Manual

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Xerox 4595 Copier/Printer

System

Administration

Guide

Version 1.2

January 2008

Summary of content (402 pages)

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Version 1.
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Xerox Corporation Global Knowledge & Language Services 800 Phillips Road Building 218 Webster, New York 14580 ©Copyright 2008 by Xerox Corporation. All Rights Reserved. Printed in the United States of America.
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Table of contents 1. Overview 1-1 Related information sources . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1 Guides for optional accessories . . . . . . . . . . . . . . . . . . . . . 1-1 Customer documentation updates . . . . . . . . . . . . . . . . . . . . . . 1-2 Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3 Customizing the Control Panel . . . . . . . . . . . . . . . . . . . . . . 1-3 Assigning a feature to Custom buttons . . . . . . . . . . . .
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Tab l e o f c on te n ts NetWare . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4 Preparations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4 Configuration procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4 Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4 Configuration on the machine . . . . . . . . . . . . . . . . . . . . 2-5 Configuration on the computer . . . . . . . . . . . . . . . .
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Tab l e of c o n te nts E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Enabling the ports . . . . . . . . . . . . . . . . . . . . . . . . . . . . Setting items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . HTTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Encrypting HTTP communication . . . . . . . . . . . . . . . . WebDAV . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Tab l e o f c on te n ts 6. Computer Operations 6-1 Overview of features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1 Print driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1 Main print features . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1 Network Scanner Utility2. . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3 CentreWare Internet Services. . . . . . . . . . . . . . . . . . . . . . .
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Tab l e of c o n te nts Overview of Auditron Administration. . . . . . . . . . . . . . . . . . . . Authentication and Auditron Administration . . . . . . . . . . . Manageable features and services . . . . . . . . . . . . . . . . . . Features that can be managed with Authentication and corresponding services . . . . . . . . . . . . . . . . . . . . Job that can be managed for each service . . . . . . . . . 8. Setups 7-16 7-16 7-17 7-17 7-19 8-1 System settings procedure . . . . . . . . . . . . . . . . . .
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Tab l e o f c on te n ts All Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . All Services - Additional Features . . . . . . . . . . . . . . . . Job Type on Job Status screen . . . . . . . . . . . . . . . . . . Paper Tray Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Custom Paper Name . . . . . . . . . . . . . . . . . . . . . . . . . Paper Tray Attributes . . . . . . . . . . . . . . . . . . . . . . . . . Customize Paper Supply Screen . . . . . . . . . . . . .
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Tab l e of c o n te nts Paper Supply . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-84 Reduce/Enlarge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-85 Original Type. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-86 Lighten/Darken . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-87 Sharpness. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-88 Auto Exposure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Tab l e o f c on te n ts Scan Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Scan-to-FTP/SMB Defaults. . . . . . . . . . . . . . . . . . . . . . . Scan Size Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Output Size Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . Reduce/Enlarge Presets . . . . . . . . . . . . . . . . . . . . . . . . . Other Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . E-mail Settings . . . . . .
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Tab l e of c o n te nts 9. Troubleshooting 9-1 SMB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-1 Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-1 When you cannot communicate with the printer . . . . . . 9-1 When you cannot print . . . . . . . . . . . . . . . . . . . . . . . . . 9-2 You cannot delete documents from the Printer window. 9-3 Notes and Restrictions . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Tab l e o f c on te n ts 10. Safety and Notices 10-1 Safety notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-1 Electrical safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-1 Disconnect device. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2 Laser safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-3 North America . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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1. Overview KEY POINT: The screens shown in this guide may or may not reflect the screens displayed on your system. The screens vary from system to system and from marketplace to marketplace. Therefore, the screens in this guide are a representation of the type of screens that may be seen on your particular system. Related information sources This section describes the guides provided with this machine.
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1. O ve r v i e w Customer documentation updates You can get the latest customer documentation and information for your product by going to www.xerox.com and doing one of the following: • Enter your product number (e.g., 4110, 4595) in the Search field and select Search. • Select the Support & Drivers link and then use the search options to locate your specific printer. Be sure to periodically check www.xerox.com for the latest information for your product.
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1. O v e r v ie w Control Panel The Control Panel consists of the Touch Screen, Pathyway buttons, Feature buttons, and Numeric Keypad. The following describes the names and functions of components on the control panel. Customizing the Control Panel You can customize the Custom buttons and items on the All Services screen.
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1. O ve r v i e w Customizing the All Services screen You can customize the types of features and the location of buttons on the All Services screen. The following shows the factory default settings: For more information, refer to “Screen Defaults” on page 8-29. NOTE: When the feature is not available the button will not be displayed. Also, if the feature is unavailable due to hardware problems, the button will be dimmed.
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1. O v e r v ie w Changing feature screen You can customize the setting screen for the following features on the All Services screen: • Copy • E-mail • Scan to Mailbox • Scan to FTP/SMB For information about how to change settings, refer to “Print Mode Settings” on page 8-124 and “Scan Mode Settings” on page 8130.
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1. O v e r v ie w Supported operating systems Connection method Port LPD Protocol TCP/IP Windows 95 OS Network connection *1 NetWare TCP/IP IPX/ SPX SMB Net BEUI TCP/IP IPP Port 9100 Ether Talk TCP/ IP TCP/IP Apple Talk *1 *1 Windows 98 *1 Windows Me *1 *1 Windows NT 4.
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1. O ve r v i e w CentreWare Internet Services The CentreWare Internet Services provides services such as displaying the status of this machine and jobs and altering configurations using a Web browser in a TCP/IP environment. For setting a printer, the CentreWare Internet Services properties screen allows the user to configure system and port settings for each network.
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1. O v e r v ie w Scan There are the following scan services. Scanner (mail transmission) Documents can be scanned and transmitted via e-mail. Scanner (save to a mailbox) Documents can be scanned and saved into a mailbox. Job template When the machine is connected to a TCP/IP network, scanned documents in a mailbox can be retrieved from a networked computer. The job template is a configuration file for defining scanning conditions. Specify a job template for the document to be scanned in as data.
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1. O ve r v i e w Tools The following tools are provided with this machine. Configurable items vary by the tools being used. Control Panel The Control Panel consists of the Touch Screen, Pathway buttons, Feature buttons, and the Numeric Keypad. The Touch Screen displays messages required for operation. You can directly touch the buttons and tabs displayed on the touch screen to set features or to instruct operations in screens.
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1. O v e r v ie w The relation of the tools and their configurable items follows. Note that the description in this manual is focused on the configuration from the Control Panel.
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1. O ve r v i e w Power on/off Switch the power on before operating the machine. After the power is on, the machine will take about 5 minutes to warm up before you can start making copies. Turn the machine off at the end of the day or when it is not in use for a long period of time. Use the Power Saving feature when the machine is not in use for a while to reduce power consumption. KEY POINT: Switching the machine power off may cause loss of data being processed.
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1. O v e r v ie w Powering off The procedure for turning the power off is as follows: KEY POINT: Switching the machine power off may cause loss of data being processed. 1. Before turning the power off, make sure that all copy or print jobs have completely finished. Also, make sure that the Online indicator is not lit. KEY POINT: Never turn the power off in the following instances: 2. – While data is being received – While data is being sent (FTP/SMB/e-mail) – While jobs are being printed.
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1. O ve r v i e w Power Saver Mode The machine is installed with a Power Saver feature that will automatically cut off the electricity to the machine if no copy or print data is received for a certain duration. The Power Saver feature has two modes, a Low Power mode and Sleep mode. The machine enters the Low Power mode after the preset time has elapsed if the machine is left unused for a fixed period of time. The machine then enters the Sleep mode if a further preset time elapses.
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1. O v e r v ie w Changing the Power Saver Mode time interval To activate the Power Saver feature, set the Sleep Mode button to Enabled, and set the Low Power Mode and the Sleep Mode time intervals as follows: NOTE: The amount of time that passes before the machine enters Low Power Mode and Sleep Mode can be specified in 1 minute increments, from 1 to 240 minutes for each mode. 1. Press the Log In/Out button. Log In/Out 2.
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1. O ve r v i e w 1- 1 6 3. Select System Settings. 4. Select System Settings. 5. Select Common Settings.
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1. O v e r v ie w 6. Select Machine Clock /Timers. 7. Select Auto Power Saver, and select Change Settings. 8. Using the up/down arrow buttons, configure a power saver mode migration time from 1 to 240 minutes, in 1 minute increments. • From Last Selection to Low Power Mode: Set the time to move to the Low Power Mode after the last operation. NOTE: The default for From Last Selection to Low Power Mode is 15 minutes.
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1. O ve r v i e w • From Last Selection to Sleep Mode: Set the time to move to the Sleep Mode after the last operation. NOTE: The default for From Last Selection to Sleep Mode is 60 minutes. Configure the From Last Selection to Sleep Mode time to be longer than the From Last Selection to Low Power Mode time. 9. Press Save. 10.Select Close repeatedly until the System Setting/System Settings screen is displayed. 11.Select Exit to exit the System Administration mode.
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1. O v e r v ie w Interface cables When connecting to a network, use the Ethernet interface. Using the Ethernet Interface The Ethernet interface supports the following 2 types: • 100Base-TX • 10Base-T This section describes the installation procedure for the Ethernet interface. 1. Confirm that the power switch is turned off. 2. Connect a network cable to the Ethernet interface connector. NOTE: Prepare a network cable suitable for your network connection.
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2. Configuration TCP/IP (LPD/Port 9100) Preparations The following items are required when using TCP/IP (LPD/Port 9100) protocol on the machine. • A network environment where TCP/IP can be used. • The "CentreWare Utilities" CD-ROM, which is included with this product. Configuration procedure Overview The machine can be connected to computers using TCP/IP (LPD/ Port 9100) protocol. The following is the procedure to use TCP/IP(LPD/Port 9100) protocol.
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2. C on f ig u r at i on Configuration on the machine This section describes the configuration procedure to use TCP/IP (LPD/Port 9100) protocol on the machine. First enable the LPD Port or Port 9100 port, then assign the IP address. NOTE 1: The configuration can also be performed using CentreWare Internet Services or CentreWare Utilities. NOTE 2: Enable the SOAP port and the SNMP port in most cases. Refer to “Using CentreWare Internet Services” on page 3-1. 1.
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2. Co n fi g ur a ti o n e. Select TCP/IP - Get IP Address and select Change Settings. f. Enter the IP address using the numeric keypad. NOTE 1: Enter addresses in the format "xxx.xxx.xxx.xxx" where xxx should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used. NOTE 2: When you make an entry mistake, press the C (Clear) button and enter again. NOTE 3: When you would like to move to the next value without entering all 3 digits, select Next. g.
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2. C on f ig u r at i on Configuration on the computer This section describes the configuration procedure for the computer. To print from the machine, the computer needs to have the print driver installed. For information about the usable operating systems, refer to “Supported operating systems” on page 1-7. Refer to the manual contained in the “CentreWare Utilities” CD-ROM for the print driver installation procedure.
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2. Co n fi g ur a ti o n • IEEE802.3 / IEEE802.2 / SNAP specification NOTE: The machine will send packets of each frame type on the network, and will initialize for the same frame type as the first reply packet received. However, if there are multiple protocols running on the same network, use Ethernet II specification. Configuration on the machine This section describes the configuration procedure to connect the machine to a NetWare network.
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2. C on f ig u r at i on Microsoft Network (SMB) Preparations The following items are required when using a Microsoft Network (SMB): • Network environment where either TCP/IP or NetBEUI can be used. • The "CentreWare Utilities" CD-ROM, which is included with this product. Configuration procedure Overview The machine can be connected to computers using Microsoft Networks (SMB).
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2. Co n fi g ur a ti o n NOTE: The default User ID value is 11111. When using the Authentication feature, a password is required. The default password is x-admin. c. Select System Settings. 2. Enable the SMB port. a. Select System Settings. b. Select Network Settings. c. Select Port Settings. d. Select SMB and then select Change Settings. e. Select SMB - Port and select Change Settings. f. 3. Select Enable and then select Save. Set the IP address.
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2. C on f ig u r at i on h. Configure TCP/IP - Subnet Mask and TCP/IP - Gateway Address as shown above. NOTE 1: Enter addresses in the format "xxx.xxx.xxx.xxx" where xxx should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used. NOTE 2: Specify the subnet mask by a combination of the numbers 0, 128, 192, 224, 248, 252, and 255. However, you cannot use 0 between non-zero values. NOTE 3: If you do not wish to set the gateway address, enter "0.0.
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2. Co n fi g ur a ti o n Configuration on the computer This section describes the configuration procedure for the computer. To print from the machine, the computer needs to have the print driver installed. For information about the usable operating systems, refer to “Supported operating systems” on page 1-7. Refer to the manual contained in the "CentreWare Utilities" CDROM for the print driver installation procedure.
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2. C on f ig u r at i on Configuration on the machine This section describes the configuration procedure to enable Internet Printing (IPP) on the machine. First enable the IPP port, then set the IP address. NOTE 1: The configuration can also be performed using IP configuration tools included in CentreWare Internet Services or CentreWare Utilities. NOTE 2: Enable the SOAP port and the SNMP port in most cases. Refer to “Using CentreWare Internet Services” on page 3-1. 1.
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2. Co n fi g ur a ti o n e. Select TCP/IP - Get IP Address and select Change Settings. f. Enter the IP address using the numeric keypad. NOTE 1: Enter address in the format "xxx.xxx.xxx.xxx" where xxx should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used. NOTE 2: When you make an entry mistake, press the C (Clear) button and enter again. NOTE 3: When you would like to move to the next value without entering all 3 digits, select Next. g.
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2. C on f ig u r at i on Configuration on the computer This section describes the configuration procedure for the computer. To print from the machine, the computer needs to have the print driver installed. For information about the usable operating systems, refer to “Supported operating systems” on page 1-7. Refer to the manual contained in the "CentreWare Utilities" CDROM for the print driver installation procedure.
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2. Co n fi g ur a ti o n Configuration on the machine This section describes the configuration procedure to connect the machine to EtherTalk network. Enable the EtherTalk port NOTE 1: The configuration can also be performed using CentreWare Internet Services or CentreWare Utilities. NOTE 2: Enable the SOAP port and the SNMP port in most cases. Refer to “Using CentreWare Internet Services” on page 3-1. 1. Display the System Administrator Menu screen. a. Press the Log In/Out button. b.
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2. C on f ig u r at i on Configuration on the computer This section describes the configuration procedure for the computer. To print from the machine, the computer needs to have the print driver installed. For information about the usable operating systems, refer to “Supported operating systems” on page 1-7.
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3. Using CentreWare Internet Services Preparations The following items are needed to use CentreWare Internet Services: • A computer which can use TCP/IP as the network protocol. • The configuration of the machine which includes: • IP address • Subnet mask • Gateway address Refer to “Troubleshooting” on page 9-1 when any troubles occur during the configuration.
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3. U s i ng C e nt r eWa r e I nt er n e t S er v i c e s Configuration on the machine This section describes the configuration procedure for using CentreWare Internet Services on the machine. First enable the Internet service port, then set the IP address. 1. Display the System Administrator Menu screen. a. Press the Log In/Out button. b. Enter the UserID using the numeric keypad and then select Confirm. NOTE: The default User ID value is 11111.
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3 . Us i ng Ce nt r eWa r e I nt er n e t Se r v i c e s NOTE 1: Enter address in the format "xxx.xxx.xxx.xxx" where xxx should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used. NOTE 2: When you make an entry mistake, press the C (Clear) button and enter again. NOTE 3: When you would like to move to the next value without entering all 3 digits, select Save/Select Next. f. Select Save. g.
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3. U s i ng C e nt r eWa r e I nt er n e t S er v i c e s Confirmation of the configuration Connect to CentreWare Internet Services from a computer. 1. Start a web browser. 2. Type the IP address or the Internet address for the machine in the address bar on the browser, and press the Enter key. • Example of the IP address (when the machine IP address is 192.168.1.1): http://192.168.1.1/ • Example of the Internet URL (when the machine Internet address is in the form xxx.yyy.zz.
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3 . Us i ng Ce nt r eWa r e I nt er n e t Se r v i c e s Network setting items for CentreWare Internet Services CentreWare Internet Services enable you to alter various settings on the machine from a computer. NOTE 1: Confirm that the ports are enabled, if an item which you want to set is not displayed.
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3. U s i ng C e nt r eWa r e I nt er n e t S er v i c e s Ethernet This section describes the settings for the Ethernet interface. 1. Start a web browser. 2. Type the IP address or the Internet address for the machine in the address bar on the browser, and press the Enter key. • Example of the IP address entry: http://192.168.1.1/ • Example of the Internet address entry: http:// xxx.yyyy.zz.vvv/ NOTE: When specifying a port number, add ":" and a port number to the end of the Internet address. 3.
