UX-BA50A_ENGLISH_E4454 UX-BA50 MODEL UX-BA50 FACSIMILE FACSIMILE OPERATION MANUAL 1. Installation 2. Using the Answering Machine 3. Sending Faxes 4. Receiving Faxes 5. Making Copies 6. Special Functions 7. Printing Lists 8. Maintenance 9.
all.book Page 1 Tuesday, August 3, 2004 11:08 AM WARRANTY Facsimile Products Congratulations on Your Purchase! This Sharp product is warranted against manufacturing defects for a period of twelve (12) months from the date of original purchase. In the event of any defect arising in the equipment during the warranty period, such repairs should only be carried out by the Dealer from which the unit was originally purchased or a Service Centre approved by Sharp to service this type of equipment.
all.book Page 1 Tuesday, August 3, 2004 11:08 AM Introduction Welcome, and thank you for choosing a SHARP inkjet fax machine! The features and specifications of your inkjet fax are shown below. Print cartridge yield* (at 4% coverage**) Initial cartridge Quality mode OFF: Approx. 300 A4 pages Quality mode ON: Approx. 200 A4 pages Replacement cartridge: SHARP UX-C70B Quality mode OFF: Approx. 600 A4 pages Quality mode ON: Approx. 400 A4 pages Paper tray capacity Approx.
all.book Page 2 Tuesday, August 3, 2004 Telephone function 11:08 AM Yes (cannot be used if power fails) Applicable telephone line Public switched telephone network Reception modes TEL/FAX, TEL, FAX, A.M. Automatic document feeder 10 sheets max. (A4, 80 g/m2 paper) Input document size Automatic feeding: Width: 148 to 216 mm Length: 140 to 297 mm Manual feeding: Width: 148 to 216 mm Length: 140 to 600 mm Effective scanning width 210 mm max.
all.book Page 3 Tuesday, August 3, 2004 11:08 AM As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.
all.book Page 4 Tuesday, August 3, 2004 11:08 AM This machine must only be connected to a 230-240 V, 50 Hz, earthed (3-prong) outlet. Connecting it to any other kind of outlet will damage the machine. Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot remove, unplug the machine and consult a qualified service representative.
all.book Page 5 Tuesday, August 3, 2004 11:08 AM - Connect the equipment to an outlet on a different circuit to that which the receiver is connected. - Consult the dealer or an experienced radio/TV technician for help. For Australia: The Ringer Equivalence Number (REN) for this equipment is written on the back of the machine. The sum of all Ringer Equivalence Numbers (REN's) on your telephone line should not exceed 3 to assure correct service from your telephone company.
all.book Page 6 Tuesday, August 3, 2004 11:08 AM Table of Contents A Look at the Operation Panel 1. Installation Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Attachments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Connecting the Power Cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
all.book Page 7 Tuesday, August 3, 2004 11:08 AM Table of Contents Using FAX Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 Using TEL Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76 Optional Reception Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79 Substitute Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81 5. Making Copies 82 6.
all.book Page 8 Tuesday, August 3, 2004 11:08 AM A Look at the Operation Panel 1 2 3 4 TEL FAX REC/MEMO 5 6 7 7 8 RECEPTION PLAY INK Z A TEL/FAX A.M. Digital Answering System RESO. REPEAT 9 10 SKIP 11 DELETE 12 DIGITAL SPEAKERPHONE 13 14 15 16 17 18 1 REC/MEMO key Press this key to record an outgoing message or memo (pages 35 and 39). 2 PLAY key Press this key to play recorded messages (page 38).
all.book Page 9 Tuesday, August 3, 2004 11:08 AM 7 Arrow keys Use these keys to scroll through and select settings, and to search for autodial numbers (page 64). 8 FUNCTION key Press this key followed by the arrow keys to select special functions and settings. 9 Number keys Use these keys to dial numbers, and enter numbers and letters when storing auto-dial numbers. 10 REPEAT key Press this key while listening to a message to play it again.
all.book 18 Page 10 Tuesday, August 3, 2004 11:08 AM COPY/HELP key When a document is in the feeder, press this key to make a copy of the document (page 83). At any other time, press this key to print out the Help List, a quick reference guide to the operation of your fax machine. Microphone location The microphone is located here. Speak facing this location when using the speakerphone.
Page 11 Tuesday, August 3, 2004 11:08 AM 1. Installation all.book 1. Installation Unpacking Checklist If any are missing, contact your dealer or retailer. Before setting up, make sure you have all of the following items.
all.book Page 12 Tuesday, August 3, 2004 11:08 AM Attachments Attachments Points to keep in mind when setting up Do not place the machine in direct sunlight. Do not place the machine near heaters or air conditioners. Keep dust away from the machine. Keep the area around the machine clear. About condensation If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission.
Page 13 Tuesday, August 3, 2004 11:08 AM Attachments 3 Remove the tape. 4 Close the print compartment cover and then the operation panel. Connecting the handset Connect the handset as shown and place it on the handset rest. ♦ The ends of the handset cord are identical, so they will go into either socket. Make sure the handset cord goes into the socket marked with a handset symbol on the side of the machine! Use the handset to make ordinary phone calls, or to transmit and receive faxes manually.
all.book Page 14 Tuesday, August 3, 2004 11:08 AM Attachments Attaching the paper tray Attach the paper tray. Attach the paper tray extension. Insert horizontally and rotate up Click! Note: The paper tray extension has a top side and a bottom side. If the tabs do not go into the holes, turn the support over. Caution! Do not pull out the black plastic strip shown below. If the strip is pulled out, paper will not feed correctly.
