optional Settings Setting 20: ANTI-JUNK FAX Select ON to block reception from fax numbers entered in the Anti Junk Fax List. Select OFF to allow reception from all numbers. Press START/ ENTER make the selection and then press or to . ♦ Initial setting: OFF Setting 21: ALARM VOLUME This sets the volume of the beep sound that alerts you to error conditions and informs you that operations have been completed.
all.book Page 208 Thursday, May 13, 2004 8:51 AM Optional Settings sender’s name entered in Chapter 1 will appear). Press make the selection and then press START/ ENTER or to . ♦ Initial setting: OFF Setting 25: BEEP LENGTH This sets the duration of the beep that signals the end of transmission, reception, and copying. Press or to select a duration (3 SECONDS, 1 SECOND, or NO BEEP) and then press START/ ENTER .
Page 209 Thursday, May 13, 2004 8:51 AM Optional Settings Setting 28: DISTINCTIVE RING This sets the ring pattern to which your fax will answer if you subscribe to a distinctive ring service. Press press START/ ENTER or to select a ring pattern and then . See page 199 for more details. ♦ Initial setting: OFF Setting 29: VERIFICATION STAMP Select ON if you want the machine to stamp each original document page as it is scanned.
all.book Page 210 Thursday, May 13, 2004 8:51 AM Optional Settings to select NO and then press START/ ENTER . (Note that the function will turn off automatically if the selected paper source runs out of paper.) Note for FO-DC500: This setting is only available if your dealer has installed the paper cassette option.
Page 211 Thursday, May 13, 2004 8:51 AM Optional Settings Setting 38: PRINT HOLD Use this setting to turn on or turn off the Print Hold function (see page 189). To turn on the Print Hold function, press press START/ ENTER or to select YES and then . (Note: A Print Hold code must be programmed before YES can be selected.) To turn off the Print Hold function, press START/ ENTER or , enter the 4-digit Print Hold code, and press to select NO, press START/ ENTER .
all.book Page 212 Thursday, May 13, 2004 8:51 AM 8. Printing Lists and Reports You can print lists showing settings and information entered in the machine. You can also print out reports on recent activity and individual operations after they are completed. The lists and reports are described on the following pages. To print a list, follow the steps below. 1 2 3 Display: MENU Press and then or until LISTING MODE is selected in the display.
Page 213 Thursday, May 13, 2004 8:51 AM Printing Lists and Reports 8. Printing Lists all.book ♦ All information is erased after a report is printed out. If automatic print-out is turned off and the report is not printed manually for 30 operations, the information on the oldest operation will be overwritten each time a new operation is performed. Explanation of headings SENDER/ RECEIVER The name or fax number of the other machine involved in the transaction.
all.book Page 214 Thursday, May 13, 2004 8:51 AM Printing Lists and Reports JAM - The printing paper or document jammed, preventing the transaction. BUSY - The fax was not sent because the line was busy. COM.E-0 to COM.E-31 - A telephone line error prevented the transaction. See Line Error in Problems and Solutions in Chapter 9. CE-01 to CE-05 - An error occurred when the machine attempted to establish a connection with your e-mail server (see page 228 for explanations of the errors).
all.book Page 215 Thursday, May 13, 2004 8:51 AM 8. Printing Lists Printing Lists and Reports Optional Setting List (List 05) This list shows the current status of the option settings. Program and Group List (List 06) The top part of this list shows the programs that have been entered. The bottom part shows the fax numbers that have been programmed into Group Keys. Batch Transmission List (List 07) The Batch Transmission List shows the documents that are currently stored for batch transmission.
all.book Page 216 Thursday, May 13, 2004 8:51 AM Printing Lists and Reports Fax Transfer List (List 12) This list shows the sets of sender’s numbers and forwarding e-mail addresses that have been stored for the Inbound Routing function. (This list is only available when the network scanner option is installed.) Transaction Report This report is printed out automatically after a fax operation is completed to allow you to check the result.
all.book Page 217 Thursday, May 13, 2004 8:51 AM 9. Maintenance 9. Maintenance Cleaning the Scanning Glass and Rollers Clean the reading glass and rollers frequently to ensure the quality of your transmitted images and copies. 1 Open the operation panel. • Squeeze the release marked PANEL RELEASE and pull up. 2 Wipe the scanning glass, white backplate, and rollers with a soft cloth.
all.book Page 218 Thursday, May 13, 2004 8:51 AM Replacing the Verification Stamp Replacing the Verification Stamp If you are using the Verification Stamp function, you will need to replace the ink cartridge in the stamp unit when it runs out of ink (when the stamped mark on original documents becomes faint). A new ink cartridge can be obtained from your dealer. 1 2 3 4 Remove the ADF exit tray.