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3 . Us i ng Ce nt r eWa r e I nt er n e t Se r v i c e s EtherTalk This section describes the settings for EtherTalk. 1. Start a web browser. 2. Type the IP address or the Internet address for the machine in the address bar on the browser, and press the Enter key. • Example of the IP address entry: http://192.168.1.1/ • Example of the Internet address entry: http:// xxx.yyyy.zz.vvv/ NOTE: When specifying a port number, add ":" and a port number to the end of the Internet address. 3.
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3. U s i ng C e nt r eWa r e I nt er n e t S er v i c e s SMB This section describes the settings for SMB. 1. Start a web browser. 2. Type the IP address or the Internet address for the machine in the address bar on the browser, and press the Enter key. • Example of the IP address entry: http://192.168.1.1/ • Example of the Internet address entry: http://xxx.yyyy.zz.vvv/ NOTE: When specifying a port number, add ":" and a port number to the end of the Internet address. 3- 8 3.
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3 . Us i ng Ce nt r eWa r e I nt er n e t Se r v i c e s 10.Select the Enable check box to enable Unicode Support. 11.Select the On check box when using Automatic Master Mode. 12.Select the On check box when using Encryption Password. 13.Reflect the values as the machine's setting values. a. Click the Apply New Settings. A screen to enter the user name and password will be displayed. b. Enter the System Administrator UserID and password into User Name and Password, and then click OK.
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3. U s i ng C e nt r eWa r e I nt er n e t S er v i c e s NetWare This section describes the settings for NetWare. 1. Start a web browser. 2. Type the IP address or the Internet address for the machine in the address bar on the browser, and press the Enter key. • Example of the IP address entry: http://192.168.1.1/ • Example of the Internet address entry: http:// xxx.yyyy.zz.vvv/ NOTE: When specifying a port number, add ":" and a port number to the end of the Internet address. 3.
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3 . Us i ng Ce nt r eWa r e I nt er n e t Se r v i c e s 9. Set the Poling Interval. 10.Set the Number of Searches. 11.Set the Password. a. Enter the Password. b. Re-enter the same password in the Re-enter Password field. 12.Select the Enable check box to enable the TBCP Filter. NOTE: The TBCP Filter checkbox will have a checkmark in it indicating that the TBCP Filter is enabled. 13.Set the Tree Name. 14.Set the Context Name. NOTE: Set this item only when the operation mode is in Directory Service.
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3. U s i ng C e nt r eWa r e I nt er n e t S er v i c e s TCP/IP This section describes the settings for TCP/IP. 1. Start a web browser. 2. Type the IP address or the Internet address for the machine in the address bar on the browser, and press the Enter key. • Example of the IP address entry: http://192.168.1.1/ • Example of the Internet address entry: http://xxx.yyyy.zz.vvv/ NOTE: When specifying a port number, add ":" and a port number to the end of the Internet address. 3.
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3 . Us i ng Ce nt r eWa r e I nt er n e t Se r v i c e s 9. Set the Subnet Mask and Gateway Address. NOTE: This item is not necessary if either DHCP, BOOTP, RARP, or DHCP/Autonet has been selected from the Get IP Address pull-down menu. 10.Set the DNS information. a. Select the DHCP check box if using DHCP for Get DNS Address. b. Set the DNS Address 1 to 3. NOTE: This item is not necessary if DHCP has been specified for the Get the DNS Server Address. c. Set the DNS Name. d.
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3. U s i ng C e nt r eWa r e I nt er n e t S er v i c e s 12.Set the Access Control List information. a. Select the Enable check box. b. Click the Edit button. A screen to enter the user name and password will be displayed. c. Enter the System Administrator UserID and password into User Name and Password, and then click OK. d. Set the IP Filter. e. Set the IP Address Mask. f. Click the Apply New Settings. A screen to enter the user name and password will be displayed. g.
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3 . Us i ng Ce nt r eWa r e I nt er n e t Se r v i c e s LPD This section describes the settings available for the LPD feature. 1. Start a web browser. 2. Type the IP address or the Internet address for the machine in the address bar on the browser, and press the Enter key. • Example of the IP address entry: http://192.168.1.1/ • Example of the Internet address entry: http://xxx.yyyy.zz.vvv/ NOTE: When specifying a port number, add ":" and a port number to the end of the Internet address. 3.
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3. U s i ng C e nt r eWa r e I nt er n e t S er v i c e s SNMP This section describes the settings for SNMP. NOTE: When using the CentreWare software to manage the machine by remote control, enable the SNMP port. 1. Start a web browser. 2. Type the IP address or the Internet address for the machine in the address bar on the browser, and press the Enter key. • Example of the IP address entry: http://192.168.1.1/ • Example of the Internet address entry: http://xxx.yyyy.zz.
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3 . Us i ng Ce nt r eWa r e I nt er n e t Se r v i c e s 7. Set the System Administrator name. 8. Reflect the values as the machine’s setting values. a. Click the Apply New Settings. A screen to enter the user name and password will be displayed. b. Enter the System Administrator UserID and password into User Name and Password, and then click OK. NOTE: The default User ID value is 11111 and password is x-admin. c. The right frame on the web browser will change to the machine reboot display. d.
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3. U s i ng C e nt r eWa r e I nt er n e t S er v i c e s 3. Click the Properties tab. 4. Click + on the left of Protocol Settings to display the items in the folder. 5. Click IPP. 6. Set the Additional Port Number. 7. Select the Enable check box to enable the TBCP Filter. 8. Select the Enable check box to enable Administration Mode. 9. Select the Enable check box to enable DNS. 10.Set the Connection Time-Out. 11.Reflect the values as the machine's setting values. a.
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3 . Us i ng Ce nt r eWa r e I nt er n e t Se r v i c e s Port 9100 This section describes the settings for Port 9100 port. NOTE: Enable the Port 9100 port when using HP-UX. 1. Start a web browser. 2. Type the IP address or the Internet address for the machine in the address bar on the browser, and press the Enter key. • Example of the IP address entry: http://192.168.1.1/ • Example of the Internet address entry: http://xxx.yyyy.zz.
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3. U s i ng C e nt r eWa r e I nt er n e t S er v i c e s 9. Reflect the values as the machine’s setting values. a. Click the Apply New Settings. A screen to enter the user name and password will be displayed. b. Enter the System Administrator UserID and password into User Name and Password, and then click OK. NOTE: The default User ID value is 11111 and password is x-admin. c. The right frame on the web browser will change to the machine reboot display. d. Click Reboot.
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3 . Us i ng Ce nt r eWa r e I nt er n e t Se r v i c e s 6. Set the LDAP Server Address. 7. Set the Port Number. 8. Reflect the values as the machine’s setting values. a. Click the Apply New Settings. A screen to enter the user name and password will be displayed. b. Enter the System Administrator UserID and password into User Name and Password, and then click OK. NOTE: The default User ID value is 11111 and password is x-admin. c.
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3. U s i ng C e nt r eWa r e I nt er n e t S er v i c e s 4. Click Port Status from the Properties area of the web browser page. 5. Enable the ports which are used for the e-mail feature. a. Select the Enable check box for Receive E-Mail when using the mail print feature. b. Select the Enable check box for Mail Notice Service when using the mail notice or job completion notice feature. 6. Reflect the values as the machine’s setting values. a. Click the Apply New Settings.
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3 . Us i ng Ce nt r eWa r e I nt er n e t Se r v i c e s Setting items This section describes the setting items for the E-mail feature. NOTE: Click Help at the bottom left of the CentreWare Internet Services screen for details on the setting items. 1. Start a web browser. 2. Type the IP address or the Internet address for the machine in the address bar on the browser, and press the Enter key. • Example of the IP address entry: http://192.168.1.1/ • Example of the Internet address entry: http://xxx.
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3. U s i ng C e nt r eWa r e I nt er n e t S er v i c e s 3. Set the e-mail address for the machine and administrator. a. Click Machine Details. b. Set the Administrator E-Mail Address. c. Set the Machine E-Mail Address. 4. Click + on the left of Protocol Settings to display the items in the folder. 5. Click TCP/IP. 6. Set the Host Name. 7. Set the DNS information.
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3 . Us i ng Ce nt r eWa r e I nt er n e t Se r v i c e s 11.Set the print method using the Auto Print Delivery Confirmation Mail pull-down menu. NOTE: Set this item when using the mail print feature. 12.Select the Enable checkbox to enable the Auto Print Error. 13.Set the Maximum E-mail Size. Set the number of pages when dividing the mail transmission. NOTE: Set this item when using the scanner (mail transmission). 14.Select the Enable checkbox to enable the Response to Read Status (MDN).
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3. U s i ng C e nt r eWa r e I nt er n e t S er v i c e s 21.Set the SMTP Authentication Password. NOTE: Set this item when using the scanner (mail transmission), mail notice, or job completion notice feature. 22.Set the mail exchange restrictions. NOTE: Set this item when using the mail print feature. a. From the Domain Filtering-Receive drop-down menu, select either Enable Receive or Disable Receive. b. Click Edit button. c.
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3 . Us i ng Ce nt r eWa r e I nt er n e t Se r v i c e s HTTP This section describes the settings for the HTTP port. 1. Start a web browser. 2. Type the IP address or the Internet address for the machine in the address bar on the browser, and press the Enter key. • Example of the IP address entry: http://192.168.1.1/ • Example of the Internet address entry: http://xxx.yyyy.zz.vvv/ NOTE: When specifying a port number, add ":" and a port number to the end of the Internet address. 3.
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3. U s i ng C e nt r eWa r e I nt er n e t S er v i c e s 9. Reflect the values as the machine’s setting values. a. Click the Apply New Settings. A screen to enter the user name and password will be displayed. b. Enter the System Administrator UserID and password into User Name and Password, and then click OK. NOTE: The default User ID value is 11111 and password is x-admin. c. The right frame on the web browser will change to the machine reboot display. d. Click Reboot.
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3 . Us i ng Ce nt r eWa r e I nt er n e t Se r v i c e s Refer to the CentreWare Internet Services online help for how to import the certificate. This section describes the procedure to generate the certificate using CentreWare Internet Services and how to establish encrypted communication. 1. Start a web browser. 2. Type the IP address or the Internet address for the machine in the address bar on the browser, and press the Enter key. • Example of the IP address entry: http://192.168.1.
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3. U s i ng C e nt r eWa r e I nt er n e t S er v i c e s 7. Refresh the web browser. 8. Click + on the left of Security to display the items in the folder. 9. Click General Security. 10.Select the Enable check box for HTTPS. Display the items in the folder. 11.Set the Port Number. 12.Reflect the values as the machine's setting values. a. Click the Apply New Settings. b. The right frame on the web browser will change to the machine reboot display. c. Click Reboot.
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3 . Us i ng Ce nt r eWa r e I nt er n e t Se r v i c e s WebDAV This section describes the settings for the WebDAV port. NOTE: WebDAV is used to access a mailbox on the machine from a computer connected to a network using CentreWare Internet Services. 1. Start a web browser. 2. Enter the machine's IP address or the Internet address to the address entry column on the browser, and press the Enter key. Example of the IP address entry: http://192.168.1.1/ Example of the Internet address entry http://xxx.
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3. U s i ng C e nt r eWa r e I nt er n e t S er v i c e s 6. Set Port Number. 7. Set Connection Time-Out. 8. Reflect the values as the machine's setting values. a. Click the Apply New Settings. A screen to enter the user name and password will be displayed. b. Enter the System Administrator UserID and password into User Name and Password, and click OK. NOTE: The default User ID value is “11111” and password is “x-admin”. c. The right frame on the web browser will change to the machine reboot display.
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4. E-mail E-mail overview The machine is capable of exchanging e-mails. The following features are available by exchanging e-mails: • Scanner (mail transmission) • Mail print • Mail notice • Job completion notice NOTE: This feature does not appear for some models. An optional package is necessary. For more information, contact the Customer Support Center.
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4. E - m a i l Preparations The following items are required in order to use the e-mail feature. (Required items differ by the feature.) Item Description Scanner Mail Transmission E-mail Print Job completion notice E-mail notice TCP/IP address The TCP/IP address for the machine. E-mail is exchanged using TCP/IP. Subnet mask Necessary when the network is divided into subnets. Gateway address Necessary when multiple networks are connected by gateways.
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4 . E - ma i l Register a Mail Account Configuring the E-mail Environment In order to use e-mail on the machine, a mail account for the machine needs to be registered. Enable the port and configure the machine e-mail address, TCP/ IP environment, and e-mail server from the machine. NOTE: The configuration can also be performed using CentreWare Internet Services. Configuration procedure Overview This section describes the configuration procedure to use the email feature on the machine.
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4. E - m a i l 2. Enable the ports which are used for the e-mail feature. a. Select System Settings b. Select Network Settings. c. Select Port Settings. d. Enable Send E-Mail - Port setting to use mail print. e. Enable Receive E-Mail - Port setting to use mail print. f. Enable Mail Notice - Port to use mail notice or job completion notice. g. Select Close repeatedly until the Network Settings screen is displayed. 3. Set the IP address. If the IP address is already set, this step is not necessary.
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4 . E - ma i l NOTE 1: Enter address in the format "xxx.xxx.xxx.xxx" where xxx should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used. NOTE 2: When you make an entry mistake, press the C (Clear) button and enter again. NOTE 3: When you would like to move to the next value without entering all 3 digits, select Save/Select Next. g. Select Save. h. Configure TCP/IP - Subnet Mask and TCP/IP - Gateway Address as the above.
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4. E - m a i l Configuring the E-mail environment This section describes the configuration procedure to use the email feature. NOTE 1: The configuration can also be performed using CentreWare Internet Services. NOTE 2: Enable the SOAP port and the SNMP port in most cases. Refer to “Using CentreWare Internet Services” on page 3-1. 1. Display the System Administrator Menu screen. a. Press the Log In/Out button. b. Enter the UserID using the numeric keypad and select Confirm.
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4 . E - ma i l • If POP has been selected for the E-mail Receiving Protocol 3. Specify POP user name to the account (the left side of @ mark), and POP3 receiving mail server to the address (the right side of @ mark). User can decide an alias such as mymail@mycompany.com – Example: mymail@mycompany.com – Account name: mymail Set the protocol for receiving e-mail. a. Select Other Settings. b. Select E-mail Receive Protocol and then select Change Settings. c.
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4. E - m a i l NOTE 3: When you would like to move to the next value without entering all 3 digits, select Save/Select Next. – POP3 Server - Server Name Enter if By IP Address has been selected for POP3 Server - Setup. – POP3 Server - Port Number Enter a value in the range from 1 to 65535. – POP3 Server - Server Check Interval Set the interval for checking the e-mail on the POP3 server. – POP3 Server - Server Name Enter the name to login to the POP3 server.
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4 . E - ma i l NOTE 1: Enter address in the format "xxx.xxx.xxx.xxx" where xxx should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used. NOTE 2: When you make an entry mistake, press the C (Clear) button and enter again. NOTE 3: When you would like to move to the next value without entering all 3 digits, select Save/Select Next. – SMTP Server - Server Name Enter if By Server Name has been selected for SMTP Server - Setup.
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4. E - m a i l 4- 1 0 6. Select Close repeatedly until the System Settings screen is displayed. 7. Select Exit. 8. After the machine is restarted, print out the Printer Settings List to confirm that each item is configured.
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5. Using the Scan Service Scan Service overview The machine is capable of scan services. The following functions are available by using scan services: • Scanner (mail transmission) • Scanner (save to a mailbox) • Job template scan • Scanner (save to a computer) • Job flow scan NOTE: An optional package is necessary for this feature to function. For more information, contact the Customer Support Center. NOTE 2: The optional color scanner kit will allow scanning in color or black and white.
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5. U s i ng t h e S c an S e r v i c e Configuration of the scanner (mail transmission) Preparations Prepare the following to use the scanner (mail transmission) function: • A registered mail account A mail account for the machine needs to be registered. Overview This section describes the configuration procedure to use the scanner (mail transmission) function on the machine.
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5 . Us i n g th e S c a n Se r v i c e 2. Enable the ports which are used for the scanner (mail transmission) function. a. Select System Settings. b. Select Network Settings. c. Select Port Settings. d. Select Send E-mail and then select Change Settings. e. Select Send E-mail - Port and select Change Settings. f. Select Enable and then select Save. g. Select Close repeatedly until the Network Settings screen is displayed. 3. Set the IP address.
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5. U s i ng t h e S c an S e r v i c e NOTE 1: Enter address in the format “xxx.xxx.xxx.xxx” where xxx should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used. NOTE 2: Specify the subnet mask by a combination of the numbers 0, 128, 192, 224, 248, 252, and 255. However, you cannot use 0 between non-zero values. NOTE 3: If you do not wish to set the gateway address, enter “0.0.0.0.” 4.
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5 . Us i n g th e S c a n Se r v i c e 2. Set the e-mail address, host name, and domain name. a. Select System Settings. b. Select Network Settings. c. Select Machine E-mail Address/Host Name. d. Select E-mail Address and then select Change Settings. e. Enter the E-mail Address using the keyboard displayed. f. Select Save. g. Set the Host Name and Domain Name as above. h. Select Close. 3. Set the protocol for receiving e-mail. a. Select Others. b.