Page 15 Tuesday, August 3, 2004 11:08 AM Loading Printing Paper Loading Printing Paper You can load up to 100 sheets of A4-size paper (60 - 80 g/m2) in the paper tray (at room temperature; maximum stack height should not be higher than the line on the tray). 1 Fan the paper, and then tap the edge against a flat surface to even the stack. Make sure the stack edges are even. 2 Insert the stack of paper into the tray, PRINT SIDE UP.
all.book Page 16 Tuesday, August 3, 2004 11:08 AM Connecting the Power Cord Connecting the Power Cord Plug the power cord into a 230-240 V, 50 Hz, earthed AC (3-prong) outlet. Caution! ♦ Make sure you have removed all of the packing tape before plugging in the power cord (see page 12). Plugging in the power cord without doing so may damage the machine. ♦ When disconnecting the machine, unplug the telephone line cord before unplugging the power cord.
Page 17 Tuesday, August 3, 2004 11:08 AM Installing the Print Cartridge Installing the Print Cartridge Follow these steps to install or replace the print cartridge. ♦ When replacing the print cartridge, be sure to use a SHARP UX-C70B cartridge. Print cartridge yield (at 4% coverage) Initial cartridge Quality mode OFF: Approx. 300 A4 pages Quality mode ON: Approx. 200 A4 pages Replacement cartridge (SHARP UX-C70B) Quality mode OFF: Approx. 600 A4 pages Quality mode ON: Approx.
all.book Page 18 Tuesday, August 3, 2004 11:08 AM Installing the Print Cartridge 1 INK Press Display: . • Make sure the handset is on its cradle. REPLACE INK & If the handset is not on the cradle, PRESS INK KEY INK pressing will have no effect. • The print cartridge holder moves to the cartridge replacement position. 2 Open the operation panel. 3 Open the print compartment cover. 4 Remove only the tape from the new cartridge. • Important: Make sure you remove all of the tape.
Page 19 Tuesday, August 3, 2004 11:08 AM Installing the Print Cartridge 5 Make sure the cartridge holder has moved slightly away from the right side of the compartment, and then pull the green lever and open the cartridge holder cover. Cable • If you are replacing the cartridge, remove the old cartridge. If you are going to use the old cartridge again, place it in an air-tight container.
all.book Page 20 Tuesday, August 3, 2004 11:08 AM Installing the Print Cartridge 8 Close the print compartment cover. 9 Close the operation panel, pressing down firmly to make sure it clicks into place. Display: REPLACE INK & PRESS INK KEY 10 INK Press to make the print cartridge CHANGE CARTRIDGE holder return to its home position. 1=NEW, 2=OLD 11 Press (NEW) if the cartridge you Display when “NEW” is selected: installed is new. Press (OLD) if the cartridge you NEW CART.
Page 21 Tuesday, August 3, 2004 11:08 AM Installing the Print Cartridge 12 Press START/ MEMORY . If you selected “OLD” in the previous step, this completes the installation procedure. (Note: If you find that print quality is not satisfactory after reinstalling the old cartridge, align the cartridge as explained on page 100.) Display when “NEW” is selected: ALIGN CARTRIDGE If you selected “NEW”, the display will show the alternating messages at right.
all.book Page 22 Tuesday, August 3, 2004 11:08 AM Installing the Print Cartridge 15 Press the number keys to enter the number of the straightest line. Example: • If you make a mistake, press 16 Press START/ MEMORY and then repeat the entry. . • This completes the alignment procedure. Note: If at any time the display shows the alternating messages at right, check the printing paper. If the tray is empty, add paper. If there is paper in the tray, take it out and then reinsert it.
Page 23 Tuesday, August 3, 2004 11:08 AM Installing the Print Cartridge 4 Press to turn on Quality mode, or The display briefly shows your selection, then: to turn it off. 5 Press HQ FAX PRINT to return to the date and time display. High-quality fax print setting (fast/slow printing of faxes) The high-quality fax print setting controls the speed at which faxes are printed. If you prefer a higher quality image at a slower printing speed, turn on this setting.
all.book Page 24 Tuesday, August 3, 2004 11:08 AM Connecting the Telephone Line Cord Connecting the Telephone Line Cord Insert one end of the telephone line cord into the adapter. Insert the other end of the line cord into the socket on the back of the machine marked TEL. LINE. Plug the adapter into the telephone socket on the wall. For Australia TE For New Zealand L.S ET TE L.L INE Setting the dial mode The fax machine is set for tone dialling.
Page 25 Tuesday, August 3, 2004 11:08 AM Connecting the Telephone Line Cord Moving your fax and reconnecting If it is necessary to move your fax to a new location, first disconnect the telephone line cord before disconnecting the power lead. When reconnecting, it is necessary to connect the power lead before connecting the telephone line cord. Extension phone (optional) If desired, you can connect an extension phone to the TEL. SET socket on the fax machine. 1 Remove the seal covering the TEL.
all.book Page 26 Tuesday, August 3, 2004 11:08 AM Entering Your Name and Fax Number Entering Your Name and Fax Number Before you begin sending faxes, enter your name and fax (telephone) number. You also need to set the date and time. Once you enter this information, it will automatically appear at the top of each fax page you send. RECEPTION REC/MEMO PLAY INK Z A TEL/FAX A.M. Digital Answering System RESO.
Page 27 Tuesday, August 3, 2004 11:08 AM Entering Your Name and Fax Number 4 Enter your fax number by pressing the number keys (max. 20 digits). • To insert a space between digits, press • To clear a mistake, press START/ MEMORY . To enter “+”, press . . DIGITAL SPEAKERPHONE 5 Press 6 Enter your name by pressing number keys for each letter as shown in the chart below. Up to 24 characters can be entered. .
all.book Page 28 Tuesday, August 3, 2004 11:08 AM Setting the Date and Time Setting the Date and Time The date and time appear in the display and are printed at the top of every page you fax. Set the date and time as shown below. RECEPTION REC/MEMO PLAY INK Z A TEL/FAX A.M. Digital Answering System RESO. REPEAT SKIP DELETE DIGITAL SPEAKERPHONE START/ MEMORY 1 Press once and 3 times. Display: ENTRY MODE 2 Press once and 3 Press once.
