OPERATION MANUAL (for image send) LASER PRINTER
INTRODUCTION This manual explains the scanner function, the Internet fax function, and the metadata send function of the machine. To use these functions, the following expansion kits must be installed. Network scanner function: The network scanner expansion kit must be installed.*1 Internet fax function: The network scanner expansion kit and Internet fax expansion kit must be installed.*2 Metadata send function: The network scanner expansion kit and application integration module must be installed.
TABLE OF CONTENTS CHAPTER 1 BEFORE USING THE MACHINE AS A NETWORK SCANNER CHAPTER 3 CONVENIENT SCANNER FUNCTIONS SPECIAL MODES ....................................................... 3-2 ● PROGRAMMING FREQUENTLY USED OPERATIONS (PROGRAM) ............................... 3-3 ● ERASING EDGE SHADOWS (ERASE) .............. 3-4 ● TRANSMITTING A DIVIDED ORIGINAL (DUAL PAGE SCAN)....................................................... 3-5 ● AUTOMATIC TRANSMISSION AT A SPECIFIED TIME (TIMER TRANSMISSION)............
TABLE OF CONTENTS CHAPTER 5 METADATA DELIVERY CHAPTER 7 TROUBLESHOOTING METADATA DELIVERY (DATA ENTRY) ...................... 5-2 PREPARATIONS FOR METADATA TRANSMISSION. 5-3 ● SETTINGS REQUIRED IN THE WEB PAGES ... 5-3 ● METADATA TRANSMISSION FOR SCAN TO DESKTOP ........................................................... 5-3 TRANSMITTING METADATA...................................... 5-4 ● METADATA FIELDS ............................................ 5-6 TROUBLESHOOTING ..................................
CHAPTER 1 BEFORE USING THE MACHINE AS A NETWORK SCANNER This chapter provides information that you should know before using the machine as a network scanner. Be sure to read this chapter before using the network scanner function. Page ABOUT THE NETWORK SCANNER FUNCTION .........................................1-2 SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE ....................................................................................1-4 ● ACCESSING WEB PAGES ....................
ABOUT THE NETWORK SCANNER FUNCTION The network scanner expansion kit adds network scanner functionality to your machine. A machine with the network scanner functionality can scan a paper document, photograph, or other printed information into a data file, and send the file to a file server or personal computer over a corporate network (intranet) or the Internet. The network scanner function provides the following scanning modes.
ABOUT THE NETWORK SCANNER FUNCTION Internet fax mode ☞SENDING A FAX IN INTERNET FAX MODE (page 2-6) Internet fax transmission The scanned file is sent as an Internet fax. Reception of Internet faxes is also possible. Data entry mode ☞METADATA DELIVERY (page 5-1) Metadata delivery The application integration module can be combined with the network scanner function to append a metadata* file to a scanned image file. (This is called metadata delivery.
SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE To use the Network Scanner feature, settings for the SMTP server, DNS server, and destination addresses must be established. To establish the settings, use a computer that is connected to the same network as the machine to access the machine's Web page. The Web page can be displayed with your Web browser (Internet Explorer 6.0 or higher (Windows), Netscape Navigator 7.0 or higher, or Safari 1.2 or higher (Macintosh)).
SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE ABOUT THE WEB PAGES (FOR USERS) When you access the user Web pages in the machine, the following page will appear in your browser. A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the right frame that allows you to configure settings for that item. When you have finished configuring settings, be sure to click [Submit] to save them.
SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE ABOUT THE WEB PAGES (FOR THE ADMINISTRATOR) In addition to the menus that appear for users, other menus that can only be used by the administrator appear in the administrator Web pages. A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the right frame that allows you to configure settings for that item. Settings that can only be configured by the administrator are explained here.
SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE BASIC SETTINGS FOR NETWORK SCANNING Click "Network Scanning" in the menu frame, and then establish the required settings. After entering the settings, be sure to click "Submit" to store them. For detailed information on setting procedures, refer to "General" under "Help". Click here. Network Scanning Setup screen ■ Network scanning setup screen This screen is displayed when you click "Network Scanning.
SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE ■ Change custom index name screen This screen is displayed when you click "Custom Index" in the network scanning setup screen. Programmed destinations appear as one-touch keys in the Address book screen of the touch panel, and are normally included in the ABC index. Two types of indexes are available: the ABC index and group indexes (custom directories). Group indexes allow you to assign any index name to the destination for easy searching.
SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE ■ Storing destinations for Scan to Network Folder Click [Network Folder] in the scan destination management window. A window for storing network folder destinations will open. This window lets you store addresses for Scan to Network Folder. After you have entered all the required information, click [Submit] to store the destination. ■ Storing destinations for Internet-Fax Click "i-Fax" in the Destination Management screen.
SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE STORING SENDER INFORMATION (Scan to E-mail) To store the sender information (Sender Name, E-mail Address) that is displayed when the recipient receives your e-mail, click "Sender" in the menu frame and then click "Add". Information for up to 999*1 (500*2) different senders can be stored. Select a sender from the stored senders using the touch panel of the machine when you send an image (page 2-3).
BASE SCREEN Scan mode and Internet fax mode are used by selecting functions and settings in the base screens of those modes. To display the base screen of a mode, touch the [IMAGE SEND] key in the touch panel and then select the desired mode with the [MODE SWITCH] key. The explanations in this manual assume that the base screen of scan mode initially appears when the [IMAGE SEND] is pressed. The explanations begin from this screen.
BASE SCREEN [ORIGINAL] key (pages 2-14 - 2-17) Touch this key when you wish to manually set the size of the original to be scanned or scan both sides of the original. [FILE FORMAT] key (page 2-19) Touch this key to set the file format of scan images that you transmit. The selected file format setting will be highlighted above the key. The initial factory setting is "PDF MMR(G4)". [RESOLUTION] key (page 2-18) Touch this key to change the resolution setting for the original to be scanned.
BASE SCREEN [BCC] key (page 2-4) This key only appears when the [ENABLE BCC] checkbox is selected in [BCC SETTING] in the administrator settings. If you wish to send a "BCC" ("Blind Carbon Copy") of a Scan to E-mail transmission to other recipients in addition to the main recipient, after selecting destinations using one-touch keys or the global address search function, touch this key. Other recipients will not be informed that a copy was sent to the "BCC" recipients.
CHAPTER 2 TRANSMISSION PROCEDURES This chapter explains the basic procedures for specifying destinations and sending an image in scan mode and Internet fax mode. Page SENDING AN IMAGE ....................................................................................2-2 ● SENDING AN IMAGE IN SCAN MODE.................................................2-2 ● SENDING A FAX IN INTERNET FAX MODE.........................................2-6 ● SENDING AN INTERNET FAX FROM A COMPUTER (PC-I-Fax) ......
SENDING AN IMAGE SENDING AN IMAGE IN SCAN MODE sure that the machine is in image 1 Make send mode. needed, adjust the resolution setting. 4 If(Refer to page 2-18.) When the [IMAGE LINE SEND] key light is on, IMAGE SEND DATA the machine is in scanner mode. If the COPY light is not on, press the SYSTEM [IMAGE SEND] key. JOB STATUS SETTING Select scan mode with the [MODE SWITCH] key. The initial factory setting is "300x300dpi". FILING DATA 2 Load the original.
SENDING AN IMAGE the desired file name or input the file 12 Select name. 8 Touch the [SUBJECT] key. The subject selection screen appears. The list of subjects that were registered on the Web page is displayed. SEND SETTINGS SUBJECT FILE NAME SENDER NAME ADD THE SEND NOTE When using Scan to FTP, Scan to Desktop, or Scan to Network Folder, a subject cannot be entered. Proceed to step 11. the desired subject or 9 Select subject. input the To select among the PRE-SET displayed subjects, No.
SENDING AN IMAGE 15 Touch the desired sender name. the one-touch 19 Touch destination. The selected sender name is highlighted. If test1 test4 you made a mistake, test2 test5 touch the correct key. test3 test6 The highlighting will ABCD EFGHI JKLMN ALL SENDER move to the new key. To enter the sender name directly, touch the [ADDRESS ENTRY] key and then enter the e-mail address. To enter the result of global address search, touch the [GLOBAL ADDRESS SEARCH] key for address search.
SENDING AN IMAGE desired, touch the [FILE] key or the [QUICK 22 IfFILE] key. Using the document glass 23 Press the [START] key. MODE SWITCH These keys are used to ADDRESS REVIEW store the scanned image SPECIAL MODES in the machine's hard disk. The stored image FILE ADDRESS ENTRY can be printed or transmitted again at a SEND SETTINGS QUICK FILE later time. For information on this function, see "DOCUMENT FILING FUNCTION" in chapter 7 of the operation manual (for general information and copier operation).
SENDING AN IMAGE SENDING A FAX IN INTERNET FAX MODE NOTES ● Image rotation A4, B5R, and A5R (8-1/2" x 11" and 5-1/2" x 8-1/2"R) originals are rotated 90 degrees and transmitted in A4R, B5, or A5 (81/2" x 11"R or 5-1/2" x 8-1/2") orientation. (A4R, B5, and A5 (8-1/2" x 11"R and 5-1/2" x 8-1/2") originals cannot be rotated for transmission.) Transmission Transmission ● Originals cannot be scanned in succession from both the automatic document feeder and the document glass and sent in a single transmission.