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5. U s i ng t h e S c an S e r v i c e NOTE 1: Enter address in the format “xxx.xxx.xxx.xxx” where xxx should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used. NOTE 2: When you make an entry mistake, press the C (Clear) button and enter again. NOTE 3: When you would like to move to the next value without entering all 3 digits, select Save/Select Next.
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5 . Us i n g th e S c a n Se r v i c e NOTE 1: Enter address in the format “xxx.xxx.xxx.xxx” where xxx should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used. NOTE 2: When you make an entry mistake, press the C (Clear) button and enter again. NOTE 3: When you would like to move to the next value without entering all 3 digits, select Save/Select Next.
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5. U s i ng t h e S c an S e r v i c e 5. Configure the Domain restriction Select Domain Filter and set the following items. • Domain filtering Select one from Off, Enter Permitted Domain Names, or Enter Rejected Domain Names. • Domain 1 - Domain 50 Specify up to 50 domains if either Enter Permitted Domain Name or Enter Rejected Domain Name has been selected for Domain Filter. 5- 8 6. Select Close repeatedly until the System Settings screen is displayed. 7. Select Exit. 8.
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5 . Us i n g th e S c a n Se r v i c e Configuration of the scanner (Save to a Mailbox) Overview This section describes the configuration procedure to use the scanner (save to a mailbox) function on the machine. The following is the procedure to use the scanner (save to a mailbox) function: • Enabling the port and setting TCP/IP First enable the Salutation port, then set the IP address. • Registering a Mailbox Register a mailbox for storing the scanned data.
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5. U s i ng t h e S c an S e r v i c e 2. Enable the salutation port. a. Select System Settings. b. Select Network Settings. c. Select Port Settings. d. Select IPP and then select Change Settings. e. Select Salutation Port and then select Change Settings. f. Select Enable and then select Save. 3. Select Close repeatedly until the Network Settings screen is displayed. 4. Set the IP address. If the IP address is already set, this step is not necessary.
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5 . Us i n g th e S c a n Se r v i c e g. Select Save. h. Configure TCP/IP - Subnet Mask and TCP/IP - Gateway Address as shown above. NOTE 1: Enter address in the format “xxx.xxx.xxx.xxx” where xxx should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used. NOTE 2: Specify the subnet mask by a combination of the numbers 0, 128, 192, 224, 248, 252, and 255. However, you cannot use 0 between non-zero values.
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5. U s i ng t h e S c an S e r v i c e Registering a Mailbox The following describes the procedure to register a mailbox for storing scanned documents. Documents stored in a mailbox can be taken into an application via the scan driver by a computer. A maximum of 200 mailboxes can be registered. The following items can be configured or changed: Mailbox name Set the name used for a mailbox. Up to 10 characters can be used for the name. Password A password of up to 20 characters can be set.
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5 . Us i n g th e S c a n Se r v i c e 3. Select Mailbox. 4. Select a box to register and then select Create/Delete. NOTE: Mailboxes that have not been registered are displayed as “(Not In Use).” 5. Set a password.
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5. U s i ng t h e S c an S e r v i c e When setting a password: • Select Yes. • Enter the password using the numeric keypad then select Save. The Mailbox XXX - Create/Delete screen is displayed. XXX indicates the mailbox number to register. NOTE: The password entered is displayed as “*.” If you make a mistake while entering the password, press the C (Clear) button and enter the password again. • When not setting a password The Mailbox XXX - Create/Delete screen is displayed.
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5 . Us i n g th e S c a n Se r v i c e Set whether to delete a document in the mailbox after the document is retrieved, printed, or transferred by a job flow. Delete document after retrieval • No The document is kept. • Yes The document is deleted. Delete documents with expiry date When an Document Expiry Date is set in Stored Document Settings under System Settings, expired documents are deleted at the specified time.
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5. U s i ng t h e S c an S e r v i c e Configuration of the Job Template Preparations The following environment is required to use the job template scan function on the machine: • Using with FTP For information on the required FTP server. • Using with SMB To use SMB forwarding, your computer should have one of the following operating systems installed that supports folder sharing: – Microsoft WIndows 95/98 – Microsoft WIndows Me – Microsoft WIndows NT 4.
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5 . Us i n g th e S c a n Se r v i c e Enabling the ports and setting the IP addresses In order to use FTP service on the machine, enable the port and set the IP address.The procedure for setting the machine is as follows. NOTE: The configuration can also be performed using CentreWare Internet Services. Refer to “Using CentreWare Internet Services” on page 3-1. 1. Display the System Administrator Menu screen. a. Press the Log In/Out button. b.
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5. U s i ng t h e S c an S e r v i c e 5. Set the IP address. If the IP address is already set, this step is not necessary. Also, in an environment with DHCP or BOOTP, configure the way to obtain the address. If the address cannot be obtained automatically or manual configuration is preferred, configure the IP address, subnet mask, and gateway address. a. Select Close repeatedly until the Network Settings screen is displayed. b. Select Protocol Settings. c.
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5 . Us i n g th e S c a n Se r v i c e 6. Select Close repeatedly until the System Settings screen is displayed. 7. Select Exit. 8. After the machine is restarted, print out the Printer Settings List to confirm that the ports are enabled and TCP/IP is configured. Configuring the SNMP port Configure the transport protocol for the SNMP port using CentreWare Internet Services. 1. Start a web browser. 2.
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5. U s i ng t h e S c an S e r v i c e Configuration of the scanner (Save to a Computer) Preparations Prepare the following to use the scanner (save to a computer) function: Using with FTP When using with FTP transmission, one of the following FTP servers and an account to FTP servers (login name and password) are required: • Microsoft Windows 2003 Server The FTP service of Microsoft Internet Information Server 6.0. • Microsoft Windows NT Server 4.
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5 . Us i n g th e S c a n Se r v i c e Overview This section describes the configuration procedure to use the scanner (save to a computer) function on the machine. The following is the procedure to use the scanner (save to a computer) function: • Enabling the port and setting TCP/IP Enable the FTP port or SMB port and set the machine's IP address. • Preparing a FTP folder or SMB folder Create a folder for transmission destinations on the computer.
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5. U s i ng t h e S c an S e r v i c e e. Select SMB and then select Change Settings. f. Select Enable and then select Save. g. Select Close. 3. When using the FTP protocol, enable the FTP client port. a. Select FTP Client and then select Change Settings. b. Select FTP Client port and then select Change Settings. c. Select Enable and then select Save. d. Select Close repeatedly until the Network Settings screen is displayed. 4. Set the IP address.
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5 . Us i n g th e S c a n Se r v i c e NOTE 1: Enter address in the format “xxx.xxx.xxx.xxx” where xxx should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used. NOTE 2: Specify the subnet mask by a combination of the numbers 0, 128, 192, 224, 248, 252, and 255. However, you cannot use 0 between non-zero values. NOTE 3: If you do not wish to set the gateway address, enter “0.0.0.0.” 5.
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5. U s i ng t h e S c an S e r v i c e Configuration of the Job Flow This section describes the configuration procedure to use the job flow scan function on the machine. The following is the procedure to use the job flow scan function: • Enabling the port and setting TCP/IP Enable the SOAP port, SNMP port, and Internet service port, and set IP addresses on the machine. • Configuring the SNMP port Configure the transport protocol for the SNMP port using CentreWare Internet Services.
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5 . Us i n g th e S c a n Se r v i c e 3. Enable the SNMP port. a. Select Network Settings. b. Select Port Settings. c. Select SNMP and then select Change Settings. d. Select SNMP - Port and select Change Settings. e. Select Enable and then select Save. f. Select Close. 4. Enable the Internet service (HTTP) port as above. 5. Select Close. 6. Set the IP address. If the IP address is already set, this step is not necessary.
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5. U s i ng t h e S c an S e r v i c e g. Select Save. h. Configure TCP/IP - Subnet Mask and TCP/IP - Gateway Address as shown above. NOTE 1: Enter address in the format “xxx.xxx.xxx.xxx” where xxx should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used. NOTE 2: Specify the subnet mask by a combination of the numbers 0, 128, 192, 224, 248, 252, and 255. However, you cannot use 0 between non-zero values.
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6. Computer Operations Overview of features Print driver In order to print from your computer, a print driver must be installed. For instructions on installing the print driver, refer to the manual contained on the CentreWare CD-ROM. Print driver screen Main print features The major print features are as follows: To learn about print features, click Help in the print driver screen and refer to the online help. For information about how to print, refer to “Printing” on page 6-8.
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6. C om p ut e r O p e r at i on s Poster Booklet Creation Transparency Separators Watermark/Forms Secure Print Splits one page of print data into multiple sheets of paper and expands the printed image to fit the size of each sheet. Used when making large posters, for example. If 2-sided printing is supported, then 2-sided printing and page allocations are fitted for printing booklets in the correct page order.
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6. C om p ut e r O p er a t io n s Network Scanner Utility2 Using Network Scanner Utility2, you can import scan documents stored in the mailbox of the machine onto a network computer. There are 2 types of Network Scanner Utility2: • Network Scanner • Mailbox Viewer2 NOTE: Use the included CentreWare Utilities CD-ROM to install Network Scanner Utility2.
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6. C om p ut e r O p e r at i on s CentreWare Internet Services CentreWare Internet Services requires a TCP/IP environment, and enables you to view the status of the machine and its jobs, as well as change settings via a web browser. You can also import documents saved in a mailbox. For information about importing documents, refer to “Importing using CentreWare Internet Services” on page 6-18. An explanation of CentreWare Internet Services is also provided earlier in this guide.
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6. C om p ut e r O p er a t io n s Primary features provided by CentreWare Internet Services are listed below: Tab name Main features Service • Print Commands You can specify a file on your PC to print.
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6. C om p ut e r O p e r at i on s Browser CentreWare Internet Services has been tested on the browsers listed below. For Windows OS For MacOS X 10.2 • Microsoft Internet Explorer 6.0 Service Pack 1 or later • Netscape 7.0 or later • Microsoft Internet Explorer 5.2 or later • Netscape 7.0 or later Browser settings Before using this service, check the following configuration settings for your browser. Internet Explorer 6.0 SP is used as an example. 1. Select Internet Options from the Tools menu.
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6. C om p ut e r O p er a t io n s Port number This service is configured to use port "80" by default. The port number can be changed in Properties > Protocol Settings > HTTP. Valid ports are 1 - 65535. If you change the port to a value other than "80," you must add ":" plus the port number to the IP address when typing the URL into your browser.
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6. C om p ut e r O p e r at i on s Printing This section describes print procedures. Print procedures vary depending on the application software you are using. For more information, refer to the documentation provided with each application. To learn about print features, click Help in the print driver screen and refer to the online help. 6- 8 1. Select Print from the application File menu. 2. Confirm the Printer Name and click Properties if necessary. 3. Configure the properties if necessary. 4.
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6. C om p ut e r O p er a t io n s E-mail print You can send e-mail with TIFF or PDF documents attached from a computer to the machine. Received e-mail is automatically printed. This feature is called "E-mail Print." Setup To use the E-mail Print feature, the following setup is necessary. Check with your system administrator or network administrator whether these settings have been completed.
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6. C om p ut e r O p e r at i on s Sending e-mails This example describes how to use Outlook Express to send email from a computer to each printer. 1. Use your e-mail client to create the e-mail body, and then attach a TIFF or PDF document if available. KEY POINT: Only plain text is permitted in the e-mail body. Change the body text format to plain text from within your email client. HTML format cannot be printed. NOTE 1: Attached files that do not have the “.tif" or ".
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6. C om p ut e r O p er a t io n s Importing scanned data There are 3 methods for importing documents from a machine mailbox to your computer. • Importing from a TWAIN Compatible Application • Importing from Mailbox Viewer2 • Importing using CentreWare Internet Services These procedures are described below: Importing from a TWAIN-compatible application The following section describes methods for using application software to import a document stored on a machine mailbox.
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6. C om p ut e r O p e r at i on s 5. From the displayed list, click the scanner name of the machine, and click the Select Scanner button. NOTE 1: If no items are shown in the list, click Refresh. The application searches for scanners. NOTE 2: Click on Options to change the way scanner names are displayed. NOTE 3: Only scanners connected to the network are automatically shown in the list. To view scanners from other networks, click Options and change the settings.
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6. C om p ut e r O p er a t io n s NOTE 1: You can select one or more documents. NOTE 2: Import, Refresh, and Delete are available from the menu that appears when you right-click on the list. • When import begins, a dialog appears like the one shown at right. Scan data is forwarded from the mailbox to the client. • Once forwarding ends, the document is loaded into the application software and is deleted from the mailbox.
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6. C om p ut e r O p e r at i on s Changing network scan driver settings To learn about fields in the displayed dialog box, click Help and refer to the online help. Configure the display method for the scanner name Configure the import method for scanned documents 6- 1 4 • You can change the display method for the scanner name shown when that scanner is selected. • To change the scanner name display method, click on Options in the scanner select dialog box and configure the display.
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6. C om p ut e r O p er a t io n s Importing from Mailbox Viewer2 The following section describes methods for using Mailbox Viewer2 to import a document stored in the mailbox on the machine. Using Mailbox Viewer2, you can import documents stored in the mailbox without using any application software. KEY POINT: Mailbox Viewer2 does not support importing one document at a time. All documents stored on the selected mailbox are imported.
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6. C om p ut e r O p e r at i on s NOTE 2: Clicking Change Scanner returns to step 2, where you can reselect a scanner. 4. Click Open Mailbox. 5. Click Import. KEY POINT: Mailbox Viewer2 does not support importing one document at a time. All documents stored on the selected mailbox are imported when you click on Import. NOTE: To import documents, the Auto Import check box must be checked in Mailbox Viewer2.
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6. C om p ut e r O p er a t io n s Changing Mailbox Viewer2 settings To learn about fields in the displayed dialog box, click Help and refer to the Mailbox Viewer2 online help. Configure the display method for the scanner name Configure the import method for scanned documents • You can change the display method for the scanner name shown when that scanner is selected. • To change the scanner name display method, click on Options in the scanner select dialog box and configure the display.
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6. C om p ut e r O p e r at i on s Scan settings When Auto Import is checked, you can configure the import method for documents removed from the mailbox. Importing using CentreWare Internet Services This section describes methods for importing documents stored in a mailbox using CentreWare Internet Services. Using CentreWare Internet Services, you can import documents stored in the mailbox on the machine without using any application software.
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6. C om p ut e r O p er a t io n s NOTE 5: If communications are encrypted, you must specify an address that starts with "https" instead of "http" to access CentreWare Internet Services. 3. Select a Mailbox from the Properties tab. 4. In the Mailbox Number field, input the mailbox number, 1 500, that contains the document you wish to import, and input a password (up to 20 digits) into the Password field. 5. Click Document List View. 6.
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6. C om p ut e r O p e r at i on s 7. Click Save this link. To learn about operating details, click on the Help link and refer to the online help.
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6. C om p ut e r O p er a t io n s Importing using WebDAV Protocol By using Xerox’s application software that is compliant with the WebDAV protocol, you can import documents stored in a mailbox without using the scan driver. In addition, you can also display a document list and thumbnail of the documents stored in the mailbox. Since the WebDAV protocol uses HTTP port, if a communication via HTTP is encrypted, then importing a scanned document using WebDAV protocol will also be encrypted.
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6.
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7. Authentication & Auditron Administration Authentication overview Users controlled by Authentication The Authentication feature restricts operations according to the user type. Users are classified into the following four types. System Administrators • System Administrators • Authenticated Users • Unauthenticated (unregistered) Users • General Users System Administrators are special users who can enter and change system settings.
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7. A u th e nt i c at i on & A ud i tr o n A d mi n i s tr a ti o n Types of Authentication Two types of authentication are used by the machine depending on where user information is stored: Direct Authentication Network Authentication Direct Authentication uses the user information stored in the machine to manage authentication. Network Authentication uses the user information from a remote account server to manage authentication.
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7 . A ut h en ti c a ti o n & A u di t r on A d m in i s tr a ti o n Local access Local access refers to using the machine by direct operation of the control panel on the machine. The features controlled in local access are as follows: Copy Copy operations are restricted. When copy operations are registered in job memory, the use of the job memory is also restricted. Scan Scanner (mail transmission), scanner (box storage), and scanner (PC storage) operations on the machine are restricted.
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7. A u th e nt i c at i on & A ud i tr o n A d mi n i s tr a ti o n Authentication: Job Flow Sheet & Mailbox This section describes job flow sheet and mailbox restrictions when the Authentication feature is enabled. Job flow sheet types The following four types of job flow sheet can be used with the machine: KEY POINT 1: The job flow sheets that can be created on the machine are mailbox operation job flow sheets. Scanner operation job flow sheets can also be created on a computer on the network.