Page 29 Tuesday, August 3, 2004 11:08 AM Setting the Date and Time 5 6 7 Enter a two-digit number for the month (“01” for January, “02” for February, “12” for December, etc.). Example: January DATE 05-01-2004 Enter the year (four digits). The currently set time appears (example): Example: 2004 TIME 12:19 Enter a two-digit number for the hour (“00” to “23”) and a two-digit number for the minute (“00” to “59”). Example: 9:25 8 Press 9 Press START/ MEMORY to start the clock.
all.book Page 30 Tuesday, August 3, 2004 11:08 AM Setting the Reception Mode Setting the Reception Mode The machine has four modes for receiving incoming faxes: FAX mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls and receive incoming faxes. TEL mode: This mode is the most convenient for receiving phone calls.
Page 31 Tuesday, August 3, 2004 11:08 AM Volume Adjustment Volume Adjustment You can adjust the volume of the speaker and ringer using the up and down arrow keys. RECEPTION REC/MEMO PLAY INK Z A TEL/FAX A.M. Digital Answering System RESO. REPEAT SKIP DELETE DIGITAL SPEAKERPHONE DIGITAL SPEAKERPHONE Speaker 1 Press 2 Press or to select the desired volume level. . DIGITAL SPEAKERPHONE • Press again to turn off the DIGITAL SPEAKERPHONE speaker. 31 1. Installation all.
all.book Page 32 Tuesday, August 3, 2004 11:08 AM Volume Adjustment Ringer 1 Press or to select the desired volume level. (Make sure Display: RINGER: HIGH has not been DIGITAL SPEAKERPHONE pressed and a document is not loaded in the feeder.) RINGER: MIDDLE • The ringer will ring once at the selected RINGER: LOW level. RINGER: OFF OK ? 2 If you selected RINGER: OFF OK ? to turn off the ringer, press START/ MEMORY .
Page 33 Tuesday, August 3, 2004 11:08 AM Volume Adjustment Error beep off The machine normally sounds three beeps to alert you when an error occurs during transmission, reception, or copying. The machine also sounds a double-beep when you press an invalid key on the operation panel. If you wish to turn off the error beep, follow the steps below. 1 Press once and 3 times. Display: OPTION SETTING 2 Press once and 3 Press once. 4 Press 3 times.
all.book Page 34 Tuesday, August 3, 2004 11:08 AM Volume Adjustment 3 Press 4 Press 1=YES, 2=NO once. to turn on the end beep or to turn off the end beep. 5 Press The display briefly shows your selection, then: KEY TONE to return to the date and time display. Key tone off The fax machine normally sounds a beep (key tone) each time you press a key on the operation panel. If you wish to turn off the key tone, follow the steps below. 1 Press once and 3 times.
all.book Page 35 Tuesday, August 3, 2004 11:08 AM 2. Using the Answering Machine 2. Answering Machine The built-in answering machine allows you to receive both voice messages and faxes while you are out. To use the answering machine, you will first need to record an outgoing message. When you go out, turn on the answering machine by setting the reception mode to A.M.
all.book Page 36 Tuesday, August 3, 2004 11:08 AM Operating the Answering Machine 4 Press START/ MEMORY and speak into the handset to record a message. • The outgoing message can be up to 60 seconds long. While recording, the display will show the time left to record. 5 When finished, replace the handset or press . To listen to the outgoing message To listen to the outgoing message, follow Steps 1 and 2 of the above procedure and then press PLAY .
all.book Page 37 Tuesday, August 3, 2004 11:08 AM Note: In A.M. mode, the machine will automatically switch to fax reception if it detects six seconds of silence after answering a call. For this reason, if a caller pauses for this length of time while leaving a message, they will be cut off. Number of rings in A.M. mode (Toll Saver function) The number of rings on which the machine answers incoming calls in A.M.
all.book Page 38 Tuesday, August 3, 2004 11:08 AM Operating the Answering Machine Listening to received messages If you have received messages, the display will show the number of messages received. Follow the steps below to listen to your messages. 1 Press PLAY . • If you only want to listen to new messages (messages not previously listened to), continue to hold 2 PLAY down for at least two seconds. The messages will play.
all.book Page 39 Tuesday, August 3, 2004 11:08 AM Operating the Answering Machine Erasing received messages ♦ Erasing all messages: To erase all messages, press , 2. Answering Machine It is important to erase received messages after you listen to them to ensure that the memory does not become full. , and DELETE then START/ MEMORY . ♦ Erasing a single message: To erase a single message, press while DELETE the message is being played.
all.book Page 40 Tuesday, August 3, 2004 11:08 AM Optional Answering Machine Settings Optional Answering Machine Settings Setting ICM time Incoming messages (ICMs) are the messages which callers leave for you on the built-in answering machine. The answering machine is set at the factory to allow each caller a maximum of 4 minutes to leave a message. If desired, you can change this setting to 15, 30, or 60 seconds.
all.book Page 41 Tuesday, August 3, 2004 11:08 AM Optional Answering Machine Settings after which it will wait to receive a remote command. Most callers will hang up before it answers; however, when you call the machine from a remote location, you can wait until it answers, listen to your messages, and then erase them (see Remote Operations on page 47). The initial setting is NO .
all.book Page 42 Tuesday, August 3, 2004 11:08 AM Transfer Function 3 Press 4 Press or 5 1=YES, 2=NO . to turn on OGM only mode, TOLL SAVER to turn it off. Press The display briefly shows your selection, then: to return to the date and time display. Transfer Function The Transfer function is used to have the machine automatically call you at a specified number every time it receives an incoming message.
all.book Page 43 Tuesday, August 3, 2004 11:08 AM Transfer Function Press the number keys to enter the transfer number. • To insert a pause between any two digits of the number, press 5 Press 6 Press START/ MEMORY 2. Answering Machine 4 . . to return to the date and time display. Recording the transfer message The transfer message plays when you answer the telephone, and informs you that the call is a transfer call. It can be up to 15 seconds long.
