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Xerox Corporation Global Knowledge & Language Services 800 Phillips Road Building 218 Webster, New York 14580 ©Copyright 2008 by Xerox Corporation. All Rights Reserved. Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs that are displayed on the screen such as styles, templates, icons, screen displays, looks, etc.
Table of contents 1. Product Overview 1-1 Related information sources . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1 Customer documentation updates . . . . . . . . . . . . . . . . . . . . . . 1-1 Machine components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9 Power on/off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12 Power on. . . . . . . . . .
Tab l e o f c on te n ts (Post-Process Inserter). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8 Load tab paper in trays 3 to 4 . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9 Loading tab paper in Tray 5 (Bypass) . . . . . . . . . . . . . . . . . . . 3-10 Loading tab paper in Tray 8 (Post-process inserter). . . . . . . . 3-11 Change/confirm the tray settings . . . . . . . . . . . . . . . . . . . . . . 3-11 Change/confirm the tray settings from the All Services screen . . . . . . .
Tab l e of c o n te nts In the USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9 In Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11 In other countries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-12 Environmental notices for the USA . . . . . . . . . . . . . . . . . . . . . 6-12 Product recycling and disposal . . . . . . . . . . . . . . . . . . . . . . . . 6-13 North America . . . . . . . . . . . . . . . . . . . . . .
Tab l e o f c on te n ts iv X e r ox 4 59 5 Co p ie r / Pr in t er G et ti n g Sta r te d
1. Product Overview KEY POINT: The screens shown in this guide may or may not reflect the screens displayed on your system. The screens vary from system to system and from marketplace to marketplace. Therefore, the screens in this guide are a representation of the type of screens that may be seen on your particular system. Related information sources This section describes the guides provided with this machine.
1. P r o d uc t O v e r v i ew Machine components WARNING: To prevent personal injury, do not touch any labeled area that indicates High Temperature.
1. P r o du c t O v e r v ie w No. Component Function 1 DADF Duplex Automatic Document Feeder 2 Document cover Holds a document in place on the document glass. 3 Control Panel The Control Panel consists of the Touch Screen and Numeric Keypad. Refer to “Control Panel” on page 1-9. 4 Document glass Place a document here in order to copy it. 5 Power switch Switches on/off the machine power. 6 Front cover Open this cover to clear paper jams and to replace the waste toner bottles.
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1. P r o d uc t O v e r v i ew No. Component Function 14 Left cover Open to access the top cover and to remove paper jams. 15 Front cover Open to remove paper jams. 16 Confirmation indicator This lights when a document is loaded correctly. 17 Document guides Use these guides to align the edges of the document. 18 Document feeder tray Load documents here. 19 Document output tray Retrieve scanned documents here. 20 Document Stopper Holds large document, such as 11 x 17 in.
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1. P r o d uc t O v e r v i ew No. Component Function 27 Post-process inserter (Cover/Transparency separator tray) / Tray 8 Load paper for cover or transparency separators. Paper loaded here is not used for copying. 28 Decurl button For lighter weight paper especially, press this button to decurl the output. 29 Output tray Copies are delivered here when specific output features are selected, such as Automatic sorting, Collated, Uncollated, or Normal.
1. P r o d uc t O v e r v i ew D2 Finisher 41 44 No. Component 42 43 Function 41 Staple cartridge Contains staples; remove this cartridge to replace staples and clear staple jams. 42 Staple waste container Container for staple waste; remove this cartridge when full (D2 Finisher only). 43 Right cover Open to clear paper jams, replace staples, clear jammed staples, or remove the scraps from the puncher.
1. P r o d uc t O v e r v i ew Control Panel The Control Panel consists of the Touch Screen, Pathway buttons, Feature buttons, and Numeric Keypad. The following describes the names and functions of components on the control panel.
1. P r o d uc t O v e r v i ew Component Function Touch Screen Allows selections to be made simply by touching a button on the screen. Numeric Keypad Press these buttons to enter the number of copies, passwords, and other numerical values. Pathway buttons 1 Online indicator: This lights when data is transmitting from this machine or when it is receiving data from a client.
1. P r o du c t O v e r v ie w Component Function Feature buttons 1 1 Log In/Out: This button is used by the System Administrator to log into the System Administration mode or Login Setup/Auditron Administration mode. 2 Power Saver: Lights when the machine is in the Power Saver mode. To cancel the Power Saver mode, press this button. 3 Clear All: Press this button to clear all the programming and return the machine to its defaults.
1. P r o d uc t O v e r v i ew Power on/off Switch on the power before operating the machine. The machine warms up in approximately five minutes after which you can make copies. Switch off the machine at the end of the day or when it is not in use for a long period of time. Use the Power Saver feature to reduce the power consumption of the machine. For information about power saving feature, refer to “Power Saver mode” on page 1-14. Power on Perform the following to power on the machine: 1.