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7 . A ut h en ti c a ti o n & A u di t r on A d m in i s tr a ti o n If the Authentication feature is being used, only authenticationregistered users of the machine can share the job flow sheet, however, only the System Administrator can change the settings of the job flow sheet. To create an administrator shared job flow sheet, it is necessary to press the Log In/Out button, and operate the machine as the System Administrator.
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7. A u th e nt i c at i on & A ud i tr o n A d mi n i s tr a ti o n KEY POINT 1: A job flow sheet created from Check Mailbox allows editing, copying, deletion, and selection/execution only from the mailbox in which the job flow sheet was created. The users are any and all users who are able to use the mailbox.
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7 . A ut h en ti c a ti o n & A u di t r on A d m in i s tr a ti o n When the Authentication feature is enabled When the Authentication feature is enabled, the relation between the users and the use of a job flow sheet is as shown in the table below. The same operations can be used from the Mailbox screen and the Job Flow Sheets screen.
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7. A u th e nt i c at i on & A ud i tr o n A d mi n i s tr a ti o n records) (Network Access).
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7 . A ut h en ti c a ti o n & A u di t r on A d m in i s tr a ti o n Personal box This is a box created by an authenticated user using the Authentication feature. Only the authenticated user that created the box can use it. When the Authentication feature is not enabled, this box can only be operated by a System Administrator. The ways to operate boxes that can be used with the machine differ depending on whether the Authentication feature is enabled. The following explains the operations available.
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7. A u th e nt i c at i on & A ud i tr o n A d mi n i s tr a ti o n When the Authentication feature is not enabled When the Authentication feature is not enabled, the relation between the users and the use of mailboxes is as follows.
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7 . A ut h en ti c a ti o n & A u di t r on A d m in i s tr a ti o n When the Authentication feature is enabled When the Authentication feature is enabled, the relation between the users and the use of mailbox is as follows: When the Local Machine Access is set to On or when the Check User Details (Network Access) is set to On, the following features/ options are enabled or disabled as shown.
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7. A u th e nt i c at i on & A ud i tr o n A d mi n i s tr a ti o n KEY POINT: If a job flow sheet is associated with a mailbox in which it can no longer be used as a result of a change in the authentication status, then changing/copying is no longer possible, but the job flow sheet can still be used. However, once the association is released, the job flow sheet is no longer displayed, and cannot be used.
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7 . A ut h en ti c a ti o n & A u di t r on A d m in i s tr a ti o n When Check User Details is set to Off (Keep logon records) under selecting Network Access.
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7. A u th e nt i c at i on & A ud i tr o n A d mi n i s tr a ti o n Linking Job Flow Sheet and Mailbox The ways to link job flow sheets to mailboxes differ depending on whether the Authentication feature is enabled. The tables that follow explain the relationships available. NOTE: When job flow sheets not available for operation but are linked to a mailbox, they can still be used, but not changed or copied. If you release the link, the job flow sheet will no longer be displayed and will be disabled.
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7 . A ut h en ti c a ti o n & A u di t r on A d m in i s tr a ti o n When the Authentication feature is enabled When the Authentication feature is enabled, the relation between the users and the use of the mailbox is as follows: For more information about authorization feature, refer to “Login Setup/Auditron Mode” on page 8-192.
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7. A u th e nt i c at i on & A ud i tr o n A d mi n i s tr a ti o n Overview of Auditron Administration This section describes an overview of the Auditron Administration features that can be used with the machine. Authentication and Auditron Administration The machine uses the Auditron Administration feature together with the Authentication feature.
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7 . A ut h en ti c a ti o n & A u di t r on A d m in i s tr a ti o n Manageable features and services This section describes features and services that can be managed with the Auditron Administration feature Features that can be managed with Authentication and corresponding services The features that can be managed with authentication by UserID and corresponding services depend on whether direct authentication or network authentication is used on the machine.
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7. A u th e nt i c at i on & A ud i tr o n A d mi n i s tr a ti o n Remote Access When remote authentication is used, the auditron administration can be performed on DocuHouse. For feature that can be performed on DocuHouse, refer to the documentations supplied with DocuHouse.
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7 . A ut h en ti c a ti o n & A u di t r on A d m in i s tr a ti o n Job that can be managed for each service For the print and scanner features, different types of job allow statistics to be collected for each feature. This section describes the information for which Auditron administration is possible for each feature.
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8. Setups The machine has factory default (initial) settings which can be customized. To change the settings, enter the System Administration mode and use the System Settings screen. This chapter describes how to change system settings. System settings procedure This section describes the basic procedure for changing system settings. To make or change the system settings, it is necessary to be in System Administration mode. 1. Enter the System Administration Mode by pressing the Log In/ Out button.
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8. S e tu ps NOTE: If you are using the authentication feature, a password may be required. KEY POINT: It is recommended that you change the system administrator UserID and password immediately after installing the machine. For information about the setting, refer to System Administrator Settings page 174. 3. Select Confirm. NOTE: The default UserID value is 11111. When using the Authentication feature, a password is required. The default password value is x-admin. 4.
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8 . S e t ups 5. From the System Settings screen, select an item to be set. For the items that can be selected in the system settings, refer to System Settings Menu List page 6. 6. Set any feature. After setting the feature, select Save. 7. Exit the System Administration Mode: a. When changes to the various features are completed, select Close until the System Settings screen appears. b. Select Exit.
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8. S e tu ps System Settings From System Settings, you can set or change the initial values. Common Settings: Copy Mode Settings: These settings relate to the machine itself. For more information, refer to Common Settings page 15. You can set the copy feature defaults, copy operation control, button functions, and so on. For more information, refer to Copy Mode Settings page 74. Network Settings: You can set the ports, protocols, and so on.
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8 . S e t ups Setup Menu From the Setup Menu, you can create mailboxes, create and change the addresses in the address book, assign paper tray attributes, and create job flow sheets. For more information, refer to Setup Menu page 156. System Administrator Settings You can set the system administrator ID and system administrator password used to enter System Administration mode. For more information, refer to System Administrator Settings page 174.
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8. S e tu ps Login Setup/Auditron Administration You can set restrictions on users using specific machine features, or set restrictions on individual users. For more information, refer to Login Setup/Auditron Administration page 178. System Settings Menu List The following table shows a list of the items that can be set. Note that the items appearing depend on the configuration of the machine.
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8. S e tu ps Entering Text During operations, a screen sometimes appears for the entry of text. This section describes how to enter text using the screen keyboard. The following characters can be entered: numbers, letters, and symbols. Item 8- 1 4 Description Entering letters and numerals Select Alphanumeric. If you select Shift, capital letters appear. To return to lowercase, select Shift again. Entering symbols Select Symbol. Entering a space Select Space Deleting characters Select Backspace.
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8 . S e t ups Common Settings In Common Settings, you select default settings that affect the machine itself. The following settings can be made and are detailed in the sections that follow: • Machine clock/timers • Audio tones • Screen defaults • Paper tray settings • Image quality • Reports • Maintenance/diagnostics • Set numbering • Other settings 1. From the System Settings screen, select System Settings.
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8. S e tu ps 3. Select the item to be set. Machine Clock/Timers You can set the clock time, or the timer interval until power saving or reset features take effect. 8- 1 6 1. From the Machine Clock/Timers screen, select Machine Clock/Timers. 2. Select the item to be set or changed. 3. Select Change Settings.
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8 . S e t ups 4. Select S, T, or the numeric keypad to enter a numeric quantity. NOTE: Depending on the item, entry with the numeric keypad may not always be possible. 5. Select Save. Date Set the date in the in the system clock of the machine. The date set here is printed on lists and reports. 1. From the Machine Clock/Timers screen, select Date, and select Change Settings. 2. Select the date format. 3. Select Year/Month/Day by using the S, T, or the numeric keypad to enter a numeric quantity.
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8. S e tu ps Time Set the time in the system clock of the machine, using 12-hour or 24-hour representation. The time set here is printed on lists and reports. 8- 1 8 1. From the Machine Clock/Timers screen, select Time, and select Change Settings. 2. Select the display format. 3. When 12 Hour Clock is selected, select AM or PM. 4. Set the minutes and seconds by using the S, T, or the numeric keypad to enter a numeric quantity. 5.
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8 . S e t ups NTP Time Synchronization You can get the time from a time server (NTP: Network Time Protocol), to synchronize the machine to the time server time. 1. From the Machine Clock/Timers screen, select NTP Time Synchronization, and select Change Settings. 2. Select On or Off. 3. If you selected On, use the numeric keypad to enter the IP address for the time server. • Off: A connection is not made to the time server. • On: A connection is made to the time server.
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8. S e tu ps Connection Interval Select the time interval at which a connection is made to the time server. Select an interval from 1 to 500 hours, in steps of one hour. 8- 2 0 1. From the Machine Clock/Timers screen, select Connection Interval, and select Change Settings. 2. Enter the Connection Interval using the numeric keypad. 3. Select Save to save the settings and return to the previous window.
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8 . S e t ups Auto Clear If a given time period elapses with no operation, the machine automatically returns to the initial screen. Set a period from 1 to 4 minutes, in intervals of 1 minute. To cancel the setting select C, or select the Cancel button to delete any selections made on this screen. NOTE: Even if Off is selected, any currently scanned and pending jobs continue processing after one minute of inactivity on the machine. 1.
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8. S e tu ps Auto Job Release If an error occurs during a copy or scan job, you can set the time that elapses until the current job is automatically cleared, and thereby enables the completion of the next job. Error that may occur include a paper feed, an jammed original, a copy jam, the machine runs out of hard disk space, etc. Once the current job is cleared, jobs that can be continued are limited to those that only use parts of the machine not affected by the error.
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8 . S e t ups Auto Print Set the time from the end of print job until the execution of next print job. Set the value from 1 to 240 seconds, in one second steps. If you select Off, once the machine is ready, printing can start immediately. 1. From the Machine Clock/Timers screen, select Auto Print, and select Change Settings. 2. Select Off or On. 3. If you selected On, set the time by using the S, T, or the numeric keypad to enter a numeric quantity. 4.
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8. S e tu ps Auto Power Saver In power saving mode, there is a "low-power mode" and a "sleep mode," and when the set time has elapsed, these modes are switched to in the following way, thus reducing the power consumption. Last operation on the machine J Low-power mode J Sleep mode 1. From the Machine Clock/Timers screen, select Auto Power Saver, and select Change Settings. 2. Set low-power mode and sleep mode.
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8 . S e t ups Time Zone Use the S, T to set the time difference from Greenwich Mean Time (GMT). Select Save to save the settings and return to the previous window. Daylight Savings With this feature enabled, the machine automatically adjusts the current time when the summer time starts and ends. Adjust off Select this feature if you do want to use the Daylight Savings feature. Adjust on Select this feature if you do want to use the Daylight Savings feature.
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8. S e tu ps Audio Tones Select whether or not to sound an alarm, for example when a job ends or there is a fault. 1. From the Common Settings screen, select Audio Tones. The Audio Tones screen opens. 2. Select the item to be set or changed. NOTE: Select S to display the previous screen and select T to display the next screen. 3. 8- 2 6 Select Change Settings.
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8 . S e t ups Control Panel Select Tone Control Panel Alert Tone Base Tone Machine Ready Tone Copy Job Complete Tone Non-Copy Job Complete Tone 4. Select the desired setting for the specific Audio Tone feature. 5. Select Save. Select the volume level that sounds when a button displayed on the screen is correctly selected. Select from Loud, Normal, and Soft. To disable the sound, select Off.
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8. S e tu ps Fault Tone Auto Clear Alert Tone Select the volume level that sounds when there is an error termination. Select from Loud, Normal, and Soft. To disable the sound, select Off. Select the volume level that sounds when the automatic clear feature is enabled and it is 5 seconds before the machine automatically returns to the initial screen. Select from Loud, Normal, and Soft. To disable the sound, select Off.
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8 . S e t ups Screen Defaults Set the initial screen display when the power is turned on. 1. From the Common Settings screen, select Screen Defaults. The Screen Defaults window opens. 2. Select the item to be set or changed. 3. Select Change Settings.
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8. S e tu ps 4. Select the desired setting for the specific Screen Defaults feature. 5. Select Save. Custom Buttons 1, 2, and 3 You can assign features to the Custom Buttons on the control panel: Custom Buttons 1, 2, and 3. To leave a button unassigned, select Not Set. 8- 3 0 1. Select Custom Button 1, and select Change Settings. 2. Select the feature to be assigned to that button.
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8 . S e t ups All Services From this screen, you can select the specific buttons and their layout as they will appear on the All Services screen when the All Services button on the control panel is pressed. Refer to the below illustration. If you select Not Set, the selected button position remains empty. NOTE: It is not possible to assign the same feature to more than one button. 1. From the Screen Defaults window, select All Services 2. Select Change Settings.
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8. S e tu ps 3. Select a feature that you will want displayed on the All Services screen (when the All Services button on the control panel is pressed). For the purpose of this feature, the Copy feature is selected. 8- 3 2 4. The Main Feature Selection window opens. Select the desired feature that you want displayed on the All Services screen. 5. Select Save. 6. Repeat Steps 1-5 for the other All Services features.
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8 . S e t ups All Services - Additional Features From this screen, you can select additional, specific buttons and their layout as they will appear on the All Services screen when the All Services button on the control panel is pressed.
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8. S e tu ps 1. From the Screen Defaults window, select All Services Additional Features. 2. Select Change Settings. The All Services - Additional Features window opens: 3. Select a feature that you will want displayed on the All Services - Additional Features screen (when the All Services button on the control panel is pressed). For the purpose of this feature, the Language feature is selected.
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8 . S e t ups 4. The Additional Feature Selection window opens. Select the desired feature that you want displayed on the All Services screen. 5. Select Save. 6. Repeat Steps 1-5 for the other All Services - Additional Features selections.
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8. S e tu ps Job Type on Job Status screen Select the job types that you want displayed on the Completed Jobs screen of the Job Status screen when the Job Status button on the control panel is pressed. Refer to the illustration below: Select from All Jobs, Print Jobs, Transmission Jobs, and Auto Transfer Jobs.
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8 . S e t ups Paper Tray Settings Set the items relating to the paper and trays, including the types of paper loaded in each tray, the priority order of the trays, the priority order of the paper types, custom paper information, and more. 1. From the Common Settings screen, select Paper Tray Settings. The Paper Tray Settings screen opens. 2. Select the item to be set or changed. • Make the appropriate selections or changes to that item. • Select Save to return to the Paper Tray Settings screen. 3.
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8. S e tu ps Custom Paper Name You can set a custom name for paper 1-5 (refer to the screen in Step 1 of the following procedure). A maximum of twelve characters can be entered for each custom paper name. For example, use the name "Color" for colored paper. For information about entering text, refer to Entering Text page 14. 1. From the Paper Tray Settings screen, select Custom Paper Name feature. The Custom Paper Name screen opens. 2.
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8 . S e t ups 3. The Keyboard screen opens. 4. Enter the desired name for Custom Paper 1. 5. Select Save to save the name and return to the previous screen. 6. If desired, repeat Steps 1-5 for the other custom paper names. 7. Select Close to return to the Paper Tray Settings screen. Paper Tray Attributes Select the paper size and paper type that will be loaded in trays 1-4, tray 5 (Bypass) and optional trays 6 and 7. 1. From the Paper Tray Settings screen, select Paper Tray Attributes. 2.
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8. S e tu ps 3. Select Paper Size or Paper Type. Standard-sized paper that is loaded into trays 3, 4, and optional trays 6 and 7 is automatically detected. However, when a nonstandard size is loaded, it is necessary to specify the width and height. Paper Size KEY POINT: Depending on the paper size, the guide lever may not fit, and this may cause paper jams or other errors. Tray detection may also not be possible. In such cases, use tray 5 (Bypass Tray).
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8 . S e t ups Auto Size Detect Standard-sized paper loaded in trays 3, 4, and optional 6 and 7 is automatically detected. Variable Size When setting a non-standard size for trays 3 and 4, set the size in the X (horizontal) direction within the range of 182-488 mm (7.1719.21 in.) and in the Y (vertical) direction within the range 148-330 mm (5.82-13 in.) in 1 mm increments. For optional trays 6 and 7, set the size in the X direction within the range 210-241 mm (8.269.48 in.
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8. S e tu ps 6. When selecting Paper Type, keep the following in mind: • For trays 1, 2, and optional 6 and 7 you can select from six paper types and from custom paper types 1-5. • For trays 3 and 4 you can select from seven paper types, and from custom paper types 1-5. • In tray 5 (Bypass) you can select from eleven paper types and from custom paper types 1-5. • If the optional OHCF (tray 6) is installed, an additional Paper Type option, Coated Stock is available. a.
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8 . S e t ups 7. Set the attributes for other trays as desired. 8. Select Close to return to the Paper Tray Settings screen.
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8. S e tu ps Customize Paper Supply Screen Select the features that are displayed about a paper in the Paper Supply screen (Copy feature). Paper Color Other Attributes 1. From the Paper Tray Settings select Customize Paper Supply Screen. 2. Select an item. Select whether or not to display the paper color. Select whether or not to display the other attributes (size detection). 3. 8- 4 4 Select Save to close this screen and return to the Paper Tray Settings screen.