all.book Page 44 Tuesday, August 3, 2004 11:08 AM Transfer Function 4 Press START/ MEMORY and speak into the handset to record the message. • The transfer message can be up to 15 seconds long. While recording, the display will show the time left to record. 5 When finished, replace the handset or press .
all.book Page 45 Tuesday, August 3, 2004 11:08 AM 6 Each time the machine receives an incoming message, it will call your programmed transfer number. When you answer, you will hear your recorded message telling you that the call is a transfer call. On the dial pad of your phone, enter and , your remote code number (see page 47), . The machine will play back your messages. • You can also perform any of the remote operations described in Remote Operations later in this chapter (see page 47).
all.book Page 46 Tuesday, August 3, 2004 11:08 AM Override Ringing 2 Press once and 3 Press . 4 Press the number keys to enter a 3-digit override code. 5 Press START/ MEMORY 3 times. to store the override code, and then OVERRIDE CODE to return to the date and time display. Overriding the answering machine Your callers should follow the steps below to override the answering machine. 1 The caller calls your machine from a tone dial telephone.
all.book Page 47 Tuesday, August 3, 2004 11:08 AM Remote Operations When you are out, you can call the machine from any tone dial telephone and play back your messages using the remote commands. You can also use these commands to change the reception mode and other settings. Remote code number To access the machine to perform remote operations, you must first enter your remote code number. The remote code number has been set to "001" at the factory.
all.book Page 48 Tuesday, August 3, 2004 11:08 AM Remote Operations 1 Press once and once. Display: A.M. SETTING 2 Press once. TOLL SAVER 3 Press once. 1=YES, 2=NO 4 Press to turn on the Toll Saver function, or 5 Press to turn it off. The display briefly shows your selection, then: RECORDING TIME to return to the date and time display. Retrieving your messages 1 Call the machine from a tone dial telephone. When your outgoing message begins, press on the telephone.
all.book Page 49 Tuesday, August 3, 2004 11:08 AM Remote Operations While the messages are playing, you can do any of the following: • Repeat: To listen to a message a second time, press 2 and on the telephone before that message ends. To move back to the previous message, press 2 and during the first 3 seconds of the current message. • Skip forward: To skip forward to the next message, press 5 and on the telephone. • Stop: To stop playback, press 0 and on the telephone.
all.book Page 50 Tuesday, August 3, 2004 11:08 AM Remote Operations Note: You can also call the machine and perform remote operations when the reception mode is set to FAX. In this case, when you call the machine, press immediately after it answers (before you hear the fax tone), and then continue from Step 2 above. Comments: ♦ When a remote command is accepted by the machine, you will hear one beep. If an incorrect command is entered, you will hear four beeps.
all.book Page 51 Tuesday, August 3, 2004 11:08 AM Remote Operations 1 Press 2 When you hear a short beep, speak into the telephone to record the new message. 4 and on the telephone. • The message can be up to 15 seconds long. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back. Turning the Transfer function on or off To turn Transfer on: Press 9 , 1 , and on the telephone.
all.book Page 52 Tuesday, August 3, 2004 11:08 AM Remote Operations Recording a new transfer message 1 Press 2 When you hear a short beep, speak into the telephone to record the new message. 9 , 3 , and on the telephone. • The time for the transfer message is fixed at 15 seconds. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back automatically.
all.book Page 53 Tuesday, August 3, 2004 11:08 AM 3. Sending Faxes Transmittable Documents Size and weight Minimum document size: Minimum weight 3. Sending Faxes Minimum size 148 mm 52 g/m² 140 mm Maximum document size: The maximum size and weight of documents that you can load in the document feeder depend on how many sheets you load.
all.book Page 54 Tuesday, August 3, 2004 11:08 AM Loading the Document Other restrictions ♦ The scanner cannot recognise yellow, greenish yellow, or light blue ink. ♦ Ink, glue, and correcting fluid on documents must be dry before they pass through the document feeder. ♦ All clips, staples, and pins must be removed from documents before loading in the feeder. If these are not removed, they may damage the machine.
all.book Page 55 Tuesday, August 3, 2004 11:08 AM Loading the Document 3 Adjust the resolution and/or contrast settings as explained on page 56, then dial the receiving machine as explained on page 59. Removing a document from the feeder 3. Sending Faxes If you need to remove a document from the feeder, open the operation panel. Important! Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism. 1 Open the operation panel. 2 Remove the document.
all.book Page 56 Tuesday, August 3, 2004 11:08 AM Adjusting the Resolution and Contrast Adjusting the Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. The default resolution setting is STANDARD and the default contrast setting is AUTO. You must adjust the settings each time you don’t want to use the default settings. Note: The resolution and contrast settings are only effective for sending a document.
all.book Page 57 Tuesday, August 3, 2004 11:08 AM Adjusting the Resolution and Contrast 1 Load the document(s). • The document must be loaded before the resolution and contrast can be adjusted. Press RESO. one or more times until the desired resolution and contrast settings appear in the display. • The first time you move through the list of resolution settings, the contrast setting AUTO will appear next to each resolution setting.
all.book Page 58 Tuesday, August 3, 2004 11:08 AM Adjusting the Resolution and Contrast Changing the default resolution If desired, you can change the default resolution for faxing documents to FINE. Follow the steps below. 1 Press once and 2 Press once. FINE PRIORITY 3 Press once. 1=YES, 2=NO 4 Press to FINE, or 5 58 Press 3 times. Display: OPTION SETTING to set the default resolution to set it to STANDARD. to return to the date and time display.
all.book Page 59 Tuesday, August 3, 2004 11:08 AM Sending a Fax by Normal Dialling Sending a Fax by Normal Dialling With Normal Dialling, you pick up the handset (or press ) and dial by DIGITAL SPEAKERPHONE pressing the number keys. ♦ If a person answers, you can talk with them before sending the fax. ♦ Normal Dialling allows you to listen to the line and make sure the other fax 1 3. Sending Faxes machine is responding. Load the document(s).