1. P r o du c t O v e r v ie w Power off Perform the following to power off the machine: 1. Before switching off the power ensure that all copy or print jobs have completely finished. Furthermore, ensure that the indicator is not lit. KEY POINT 1: Switching off the power before copy/print jobs are complete loses any data that is being processed. KEY POINT 2: Never switch off the power while: – While data is being received – While jobs are being printed.
1. P r o d uc t O v e r v i ew Power Saver mode The machine is equipped with a Power Saver feature that automatically reduces power consumption after a period of time of inactivity. The Power Saver feature has two modes, a Low Power mode and Sleep mode. The machine enters the Low Power mode after the machine remains inactive for a preset time period. Once activated, the machine remains in the Low Power mode until activity occurs or until it a second period of time elapses.
2. Basic Operation Basic copying and scanning Copying: Scanning: This function and its related features copies original documents and does one of the following: • Immediately prints output copies of the original document. • Prints copies and saves the scanned original for future use. • Saves the scanned original for future use and does not print a copy now.
2. B a s i c O p e r at i on Loading documents Documents may be loaded by using one of the following: • DADF: Use this to feed a single sheet or multiple sheets • Document Glass: Use this copy a single sheet or bound documents, such as books DADF The DADF supports a single sheet and multiple-sheet documents, with sizes ranging from 5.5 x 8.5 in. (A5), (short edge feed SEF) or (long edge feed - LEF) to a maximum of 11 x 17 in. (A3) (SEF). The DADF automatically detects documents of standard sizes only.
2. B a s i c O p er a ti o n Copy/Scan procedure Follow these instructions when making basic copies or scanning documents. KEY POINT: In order to prevent paper jams, use the Document Glass when copying folded or creased documents. 1. Load documents into the DADF. a. If using the Document Glass, proceed to Step 2. b. Load documents face-up into the DADF. Remove any paper clips and staples before loading documents. c. When the documents are loaded correctly, the Confirmation indicator lights. d.
2. B a s i c O p e r at i on e. Proceed to Step 3. 2. To use the Document Glass, open the document cover. a. Place the document face down and align it against the inside, left corner of the document glass. b. Close the document cover. NOTE: The size of the document on the glass is displayed on the Message Area of the Touch Screen, if the document is standard size; c. Proceed to Step 3. 3.
2. B a s i c O p er a ti o n or press the Copy button (if it is available): The following screen is displayed: NOTE: The features displayed on the screen depend on the configuration of your machine. • If you are making basic copies, proceed to the Step 4. • If you are scanning documents, proceed to Step 8.
2. B a s i c O p e r at i on 4. Select Copy. If the previous settings still remain, press the Clear All button. Clear All 5. Select one of the copy buttons (circled below). 2- 6 • Copy: This feature copies scanned documents.
2. B a s i c O p er a ti o n and save them as data to the mailbox on the machine You can print saved data from the Mailbox or change settings. • Save Only: This feature saves scanned documents as data to the mailbox on the machine. You can print saved data from the Mailbox or change settings. For details about Copy & Save and Save Only, refer to the User Guide. 6. Select the features to set from each tab as necessary. NOTE: The features shown above may vary depending on your machine configuration. 7.
2. B a s i c O p e r at i on • If you enter an incorrect value, press the C button and reenter the correct value. C button • Proceed to Step 12. 8. Select the desired scanning function. • E-mail: This feature scans the original documents and sends the scanned data as an e-mail attachment to the designated address. • Scan to Mailbox: This feature scans the original documents and saves the scanned data to the machine’s mailbox.
2. B a s i c O p er a ti o n 9. Select Scan to Mailbox. If the previous settings still remain, press the Clear All button. Clear All 10. Select a mailbox to which the data will be saved. NOTE: If you have the optional Color Scanner Kit installed, the lower portion of the screen show above will be different. Consult the Scan chapter in the User Guide for more information. 11. If appropriate, select desired features from the various tabs. Proceed to the next step.
2. B a s i c O p e r at i on 12. Press the Start button to copy or scan the job. Start NOTE 1: If a problem occurs, an error message appears in the display of the Touch Screen. Follow the instructions on the screen to correct the problem. NOTE 2: At this time, you can program your next copy or scan job. For more information, refer to your User Guide. Canceling a copy or scan job To cancel a copy or scan job, follow the procedure below. 1.
2. B a s i c O p er a ti o n Touch the Clear button to stop the job. 3. If the screen in Step 2. does not appear, press the Job Status button on the Control Panel. Job Status 4. From the Job Status screen, choose the job to cancel, and then select Stop.