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8 . S e t ups Paper Tray Attributes on Setup Menu The selection made on this screen determines whether or not the Paper Tray Attributes feature is displayed on the Setup Menu. Select Disabled or Enabled. Disabled: If this feature is selected, then the Setup Menu does not display the Paper Tray Attributes feature. Enabled: If this feature is selected, then the Setup Menu displays the Paper Tray Attributes feature, as shown in the below illustration.
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8. S e tu ps Paper Tray Attributes During Loading When a paper tray removed from the machine, and then replaced, the selection made on this screen determines whether or not the tray change is displayed on the touch screen. Select Disabled or Enabled. Disabled: If this feature is selected, then the touch screen does not display the paper tray attributes while you are loading paper in the tray.
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8 . S e t ups 2. Select the item to be set or changed, and select Change Settings. 3. Select a Priority setting (First-Sixth) and assign a specific tray to that priority setting. NOTE: Only one tray can be set to each priority. 4. Select Save to save the selections and return to the Paper Tray Priority screen. 5. Select Close to return to the Paper Tray Settings screen. Paper Type Priority Set the paper type priority sequence for automatic tray selection.
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8. S e tu ps 8- 4 8 1. From the Paper Tray Settings screen, select Paper Type Priority. 2. Select the item to be set or changed, and select Change Settings. 3. Select the priority sequence for this paper type. 4. Select Save to save the setting and to return to the Paper Type Priority screen. 5. Select Close to return to the Paper Tray Settings screen.
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8 . S e t ups Tray 5 (Bypass) - Paper Size Defaults This feature allows you to assign specific paper sizes to Tray 5. This will facilitate easier copying when using Tray 5 (Bypass). You can assign a maximum of twenty paper sizes to the Tray 5 (Bypass) size buttons, which are numbered 1-20. To assign paper sizes to the Tray 5 buttons, perform the following steps. NOTE: If a nonstandard size paper is frequently used for copying, set this feature to accommodate that paper size.
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8. S e tu ps 3. Select the paper series. If Variable Size is selected, go to Step 5. 8- 5 0 4. Select a specific paper size. 5. If Variable Size is selected, set the numeric values using S,T, W, and X. 6. Select Save to save your selections and return to the previous screen. 7. Repeat steps 1-6, as required, for Tray 5 paper sizes. 8. Select Close to return to the Paper Tray Settings screen.
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8 . S e t ups Auto Tray Switching Choose the auto tray switching method and how to copy mixed size documents. Auto Tray Switching 1. From the Paper Tray Settings screen, select Auto Tray Switching. 2. Select the item to be set or changed, and select Change Settings. Set the method of auto tray switching. • Always Enable Regardless of which paper tray is selected, depending on circumstances, the machine automatically selects a tray containing appropriate paper.
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8. S e tu ps Mixed Size Originals - 2 Sided Copy This feature allows you to choose one of two options: Copy on next page (Side 2) or Copy on new page. The default setting is Copy on next page (Side 2). Both options are discussed below: NOTE: If you program a job with two different size originals and select 2-Sided copy, you may loose some of the image from the larger-size original. For example: When Copying 8.
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8 . S e t ups 5. Select Close. The Common Settings screen is displayed.
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8. S e tu ps Image Quality You can select the image quality processing method that is used when the machine is scanning an original. 8- 5 4 1. From the Common Settings screen, select Image Quality. 2. Select Image Quality. 3. Select the item to be set or changed, and select Change Settings.
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8 . S e t ups 4. Select the appropriate option for the Photo & Text Recognition feature and the Image Enhancement feature. 5. Select Save. 6. Select Close. 7. Select Close. You are returned to the Common Settings screen.
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8. S e tu ps Photo and Text Recognition This feature allows the System Administrator to set the default level for Photo & Text Recognition. (The Photo & Text function is used with the Original Type (Image Quality) feature when copying jobs.) The setting selected here enables the machine to accurately distinguish text from photos when it scans the original document. Select "Photo & Text Recognition" and then select the "Change Settings" button.
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8 . S e t ups Reports These settings relate to printing reports. 1. From the Common Settings screen, select Reports. The Reports screen is displayed. Job History Report 2 Sided Report 2. Select the item to be set or changed, and select Change Settings. 3. Select the appropriate option for the specific Reports feature. You can select whether or not to automatically print a Job History Report after a total of fifty jobs have been processed.
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8. S e tu ps 5. Select Close. You are returned to the Common Settings screen. Maintenance/Diagnostics This feature allows you to: • Initialize the hard disk of the machine • Delete all data stored on the machine KEY POINT: The Software Options feature is restricted to the Xerox Service Representative only. It is not for customer use. 8- 5 8 1. From the Common Settings screen, select Maintenance/ Diagnostics. 2. Select the item to be carried out.
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8 . S e t ups 3. Follow the instructions provided on the screen for carrying out a specific function. Step-by-step instructions are provided for the Initialize Hard Disk procedure; refer to Initialize Hard Disk page 59. 4. Select Close to return to the Maintenance screen. 5. Select Close to return to the Common Settings screen. Initialize Hard Disk This procedure initializes the hard disk. The data erased by formatting includes additional fonts, ESC/P, HP-GL/2, and SMB folder.
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8. S e tu ps Delete All Data KEY POINT: Do not use this function unless you are authorized and have checked with your Xerox Service Representative. This deletes all data recorded in the machine. This includes all user settings, and data recorded automatically by the system. Watermark Options selected here define what the default settings will be for the Annotation and Watermark features on the Output Format tab of the Copy feature.
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8 . S e t ups Date Format 4. Select Save; you are returned to the Watermark screen. 5. Repeat Steps 1-4, if necessary, for other Watermark features. 6. Select Close from the Watermark screen to return to the Common Settings screen. • Set the default date format that as it appears on the Annotation and Watermark screens in the Output Format tab (Copy feature).
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8. S e tu ps Force Watermark - Copy Job Select whether or not to force set numbering (watermark) printing for copy jobs. Select On to force all copy jobs to print with set numbering (watermark). Select Off if you do not want all copy jobs printed with set numbering (watermark). Force Watermark - Client Print Select whether or not to force set numbering (watermark) printing for all jobs that are printed from a client computer.
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8 . S e t ups Use the following procedure to access the Other Settings feature. 1. From the Common Settings screen, select Other Settings. 2. Select the item to be set or changed, and select Change Settings. NOTE: Select S to display the previous screen and select T to display the next screen. 3. Select the default setting. 4. Select Save; you are returned to the Other Settings screen. 5. Repeat Steps 1-4 for the selecting the default setting for any additional desired Other Settings items. 6.
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8. S e tu ps Offset Stacking (Finisher Tray) Select the default offset stacking option for the finisher tray: • None: If this option is selected, the finishing tray will not offset any output. • Offset per set: If this option is selected, the finishing tray will offset each set of a copy/print job. This option also offsets each job. 3 sets of a job 3 sets of a job 3 sets of another job • Offset per job: If this option is selected, the finishing tray will delivers all the sets of a job in one stack.
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8 . S e t ups Default Print Paper Size Select the default paper size that will be used when printing a report/list. Select between A4, or 8.5 × 11 inch. Paper Size Settings Select the default paper sizes for standard size originals and for automatic paper detection. Select from five possibilities: A/B series (8 × 13"), A/B series, A/B series (8K/16K), A/B series (8×13"/8×14"), and Inch series. Refer to the following table for the combinations of sizes that can be detected automatically.
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8. S e tu ps Paper size group A/B series(8 × 13") A/B series High capacity (Trays 6 and 7) Tray 5 (Bypass) Tray 3 and 4 Tray 1 and 2 Document feeder Document glass Optional High capacity (Trays 6 and 7) Tray 5 (Bypass) Tray 3 and 4 Tray 1 and 2 Document feeder Document glass Orientation/ Loading position Size 8.46 × 12.4 No No No No No No No No No No No No 8.5 × 11 No Yes No Yes No No No Yes No Yes No No 8.
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8. S e tu ps Paper size group A/B series(8 K/ 16 K) A/B series(8×13"/8×14") Inch series Document feeder Tray 1and 2 Tray 3 and 4 Tray 5 (Bypass) High capacity (Trays 6 and 7) Document glass Document feeder Tray 1and 2 Tray 3 and 4 Tray 5 (Bypass) High capacity tray 6 and 7 Document glass Document feeder Tray 1and 2 Tray 3 and 4 Tray 5 (Bypass) High capacity (Trays 6 and 7) No No No No No No No No No No No No No No No 8.
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8. S e tu ps Millimeters/Inches Select the default setting for displaying the dimensions on the screen as millimeters or inches. Keyboard Input Restriction Select whether to restrict the display of the virtual keyboard on the touch screen. To prevent illegible characters from occurring when one character set is switched to another character set, restrict the input to ASCII characters only. If you select On (Standard ASCII only), the displayed keyboard shows ASCII characters only.
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8 . S e t ups NOTE 1: The data on the hard disk is erased by overwriting it one time. However, overwriting the data three times ensures that the data cannot be recovered. The three times overwrite process does take a longer amount of time to perform than the one time overwrite process. NOTE 2: During the overwriting process, normal operations may run slower than normally.
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8. S e tu ps 3. Select Keyboard and enter a 12-character encryption key. NOTE: The default value for the encryption key is 111111111111 (twelve ones). 4. Select Save. 5. Using the same procedure, enter the same encryption key once more.
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8 . S e t ups Service Representative Restricted Operation KEY POINT: While this feature may still be selectable, it is no longer functional nor supported. Software Download KEY POINT: This feature is not supported; however, it may still be accessible. This feature is only for service representative use. Contact the Customer Support Center. Select Disabled as the default setting.
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8. S e tu ps Copy Mode Settings In Copy Mode Settings, you select default settings that relate to the copy feature. This section refers to the following settings: • Preset Buttons • Copy Defaults • Copy Control • Original Size Defaults • Reduce/Enlarge Presets 1. From the System Settings screen, select System Settings. For the method of displaying the System Settings screen, refer to System settings procedure page 1. 2. 8- 7 4 Select Copy Mode Settings.
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8 . S e t ups 3. Select the item to be set. Preset Buttons Select the default settings for the Preset Buttons including the most commonly used paper tray and magnification percentage. By assigning default values to these buttons, you reduce the number of selections when choosing features for the copy process. Each Preset Button item is discussed starting page 77. 1. From the Copy Mode Settings screen, select Preset Buttons. 2. Select the item to be set or changed, and select Change Settings.
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8. S e tu ps 8- 7 6 3. Select an item to be changed, such as Paper Supply-Button 2 (as shown below). 4. Select the desired setting for that item. 5. Press Save; you are returned to the Preset Buttons screen. 6. Repeat Steps 1-5 until you have selected the desired setting for each Preset Buttons item. 7. Select Close to return to the Copy Mode Settings screen.
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8 . S e t ups Paper Supply Buttons 2-5 Select the default tray setting for the Paper Supply Buttons 2, 3, 4, and 5: These five buttons appear in the Paper Supply column on the Basic Copying tab (Copy feature). You can select a specific tray to be the default tray for buttons 2, 3, 4, and 5; refer to the below illustration: Second button Third button Fourth button Fifth button Select from trays 1-7 (including Tray 5, Bypass).
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8. S e tu ps Reduce/Enlarge Buttons 3-5 Select the default magnification setting for the Reduce/Enlarge (R/ E) Buttons 3, 4, and 5: These three buttons appear in the Reduce/Enlarge column on the Basic Copying tab (Copy feature). You can select a specific magnification setting for buttons 3, 4, and 5; refer to the below illustration: Third button Fourth button Fifth button For information about R/E Preset buttons, refer to Reduce/Enlarge Presets page 114.
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8 . S e t ups Stapling Buttons 4 and 5 Select the default setting for the Stapling Buttons 4 and 5: These two buttons appear on the Finishing screen, which can be found by accessing the Copy feature, Output Format tab.
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8. S e tu ps Punching Buttons 4 and 5 Select the default setting for the Punching Buttons 4 and 5: These two buttons appear on the Finishing screen, which can be found by accessing the Copy feature, Output Format tab.
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8 . S e t ups Front & Back Cover Tray Buttons 3 and 4 Select the default setting for the Front Cover Tray Buttons 3and 4 and for the Back Cover Tray Buttons 3 and 4: These buttons appear on the Covers screen, which can be found by accessing the Copy feature, Output Format tab. You can select a setting for Front Cover Tray buttons 3 and 4 and Back Cover Tray buttons 3 and 4. From the Covers screen (Copy feature), select a Front and/or Back Cover option and then select the Paper Tray Settings button.
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8. S e tu ps Copy Defaults From this screen, you can select the default settings for the various copy features. Selections made here are displayed on the Copy screen. When the power is switched on, when the machine exits the power-saving mode, or when the Clear All button is pressed, these default settings are displayed. By assigning default values to commonly used features, you reduce the number of selections when choosing features for the copy process.
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8 . S e t ups 3. Select the item to be changed such as Paper Supply (as shown below). 4. Select the desired setting for that item. 5. Press Save; you are returned to the Copy Defaults screen. 6. Repeat Steps 1-5 until you have selected the desired setting for each Copy Defaults item. 7. Select Close to return to the Copy Mode Settings screen.
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8. S e tu ps Paper Supply Select the default setting for the Paper Supply feature on the Basic Copying screen. KEY POINT: If the default value for the Reduce/Enlarge feature (refer to is page 85) is set to Auto%, then you cannot select the Auto option as the default setting for Paper Supply.
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8 . S e t ups Reduce/Enlarge Select the default setting for Reduce/Enlarge feature on the Basic Copying screen. Select one of the following magnification levels as your default R/E option. The selection made here appears as the default setting on the Basic Copying tab (Copy feature); refer to the below illustration: KEY POINT: If the default value for the Reduce/Enlarge feature is set to Auto%, then you cannot select the Auto option as the default setting for Paper Supply (refer to is page 84).
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8. S e tu ps Original Type Select the default setting for the Original Type feature on the Image Quality screen. Select one of the following items as your default Original Type option.
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8 . S e t ups Lighten/Darken Select the default setting for the Lighten/Darken feature on the Image Quality screen. Select one of the following items as your default Lighten/Darken option.
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8. S e tu ps Sharpness Select the default setting for the Sharpness feature on the Image Quality screen. Select one of the following items as your default Sharpness option.
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8 . S e t ups Auto Exposure Select the default setting for the Auto Exposure feature on the Image Quality screen. Select one of the following items as your default Auto Exposure option. The selection made here appears as the default setting on the Auto Exposure screen (Image Quality tab, Copy feature); refer to the below illustration: NOTE: Auto Exposure is valid when Original Type is set to Text & Photo, Text, or Pencil Text.
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8. S e tu ps Copy Defaults items 7-19 Select the default settings for the Copy Defaults items 7-19 (refer to the below illustration). Selections made here appear as the default settings on the Scan Options tab (Copy feature), as shown in the below illustration: 2 Sided Mixed Size Originals Edge Erase - Top Edge 8- 9 0 Select the default value for 2 Sided copying. Selections include 1 1 Sided, 1 2 Sided, 2 2 Sided, and 2 1 Sided. Select the default setting for Mixed Size Originals.
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8 . S e t ups Edge Erase - Bottom Edge Edge Erase - Left Edge Select the default setting for the amount of edge that is erased from the original in the bottom direction. Select from 0-50 mm in 1 mm increments. Select the default setting for the amount of edge that is erased from the original in the left direction. Select from 0-50 mm in 1 mm increments. Edge Erase- Right Edge Select the default setting for the amount of edge that is erased from the original in the right direction.
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8. S e tu ps Copy Output Select the default setting for the Finishing feature on the Output Format screen. Select one of the following items as your default option.
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8 . S e t ups Output Orientation Select the default setting for the Output Orientation feature on the Output Format screen. Select one of the following as your default option.
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8. S e tu ps Sample Set Select the default setting for the Sample Set feature on the Job Assembly screen. Select one of the following as your default option.
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8 . S e t ups Stamp Position for Side 1 and Side 2 Select the default settings for the Position of the stamp on Side 1 and Side 2 of the copy output. Select your default setting for each Stamp Position option. The selections made here appears as the default setting on the Annotation - Stamp - Position screen (after you select Annotation, Stamp On and then select the Position button; Annotation appears on the Output Format tab, Copy feature).
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8. S e tu ps Stamp Size Select the default setting for Stamp Size. Select one of the following items as your default option. The selection made here appears as the default setting on the Stamp - Size screen (after you select Annotation, Stamp On and then select the Size button; Annotation appears on the Output Format tab, Copy feature).
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8 . S e t ups Date Position for Side 1 and Side 2 Select the default settings for the Position of the Date on Side 1 and Side 2 of the copy output. Select your default setting for each Date Position. The selection made here appears as the default setting on the Annotation - Date - Position screen (after you select Annotation, Date On and then select the Position button; Annotation appears on the Output Format tab, Copy feature).