SENDING AN IMAGE 10 Touch the [FILE NAME] key. 6 Touch the [SEND SETTINGS] key. SEND SETTINGS SUBJECT Sub:schedu FILE NAME ADDRESS ENTRY SEND SETTINGS The file name selection screen appears. The list of file names that were registered on the Web page is displayed. NOTES ● You can skip the send settings (Proceed to step 14). If you skip these settings, the subject and the file name that were set on the Web page will automatically be used for transmission.
SENDING AN IMAGE the one-touch 15 Touch destination. READY TO SEND. CC TO BCC TEST1 TEST2 TEST3 TEST4 TEST6 TEST5 FREQUENT USE ABCD EFGHI JKLMN OPQR key for the desired The key you touched is highlighted. If you touch the wrong key, touch the key again to cancel the selection. The key display will return to normal. NOTE In addition to touching a one-touch key, a destination can be specified by entering a search number.
SENDING AN IMAGE you have another page to scan, change 20 Ifpages and then press the [START] key. Repeat this sequence until all pages have been scanned. You can change the resolution and exposure settings as needed for each page (refer to page 2-18). If no action is taken for one minute, scanning automatically ends and the transmission job is stored. the final page is scanned, touch the 21 After [READ-END] key.
SENDING AN IMAGE SENDING AN INTERNET FAX FROM A COMPUTER (PC-I-Fax) A file on a computer can be sent via the machine as an Internet fax (PC-I-Fax function). Internet faxes are sent using the PC-I-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver for your computer and then select the Print command in the software application. Image data for transmission will be created and sent as an Internet fax.
DESTINATION INPUT METHODS In the section of "SENDING AN IMAGE", a destination is specified with a one-touch key. This machine, however, provides the following destination input methods. ● Manual entry: Enter the e-mail address directly. (only for Scan to E-mail and Internet-Fax transmission) ● (Quick) key: After touching the key, enter the three-digit number that was assigned when the address was registered. ● Global address search: Search for an e-mail address in an Internet or intranet directory database.
DESTINATION INPUT METHODS ■ Address entry with 1 Touch the (Quick) key 2 Touch the desired LDAP server key. key. SERVER CHANGE OK CANCEL Document division 1 1/2 Document division 2 SCAN MODE SWITCH A1210 project team Software development centre To search the highlighted server, proceed to step 3. 3 Touch the [OK] key. 2 Enter the three-digit assigned number. When a three-digit number is entered, the relevant address will be set as a destination address.
DESTINATION INPUT METHODS 6 Touch the desired destination key. If you need to clear a destination, touch its key. Touch the [OK] key to return to the initial screen. To display the remaining destinations, touch the tanaka a tana [ ] key. tanaka b tana For detailed information on the selected tanaka c tana destination, touch the [DETAIL] key. You can also register the destination to the address book by touching the [REGISTER] key. tanaka 7 Select the destination type.
DESTINATION INPUT METHODS SCANNING AND TRANSMITTING A TWO-SIDED ORIGINAL A two-sided original can be automatically scanned and transmitted using the automatic document feeder. Follow the steps below. sure the machine is in image send 1 Make mode and then load the document in the 4 Touch the [OK] key. automatic document feeder. RESEND 2 Touch the [ORIGINAL] key. When you touch the [ORIGINAL] key, check the original size displayed in the key.
SCANNING SETTINGS (ORIGINAL SIZE, EXPOSURE, RESOLUTION AND FILE FORMAT) When sending an image, you can adjust the original size, exposure, resolution, and file format settings as needed. MANUALLY SETTING THE SCANNING SIZE If you load an original that is not a standard size (such as an inch size), or if you wish to change the scanning size, touch the [ORIGINAL] key and set the original size manually.
SCANNING SETTINGS (ORIGINAL SIZE, EXPOSURE, RESOLUTION AND FILE FORMAT) 4 Touch the [OK] key. A4 OK A4R AB B4 INCH selected size appears in the top half of 6 The the [ORIGINAL] key. The specified original size is displayed as the scan size. 300x300dpi RESOLUTION PDF MMR(G4) FILE FORMAT A4 ORIGINAL 5 Touch the [OK] key. 00% SEND SIZE AUTO NOTE You can return to automatic detection by pressing the [CA] key. You will return to the initial screen.
SCANNING SETTINGS (ORIGINAL SIZE, EXPOSURE, RESOLUTION AND FILE FORMAT) the X (width) and Y (length) dimensions 6 Enter of the original with the keys. X (width) is initially selected. A Y Enter X and then touch (64 432) 420 mm X the ( ) key to enter Y. (64 297) A width of 64 to 432 mm Y 297 mm (2-1/2" to 17") can be RECALL STORE/DELETE entered in X, and a length of 64 to 297 mm (2-1/2" to 11-5/8") can be entered in Y. X CANCEL OK 9 To exit, touch the [ORIGINAL] key.