2. B a s i c O p e r at i on Printing Use the following procedure when printing from your client workstation. NOTE: The printing steps and screens may vary depending on the application software you are using. For specific information, refer to the documentation provided with each application. 1. Select File and Print from the application’s menu. 2. Confirm the Printer Name and click Properties, if necessary. 3. Configure the properties if necessary. 4. Click OK. 5. Click OK in the Print dialog box.
2. B a s i c O p er a ti o n Print Copy & Print Jobs documents procedure Use the following procedure when printing Copy & print Jobs documents at the machine. NOTE: Features and screens may vary depending on your machine’s configuration. 1. Press the All Services button. All Services 2. Select Check Mailbox.
2. B a s i c O p e r at i on 3. Select Copy & Print Jobs. 4. Select a mailbox. 5. Select Document List.
2. B a s i c O p er a ti o n 6. Select a document. NOTE: Up to 100 copied, printed, and scanned documents may be stored. 7. Select the Change Settings / Print button. 8. Select the desired item or items. 9. Select Print.
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3. Loading Paper About paper Paper types in the trays The machine automatically detects the size and orientation of loaded paper in trays. The paper type, however, must be set. Normally, plain paper type is set for each tray. If you load paper that is different from plain, you must change the paper type settings. You may also specifically name the paper and give it a user-defined type. A maximum five paper types can be set as user-defined paper.
3. L o ad i ng Pa p er Loading paper in Trays 1 and 2 Use the following procedure for loading paper in trays 1 and 2. NOTE: When the machine runs out of paper during a copy or print job, the Control Panel displays a message. Follow the instructions on the Control Panel for adding paper to the appropriate tray or trays. The copy or print job automatically resumes once paper is added. 1. Slowly pull out the tray until it stops. 2.
3 . Lo a di n g P ap e r Loading paper in Trays 3 and 4 Use the following procedure for loading paper in trays 3 and 4. NOTE: When the machine runs out of paper during a copy or print job, the Control Panel displays a message. Follow the instructions on the Control Panel for adding paper to the appropriate tray or trays. The copy or print job automatically resumes once paper is added. 1. Slowly pull out the tray until it stops. 2. Remove any paper from the tray. 3.
3. L o ad i ng Pa p er b. Ensure that the paper guides are adjusted to the same size as the paper in the tray. KEY POINT: Do not load paper above the MAX line. 6. Gently push the tray in until it stops. Loading paper in tray 5 (Bypass) If you copy or print to a paper size that is different from the paper loaded in the trays, use Tray 5, the Bypass for your copy or print job. Use the following procedure for loading paper in Tray 5 (Bypass). 1. Open Tray 5.
3 . Lo a di n g P ap e r KEY POINT: Do not load paper above the MAX line. Do not load more than one size into the tray. 4. When loading nonstandard paper size, move the paper guides to accommodate the paper. 5. Complete your copy or print job. Loading paper in optional (HCF) Trays 6 and 7 If you have the optional Trays 6 and 7, use the following procedure for loading paper into them. NOTE: When the machine runs out of paper during a copy or print job, the Control Panel displays a message.
3. L o ad i ng Pa p er Load paper in the optional Oversized High Capacity Feeder (Tray 6) 1. Pull out the tray towards you until it stops. WARNING: When pulling out the paper tray, do it slowly. If pulled out with too much force, the tray can hit and injure your knees. 2. Squeeze the handle on the paper guide (A) and slide the guide to the desired paper size. Squeeze the handle on the paper guide (B) and slide the guide to the desired paper size. 3. Fan the sheets before loading them into the tray.
3 . Lo a di n g P ap e r 5. Move both Paper Weight Switches to their appropriate positions. 6. Push the tray in gently until it comes to a stop. NOTE: When the loaded tray is closed, the tray position is automatically adjusted in the front/back direction based on the paper size.
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3 . Lo a di n g P ap e r Load tab paper in trays 3 to 4 1. Pull out the tray towards you until it stops. WARNING: When pulling out the paper tray, do it slowly. If pulled out with too much force, the tray can hit and injure your knees. 2. Load and align the edge of the tab paper against the right edge of the tray with the side to be copied or printed on facing down. M A X 3. Move the two paper guide levers while holding their grips so that they lightly contact the edges of the paper.
3. L o ad i ng Pa p er Loading tab paper in Tray 5 (Bypass) 1. Open Tray 5 (Bypass). NOTE: If necessary, extend the extension flap. The extension flap can be extended in two stages. When pulling out the extension flap, do it gently. 2. Hold the center of the paper guides and slide them to the desired paper size. 3. Place the paper with the side to be copied or printed facing up and the bottom side to be fed first. Insert the paper slowly to the end along the paper guide.