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8. S e tu ps Date Size Select the default setting for Size of the date. Select one of the following items as your default option. The selection made here appears as the default setting on the Stamp - Size screen (after you select Annotation, Stamp On and then select the Size button; Annotation appears on the Output Format tab, Copy feature).
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8 . S e t ups Page Number Style Select the default setting for the page number Style. Select one of the following items as your default option. The selection made here appears as the default setting on the Page Number screen (after you select Annotation, Page Number On; Annotation appears on the Output Format tab, Copy feature).
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8. S e tu ps Page Number Position for Side 1 and Side 2 Select the default settings for the Position of the Page Number on Side 1 and Side 2 of the copy output. Select your default setting for each Page Number Position. The selection made here appears as the default setting on the Page Number screen (after you select Annotation, Page Number On and then select the Position button; Annotation appears on the Output Format tab, Copy feature).
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8 . S e t ups Page Number Size Set the default value for Size displayed when Annotation > Page Number is selected in the Output Format screen. Select the default setting for the page number Style. Select one of the following items as your default option. The selection made here appears as the default setting on the Page Number screen (after you select Annotation, Page Number On, and the Size button; Annotation appears on the Output Format tab, Copy feature).
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8. S e tu ps Tab Margin Shift Set the default value for Margin Shift for Tabs. Select one of the following items as your default option. The selection made here appears as the default setting on the Tab Margin Shift screen (Output Format tab, Copy feature).
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8 . S e t ups Copy Control The options here allow you to select the default settings that relate to the copy operation, such as Auto Paper, Original Type, Output Orientation, and many more. To select the default settings for the various Copy Control options, perform the following steps: 1. From the Copy Mode Settings screen, select Copy Control. 2. Select a Copy Control item to be set or changed, and select Change Settings.
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8. S e tu ps Memory Full Procedure While scanning/copying an original, if there is insufficient space on the machine’s hard disk, a screen appears. This screen asks the user how to handle the partially stored data. If the user does not respond to this screen and a predetermined amount of time elapses, then the machine will either cancel the job or run the partially scanned-in/copied job. The setting selected here determines how the machine will handle that partially scanned-in/ copied job.
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8 . S e t ups Use the following procedure to select a default fine tune setting. Pseudo-Photo Gradation Mode 1. Select Fine-tune 100%, and select Change Settings. 2. Enter the desired fine-tune value by using s, t, W, and X. 3. Select Save to save the changes and return to the Copy Control screen. Select the default toning method for photo originals. To obtain an image quality that is closer to the photo image, select how gray tones will be handled by the machine.
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8. S e tu ps Stamp Position defaults You can select the default position that the stamp is printed on the output when the Stamp feature is selected on the Annotation screen (Output Format tab).
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8 .
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8. S e tu ps Stamp Position-Left Center This feature allows you to fine tune exactly where on the left center of the output that your stamp is printed. The selection made here becomes the default setting when Left Center is selected for the Stamp Position on the Annotation screen (Output Format tab). Set the position in the horizontal direction within the range 0-200 and in the vertical position within the range 0-100 in1 mm increments.
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8 . S e t ups Stamp Position- Bottom Right This feature allows you to fine tune exactly where on the bottom right of the output that your stamp is printed. The selection made here becomes the default setting when Bottom Right is selected for the Stamp Position on the Annotation screen (Output Format tab). Set the position in the horizontal direction within the range 0-100 and in the vertical position within the range 0-100 in 1 mm increments.
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8. S e tu ps Date Position- Bottom Left When selecting Bottom Left under Annotation - Date - Position in the Output Format screen for printing, you can finely tune the date position. Set the position in the horizontal direction within the range 0-100 and in the vertical position within the range 0-100 in 1 mm increments. Date Position-Bottom Center When selecting Bottom Center under Annotation - Date Position in the Output Format screen for printing, you can finely tune the date position.
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8 . S e t ups Page No. Position-Top Right When selecting Top Right under Annotation - Page Number Position in the Output Format screen for printing, you can finely tune the page number position. Set the position in the horizontal direction within the range 0-100 and in the vertical position within the range 0-100 in 1 mm increments. Page No.
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8. S e tu ps Original Size Defaults Select the default original sizes. Selections made here appear on Original Size feature (Scan Options tab/Copy screen). Assign an original size to each of the eleven buttons; Auto Size Detect cannot be selected. You can also use this feature for assigning nonstandard paper sizes. This is advantageous when you are frequently copying nonstandard size originals. By presetting a nonstandard size, it is not necessary to enter the original size each time a copy is made.
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8 . S e t ups 6. From the Original Size Defaults screen, select Close. This returns you to the Copy Mode Settings screen. Original Size Defaults options For each of the eleven buttons you can select one of the following options: A/B Series Size Inch Size If you select this option, you can then select from ten different A/Bseries sizes. If you select this option, you can then select from twelve different inch-series sizes.
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8. S e tu ps Reduce/Enlarge Presets From this screen you can select the default magnification levels. The selections made here appear on the Preset% feature on the Reduce/Enlarge tab on the Basic Copying screen; refer to the below illustration. Use the following procedure to assign default magnification levels to the Reduce/Enlarge buttons. 1. From the Copy Mode Settings screen, select Reduce/ Enlarge Presets. 2. Select the item to be set or changed, and select Change Settings.
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8 . S e t ups 3. Select the desired setting for that R/E Preset. 4. Select Save; you are returned to the Reduce/Enlarge Presets screen. 5. Repeat Steps 1-4 until you have assigned a magnification level to each of the R/E Presets. 6. Select Close to return to the Copy Mode Settings screen.
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8. S e tu ps Network Settings In Network Settings, you select the default network settings by which the machine is connected and communicates to the client PCs and the parameters required for the communications between the machine and its networked clients. When using CentreWare Internet Services, more detailed settings are possible. For more details, Using CentreWare Internet Services page 1,” and other sections of this guide (CentreWare Internet Services page 8 and CentreWare Internet Services page 4).
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8 . S e t ups 2. Select Network Settings. 3. Select the item to be set or changed.
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8. S e tu ps Port Settings Select the interface by which the machine is connected to the client. In Port Settings, you can set the following items: 1. LPD 9. FTP Client 2. NetWare 10. Receive E-mail 3. SMB 11. Send E-mail 4. IPP 12. Mail Notice Service 5. EtherTalk 13. UPnP Discovery 6. Salutation 14. Internet Services 7 Port9100 15.SOAP 8.
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8 . S e t ups Machine E-mail Address/Host Name Select the e-mail address and host name for this machine. In Machine E-mail Address/Host Name, you can set the following items: 1. E-mail Address 2. Host Name 3. Domain Name For information about the machine’s e-mail address/host name, Email page 21 and Setting items page 23. POP3 Server Settings Select the POP3 server. In POP3 Server Settings, you can set the following items: 1. POP3 Server Setup 5. POP3 Server Check Interval 2.
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8. S e tu ps Domain Filter Select the accepted domains for this machine. In Domain Filter, you can set the following items: 1. Domain Filtering 2-51 Domains 1 to 50 For information about accepted domain filter, refer to Configure the Domain restriction9 and Configure the Domain restriction8. Remote Authentication Server Settings This feature sets the remote authentication server; a maximum of five servers can be set. NOTE: This feature does not appear for some models. An optional package is necessary.
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8 . S e t ups Authentication System You can select the system for authentication from Kebros (Windows2000) or Kebros (Solaris). Remote Authentication Server 1 through 5 Makes the remote authentication server settings. Server - Server Setup Server - IP Address You can select the remote authentication server specification method from By IP Address and By Server name. You can set the IP address of the remote authentication server using the values from 0 to 255.
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8. S e tu ps PKI Settings (Public Key Infrastructure) If this feature is enabled, data between the machine and networked computers can be encrypted using HTTP. For information about accepted domain filter, refer to Encrypting HTTP communication page 28. Use the following procedure to access and and change the PKI Settings: 8- 1 2 2 1. From the Network Settings screen, select PKI Settings. 2. Select HTTP-SSL/TLS Settings.
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8 . S e t ups HTTP - SSL/TLS settings 3. Select the item to be set or changed, and select Change Settings. 4. Select the desired setting or enter the desired numeric value. 5. Press Save. 6. Press Close to return to the Network Settings screen. HTTP - SSL/TLS Communication Specify whether to enable HTTP-SSL/TLS Communication. If enabled, data encryption between the machine and networked computers is allowed. HTTP - SSL/TLS Port Number Set the HTTP-SSL/TLS Port Number in the range of 1-65535.
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8. S e tu ps Print Mode Settings In Print Mode Settings, you select settings that relate to the machine’s memory and miscellaneous features, including tray substitution, paper type mismatch, printing a banner sheet, and more. When using CentreWare Internet Services, more detailed settings are possible. For more details, refer to CentreWare Internet Services page 4.
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8 . S e t ups 3. Select the item to be set. Allocate Memory For each interface, you can select the memory capacity for the receiving buffer (temporary storage for data sent from the client). You can change the receiving buffer capacity depending on the pattern of use and purpose. Increasing the receiving buffer capacity may allow a client to be released sooner from an interface.
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8. S e tu ps screen. NOTE 1: When a port is set to Disabled, the corresponding items that are associated with that port do not appear. NOTE 2: Depending on the amount of data sent from the client, increasing the memory capacity may not change the amount of time that it takes to release the client. PostScript Memory HP-GL/2 Auto Layout Memory Specify the memory capacity used for PostScript. Set a value from 8.00-96.00 MB, in 0.25 MB increments. Specify the memory capacity used for HP-GL/2.
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8 . S e t ups NOTE: Notice that print data exceeding the set memory capacity is not accepted. In such cases, select Hard Disk or Off. Receiving Buffer - IPP Spool Receiving Buffer EtherTalk Receiving Buffer - Port 9100 • Hard Disk Spool: When selected, the machine will use spooling. The receiving buffer for spooling uses the hard disk. • Off: When Off is selected, the machine will not use spooling.
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8. S e tu ps Print Area Select whether or not to expand the print area. For information about the print area, refer to the section entitled Printable Area of Chapter 13 of the User Guide. Substitute Tray When there is no tray containing the paper size selected by the automatic tray selection, select whether or not to print replaced with paper loaded in another paper tray. In the event of using substitute tray, set the size.
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8 . S e t ups NOTE 2: If the user ID information cannot be acquired, the words "Unknown User" are printed. Banner Sheet Select whether or not the banner sheets will be used to separate different output jobs. Select one of the following: • Off: Do not print banner sheets. • Start Sheet: Print a banner sheet before a print job. • End Sheet: Print a banner sheet after a print job. • Start Sheet & End sheet: Print a banner sheet both before and after a print job.
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8. S e tu ps Scan Mode Settings This feature allows you to select settings that relate to the scanner feature. When using CentreWare Internet Services, more detailed settings are possible. For more details, refer to CentreWare Internet Services page 4. 8- 1 3 0 1. From the System Settings screen, select System Settings. 2. Select Scan Mode Settings. 3. Select the item to be set or changed.
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8 . S e t ups Basic Scanning Tab Select the defaults for items relating to the Basic Scanning Tab screen. 1. From the Scan Mode Settings screen, select Basic Scanning Tab. 2. Select the item to be set or changed, and select Change Settings. 3. Set the default setting. 4. Select Save; you are returned to the Basic Scanning Tab screen. 5. Repeat Steps 1-4 for the remaining Basic Scanning Tab features. 6. Upon completion, select Close; you are returned to the Scan Mode Settings screen.
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8. S e tu ps Feature in 2nd Column Select which features are shown in the second column of the Basic Scanning Tab screen. Select 2 Sided Originals, Scan Resolution, or Reduce/Enlarge. Reduce/Enlarge - Button 2 Select a specific, default magnification level for the Reduce/ Enlarge button. This button is displayed when Reduce/Enlarge is selected in Feature in 2nd Column. Reduce/Enlarge - Button 3 Select a specific, default magnification level for the Reduce/ Enlarge button.
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8 . S e t ups Output Color (with optional Color Scanner kit only) Original Type File Format File Format (with optional Color Scanner kit only) Lighten/Darken Contrast (with optional Color Scanner kit only) Sharpness 4. Select Save; you are returned to the Scan Defaults screen. 5. Repeat Steps 1-4 for the remaining Scan Defaults features. 6. Upon completion, select Close; you are returned to the Scan Mode Settings screen. Select the default value for Output Color in the Basic Scanning Tab screen.
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8. S e tu ps Original Orientation Select the default value for Original Orientation position of originals when scanning. Select either Head to Top ( Head to Left ( ) or ). Scan Resolution Select the default value for Scan Resolution in the Scan Options screen. Select one of the following: 200 dpi, 300 dpi, 400 dpi, or 600 dpi. Mixed Size Originals Select the default value for Mixed Size Originals (as displayed on the Scan Options screen). Select either Off or On.
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8 . S e t ups Scan-to-FTP/SMB Defaults You can select the default protocol that is used for file transfer from FTP, SMB, and SMB (UNC format). 1. From the Scan Mode Settings screen, select Scan-to-FTP/ SMB Defaults. 2. Select Change Settings. 3. Select the item to be changed. 4. Select Save; you are returned to the Scan-to-FTP/SMB Defaults screen. 5. Select Close to return to the Scan Mode Settings screen.
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8. S e tu ps Scan Size Defaults Select the original size shown (as displayed on the Scan Size option on the Scan Options screen). Assign an original size to each of the eleven buttons (except the Auto Detect button). If you frequently scan nonstandard size originals, presetting a nonstandard size eliminates the need to enter the original size each time a scan is made. 1. From the Scan Mode Settings screen, select Scan Size Defaults. 2. Select the item to be set or changed, and select Change Settings.
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8 . S e t ups A/B Series Size Inch Size More Variable Size Select from ten different A- and B-series sizes. Select from twelve different inch-series sizes. Select from thirteen other sizes. Enter any size. Set the width between 15-432 mm, and the height between 15-297 mm, in 1 mm increments. Output Size Defaults Select the sizes that will be displayed as the Output Size when selecting Auto% for scanning documents (as displayed on Reduce/Enlarge feature on the Scan Options screen).
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8. S e tu ps A/B Series Size Inch Size Others 8- 1 3 8 3. Select the desired setting. 4. Select Save; you are returned to the Output Size Defaults screen. 5. Repeat Steps 1-4 for the remaining Output Size Defaults items. 6. Select Close from the Output Size Defaults screen; you are returned to the Scan Mode Settings screen. Select from ten different A- and B-series sizes. Select from twelve different inch-series sizes. Select from thirteen other sizes.
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8 . S e t ups Reduce/Enlarge Presets Select the magnification levels as shown in the Preset% option (as displayed on the Reduce/Enlarge feature on the Scan Options screen). Assign any magnification to the Reduce/ Enlarge Preset buttons 1-7; you cannot select 100%. 1. From the Scan Mode Settings screen, select Reduce/ Enlarge Presets. 2. Select the item to be set or changed, and select Change Settings. NOTE: Select S to display the previous screen and select T to display the next screen.
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8. S e tu ps Other Settings These settings relate to the scanner feature specification. 1. From the Scan Mode Settings screen, select Other Settings. 2. Select the item to be set or changed, and select Change Settings. NOTE: If you have the optional color scanner, you will have additional selections as noted below. Scan Service Memory Full Procedure 3. Select the desired setting for that item. 4. Select Save. 5. Repeat Steps 1-4 for the remaining Other Settings items. 6.
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8 . S e t ups You can set the time limit that occurs between the confirmation screen and the automatic processing of the stored data. For more information, refer to Auto Job Release page 22. Maximum Stored Pages 2 Sided Original Scan Options Select the maximum number of stored pages of a scan original. Select between 1-999 pages. When placing 2-sided originals in the DADF, you can select the scanning method. Select either 2 Sided Simultaneous Scan or 1 Sided Scan.
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8. S e tu ps E-mail Settings 8- 1 4 2 1. From the System Settings screen, select System Settings. 2. Select E-mail Settings. 3. Select the item to be set or changed.
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8 . S e t ups E-mail Defaults Select the default subject for e-mails. The subject line can have a maximum of 128 characters. 1. Select E-mail Defaults. 2. Select Change Settings. 3. Enter the default subject, and select Save. Address Search (Directory Service) Set the attributes and ranges for searching the address books stored in the address search (directory service). NOTE: This feature only supports address books used with the email scan feature. 1.
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8. S e tu ps Directory Service (LDAP) 3. Select the desired setting for the item. 4. Select Save. 5. Repeat Steps 1-4 for the remaining items. 6. From the Address Search (Directory Service) screen, select Close to return to the E-mail Settings screen. Select whether or not to allow the use of address books stored on the directory server. Select either Disabled or Enabled.