all.book Page 219 Thursday, May 13, 2004 8:51 AM 10. Troubleshooting Problems and Solutions Line error LINE ERROR appears in the display, and/or a transaction report is printed out with COM. Eand a number from 0 to 31 in the NOTE column. Solution Try the transaction again. If the error persists, check the following: 10. Troubleshotting Problem • Check the hookup. The cord from the TEL. LINE jack to the wall jack should be no longer than six feet.
all.book Page 220 Thursday, May 13, 2004 8:51 AM Problems and Solutions Dialing and transmission problems Problem Dialing is not possible. Solution • Make sure the power cord is properly plugged into a power outlet. • Make sure that the telephone line is properly connected to both the TEL. LINE jack and the wall jack. • Make sure that the machine is set to the correct dialing mode for your telephone line. See Option Setting 22 in Chapter 7. The power is on, but no transmission takes place.
all.book Page 221 Thursday, May 13, 2004 8:51 AM Problems and Solutions Reception and copying problems Solution The machine doesn’t receive documents automatically. • Make sure that the reception mode is set to AUTO. If you subscribe to a distinctive ring service, make sure that the Distinctive Ring function is set to the correct ring pattern. If you do not subscribe to a distinctive ring service, make sure that Distinctive Ring is set to OFF SETTING. (See Distinctive Ring in Chapter 6.
all.book Page 222 Thursday, May 13, 2004 8:51 AM Problems and Solutions The quality of copies is poor and/or black lines appear. • Any dirt or material on the scanning glass will cause lines to appear on copies and transmitted faxes. Clean the scanning glass as explained in Chapter 9. Dots appear at regular intervals on received documents and copies. • The drum cartridge may be damaged. Replace the drum cartridge. The printing paper comes out blank when you try to receive a document.
all.book Page 223 Thursday, May 13, 2004 8:51 AM Problems and Solutions Network interface board problems Solution The amber light illuminates steadily. • The network connection has been lost. This typically occurs because the server has been shut down. The amber light blinks. • Turn the machine power off, wait briefly, and then turn it back on. If the problem persists, print out the “NIC INFORMATION” as explained on page 79.
all.book Page 224 Thursday, May 13, 2004 8:51 AM Problems and Solutions The machine is on and data is received, but the data is not printed. (The DATA indicator blinks.) • Check to see if an error message appears in the display of the machine. The machine cannot be selected from your computer. • Is the printer driver installed correctly? Install the printer driver correctly.
all.book Page 225 Thursday, May 13, 2004 8:51 AM Problems and Solutions Problem Solution The recipient can not open the image data. • Does the recipient have a software program (viewer) that is compatible with the format of the file sent? Try sending the image using a different file format (TIFF or PDF) and/or compression method (uncompressed, G3 or G4). Data sent does not reach the recipient.
all.book Page 226 Thursday, May 13, 2004 8:51 AM Messages and Signals Messages and Signals Display messages CHECK CASSETTE This indicates that the cassette is not installed properly. CONF. REFUSED A confidential transmission has been denied because you entered an incorrect mailbox number for a machine with mailboxes. CONF. RX ERROR Confidential reception was cancelled because the mailbox number specified by the transmitting machine is not programmed in your machine.
all.book Page 227 Thursday, May 13, 2004 8:51 AM MEMORY FULL ERROR PRESS STOP KEY The memory is full (this message appears when Option Setting 23, Quick On-line, is set to NO). Press the STOP key to clear the message and cancel the transmission. MENU MODE The MENU key has been pressed. NO CONF.
all.book Page 228 Thursday, May 13, 2004 8:51 AM Messages and Signals WAITING The memory has become full and scanning has stopped during scanning of a multi-page document. Scanning will automatically resume when sufficient memory becomes free (for example, after several pages are transmitted). Network scanner communication errors If a communication error occurs during transmission of a scanned image, the following error message will appear with an error code.
all.book Page 229 Thursday, May 13, 2004 8:51 AM Clearing Paper Jams Clearing Paper Jams Clearing a jammed document If the original document doesn’t feed properly during transmission or copying, or REMOVE ORIGINAL(S) appears in the display, first try pressing START/ ENTER . If 10. Troubleshooting the document doesn’t feed out, open the operation panel and remove it. Important: Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism.
all.book Page 230 Thursday, May 13, 2004 8:51 AM Clearing Paper Jams Clearing jammed printing paper If the printing paper jams, PAPER JAM will appear in the display. Follow the steps below to clear the jam. 1 Press the green release and open the print compartment cover. • Caution! The fusing unit inside the print compartment becomes very hot during operation. Be careful not to touch the inside of the compartment. 2 Remove the toner cartridge and place it on a sheet of paper.
all.book Page 231 Thursday, May 13, 2004 8:51 AM Clearing Paper Jams 5 10. Troubleshooting OR Replace the drum cartridge. • Make sure the drum cartridge is BLUE inserted in as far as it will go. GREEN 6 Replace the toner cartridge and then close the print compartment cover. BLUE GREEN 7 8 If you have a paper cassette and the display still indicates that paper is jammed, pull out the cassette and remove the jammed paper. Replace the paper cassette.