all.book Page 60 Tuesday, August 3, 2004 11:08 AM Sending a Fax by Automatic Dialling 5 When you hear the fax tone, press START/ MEMORY . Replace the handset if you used it. • Important: Remove the document as soon as it exits the machine. Otherwise, ink from received faxes and copies may soil the document. • If the transmission is completed successfully, the machine will beep once.
all.book Page 61 Tuesday, August 3, 2004 11:08 AM Sending a Fax by Automatic Dialling 3 Enter the fax or phone number by pressing the number keys. Up to 32 digits can be entered. (Note: A space cannot be entered.) • To clear a mistake, press . DIGITAL SPEAKERPHONE • If a pause is required between any of the digits to access a special service or an outside line, press . The pause appears as a hyphen (two START/ MEMORY 3. Sending Faxes seconds per pause). Several pauses can be entered in a row.
all.book Page 62 Tuesday, August 3, 2004 11:08 AM Sending a Fax by Automatic Dialling 7 Return to Step 2 to store another number, or press to return to the date and time display. Editing and clearing auto-dial numbers If you need to make changes to a previously stored auto-dial number, or clear a number, follow these steps: Display: 1 Press 2 Press or until the number that you wish to edit or clear appears in the display. 3 Press 4 Press once and once. 1=EDIT, 2=CLEAR .
all.book Page 63 Tuesday, August 3, 2004 11:08 AM Sending a Fax by Automatic Dialling Press 7 Make the desired changes to the name. • Press . or to move the cursor to the letter or letters you wish to change, and then press the appropriate number key repeatedly until the desired letter appears (see Step 5 on page 61). The new letter will replace the old letter. • If you do not wish to change the name, go directly to Step 8.
all.book Page 64 Tuesday, August 3, 2004 11:08 AM Sending a Fax by Automatic Dialling Using an auto-dial number Once you have stored a fax or phone number, you can use it to send a fax or make a phone call. 1 If you are sending a fax, load the document(s). • If desired, press to set the resolution and/or contrast. RESO. READY TO SEND 2 Press (or ) until the name of the other party appears in the display (if no name was stored, the number will appear).
all.book Page 65 Tuesday, August 3, 2004 11:08 AM Sending a Fax by Automatic Dialling Sending a fax by Direct Keypad Dialling You can also enter a full number with the number keys and then press the START/ MEMORY key to begin dialling. You can use this method to dial a full number when you don't need to speak to the other party before faxing. Load the document(s). • If desired, press 3. Sending Faxes 1 to set the resolution and/or contrast. RESO.
all.book Page 66 Tuesday, August 3, 2004 11:08 AM Sending a Fax by Automatic Dialling Redial You can automatically redial the last number dialled on the fax machine. This procedure can be used to send a fax or make a phone call. 1 If you are sending a fax, load the document(s). • If desired, press to set the resolution and/or contrast. RESO. READY TO SEND 2 Press once. appears in the display, followed by the last number dialled.
all.book Page 67 Tuesday, August 3, 2004 11:08 AM Sending a Fax by Automatic Dialling ♦ Under certain conditions (for example if a person answers the call on a telephone), automatic redialling may stop before two redialling attempts are made. The fax machine is set to automatically correct any distortions in a transmission due to noise on the telephone line before printing at the receiving end. This function is called Error Correction Mode (ECM).
all.book Page 68 Tuesday, August 3, 2004 11:08 AM Using the Speakerphone to Make a Phone Call Using the Speakerphone to Make a Phone Call You can use the speakerphone to make a phone call. 1 Press 2 Dial using one of the following methods: . DIGITAL SPEAKERPHONE • Press the number keys.
all.book Page 69 Tuesday, August 3, 2004 11:08 AM Batch Page Numbering Batch Page Numbering 1 Load the document(s). 2 Press once and 3. Sending Faxes You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 01/05", "P.02/05", etc.). This allows the recipient to check for missing pages. once.
all.book Page 70 Tuesday, August 3, 2004 11:08 AM Sending a Fax From Memory Sending a Fax From Memory You can scan a document into the fax’s memory and send the document from memory. This increases transmission speed and allows you to send a fax to multiple destinations in a single operation. After transmission, the document is automatically cleared from memory. Note: If a power failure occurs while sending a fax from memory, you will need to repeat the operation.
all.book Page 71 Tuesday, August 3, 2004 11:08 AM Sending a Fax From Memory Repeat Steps 3 and 4 for each of the other destinations to which you wish to send the fax (maximum of 20). • To check your selected destinations, press to scroll through them. To delete a destination, scroll to the destination and then press 6 When you are ready to begin transmission, press START/ MEMORY . . 3. Sending Faxes 5 • A Transaction Report is automatically printed out after Broadcasting is completed.
all.book Page 72 Tuesday, August 3, 2004 11:08 AM Sending a Fax From Memory If the memory becomes full... If the memory becomes full while the document is being scanned, MEMORY IS FULL will appear in the display. ♦ Press START/ MEMORY if you want to transmit the pages which have been stored up to that point in memory. The remaining pages will be ejected from the feeder. After transmission, the memory will be cleared and you can transmit the remaining pages.
all.book Page 73 Tuesday, August 3, 2004 11:08 AM 4. Receiving Faxes Using TEL/FAX Mode To select TEL/FAX mode, press RECEPTION until the arrow in the display points to TEL/FAX. RECEPTION TEL FAX 4. Receiving Faxes TEL/FAX A.M. When the reception mode is set to TEL/FAX, your fax machine automatically answers all calls on two rings (the number of rings can be changed as explained on page 75). After answering, your fax monitors the line for about five seconds to see if a fax tone is being sent.