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8 . S e t ups KEY POINT: The following numbers cannot be used: 224.XXX.XXX.XXX to 255.XXX.XXX.XXX and 127.XXX.XXX.XXX. • Primary Server Name: Select the server name for the primary server. A maximum of 64 characters may be used. NOTE: Use this feature when the Primary Server Setup setting is By Server Name. Primary Server Port Number: Secondary Server 4. Select Save; you are returned to the Primary Server screen. 5. Repeat Steps 1-4 for the remaining items. 6.
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8. S e tu ps • Secondary Server Name: Select the server name for the secondary server. A maximum of 64 characters may be used. NOTE: Use this feature when the Secondary Server Setup setting is By Server Name. Secondary Server Port Number Login Name 4. Select Save; you are returned to the Secondary Server screen. 5. Repeat Steps 1-4 for the remaining items. 6. From the Secondary Server screen, select Close to return to the Address Search (Directory Service) screen.
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8 . S e t ups Attribute Type of Last Name Select the attribute type for the last name of the sender. A maximum of 32 characters may be entered. Attribute Type of First Name Select the attribute type for the first name of the sender. A maximum of 32 characters may be entered. Attribute Type of E-mail Address Select the e-mail address attribute type. A maximum of 32 characters may be entered. Attribute Type of Custom Items 1 to 3 Select the LDAP attribute type of custom items 1 to 3.
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8. S e tu ps Other Settings Make other selections relating to e-mail transmission. Maximum E-mail Size 1. From the E-mail Settings screen, select Other Settings. 2. Select the item to be set or changed, and select Change Settings. 3. Select the desired setting. 4. Select Save. 5. Repeat Steps 1-4 for the remaining items. 6. From the Other Settings screen, select Close to return to the E-mail Settings screen.
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8 . S e t ups Incoming E-mail Print Options Auto Print Error Mail Response to Read Status (MDN) Read Status Receipts (MDN) Auto Print Delivery Confirmation Mail When the machine’s e-mail address receives an e-mail, you can select the the type of print operation: • Attachment: Only the attached document is printed. • Full headers and contents: The e-mail headers and body of the e-mail are printed.
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8. S e tu ps Page size for Max number of pages for Split Send Select whether or not to split the attachment data into pages for transmission. When the “split for transmission” option is selected, set the number of pages. KEY POINT: It is possible to split into multiple-page files only when the output file format is specified as PDF, DocuWorks or multiple-page TIFF. 8- 1 5 0 1. From the Other Settings screen, select Page Size for Max number of pages for Split Send. 2. Select Off or On.
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8 . S e t ups Mailbox Settings In Mailbox Settings, make the settings for handling of documents stored in mailboxes. 1. From the System Settings screen, select System Settings. 2. Select Mailbox Settings. 3. Select the item to be set or changed, and select Change Settings. 4. Select the desired setting. 5. Select Save; you are returned to the Mailbox Settings screen.
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8. S e tu ps Check Mailbox Select a default mailbox; select either Copy & Print Jobs or Scan & Other Jobs. Documents Retrieved By Client Select whether or not to delete a document stored in the mailbox when it is retrieved by the client. NOTE: This feature does note appear on some models. An optional package is necessary. For more information, contact the Customer Support Center. Mailbox specified Documents are saved or deleted based on the settings selected for each individual mailbox.
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8 . S e t ups Stored Document Settings In Stored Document Settings, make the settings for handling of documents stored in mailboxes. 1. From the System Settings screen, select System Settings. 2. Select Stored Document Settings. 3. Select the item to be set or changed, and select Change Settings. 4. Select the desired setting. 5. Press Save.
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8. S e tu ps Document Expiry Time In Stored Document Settings, make the settings for handling of documents stored in mailboxes. 1. From the Stored Document Settings screen, select Document Expiry Time, and select Change Settings. 2. Select Off or On. If you selected On, set the storage period, and the time of deletion using the numeric keypad. Set the document storage period in the range of 1 to 14 days.
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8 . S e t ups Delete Charge Print Documents Select whether or not to delete the auditron print documents at a specified time after a storage period has expired. Delete Secure Print Documents Select whether or not to delete the security print documents at a specified time after a storage period has expired. Delete Sample Print Documents Select whether or not to delete the sample print documents at a specified time after a storage period has expired.
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8. S e tu ps Setup Menu In Setup Menu, you can create mailboxes and job flow, and create and update address book entries (mail scan). 8- 1 5 6 1. From the System Settings screen, select Setup Menu. 2. Select the item to be created (or changed).
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8 . S e t ups Mailbox Register mailboxes to store copied and scanned documents. A maximum of 500 boxes can be registered. For convenience purposes, you may want to make separate boxes for copied documents and for scanned documents. Check the current mailboxes in the "Mailbox list.” For more information, refer to the section entitled “Mailbox List” in Chapter 10 of the User Guide. Use the following procedure for registering mailboxes 1. From the Setup Menu screen, select Mailbox. 2.
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8. S e tu ps a. If you are creating a new box, a password setting screen appears. – If you are not setting a password, select Off and Save. b. When setting a password, select On, and enter the password. – 8- 1 5 8 Select Save. 3. Select the item to be set, and select Change Settings. 4. Select the desired setting for that item. 5. Select Save; you are returned to the Mailbox Create/Delete screen. 6. Repeat Steps 1-5 for the remaining items. 7.
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8 . S e t ups Delete Mailbox button This deletes the selected mailbox. If there are documents in the mailbox, they are also deleted. KEY POINT: Deleted documents cannot be recovered. Mailbox Name Set the box name by using the keyboard and the numeric keypad; a maximum of 20 characters may be used. For information about entering text, refer to Entering Text page 14. Password Set the mailbox password. Enter up to 20 numeric digits (0 to 9). NOTE: The password setting is optional.
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8. S e tu ps KEY POINT: The Document Expiry Date option (System Settings/System Settings/Stored Document Settings) must be enabled and a specified date and time must be set in order for the above mailbox option to function. If the Document Expiry Date option is not enabled, then an Enabled setting for the Delete Documents with Expiry Date is ignored and the documents are not deleted.
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8 . S e t ups • If a job flow sheet is already linked/associated to this mailbox, the following screen on appears. • Cut Link: Disassociate the job flow from the mailbox. • Create/Change Link: A screen for job flow association appears. You can select from the existing job flows or create a new job flow. For more information, refer to Job Flow Sheets page 162.
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8. S e tu ps Job Flow Sheets The Job Flow feature executes a series of registered actions and works in conjunction with documents that are stored in a mailbox. A Job Flow is started in the following ways: 1) manually or automatically when a document is stored to a mailbox, or 2) by selecting a Job Flow to act on documents stored in the mailbox. To start a Job Flow, you must first link a mailbox with a specific Job Flow Sheet.
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8 . S e t ups 1. From the Setup Menu screen, select Job Flow Sheets. 2. Carry out the job flow operation. • Sheet Filtering: you can filter the job flow display. The screen display depends on the user authentication feature settings. – Select the filtering conditions; select one of the following: No Filtering, System Administrator, NonSystem Administrator. – Select Save. • Create: The Create New Job Flow screen appears. For more information, refer to Create New Job Flow Sheet page 164.
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8. S e tu ps Create New Job Flow Sheet Use the following procedure to create a new job flow. 1. From the Job Flow Sheets screen, select Create. The Create New Job Flow Sheet screen opens. 2. Select the item to be changed and select Change Settings. 3. Name Delete Settings: This deletes the setting values of all selected items. • Change Settings: With this you can confirm or change the setting values of the selected items. Select Change Settings.
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8 . S e t ups • Search for recipients For information about the operation, refer to the section entitled "Address Book" in Chapter 4 of the User Guide. • New Recipient: Specify a new recipient. The specified recipient appears in Recipient Name/E-mail Address in the Mail Send screen. – Select the item you want to change, and select Change Settings to set. – Subject: If desired, set a specific subject. – Delete: This deletes all information for the selected recipients.
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8. S e tu ps Transfer via FTP (1), Transfer via FTP (2) Specify where to store forwarded FTP files. • Address Book: When the server address is registered in the address book, you can specify the address from the address book. The specified address appears in the FTP Transfer screen. For more about the address book, refer to Address Book page 170. • Keyboard: Select one of Recipient Name, Server, Save in, Login Name, or Password and press the button to display an input screen.
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8 . S e t ups For more details, refer to Address Book page 170. • Delete: This deletes all information for the selected addresses. • Change Settings: Confirm or change the selected recipients. For information about the method for confirm/change, refer to Address Book page 170. • Transfer via SMB (1), Transfer via SMB (2) File Format: Specify the output file format. Specify where to store forwarded SMB files.
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8. S e tu ps • Keyboard: Select one of Recipient Name, Server, Shared Name, Save in, Login Name, or Password and press the button to display an input screen. The numbers of characters you can input are as follows. • Recipient Name: 18 bytes maximum • Server: 64 bytes maximum • Save in: 128 bytes maximum • Login Name: 32 bytes maximum • Password: 32 bytes maximum For more details, refer to Address Book page 170. • Delete: This deletes all information for the selected addresses.
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8 . S e t ups Details Use the following procedure to check the content of a job flow and modify/copy/delete the content. 1. Select a job flow, and select Edit/Delete. 2. Check the content. 3. Press the desired button. • Delete: Deletes the selected job flow. • Copy: This makes a copy of the selected job flow. From the copy of the job flow you can create a new job flow. The method of creation is the same as when creating a new job flow.
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8. S e tu ps Address Book Store frequently used addresses in the address book. Select the type of address stored from e-mail and server (FTP/SMB). When an address is registered, you can search for it with the Address Book in the E-mail screen. Store a total of 500 addresses, including e-mail addresses and server (FTP/SMB) addresses. NOTE: If the optional Address Book Extension Kit is installed, you can register a maximum of 999 locations.
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8 . S e t ups 3. Select the address type, and select Save. 4. Select the item to be set, and select Change Settings. 5. When the settings are completed, select Save.
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8.
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8 . S e t ups shown as the item name. Input any information as an auxiliary item, but only with a maximum of sixty characters. This is appropriate for information represented by a longer character string, such as company division or address and so forth. For more about attribute name, refer to Attribute Name of Custom Items 1 to 3 page 147. Transfer Protocol Server Name/IP address Shared Name (SMB Only) Set the forwarding destination protocol. Select either FTP or SMB.
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8. S e tu ps System Administrator Settings In System Administrator Settings the system administrator ID and password are set. It is recommended the the system administrator set a new ID and password in order to prevent users from making changes and to ensure security. 8- 1 7 4 1. From the System Settings screen, select System Administrator Settings. 2. Select the item to be registered or changed.
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8 . S e t ups System Administrator Login ID Set the system administrator UserID. You can enter from 1 to 32 characters. NOTE: The default setting of the system administrator UserID is 11111. 1. Select System Administrator Login ID. 2. Select On. 3. Select Keyboard, then in New System Administrator Login ID, enter the system administrator ID, and select Save. 4. Select Keyboard once more, and in Re-enter System Administrator Login ID, enter the same system administrator ID, and select Save. 5.
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8. S e tu ps System Administrator Password Set the password for System Administration mode. KEY POINT: This is recommended for stronger security. NOTE: The default setting of the system administrator password is x-admin. The System Administrator Password appears in the Login Setup/Auditron Administration operation after Yes is selected for using a password. Set the password after setting the system administrator UserID. The password can be from 4-12 numeric digits.
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8 . S e t ups Maximum Login Attempts If system administrator ID authentication fails repeatedly, you can set a limit beyond which further tries are not allowed. Set the number of authentication attempts allowed between 1-10. NOTE 1: The count is reset when the machine is restarted. NOTE 2: To cancel the access rejection, shut down the machine by switching off the power and switching it on again. 1. Select Maximum Login Attempts. 2. Select On. 3.
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8. S e tu ps Login Setup/Auditron Administration Use Login Setup/Auditron Administration to prevent unauthorized users from accessing the machine. Set different restrictions for each user, or set limits on the number of pages each user can produce. When the Login Setup/Auditron Administration feature is enabled, each user of the machine must enter a UserID and password, thus providing administrative control and accounting for the machine. 8- 1 7 8 1.
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8 . S e t ups Create/Check User Accounts When the Login Setup/Auditron administration feature is enabled, in order to carry out authentication of registered users, the UserIDs, and user names are registered. For a user of the machine, set a limit on the number of pages. For each registered user, you can also check the cumulative number of pages. Register up to 1,000 sets of user data. 1. Select Create/Check User Accounts. 2. Select the No.
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8. S e tu ps 8- 1 8 0 • If you are creating a new account, the Keyboard screen is displayed. • Enter the desired information for the new account and select Save. 3. Select any item. 4. Select Close.
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8 . S e t ups UserID User Name You can enter up to 32 characters for a UserID to use the machine. Set the user name. You can enter up to 32 characters. For information about entering text, refer to Entering Text page 14. Password Set a password. Passwords are recommended for stronger security. You can set the password to from 4 to 12 numeric digits. E-mail Address Enter the e-mail address. Addresses my not be more than 128 characters. An address set here will be seen in the From field for E-mail.
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8. S e tu ps 3. Reset User Account Select Change Account Limit and enter the maximum number of pages using numeric keypad. This deletes all registered information for the selected user. KEY POINT 1: From the specific Account No. - Create/Delete screen, select Delete All Settings. • Yes: This deletes the registered user data.Once deleted, the data cannot be restored. KEY POINT: All the contents of the mailbox (such as job flows, mailboxes, and documents) are deleted.
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8 . S e t ups Reset Total Impressions Reset the current cumulative number of pages for a selected user, returning it to zero. • Select Reset Total Impressions. • Yes: Reset s the current cumulative number of pages for the user. Once reset, the previous count cannot be restored. • No: Cancel resetting the cumulative number of pages. Reset User Accounts You can delete all registered information for all registered users in a single operation, or just reset the statistics.
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8. S e tu ps This deletes all registered information for each user. It also deletes all data including the maximum number of pages, cumulative number of pages, color mode restrictions, printer statistics, and so forth. All User Accounts KEY POINT: All job flows, mailboxes, and documents within mailboxes belonging to the user are deleted.
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8 . S e t ups System Administrator Copy Meter You can check/reset the cumulative number of pages copied using the System Administration mode on the screen. The cumulative number of page is counted up to 9,999,999 pages. NOTE: This item is not displayed when selecting Network Access in Login Setup/Auditron Mode page 192. 1. Select System Administrator Copy Meter. 2. This checks the cumulative number of pages. 3. To reset, select Reset.
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8. S e tu ps UserID Characters If required, you can change the indication that appears as UserID on the System Administrator Login screen when the control panel Log In/Out button is pressed to a field such as "UserName" or "Number.” The alias can be set to 1 to 15 characters. NOTE: The value set is also reflected in report/list displays, and when accessing from CentreWare Internet Services. Hide User ID You can set the way in which the UserID is shown as it is being input.
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8 . S e t ups Failed Access Log Store User Details If the number of times that authentication fails within a set time exceeds the Failed Attempts value set here, then an error is logged. You can set the failing times within the range from 1 to 600. 1. Select Failed Access Log. 2. Enter the failing times using the numeric keypad. You can set the destination to save authentication information. Select NVM or hard disk.
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8. S e tu ps Charge Print Settings Set how received print jobs should be handled. 1. Select Charge Print Settings. 2. Select the item to be set, and select Change Settings. 3. Set the setting value. 4. Select Save. PJL Receive Command Control Print jobs submitted by external equipment can be controlled by PJL commands. The settings for Receive Control are applied when either Off is selected or no PJL command is received.
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8 . S e t ups 1. Select Receive Control. 2. Select Print Auditron settings or Save All. When Print Auditron settings is selected, items Job Login Failure and Job without UserID appear. 3. Select the treatment of jobs with invalid authentication and jobs with no UserID. • • Jobs Login Failure: Set the action for jobs for which authentication failed. – When Save All is selected, all jobs received are saved. – When Cancel Job is selected, jobs received are deleted.
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8. S e tu ps Password Entry from Control Panel Set whether or not a password is required when the system administrator or a user is operating the machine. 8- 1 9 0 1. From the System Settings screen, select Login Setup/ Auditron Administration. 2. Select Password Entry from Control Panel.
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8 . S e t ups The Password Entry from Control Panel screen is displayed. 3. Select Off or On. • Off: A password is not required even if the password is set by System Administrator Password page 176 and Password page 181 of Create/Check User Accounts page 179. • On: Setting of System Administrator Password page 176 and Password page 181 of Create/Check User Accounts page 179 becomes enabled and functional. Use a password when the control panel asks for it.
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8. S e tu ps Login Setup/Auditron Mode Set whether or not the Auditron administration feature is enabled, and whether or not to request an authentication operation. Off 1. Select Login Setup/Auditron Mode. 2. Select one of the following items: Off, Local Machine Access, or Network Access. The machine does not require a user login ID and password in order to operate it. NOTE: Even if the Auditron Mode and Mailbox Access features are set to On, a login password is not required to operate the machine.
