Installation manual

SYSTEM SUPERVISOR AND SUBSCRIBER GUIDE 9.0 VER. 1
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1.4.2 Creating, Modifying, or Deleting a Group Box through VP
System Screens
Group distribution lists, which are defined in a Group box, provide subscribers an easy way
to send one message they record to multiple individuals, without specifying each individual
recipient’s extension. Though a subscriber can set up 1-4 personal distribution lists specific
to his/her needs in his/her mailbox, many organizations also set up group distribution lists
that can be used by all company employees. A group list a company maintains may, for
example, contain the names of all company employees, of all employees in a particular
department, of all employees that work a specified shift, etc.
When a mailbox owner wants to send a message to a Group box, he/she logs into his/her
mailbox, then selects the option to send the message. At the prompt, “Please enter the box
number,” the mailbox owner enters the number of the Group box containing the mailboxes to
which the message is to be sent.
To create, modify, or delete a Group box through the DOS-based VP system screen
interface:
1. From the Main menu, select BOX INFORMATION. The Box Information menu displays.
2. Highlight GROUP BOX from the Boxes menu then press <Enter>. To add a new box, press
<F2>. To modify or delete an existing box, press<F4>.
3. Enter the box number you want to create, modify, or delete, then press <Enter>. If you
are creating a box, the VP system displays the new box. If you are modifying or deleting
an existing box, the VP system displays the box’s setup screen. You can make
modifications to the box from this screen or delete the box completely. If you want to
delete the box, verify you are viewing the box you want to delete, then press <F3>.
When you are prompted to confirm the deletion, press <Y>.
For information on making modifications to fields on this screen, consult the information
provided below and the program’s online help file (accessible by pressing <F1>).
4. When you have made necessary modifications, press <F10> to save the changes.
To create, modify, or delete a Group box through the NT-based VP system screen
interface:
1. From the Main screen, access the BOXES pull-down menu.