all.book Page 74 Tuesday, August 3, 2004 11:08 AM Using A.M. Mode Pseudo Ring Duration for Tel/Fax Mode If desired, you can change the duration of pseudo ringing in Tel/Fax mode. 1 Press once and 3 times. Display: OPTION SETTING 2 Press once and 3 Press once. 4 Enter a number as follows for the desired duration: PSEUDO RING 5 times.
all.book Page 75 Tuesday, August 3, 2004 11:08 AM Using FAX Mode Using FAX Mode To select FAX mode, press RECEPTION until the arrow in the display points to FAX. RECEPTION TEL FAX TEL/FAX A.M. 2 rings 4. Receiving Faxes When the reception mode is set to FAX, the fax machine will automatically answer all calls on two rings (the number of rings can be changed as explained below) and receive incoming faxes.
all.book Page 76 Tuesday, August 3, 2004 11:08 AM Using TEL Mode 2 Press once and 3 Press once. 4 Enter the desired number of rings (any number from 2 to 4). NUMBER OF RING once. ENTER (2-4) (2) The display briefly shows your selection, then: FAX REMOTE # Example: 3 rings 5 Press to return to the date and time display. Using TEL Mode To select TEL mode, press RECEPTION until the arrow in the display points to TEL. RECEPTION TEL FAX TEL/FAX A.M.
all.book Page 77 Tuesday, August 3, 2004 11:08 AM Using TEL Mode Answering with the fax’s handset Important: If a document is loaded in the machine’s feeder, remove it before performing the steps below. (Fax reception is not possible when a document is in the feeder.) When the fax machine rings, pick up the handset. 2 If you hear a fax tone, wait until the display shows RECEIVING and then replace the handset.
all.book Page 78 Tuesday, August 3, 2004 11:08 AM Using TEL Mode Answering on an extension phone connected to the same line Important: If a document is loaded in the machine’s feeder, remove it before performing the steps below. (Fax reception is not possible when a document is in the feeder.) 1 Answer the extension phone when it rings. 2 If you hear a soft fax tone, wait until your fax responds (the extension phone will go dead), then hang up.
all.book Page 79 Tuesday, August 3, 2004 11:08 AM Optional Reception Settings Optional Reception Settings Fax Signal Receive The machine will automatically begin reception if you hear a soft fax tone after answering a call on the machine or an extension phone. If you use a computer fax modem to send documents on the same line, you must turn this function off in order to prevent the machine from mistakenly attempting to receive documents from the computer fax modem.
all.book Page 80 Tuesday, August 3, 2004 11:08 AM Optional Reception Settings 2 Press once and 3 Press once. 4 Enter the desired number (any number from 0 to 9). twice. FAX REMOTE # ENTER (0-9) (5) The display briefly shows your selection, then: TRANSACTION Example: 5 Press to return to the date and time display. Reception Ratio The machine has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper.
all.book Page 81 Tuesday, August 3, 2004 11:08 AM Substitute Reception to Memory 3 Press 4 Press 1=AUTO, 2=100% once. to select AUTO, or to The display briefly shows your selection, then: select 100%. 5 Press COPY CUT-OFF to return to the date and time display. 4.
all.book Page 82 Tuesday, August 3, 2004 11:08 AM 5. Making Copies Your fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling the machine to double as a convenience office copier. 1 Load the document(s) face down. (Maximum of 10 sheets.) • If desired, press to set the resolution and/or contrast. (The default resolution setting for copying is FINE.) RESO.
all.book Page 83 Tuesday, August 3, 2004 11:08 AM Making Copies 3 When you are ready to begin copying, press . • Important: Remove the document as soon as it exits the machine. Otherwise, ink from the copy may soil the document. If MEMORY IS FULL appears... If you place a large number of originals in the feeder, the memory may become full before all pages can be scanned (the display will show MEMORY IS FULL).
all.book Page 84 Tuesday, August 3, 2004 11:08 AM Making Copies 4 Press to set copy cut-off to YES (the remaining part of the document will not be printed), or to set copy cut-off to NO (the remaining part will be printed on a second page). 5 Press The display briefly shows your selection, then: QUALITY MODE to return to the date and time display. High-quality copy setting (fast/slow printing of copies) The high-quality copy setting controls the speed at which copies are printed.
all.book Page 85 Tuesday, August 3, 2004 11:08 AM 6. Special Functions Caller ID (Requires Subscription to Service) If you subscribe to a caller identification service from your telephone company, you can have the fax machine display the name and number of the caller when you receive a call. Important: To use this function, you must subscribe to a caller identification service from your telephone company. Note that your fax may not be compatible with some caller identification services.
all.book Page 86 Tuesday, August 3, 2004 11:08 AM Caller ID (Requires Subscription to Service) How Caller ID operates When you receive a call, the name and phone number of the caller will appear in the display, beginning just before the second ring. The information will continue to be displayed until the line is disconnected. Display example JOHN DOE 5258693 Caller’s name Caller’s number Note: Some caller ID services may not provide the name of the caller.
all.book Page 87 Tuesday, August 3, 2004 11:08 AM Caller ID (Requires Subscription to Service) Note: For all units installed in New Zealand, the direct use of the displayed number for call back does not operate properly and must not be used. It is necessary to manually enter the verified correct number for the party called. This will often require the addition or deletion of leading digits from the number shown on the display when dialling manually.
all.book Page 88 Tuesday, August 3, 2004 11:08 AM Caller ID (Requires Subscription to Service) To delete calls from the Caller ID list If you want to delete a single call from the caller list, press while the call DELETE appears in the display. If you want to delete all calls from the list, hold DELETE down for at least 3 seconds while you are viewing any number in the list.
all.book Page 89 Tuesday, August 3, 2004 11:08 AM Caller ID (Requires Subscription to Service) Blocking voice calls If you have turned on Caller ID, you can use the Anti Junk Fax function described in Blocking Reception of Unwanted Faxes in this chapter to block voice calls as well as faxes from your specified Anti Junk Number.