SCANNING SETTINGS (ORIGINAL SIZE, EXPOSURE, RESOLUTION AND FILE FORMAT) SELECTING THE EXPOSURE You can adjust the exposure manually to match the type of original. After loading the original in image send mode, follow the steps below. The default setting for the exposure is "AUTO". ■ Change the exposure 1 Touch the [EXPOSURE] key. 3 Touch the [OK] key. AUTO EXPOSURE 300x300dpi RESOLUTION PDF MMR(G4) FILE FORMAT AUTO A4 Select [AUTO] or [MANUAL].
SCANNING SETTINGS (ORIGINAL SIZE, EXPOSURE, RESOLUTION AND FILE FORMAT) For resolution other than [200x200dpi], the [HALF TONE] key can be selected. 3 Touch the [OK] key. OK INTERNET-FAX mode You will return to the initial screen. READY TO SEND.
CHAPTER 3 CONVENIENT SCANNER FUNCTIONS This chapter explains the special modes that can be used for scan send and Internet fax transmission, and how to transmit from the job status screen. Page SPECIAL MODES..........................................................................................3-2 ● PROGRAMMING FREQUENTLY USED OPERATIONS (PROGRAM) ... 3-3 ● ERASING EDGE SHADOWS (ERASE).................................................3-4 ● TRANSMITTING A DIVIDED ORIGINAL (DUAL PAGE SCAN).............
SPECIAL MODES Touch the [SPECIAL MODES] key in the base screen to open the special modes menu. The special modes menu consists of two screens. Touch the / keys to switch between the screens. To finish the settings and return to the base screen, touch the [OK] key in the special modes menu screen.
SPECIAL MODES PROGRAMMING (PROGRAM) FREQUENTLY USED OPERATIONS This function allows you to store the steps of an operation, including the destination and scanning settings, into a program. When you want to send a document to that destination, you can simply call up the program and the steps will be performed automatically. This function is convenient when you frequently send documents, such as a daily report, to the same destination. Up to eight programs can be stored.
SPECIAL MODES ERASING EDGE SHADOWS (ERASE) The erase function is used to erase the shadow lines on images produced when scanning thick originals or books. The erase modes that can be selected are shown below. The erase width is approximately 10 mm (1/2") in its initial setting. Your machine The other machine EDGE ERASE Using edge erase Erases shadows at edges that appear when scanning thick originals or books.
SPECIAL MODES TRANSMITTING A DIVIDED ORIGINAL (DUAL PAGE SCAN) When an open book is scanned and transmitted, you can use this function to divide the two open pages of the book into two separate pages. This function can only be used when the original is scanned using the document glass.
SPECIAL MODES AUTOMATIC TRANSMISSION AT A SPECIFIED TIME (TIMER TRANSMISSION) This feature enables you to set up a transmission to be performed automatically at a specified time up to a week in advance. A combined total of 94*1 (47*2) timer transmission and memory transmission jobs can be stored. NOTES ● To perform a timer transmission, the document must be scanned into memory.
SPECIAL MODES TRANSMITTING TWO ORIGINAL PAGES AS A SINGLE PAGE (2IN1) This function allows you to reduce the size of original pages by one half to fit two pages evenly on one page when transmitting.
SPECIAL MODES ■ USING 2IN1 to the desired mode and touch the 1 Switch [SPECIAL MODES] key. If the address book screen appears, touch the [CONDITION SETTINGS] key to display the condition settings screen (page 1-13). ADDRESS REVIEW SPECIAL MODES ENTRY FILE TTINGS QUICK FILE R ERASE 2in1 CA RESEND SPEAKER You will return to the screen of step 1. OK DUAL PAGE SCAN the send procedure as explained 4 Perform in "SENDING AN IMAGE". 2 Touch the [2in1] key. AM 3 Touch the [OK] key.
SPECIAL MODES ■ USING CARD SHOT to the desired mode and touch the 1 Switch [SPECIAL MODES] key. ADDRESS REVIEW SPECIAL MODES ENTRY FILE TTINGS QUICK FILE If the address book screen appears, touch the [CONDITION SETTINGS] key to display the condition settings screen (page 1-13). DUAL PAGE SCAN OK CANCEL OK SIZE RESET FIT TO SEND SIZE Place the front side of the original face down and close the document cover. The card shot screen appears.
SPECIAL MODES TRANSMITTING A LARGE NUMBER OF PAGES (JOB BUILD) When you need to scan more pages than can be loaded in the automatic document feeder at once, use this function to scan the pages in sets. The maximum number of pages that can be loaded in the automatic document feeder is 50. The resolution, exposure, and original size settings can be changed each time you place a set of originals in the document feeder.
