Specifications

SCAN data
COPY data
PRINT data
FAX data
Quick File
Folder
Main
Folder
SCAN data
COPY data
PRINT data
FAX data
Private
2
3
Custom
Folder
SCAN data
COPY data
PRINT data
FAX data
1
Search results
Web access screen
7
DOCUMENT MANAGEMENT
Sharpdesk for Total Document Management
Word
Excel®
PDF
PowerPoint®
Scanned
image
etc.
Search screen
Compose
Store
View
Search Edit
Print
PC-Fax
E-mail
OCR
ICT*
Document Management on the Hard Disk
You can save processed job data in designated folders on the
MX-5001N/5000N’s built-in hard disk, making it easy to instantly
recall saved documents or jobs for printing and sending at a later
time. This contributes greatly to efficient sharing and distribution
of information in your business operations.
Up to 1,700 pages or 1,000
files*
1
that have been copied,
printed, scanned, or faxed*
2
can be stored by job on the
hard disk in a Quick File Folder.
You can easily reuse saved data
without having to reload or
rescan the original.
Quick Filing
Up to 5,500 pages or 3,000 files*
1
that have been copied, printed, scanned, or faxed*
2
can be stored by job on
the hard disk in up to 1,000 folders with customised names and locations. Enhanced security features require
users to enter a 5- to 8-digit password to access secure folders, protecting your sensitive data. Storage options
include:
• Main Folder – You can store processed files by
user name in the main public folder and share
them across the workgroup. Any file name and
a PIN code can be assigned to each saved job.
• Custom Folder - Up to 500 private folders (named as
desired) can be created within the Custom Folder. When
saving a file in a private folder, any file name can be
assigned. A PIN code can be applied to both private folders
and files.
Advanced Filing Function
Sharpdesk is an original Sharp application that provides integrated desktop
management of documents in over 200 file formats, including scanned
paper-based documents and those created with popular applications such as
Word. It allows you to organise, edit, search, and distribute your documents,
all with simple drag-and-drop operation.
• Intuitive desktop display features thumbnail viewing
• Sharpdesk Imaging provides annotation tools for paper-free proofreading
• Sharpdesk Composer combines different types of files into a single
document
• Optical character recognition converts documents into editable text files
• Output zone distributes files to e-mail, printers, and other applications
• File search allows searching by file name, keyword, or thumbnail
Easy Access to Stored Files
Documents that are stored on the hard disk can be quickly
searched and accessed from the control panel display or through a
Web browser.
*1: Measured using Sharp’s standard chart (A4 with 6% coverage, B/W). The Quick File Folder shares the HDD with the Job Build function; up to 12GB of data storage is available
when using both functions. The storage capacity will be less for colour pages.
*2: For fax and Internet fax jobs, only transmitted data (not received faxes) can be saved in the Document Filing function.
* Image Compression Tool for converting images into high-compression PDF files
Send
To e-mail or FTP
Fax or Internet Fax*
Print Out
Paper documents
Electronic files created on a PC
* These functions require their respective option(s).
See page 5 for details.
** Print data cannot be retransmitted.
Copy
Print**
PC-Internet Fax *
Fax/Internet Fax *
PC-Fax*
Scan
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Reuse