all.book Page 90 Tuesday, August 3, 2004 11:08 AM Distinctive Ring (Requires Subscription to Service) Distinctive Ring (Requires Subscription to Service) If you subscribe to a distinctive ring service from your telephone company, you will need to turn on the distinctive ring function. When this is done, the machine will signal voice calls by the normal ring pattern, and fax transmissions by a special ring pattern.
all.book Page 91 Tuesday, August 3, 2004 11:08 AM Blocking Reception of Unwanted Faxes 4 Press or The display briefly shows your selection, then: to turn on distinctive ring, FAX SIGNAL RX to turn it off. 5 Press 6 Set the reception mode to FAX. to return to the date and time display. RECEPTION TEL FAX TEL/FAX A.M. Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from a party that you specify.
all.book Page 92 Tuesday, August 3, 2004 11:08 AM Polling (Requesting a Fax Transmission) Polling (Requesting a Fax Transmission) Polling allows you to call another fax machine and have it send a document (previously loaded in its feeder) to your machine without assistance from the operator of the other machine. Hint: Polling is useful when you want the receiving fax machine, not the transmitting fax machine, to bear the cost of the call.
all.book Page 93 Tuesday, August 3, 2004 11:08 AM 7. Printing Lists You can print lists showing settings and information entered in the fax machine, and a report showing recent fax transactions. The lists and report are described below. To print a list, follow these steps. Display: 1 Press 2 Press once. 3 Press or 4 Press once. 5 Press once and twice. LISTING MODE until the desired list appears in the display. PRESS START KEY to print the list. 7.
all.book Page 94 Tuesday, August 3, 2004 11:08 AM Printing Lists Telephone Number List This list shows the fax and phone numbers that have been stored for automatic dialling. Setup List This list shows your current selections for the FUNCTION key settings. The list also shows your name and fax/telephone number as entered in the machine, and a sample of the header printed at the top of every page you transmit (HEADER PRINT).
all.book Page 95 Tuesday, August 3, 2004 11:08 AM Printing Lists Transaction Report This report is printed out automatically after an operation is completed to allow you to check the result. Your fax machine is set at the factory to print out the report only when an error occurs. ♦ The Transaction report cannot be printed on demand. Headings in the Transaction Report SENDER/ RECEIVER The name or fax number of the other machine involved in the transaction.
all.book Page 96 Tuesday, August 3, 2004 11:08 AM Printing Lists Transaction Report print condition You can change the condition under which a Transaction Report is printed out. Follow the steps below. 1 Press 2 Press once and 3 Press once. 4 Press a number from once and Display: 3 times. OPTION SETTING TRANSACTION 3 times. 1:ALWAYS PRINT (Selections appear alternately) to to select the condition for printing.
Page 97 Tuesday, August 3, 2004 11:08 AM 8. Maintenance all.book 8. Maintenance Cleaning the Machine Cleaning the scanning glass and rollers Clean the scanning glass and rollers frequently to ensure the quality of transmitted images and copies. 1 2 3 Open the operation panel. Push the green lever at the side of the white roller slightly to the right, and then pull it forward and down. Pull the left side of the white roller up and then pull the roller to the left and out of the machine.
all.book Page 98 Tuesday, August 3, 2004 11:08 AM Maintenance 4 Wipe the scanning glass (exposed by removing the white roller) and rollers with a clean cloth. • Make sure that all dirt and stains (such as correcting fluid) are removed. Dirt and stains will cause vertical lines on transmitted images and copies. If the scanning glass is difficult to clean If you find it difficult to remove dirt from the scanning glass, you can try moistening the swab with isopropyl alcohol or denatured alcohol.
Page 99 Tuesday, August 3, 2004 11:08 AM Maintenance 7 Close the operation panel, pressing down firmly to make sure it clicks into place. Cleaning the paper feed roller A dirty paper feed roller will prevent the paper from feeding correctly. To clean the roller, first remove the paper tray. The roller will be visible in the opening in the rear of the machine. Hold the roller by pressing down on the white part with your finger and wipe the black part with a clean, dry cloth.
all.book Page 100 Tuesday, August 3, 2004 11:08 AM Maintenance Improving Print Quality Aligning the print cartridge If print quality is not satisfactory, first try aligning the print cartridge. Note: Make sure that paper is loaded before beginning this procedure. 1 Press once and Display: twice. PRINT SET-UP 2 Press once and 3 Press once. 4 Press 1=PRINT,2=SET to print an alignment page. (To enter an alignment value without printing an alignment page, press 5 ALIGN CART. twice. .
Page 101 Tuesday, August 3, 2004 11:08 AM Maintenance 6 Press the number keys to enter the number of the straightest line. Example: • If you make a mistake, press 7 Press 8 Press START/ MEMORY and then repeat the entry. CLEAN NOZZLES . to return to the date and time display. Cleaning the print cartridge nozzles If print quality is still not satisfactory after aligning the print cartridge, follow these steps to clean the print cartridge nozzles. 1 Press once and twice.
all.book Page 102 Tuesday, August 3, 2004 11:08 AM Maintenance 5 Compare the diagonal line above the printed bars to the diagonal line below the printed bars. • Look for a break in the diagonal line above the bars. A break indicates clogged nozzles. Breaks in the diagonal line at the top of the page indicate clogged nozzles. Unbroken lines at the bottom of the page indicate the nozzles were cleaned.