all.book Page 232 Thursday, May 13, 2004 8:51 AM FCC Regulatory Information FCC Regulatory Information This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the rear of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the telephone company.
all.book Page 233 Thursday, May 13, 2004 8:51 AM S H A R P Date Revised :Oct. 7, 2002 Date Issued :May. 28, 1998 MATERIAL SAFETY DATA SHEET (1/3) MSDS No. B-1020 Section 1. Product and Company Identification Product Name: Toner Cartridge of FO-50ND / DUNT-455BSCZZ Supplier Identification: Sharp Corporation 22-22 Nagaike-cho, Abeno-ku, Osaka, Japan Local suppliers are listed below. Please contact the nearest supplier for additional information. (Country) (Name and Telephone Number) U.S.A.
all.book Page 234 Thursday, May 13, 2004 8:51 AM S H A R P Date Revised :Oct. 7, 2002 Date Issued :May. 28, 1998 MATERIAL SAFETY DATA SHEET (2/3) MSDS No. B-1020 Section 8. Exposure Control/Personal Protection Engineering Measures Ventilation: None required with intended use. Control Parameters(As total dust) OSHA-PEL(USA): 15mg/m3 ACGIH-TLV(USA): 10mg/m3 DFG-MAK(GER): 6mg/m3 Worksafe-TWA(Austl.): 10mg/m3 Personal Protective Equipment None required when used as intended in Sharp equipment.
all.book Page 235 Thursday, May 13, 2004 8:51 AM S H A R P Date Revised :Oct. 7, 2002 Date Issued :May. 28, 1998 MATERIAL SAFETY DATA SHEET (3/3) MSDS No. B-1020 Section 12. Ecological Information No data are available on the adverse effects of this material on the environment. Section 13. Disposal Consideration Appropriate Methods of Disposal Preparation(community provisions): Waste may be disposed or incinerated under conditions which meet all federal, state and local environmental regulations.
all.book Page 236 Thursday, May 13, 2004 8:51 AM QUICK REFERENCE GUIDE SENDING FAXES STORING AUTO DIAL FAX NUMBERS Place the document (up to 50 letter-size pages) face down in the document feeder. and then or until ENTRY MODE is selected in the display. (Note: For Normal Dialing and Direct Keypad Dialing, you can also load the document after dialing the number.) Press RESOLUTION or CONTRAST if needed. 1. Lift extension phone or press SPEAKER . 2.
all.book Page 237 Thursday, May 13, 2004 8:51 AM GUÍA DE REFERENCIA RÁPIDA ENVÍO POR FAX MEMORIZACIÓN DE NÚMEROS DE FAX DE MARCACIÓN AUTOMÁTICA Coloque el documento (hasta 50 páginas tamaño carta) boca abajo en el alimentador de documentos. MENU 1. Pulse y después o hasta que aparezca ENTRY MODE en el display. (Nota: si utiliza una Marcación normal o una Marcación directa desde el teclado, también puede cargar el documento después de marcar el número).
all.book Page 238 Thursday, May 13, 2004 8:51 AM GUIDE DE RÉFÉRENCE RAPIDE Envois de documents ENREGISTREMENT DE NUMÉROS DE TÉLÉCOPIEURS À COMPOSITION AUTOMATIQUE Placez votre document (jusqu'à 50 pages de format papier à lettre) face imprimée vers le bas dans le chargeur de documents. 1. Pressez la touche MENU et ensuite ou jusqu'à ce que ENTRY MODE soit sélectionné à l'écran.
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all.book Page 241 Thursday, May 13, 2004 8:51 AM Index Using a Speed Dial number, 92 Scanning destinations, storing, 82 Scanning glass, cleaning, 217 Search Dial, 49 Separate Mode, 209 Speaker volume, 30 Speed Dialing, 47 T TEL. LINE jack, 16 TEL.
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all.book Page 245 Thursday, May 13, 2004 8:51 AM NOTICE BE SURE TO ASK YOUR AUTHORIZED SHARP DEALER ABOUT THE WARRANTY THAT YOUR SELLING DEALER EXTENDS TO YOU. In order to assure you, the end-user, of warranty protection, Sharp extends a limited warranty to each of its authorized dealers and, in turn, requires each of its authorized dealers to extend its own warranty to you on terms that are no less favorable than those given to the dealer by Sharp.
all.book Page 1 Thursday, May 13, 2004 8:51 AM SHARP ELECTRONICS CORPORATION Sharp Plaza, Mahwah, New Jersey 07430-1163 1-800-BE-SHARP http://www.sharpusa.com SHARP ELECTRONICS OF CANADA LTD. 335 Britannia Road East, Mississauga, Ontario L4Z 1W9 http://www.sharp.ca SHARP CORPORATION FOR YOUR RECORDS Please record the model number and serial number below, for easy reference, in case of loss or theft. These numbers are located on the rear side of the unit.