SPECIAL MODES CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (TRANSACTION REPORT) A transaction report is automatically printed out to alert you when an Internet fax transmission fails or when a broadcast transmission is performed. The transaction report contains a description of the transmission (date, start time, name of other party, time required, number of pages, result, etc.). NOTES ● This function cannot be used in scan mode or when metadata send settings are selected.
PRIORITY TRANSMISSION OF A STORED JOB If you have an urgent transmission job and multiple transmission jobs have already been stored, you can give priority to the urgent job so that it will be transmitted immediately after the job currently being executed. This is done from the job status screen. For details on using the job status screen, refer to page 1-15 of the operation manual (for general information and copier operation). 1 Press the [JOB STATUS] key.
CANCELLING AN SCAN TRANSMISSION You can cancel a transmission job that is in progress or that has been stored. Cancellation is done from the scanner job status screen for the mode in which you stored tramsmission. 1 Press the [JOB STATUS] key. the job key of the transmission job 3 Touch you wish to cancel. The touched key is highlighted. COPY SYSTEM JOB STATUS SETTINGS 4 Touch the [STOP/DELETE] key. ING ING ING the mode 2 Touch [INTERNET-FAX]).
CHAPTER 4 INTERNET FAX RECEPTION FUNCTION This chapter explains the Internet fax reception function and how to check the status of received Internet faxes. Page RECEIVING AN INTERNET FAX...................................................................4-2 ● MANUALLY RECEIVING INTERNET FAXES ........................................4-3 TRANSFERRING RECEIVED INTERNET-FAXES TO ANOTHER MACHINE WHEN PRINTING IS NOT POSSIBLE (FORWARDING FUNCTION) ............... 4-4 ● USING THE TRANSFER FUNCTION.................
RECEIVING AN INTERNET FAX The Internet fax function periodically* connects to the mail server (POP3 server) and checks whether or not Internet faxes have been received. When faxes have been received, the faxes are automatically retrieved and printed. * The default setting is once every 5 minutes. This time can be changed using the "Reception check interval setting" (page 8-8) in the administrator settings. NOTE If faxes will be received at night, keep the main power switch in the "on" position.
RECEIVING AN INTERNET FAX MANUALLY RECEIVING INTERNET FAXES If you need to immediately check for received Internet faxes, for example when a long reception check interval has been set, you can perform manual reception. ■ Internet-Fax manual reception 1 Press the [SYSTEM SETTINGS] key. 4 Touch the [RECEPTION START] key. SYSTEM SETTINGS I-FAX MANUAL RECEPTION SYSTEM B STATUS SETTINGS OK RECEPTION START MANUAL RECEPTION KEY IN INITIAL SCREEN 2 Touch the [FAX FORWARD] key.
TRANSFERRING RECEIVED INTERNET-FAXES TO ANOTHER MACHINE WHEN PRINTING IS NOT POSSIBLE (FORWARDING FUNCTION) When printing is not possible because of a paper, toner, or other problem, you can transfer received Internet-Faxes to another Internet-Fax machine if that machine has been appropriately programmed in your machine. This function can be conveniently used in an office or other workplace where there is another Internet-Fax machine.
FORWARDING RECEIVED INTERNET FAXES TO AN E-MAIL ADDRESS (INBOUND ROUTING SETTINGS) Received Internet faxes can be automatically forwarded to a specified E-mail address. This function can be used to forward received Internet faxes directly to an e-mail address without printing the faxes. The machine Received Internet fax Forwarding NOTE The file format of forwarded faxes is TIFF. CONFIGURING INBOUND ROUTING SETTINGS Inbound routing settings are configured in the Web pages.
FORWARDING RECEIVED INTERNET FAXES TO AN E-MAIL ADDRESS (INBOUND ROUTING SETTINGS) ■ Storing a forwarding table Specify a sender and a forwarding destination to create a table (list) that combines the sender and the forwarding address to which faxes from that sender are sent. The table will be added to the list of tables in the "Inbound Routing Settings" screen. Up to 50 tables can be stored. "Inbound Routing Settings" in the 7 Click menu frame. 9 Enter a table.
FORWARDING RECEIVED INTERNET FAXES TO AN E-MAIL ADDRESS (INBOUND ROUTING SETTINGS) ■ Activate the table ■ Configuring advanced routing settings Activate the stored table to use it for forwarding. 11 Click "Inbound Routing Settings" in the menu frame. inbound Advanced inbound routing settings can configured for such purposes as prohibiting storing of tables and prohibiting changes to table activation settings. Administrator rights required for these settings.
CHAPTER 5 METADATA DELIVERY This chapter explains metadata delivery, which can be used when the application integration module is installed. Page METADATA DELIVERY (DATA ENTRY) .........................................................5-2 PREPARATIONS FOR METADATA TRANSMISSION....................................5-3 ● SETTINGS REQUIRED IN THE WEB PAGES ......................................5-3 ● METADATA TRANSMISSION FOR SCAN TO DESKTOP .....................5-3 TRANSMITTING METADATA .........................