Page 103 Tuesday, August 3, 2004 11:08 AM Maintenance Wiping the print nozzles and contacts If you have cleaned the print nozzles as explained in the previous section at least three times and print quality is still not satisfactory, try wiping the print nozzles and contacts. 1 Press INK , open the operation panel, open the print compartment cover, and remove the print cartridge (see the procedure beginning on page 18).
all.book Page 104 Tuesday, August 3, 2004 11:08 AM Maintenance Cleaning the cartridge holder A dirty print cartridge holder may cause smudges on your printed pages. To clean the print cartridge holder, press INK , open the operation panel, open the print compartment cover, and remove the print cartridge (see the procedure beginning on page 18). Wipe ➊ on the holder with a damp cloth.
all.book Page 105 Tuesday, August 3, 2004 11:08 AM 9. Troubleshooting 9. Troubleshooting Problems and Solutions Line error Problem LINE ERROR appears in the display. Solution A line error occurs when your fax machine cannot communicate correctly with the other fax machine. The error is usually due to a problem on the phone line. Try the transaction again. If the error persists, check the following: • Check the connection. The cord from the TEL.
all.book Page 106 Tuesday, August 3, 2004 11:08 AM Problems and Solutions Dialling and transmission problems Problem No dial tone when you pick up the handset or press the DIGITAL SPEAKERPHONE key. Solution • Make sure the handset cord is connected to the correct socket. See Connecting the handset on page 13. • Make sure that the telephone line is properly connected to both the TEL. LINE socket and the wall socket (see page 24). • Make sure that the telephone line is good. Dialling is not possible.
all.book Page 107 Tuesday, August 3, 2004 11:08 AM Problems and Solutions • Noise on the telephone line may cause distortion. Try sending the document again. • Make a copy of the document on your fax machine. If the copy is also distorted, your fax machine may need service. Reception and copying problems Problem Solution The power is on, but no reception takes place. • Make sure that the telephone line cord is plugged into the TEL. LINE socket, and not the TEL. SET socket.
all.book Page 108 Tuesday, August 3, 2004 11:08 AM Problems and Solutions General problems Problem Nothing appears in the display. Solution • Make sure the power cord is properly plugged into a power outlet. • Connect another electrical appliance to the outlet to see if it has power. The machine does not respond when you press any of its keys. • If a beep sound is not made when you press the keys, unplug the power cord and then plug it in again several seconds later.
all.book Page 109 Tuesday, August 3, 2004 11:08 AM Messages and Signals Messages and Signals Display messages Note: If you have turned on the Caller ID function, see page 86 for display messages related to Caller ID. Check the printing paper. If the tray is empty, add paper and then press START/ MEMORY 10. Troubleshooting ADD PAPER & / PRESS START KEY (alternating messages) .
all.book Page 110 Tuesday, August 3, 2004 11:08 AM Messages and Signals INK NEAR EMPTY The cartridge is nearly empty (approximately one eighth of the ink remains). LINE ERROR Transmission or reception was not successful. Press to clear the message and then try again. If the DIGITAL SPEAKERPHONE error persists, see Line error on page 105. LOW INK The cartridge is low on ink (approximately one quarter of the ink remains).
all.book Page 111 Tuesday, August 3, 2004 11:08 AM Messages and Signals PRINTER ERROR A printer error has occurred. Open the printer compartment cover, make sure the print cartridge is installed correctly, and then close the cover. Press PRINTER ERROR/ CHECK PAPER A paper jam may have occurred. Follow the procedure on page 113 to clear the jam. READY TO SEND A document has been loaded and the fax machine is waiting for you to begin faxing or copying.
all.book Page 112 Tuesday, August 3, 2004 11:08 AM Clearing Paper Jams Clearing Paper Jams Clearing a jammed document If the original document doesn’t feed properly during transmission or copying, or DOCUMENT JAMMED appears in the display, first try pressing the document doesn't feed out, remove it as explained below. START/ MEMORY . If Important: Do not try to remove a jammed document without releasing it as explained below. This may damage the feeder mechanism. 1 Open the operation panel.
all.book Page 113 Tuesday, August 3, 2004 11:08 AM Clearing Paper Jams Clearing jammed printing paper After removing the jammed paper, press (PAPER JAMMED) from the display. to clear the error message ♦ Normal operation cannot be resumed until you press to clear the error message. 113 9. Troubleshooting Gently pull the jammed paper out of the machine, taking care not to tear it.
all.book Page 114 Tuesday, August 3, 2004 11:08 AM Quick Reference Guide Sending Faxes Receiving Faxes Place your document (up to 10 pages) face down in the document feeder. RECEPTION Press until the arrow in the display points to the desired reception mode. TEL FAX RECEPTION 01-JAN 10:30 TEL/FAX A.M. TEL FAX 01-JAN 10:30 TEL/FAX A.M. TEL FAX 01-JAN 10:30 TEL/FAX A.M. Normal Dialling TEL FAX 01-JAN 10:30 TEL/FAX A.M. 1. Lift the handset or press . DIGITAL SPEAKERPHONE 2.
all.book Page 115 Tuesday, August 3, 2004 11:08 AM Index A A.M.
all.book Page 116 Tuesday, August 3, 2004 11:08 AM Index Setting allowed time, 40 N Normal Dialing, 59 Number of rings in A.M.
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all.book Page 119 Tuesday, August 3, 2004 11:08 AM REMOTE OPERATION CARD The card below is provided as a quick guide to remote operation. Cut it out and carry it with you when you go out. Remote Operation Guide 1. Call your fax from a touch-tone telephone, and press # when the outgoing message begins. 2. Enter your remote code: . 3. Press # . 4. After listening to your messages, you can either hang up to save them, or enter one of the commands on the reverse side.
all.book Page 120 Tuesday, August 3, 2004 11:08 AM REMOTE COMMANDS • PLAYBACK Play messages ................. 7 Move backward/repeat...... 2 Skip forward ...................... 5 Stop .................................. 0 Play new messages only .. 6 (first stop playback) • ERASING MESSAGES Erase single message ...... 3 Erase all messages .......... 3 • RECORDING A MEMO Start .................................. * End ................................... 0 • RECORDING A NEW OGM Start ........................
all.book Page 1 Tuesday, August 3, 2004 11:08 AM SHARP CORPORATION OF AUSTRALIA PTY.LTD. A.C.N. 003 039 405 1 Huntingwood Drive, Huntingwood, Blacktown, N.S.W., 2148 SHARP CORPORATION OF NEW ZEALAND LIMITED.