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8 . S e t ups KEY POINT: When switching to or from remote access mode, the following information will be lost: All user information, personal mailboxes, and personal job flow sheets. NOTE: This feature does not appear on some models. An optional package is necessary. For more information, contact the Customer Support Center. Auditron Mode • Guest User: Set whether or not an unregistered user can use the machine with remote authentication as a guest user.
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8. S e tu ps System settings with optional FreeFlow scanner When your environment uses the optional FreeFlow scanner and its related software, you will need to set the following system settings in order to receive a job from FreeFlow. NOTE: Additional settings may be required on your machine in order to use the optional FreeFlow. Please refer to your user documentation and the FreeFlow user documentation. You may also contact your Customer Support Center.
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8 . S e t ups The System Administrator Login screen displays: 2. Using the numeric keypad, enter the System Administrator UserID and password. (You may also select Keyboard to display a keypad screen and enter the user ID and password from there.) 3.
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8. S e tu ps 8- 1 9 6 4. Select the System Settings button; the System Settings screen displays: 5.
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8 . S e t ups 6. Select Network Settings to display the Network Settings screen: 7. Select Other Settings to display the Other Settings screen: 8. Select 2 FTP Server Login Name and then select Change Settings.
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8. S e tu ps 9. The Keyboard screen displays: 10.Enter the login name using the Keyboard and select the Save button. 11.The Keyboard screen displays again indicating that the password must be entered. NOTE: If the User Authentication dialog box displays when you print a job with the copier/printer from the optional FreeFlow, then you must enter the registered User Name and Password.
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8 . S e t ups 12.Enter the password and select Save. You are returned to the Other Settings screen: 13.Select the Close button three times and then select the Exit button. The machine reboots. Enabling the paper color customization 1.
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8. S e tu ps 8- 2 0 0 2. Using the numeric keypad, enter the System Administrator UserID and password. (You may also select Keyboard to display a keypad screen and enter the user ID and password from there.) Select the Confirm button. 3. The System Administrator Menu displays. Select the System Settings button. 4. The System Settings screen displays. Select the System Settings button. 5. The System Settings options display. Select Common Settings.
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8 . S e t ups 6. Select Paper Tray Settings. 7. Select Customize Paper Supply Screen.
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8. S e tu ps 8- 2 0 2 8. The Customize Paper Supply Screen displays. Select Enabled for Paper Color and select Save to return to the Paper Tray Settings screen. 9. Select the Close button three times and then select the Exit button. The machine reboots.
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9. Troubleshooting SMB This section describes the troubleshooting, notes and restrictions when using SMB. Troubleshooting The possible causes, check points, and remedies for problems when using SMB are as follows: When you cannot communicate with the printer Cause Check point Remedy The computer and the machine are using different protocols. From Windows Start, Search and while searching for other computers, Windows cannot find Network Computer or the 4110 copier/printer.
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9. Tr ou b le s h oo ti n g When you cannot print Cause Check point Remedy The machine is processing a request from a different computer. (Only when the machine is set to the Non-Spool mode) Confirm the machine is processing a print job. (A write error dialog should be displayed to indicate that there is no room for the print queue available.) Wait until the machine finishes processing the print job, or change the machine setting to Spool mode.
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9 . Tr ou b le s h oo ti n g You cannot delete documents from the Printer window. Cause Check point Remedy You are trying to delete all print data displayed in the Printer window. (Only the system administrator is allowed to do this task.) Confirm whether you are trying to delete the print data from the Printer menu. (In Windows OS: Clear Print Jobs menu.) Select the print data to be deleted, and delete from the Document menu in the Printer window. (Cancel Printing menu.
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9. Tr ou b le s h oo ti n g Switching Off the Power Check the following points when switching off the machine: • When the SMB (Spool) is set to Memory. All print data spooled within the machine memory, including the data which is being printed is erased. The print data will not be found when the machine is powered on again. However, if the power was switched off immediately after a computer instructed a print job, the job may remain on the computer.
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9 . Tr ou b le s h oo ti n g changed, queries and cancel processes from the machine will not be performed correctly. Switch the machine off and on when there is no print data in the receiving buffer. NOTE: Canceling print jobs or forcing the machine to print the remaining jobs in the receiving buffer can be operated from the control panel on the machine. For information, refer to the User Guide, Chapter 2, the section entitled “Job Status.” • When the machine is off-line.
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9. Tr ou b le s h oo ti n g NetWare The possible causes, check points, and remedies for problems when using NetWare are as follows: When you cannot print Cause Check point Remedy Network equipment (hubs, for example) are not supporting automatic frame type detection. Check the network equipment to see if the data link indicator of the port where the machine is connected is lit. Confirm if the frame types used by the file servers on the network are standardized.
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9 . Tr ou b le s h oo ti n g Cause Check point Remedy Use NWADMIN from a computer to check the print queue Assignment to see if the machine is in the printer list serviced by the print queue.* • Re-transmit the print data to the print queue which is assigned to the machine.* • Use NWADMIN from a computer to add the print queue to the machine.* Print data format and the print environment settings on the computer do not match.
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9. Tr ou b le s h oo ti n g Cause Check point Remedy The level settings for the NCP packet signature do not match. Use the “set” command from the console screen on the file server confirm whether the NCP packet signature is set to level 3. Enter the following command from the console screen on the file server to set the NCP packet signature to either level 0, 1, or 2, and restart the file server: set NCP Packet Signature Option=x (x = 0, 1, or 2) The default device name is incorrect.
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9 . Tr ou b le s h oo ti n g When “Switch the machine off” is displayed Cause Check point A NetWare problem occurred. Not applicable Remedy Restart the machine. Switch the machine on after the display completely disappears. When the print output is not as you expected Cause Check point The print language of the print data and the print language configured on the machine are different. Confirm the print language on the machine.
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9. Tr ou b le s h oo ti n g When the completion of the job is not notified Cause Check point Remedy The Notify option is not specified when the computer transmitted the print data. Confirm if the Notify option is specified when transmitting the print data. Specify the Notify option when transmitting the print data. Netware command CASTOFF has been issued on the computer. Not applicable Issue the NetWare command CASTON on the computer.
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9 . Tr ou b le s h oo ti n g Cause Status display / check point / remedy Multiple numbers of computers are instructing print jobs simultaneously to the machine. The available disk storage on the computer is insufficient and unable to spool the print file. Status display Print job failed (Network Error) Check point Not applicable Remedy None (The print job will automatically be restarted.
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9. Tr ou b le s h oo ti n g When the print output is not as you expected Cause Check point Remedy Selected print language on the machine does not match the print language of the print data. Confirm the selected print language on the machine and the print language of the print data. Select the print language on the machine to match the print data. The computer is not using the print driver supplied with the machine (using a print driver from another company).
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9 . Tr ou b le s h oo ti n g Switching Off the Power Check the following points when switching off the machine: • When the lpd (Spool) is set to Memory. All print data spooled within the machine memory, including the data which is being printed is erased. The print data will not be found when the machine is powered on again. However, if the power was switched off immediately after a computer instructed a print job, the job may remain on the computer.
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9. Tr ou b le s h oo ti n g When the IP address of a computer or a computer name is changed, queries and chancel processes from the machine will not be performed correctly. Switch the machine off and on when there is no print data in the receiving buffer. NOTE: Canceling print jobs or forcing the machine to print the remaining jobs in the receiving buffer can be operated from the control panel on the machine. For information, refer to the User Guide, Chapter 2, the section entitled “Job Status.
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9 . Tr ou b le s h oo ti n g Symptom Remedy Clicking the Apply New Settings button causes the browser to display “The server has returned an invalid or unrecognizable response” or “No data” message. Has a correct password been supplied? The entries for Password and Confirm Password do not match. Enter the correct password. BBCS characters cannot be entered. The items indicated with “*” cannot accept any BBCS character entries. Cannot delete jobs. Wait for a while and click the Refresh button.
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9. Tr ou b le s h oo ti n g Using network scan driver and Mailbox Viewer 2 simultaneously You cannot use both the network scan driver and Mailbox Viewer 2 on a single computer to make a connection to the machine. A maximum of three computers using either the network scan driver or Mailbox Viewer 2 may retrieve documents simultaneously from one machine.
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9 . Tr ou b le s h oo ti n g E-Mail Features Troubleshooting This section describes causes and recommended remedies for errors that may occur while using the mail notice service, mail print and scanner (mail transmission).
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9.
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10. Safety and Notices Safety notices This Xerox product and the recommended supplies are designed and tested to meet strict safety requirements. These include safety agency approval and compliance to established environmental standards. Please read the following instructions carefully before operating the product, and refer to them as needed to ensure the continued safe operation of your product. KEY POINT: The safety testing and performance of this product have been verified using Xerox materials only.
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10 . S a fe ty an d N ot ic e s WARNING: You may incur a severe electrical shock if the outlet is not grounded correctly. WARNING: This product must be connected to a protective earth circuit. • Do not place the machine where people may step or trip on the power cord. Do not place objects on the power cord. • Do not override or disable electrical or mechanical interlocks. • Do not obstruct the ventilation openings. These openings prevent overheating of the machine.
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10 . S a fe ty a nd No ti c e s Laser safety North America This product complies with safety standards and is certified as a Class 1 Laser product under the Center for Devices and Radiological Health (CDRH) of the United States Food and Drug Administration (FDA) implemented regulations for laser products. This product complies with FDA 21 CFR 1940.10 and 1040.11 except for deviations pursuant to Laser Notice No. 50, dated July 26, 2001.
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10 . S a fe ty an d N ot ic e s Europe and other markets This product complies with IEC60825, Laser Safety Products. The equipment complies with laser product performance standards set by governmental, national, and international agencies as a Class 1 Laser Product. It does not emit hazardous radiation as the beam is totally enclosed during all phases of customer operation and maintenance.
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10 . S a fe ty a nd No ti c e s Maintenance safety • Do not attempt any maintenance procedure that is not specifically described in the documentation supplied with your product. • Do not use aerosol cleaners. The use of supplies that are not approved may cause poor performance of the press and could create a dangerous condition. • Use the supplies and cleaning materials only as directed in this manual. Keep all materials out of the reach of children.
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10 . S a fe ty an d N ot ic e s • Do not place containers of coffee or other liquid on the machine. • Do not block or cover the slots and openings on the machine. • Do not attempt to override any electrical or mechanical interlock devices. WARNING: Be careful when working in areas identified with this warning symbol. These areas may be very hot and should not be touched. If you need any additional safety information concerning the machine or materials, contact your Xerox representative.
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10 . S a fe ty a nd No ti c e s Notices Radio frequency emissions FCC in the USA This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the Federal Communications Commission (FCC) Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment.
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10 . S a fe ty an d N ot ic e s Safety extra low voltage approval This Xerox product is in compliance with various governmental agencies and national safety regulations. All system ports meet the Safety Extra Low Voltage (SELV) circuits for connection to customer-owned devices and networks. Additions of customerowned or third-party accessories that are attached to the press must meet or exceed the requirements previously listed.
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10 . S a fe ty a nd No ti c e s WARNING: In order to allow this equipment to operate in proximity to Industrial, Scientific, and Medical (ISM) equipment, the external radiation from the ISM equipment may have limited or special mitigation measures taken. WARNING: This is a Class A product in a domestic environment. This product may cause radio frequency interference in which case the user may be required to take adequate measures.
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10 . S a fe ty an d N ot ic e s Postal Money Orders. Bills, Checks, or Drafts of money drawn by or upon authorized officers of the United States. Stamps and other representatives of value, of whatever denomination, which have been or may be issued under any Act of Congress. 2. Adjusted Compensation Certificates for Veterans of the World Wars. 3. Obligations or Securities of any Foreign Government, Bank, or Corporation. 4.
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10 . S a fe ty a nd No ti c e s In Canada Parliament, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fines or imprisonment may be imposed on those guilty of making such copies. 1. Current bank notes or current paper money. 2. Obligations or securities of a government or bank. 3. Exchequer bill paper or revenue paper. 4.
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10 . S a fe ty an d N ot ic e s In other countries Copying certain documents may be illegal in your country.
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10 . S a fe ty a nd No ti c e s Product recycling and disposal If you are managing the disposal of your Xerox product, please note that the product may contain lead, mercury, perchlorate, and other materials whose disposal may be regulated due to environmental considerations. The presence of lead and perchlorate is fully consistent with global regulations applicable at the time that the product was placed on the market.
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10 . S a fe ty an d N ot ic e s Other countries Please contact your local waste authorities and request disposal guidance.
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Index Numerics 100Base-TX . . . . . . . . . . . . . . . . . . 2-4 10Base-T . . . . . . . . . . . . . . . . . . . . . 2-4 2 Side Report (system settings) . . 8-57 2 Sided Original Scan Option (system settings) . . . . . . . . . . . . . . 8-141 2 Sided Original Scan Options (system settings) . . . . . . . . . . . . . . 8-104 A Account ID Characters (system settings) . . . . . . . . . . . . . . . . . . . . . 8-186 Account Limit (system settings) . . 8-181 Active Mode . . . . . . . . . . . . . . . . . .
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Banner Sheet (system settings) . 8-129 Banner Sheet Tray (system settings) 8129 Base Tone (system settings) . . . . . 8-27 Basic Scanning Tab (system settings) . 8-131 BOOTP . . . . . . . . . . . . . . . . . 2-2, 3-13 Border Erase - Left & Right (system settings) . . . . . . . . . . . . . . 8-134 Border Erase - Top & Bottom Edges (system settings) . . . . . . . 8-134 Border Erase (system settings) . . 8-134 Box job flow sheet . . . . . . . . . . . . . . 7-4 Browser . . . . . . . . . . . . . . . . . . . . .
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Delete Secure Print Documents (system settings) . . . . . . . . . . . . . . 8-155 DHCP . . . . . . . . . . . . . . . . . . 2-2, 3-13 DHCP/Autonet . . . . . . . . . . . . 2-2, 3-13 Direct Authentication . . . . . . . . . . . . 7-2 Display Paper Screen During Loading (system settings) . . . . . . . . 8-45 DNS . . . . . . . . . . . . . . . . . . . . . . . . 3-13 DNS Dynamic Update . . . . . . . . . . 3-24 Document Expiry Time (system settings) . . . . . . . . . . . . . . . . . . . . .
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settings) . . . . . . . . . . . . . . 8-123 HTTP Port . . . . . . . . . . . . . . . . . . . 3-27 HTTPS . . . . . . . . . . . . . . . . . . . . . . 3-30 I IEEE802.3 . . . . . . . . . . . . . . . . . . . . 2-4 Image enhancement (system settings) 8-56 . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-54 Image Rotation - Rotation Direction (system settings) . . . . . . . . 8-91 Image Rotation (system settings) . 8-91 Image Transfer Screen (system settings) . . . . . . . . . . . . . .
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settings) . . . . . . . . . . . . . . 8-148 Maximum E-mail Size . . . . . . . . . . 3-25 Maximum E-mail Size (system settings) 8-148 Maximum Login Attempts (system settings) . . . . . . . . . . . . . . 8-177 Maximum Search Results (system settings) . . . . . . . . . . . . . . 8-147 Maximum Session . . . . . . . . . . . . . . 3-8 Maximum Session Number . . . . . . 3-27 Maximum Stored Pages (system settings) . . . . . . . . 8-104, 8-141 Memory Full Procedure (system settings) . . . . . . . .
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PJL Receive Command Control (system settings) . . . . . . . . . . . . . . 8-188 PKI Settings (system settings) . . 8-122 Poling Interval . . . . . . . . . . . . . . . . 3-11 POP Receiving Authentication . . . 3-25 POP User Name . . . . . . . . . . . . . . 3-25 POP User Password . . . . . . . . . . . 3-25 POP3 . . . . . . . . . . . . . . . . . . . . 4-7, 5-5 POP3 Port Number . . . . . . . . . . . . 3-25 POP3 server . . . . . . . . . . . . . . 4-7, 5-5 POP3 Server Address . . . . . . . . . .
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Reset User Accounts (system settings) 8-183 Response to Read Status(MDN) (system settings) . . . . . . . 8-149 S Salutation port . . . . . . . . . . . . . . . . 5-10 Sample Set (System Settings) . . . 8-94 Save in (system settings) . . . . . . 8-173 Scan . . . . . . . . . . . . . . . . . . . . . . . . 1-9 Scan Defaults (system settings) . 8-132 Scan Mode Settings (system settings) 8-130 Scan Resolution (system settings) . . 8134 Scan Service (system settings) . .
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settings) . . . . . . . . . . . . . . 8-175 System Administrator Password (system settings) . . . . . . . 8-176 System Administrator Settings (system settings) . . . . . . . . . . . . . . 8-174 System Administrators . . . . . . . . . . 7-1 System Manager Name . . . . . . . . . 3-17 system settings menu list . . . . . . . . 8-6 System settings procedure . . . . . . . 8-1 T Tab Copying - Shift Value (system settings) . . . . . . . . . . . . . . 8-102 TBCP Filter . . . . . 3-8, 3-15, 3-18, 3-19 TCP/IP . . . .
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