METADATA DELIVERY (DATA ENTRY) When the application integration module is installed and an image file is generated for a scan send transmission, metadata (data indicating the attributes of the image file and how it is to be processed) can be generated based on pre-stored information and transmitted as a separate file. The metadata file is created in XML format.
PREPARATIONS FOR METADATA TRANSMISSION SETTINGS REQUIRED IN THE WEB PAGES All settings related to metadata are configured in the Web pages. (Administrator rights are required.) To configure metadata settings, click [Metadata Settings] in the Web page menu frame. Storing Metadata Sets Store the items (the metadata set) that are written to the XML file that is generated during scanning. Up to 10 metadata items can be configured in a metadata set.
TRANSMITTING METADATA Follow the steps below to select a metadata set, enter each item, and perform metadata transmission. 1 Touch the [DATA ENTRY] key. SCAN MODE SWITCH DATA ENTRY the key of the value that you wish to 5 Touch enter. ADDRE CANCEL 3 ADDRESS Value4 FI Value6 ● If the entry values of the metadata item were stored in selection format, the selections will appear as keys. If a value is editable, the [DIRECT ENTRY] key can be touched to manually enter a value.
TRANSMITTING METADATA 8 Touch the [OK] key. image 9 Select settings, and settings and any other perform the scan send procedure. ATA SET CANCEL READY TO SEND. (METADATA SEND MODE) AUTO EXPOSURE 200x200dpi RESOLUTION PDF MMR(G4) FILE FORMAT AUTO A4 ORIGINAL OK 1/4 RESEND SCAN MODE SWITCH ADDRESS BOOK DATA ENTRY ADDRESS REVIEW SPECIAL MODES ADDRESS ENTRY SEND SETTINGS FILE QUICK FILE ● The procedures for selecting settings and performing transmission are the same as in the other modes.
TRANSMITTING METADATA METADATA FIELDS The following three types of metadata are included in the XML file that is transmitted. ● Data automatically generated by the machine: These data are always included in the XML file and are automatically stored on your computer. ● Previously defined fields: These fields are automatically recognized by the machine and assigned to appropriate XML tags. These fields are selectable, and can only be included in the XML file if enabled in the Web pages.
CHAPTER 6 STORING DESTINATION INFORMATION FROM THE OPERATION PANEL This chapter explains how to use the operation panel to store destination addresses and custom indexes, and how to store, edit, and delete sender information and programs. Page STORING FROM THE OPERATION PANEL .................................................6-2 ● STORING ONE-TOUCH KEYS (only addresses for Scan to E-mail and Internet-Fax)....................................................................................
STORING FROM THE OPERATION PANEL One-touch and group keys for Scan to E-mail and Internet-Fax, group indexes, and senders can also be stored, edited and deleted from the touch panel of the machine. STORING ONE-TOUCH KEYS (only addresses for Scan to E-mail and Internet-Fax) The touch panel of the machine can also be used to store destinations for Scan to E-mail and Internet-Fax.
STORING FROM THE OPERATION PANEL 8 Touch a letter key. INITIAL CANCEL Q W E R T Y U I O A S D F G H J K L Z X C V B N M Touch the [ADDRESS] key. 13No.048 OK E-MAIL P ABC The E-mail address entry screen appears. ABC NAME INITIAL abc FAX A ADDRESS SPACE Up to 10 search characters can be entered. If you make a mistake, touch the key to delete the mistake and then enter the correct character. the 14 Enter destination.
STORING FROM THE OPERATION PANEL you have finished programming the 19 When one-touch key, touch the [EXIT] key. Settings for Scan to E-mail File type: PDF*/TIFF Compression mode: NONE/MH(G3)/MMR(G4)* Settings for Internet-Fax Compression mode: MH(G3)/MMR(G4)* The default setting is indicated by an asterisk (*). When you have completed the settings, touch the [OK] key. If you wish to program another one-touch key, touch the [NEXT] key.
STORING FROM THE OPERATION PANEL 7 Touch the [YES] key. The following steps are for deleting a one-touch key. 6 Touch the [DELETE] key. DELETE If you wish to delete another one-touch key, repeat steps 3, 6, and 7. DELETE THE ADDRESS? EXIT ABC CORPORATION NO YES T-FAX 1/2 NOTES ● If you cannot edit or delete a one-touch key If you attempt to edit or delete a one-touch key in the following situations, a warning message will appear and editing/deletion will not be possible.
STORING FROM THE OPERATION PANEL 7 Touch the [OK] key. NOTES ● One group key cannot be stored in another group key. Group keys appear greyed out and cannot be selected. ● You can enter a destination directly by touching the [DIRECT ENTRY] key. If you select the transmission method to be used (such as Scan or Internet-Fax), the relevant entry screen will be displayed. Enter the address and specify the file type and compression mode as needed. Then touch the [OK] key.
STORING FROM THE OPERATION PANEL The one-touch keys stored in the group are highlighted. To add another one-touch key to the group, touch the key to highlight it. To delete a one-touch key from the group, touch the key so that it is no longer highlighted. The following steps are for deleting a group key. 6 Touch the [DELETE] key.
STORING FROM THE OPERATION PANEL 4 Touch the [SENDER NAME] key. The "No." that automatically appears is the lowest number from 001 to 999*1 (500*2) that has not yet been programmed. When [SENDER NAME] is touched, the letter-entry screen appears. No.001 SENDER NAME INITIAL 5 9 Touch the [OK] key. CANCEL CANCEL r e t y u O J K L P abc ABC 10 Touch the [INDEX] key. SENDER NAME w I M Enter the sender name. q U OK i o No.
STORING FROM THE OPERATION PANEL 14 Enter the e-mail address of the sender. CANCEL E-MAIL ADDRESS 17 Touch the [LOGIN NAME] key. No.001 SENDER NAME OK ppd1@aaa.co INITIAL ADDRESS KEY NAME LOGIN NAME ABC abc AB/ab SPACE 12#$% Up to 64 characters can be entered. If you make a mistake, touch the key to move the cursor ( ) back one space and then enter the correct character. 18 Enter the login name. LOGIN NAME 15 Touch the [OK] key. CANCEL document d INDEX ppd1.aaa.co.
STORING FROM THE OPERATION PANEL 4 Edit or delete the sender. SENDER CONTROL / AMEND/DELETE No.001 SENDER NAME document INITIAL INDEX d ppd1@aaa.co.jp ADDRESS KEY NAME document LOGIN NAME ********** DELETE Edit sender information in the same way that you stored it. When finished, touch the [EXIT] key to return to the screen of step 3. To delete the sender, touch the [DELETE] key. A message appears asking you to confirm your selection.
STORING FROM THE OPERATION PANEL 3 Touch the [SENDING ADDRESS LIST] key. 4 Touch the key of the list you wish to print. ADDRESS LIST ALL CUSTOM SETTING LIST INDIVIDUAL LIST SENDING ADDRESS LIST GROUP LIST PROGRAM LIST MEMORY BOX LIST [INDIVIDUAL LIST PROCESSING PRINT DATA.] appears in the message display and printing begins. To cancel printing, touch the [CANCEL] key. NOTES ● The list is printed before other print jobs waiting to be printed.
STORING FROM THE OPERATION PANEL NOTE Up to 500*1 (300*2) destinations can be stored in a program. (If a Scan to Network Folder is selected as the destination, only one destination can be stored.) Destinations can be entered using one-touch keys, group keys, and (Quick) key. settings are 7 Your they are correct. displayed. Make sure NEXT PROGRAM No.
CHAPTER 7 TROUBLESHOOTING This chapter provides solutions to commonly encountered problems. Be sure to read this chapter if you experience difficulty while using the machine. Page TROUBLESHOOTING ...................................................................................7-2 ● IF YOUR E-MAIL IS RETURNED ..........................................................7-3 ● IF A TRANSMISSION ERROR OCCURS..............................................7-3 ● CHECKING THE IP ADDRESS .............................
TROUBLESHOOTING If a problem or question arises, try to solve the situation using the following information before contacting your authorised SHARP dealer. The image cannot be scanned. Cause: The original is loaded upside down. Solution:Place the original face down. A moiré (stripe pattern) appears on the scanned image. Cause: A slight amount of moiré sometimes appears when printed matter is scanned.
TROUBLESHOOTING The recipient does not receive transmitted data. Cause: An incorrect destination was selected. Otherwise, there is a mistake in the information stored for the destination (e-mail address or FTP server information). Solution:Select the correct destination and make sure the correct information is stored for the destination. (Refer to page 1-8.
TROUBLESHOOTING ■ Error Code Table Error Code Description of the Error CE-01 The network interface card is out of order. CE-02 Cannot find the specified mail server or FTP server. CE-03 The server was down during the scanning of the original. CE-04 An invalid account name or password for the FTP server has been entered. CE-05 An invalid directory of the FTP server has been entered. CE-06 Cannot find the specified mail server (POP3 server).
TROUBLESHOOTING IMPORTANT POINTS WHEN USING SCAN TO E-MAIL Be very careful not to send image data files that are too large. Your mail server's system administrator may have placed a limit on the amount of data that can be sent in one e-mail transmission. If this limit is exceeded, the e-mail will not be delivered to the recipient.
CHAPTER 8 ADMINISTRATOR SETTINGS This chapter explains how to use the administrator settings that are related to the network scanner and Internet fax functions. Administrators should read this chapter well to ensure correct use of the settings. Page ADMINISTRATOR SETTINGS.......................................................................8-2 ● ADMINISTRATOR SETTING LIST.........................................................8-2 ● USING THE ADMINISTRATOR SETTINGS ........................................
ADMINISTRATOR SETTINGS This chapter explains administrator settings for the network scanner and Internet fax functions. For information on general administrator settings and administrator settings for the copy and document filing functions, see the administrator settings guide.
ADMINISTRATOR SETTINGS the [OPERATION SETTINGS] key, the 5 Touch [SCAN SETTINGS] key or the [I-FAX the [OK] key to return to the screen 7 Touch of step 5. SETTINGS] key, depending on the setting you wish to use. If you wish to use another setting, touch the key for that setting in the screen of step 5. INGS SETTINGS OK OPERATION SETTINGS FAX SETTINGS SCAN SETTINGS I-FAX SETTINGS 8 Touch the [EXIT] key to exit the setting. Exit the administrator settings. EXIT desired 6 Make program.
ADMINISTRATOR SETTINGS ABOUT THE SETTINGS This chapter explains settings for the network scanner and Internet fax functions that are configured by the administrator of the machine. For information on general administrator settings and administrator settings for the copy and document filing functions, see the administrator settings guide. For information on special settings for the printer and fax functions, see the manuals for those functions.
ADMINISTRATOR SETTINGS Scan complete sound setting Maximum size of data attachments This setting is used to set the volume of the beep sound that informs you that the original has been scanned. Two volume levels are available, or the beep can be turned off. A limit on the size of file attachments can be set to prevent the transmission of excessively large image files. If the size of the image file created by scanning the original exceeds the limit, the image file is discarded.
ADMINISTRATOR SETTINGS Set I-Fax own name and address Original print on transaction report Use this setting to enter the address of the machine and the name of the user. The entered name and address are printed at the top of each Internet-fax page you send. This setting is used to have part of the first page of the Internet-Fax printed on the transaction report.
ADMINISTRATOR SETTINGS I-Fax send settings Activity report print select setting This setting is used to have the activity report stored in the machine's memory printed out at regular intervals. You can choose to have the report automatically printed each time the number of stored transactions exceeds 99, or have the report printed at a specified time every day (only once per day). The report is normally set to not print out.
ADMINISTRATOR SETTINGS SYSTEM SETTINGS ROTATION SENDING SETTING I-Fax receive settings OK ORIGINAL SET SENDING DIRECTION A4 A4R B5R B5 A5R A5 The I-Fax reception settings allow you to adjust certain parameters for receiving Internet-Faxes to better suit your needs. Settings that can be adjusted depend on the peripheral devices installed.
ADMINISTRATOR SETTINGS Duplex reception setting I-Fax output tray setting You can use this setting to select whether received documents are printed on both sides of the paper. Normally this setting is turned off. If turned on, received documents will be printed on both sides of the paper whenever the received document consists of two or more pages of the same paper size. This setting is used to select the output tray for received Internet-Faxes.
ADMINISTRATOR SETTINGS PRINTING OUT SETTINGS Settings established with the administrator settings can be verified by printing them out. 1 Press the [SYSTEM SETTINGS] key. the [ADMINISTRATOR 5 Touch LISTS] key. SYSTEM SETTINGS LIST PRINT SYSTEM B STATUS SETTINGS OK ADMINISTRATOR SETTINGS LISTS IMAGE SENDING ACTIVITY REPORT (FAX) ANTI JUNK FAX NUMBER LIST the [ADMINISTRATOR SETTINGS] 2 Touch key. DEFAULT SETTINGS SENDER CONTROL SETTINGS 6 Touch the [IMAGE SEND] key.
CHAPTER 9 APPENDIX This chapter provides detailed information on the specifications of the network scanner and Internet fax functions. Page NETWORK SCANNER / INTERNET FAX SPECIFICATIONS .......................9-2 NUMBER OF ITEMS THAT CAN BE STORED WHEN A HARD DRIVE IS INSTALLED, AND WHEN NOT INSTALLED ..................................................
NETWORK SCANNER / INTERNET FAX SPECIFICATIONS For information on power requirements, power consumption, dimensions, weight, and other specifications that are common to all features of the machine, refer to the operation manual (for general information and copier operation).
NUMBER OF ITEMS THAT CAN BE STORED WHEN A HARD DRIVE IS INSTALLED, AND WHEN NOT INSTALLED The number of destinations, senders, and other items that can be stored varies depending or whether or not a hard drive is installed. See the table below.
OPERATION MANUAL (for image send) MXM450-EX1-IMAGE SEND