3 . Lo a di n g P ap e r Loading tab paper in Tray 8 (Post-process inserter) 1. Hold the center of the paper guides and slide them to the desired paper size. 2. If the paper in already printed on, load the paper with the printed side facing up and with the tab side to be fed first. A A Change/confirm the tray settings If paper tray types have been changed, the settings must be modified to reflect the paper that is loaded in the tray.
3. L o ad i ng Pa p er You can manually confirm and/or change the paper settings (such as weight, size, type, etc.) from the All Services/Setup Menu on the printer Control Panel. KEY POINT: To change or confirm the tray settings from the All Services screen, the System Administrator must program the Setup Menu in System Settings so that the Paper Tray Attributes feature is enabled.
3 . Lo a di n g P ap e r Copy/print on tabs This section provides information on: • Programming features on the Printer Control Panel for a copy job with tabs, and • Programming features from the print driver for network print jobs that require tabs. Copy job with tabs 1. Load the tab stock in Tray 5 (Bypass). 2. For Tray 5 (Bypass) program the following (from the Setup Menu): • For Paper Size: Standard Size (8.5 x11 in.
3. L o ad i ng Pa p er Network print on tabs with the PCL print driver 1. From your computer, open the desired document to print. 2. Select File > Print. 3. Select the desired printer 4. Select Properties. 5. For Paper/Output, select: • Paper Size = 8.5 x 11”/A4 • Output Size = 8.5 x 11”/A4 6. Select the Tray/Layout tab. 7. For Paper Source, select the desired tray (where tabs are loaded). 8. Select the Detailed Settings tab. 9. For Items:, scroll to and select Tab Margin Shift. 10.
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4. M a i nt en a nc e Customer Replaceable Units (CRUs) Supply item Dry Ink/Toner Waste Container Reorder number Impressions/unit 8R13036 210,000 Call 1-800-821-2797 to order a new Dry Ink/Toner Waste Container. KEY POINT: Please have your machine serial number and your Xerox 4595 customer number ready when you call to order supplies.
5. Problem Solving This section information about various problem solving situations. Most times, instructions for solving problems are provided on the Control Panel, in the User Guide, or a combination of both. Fault clearance If a fault or problem occurs, there are several ways you can identify the type of fault. Once a fault or problem is identified, establish the probable cause, and then apply the appropriate solution.
5. P r o b le m S o l v in g Paper jams When a paper jams occurs, the machine stops and an alarm sounds. The Control Panel displays a message. Follow the instructions for removing the jammed paper. If the paper tears while attempting to remove it, ensure that you remove any torn pieces from the machine. If the Control Panel continues to display a paper jam message after you have initially removed the jam, the paper is probably jammed at another location.
6. Safety and Notices Safety notices This Xerox product and the recommended supplies are designed and tested to meet strict safety requirements. These include safety agency approval and compliance to established environmental standards. Please read the following instructions carefully before operating the product, and refer to them as needed to ensure the continued safe operation of your product. KEY POINT: The safety testing and performance of this product have been verified using Xerox materials only.
6. S a fe t y a nd N o ti c es WARNING: You may incur a severe electrical shock if the outlet is not grounded correctly. WARNING: This product must be connected to a protective earth circuit. • Do not place the machine where people may step or trip on the power cord. Do not place objects on the power cord. • Do not override or disable electrical or mechanical interlocks. • Do not obstruct the ventilation openings. These openings prevent overheating of the machine.
6 . S a fe ty a nd No ti c e s Laser safety North America This product complies with safety standards and is certified as a Class 1 Laser product under the Center for Devices and Radiological Health (CDRH) of the United States Food and Drug Administration (FDA) implemented regulations for laser products. This product complies with FDA 21 CFR 1940.10 and 1040.11 except for deviations pursuant to Laser Notice No. 50, dated July 26, 2001.
6. S a fe t y a nd N o ti c es Europe and other markets This product complies with IEC60825, Laser Safety Products. The equipment complies with laser product performance standards set by governmental, national, and international agencies as a Class 1 Laser Product. It does not emit hazardous radiation as the beam is totally enclosed during all phases of customer operation and maintenance.
6 . S a fe ty a nd No ti c e s Maintenance safety • Do not attempt any maintenance procedure that is not specifically described in the documentation supplied with your product. • Do not use aerosol cleaners. The use of supplies that are not approved may cause poor performance of the press and could create a dangerous condition. • Use the supplies and cleaning materials only as directed in this manual. Keep all materials out of the reach of children.
6. S a fe t y a nd N o ti c es • Do not place containers of coffee or other liquid on the machine. • Do not block or cover the slots and openings on the machine. • Do not attempt to override any electrical or mechanical interlock devices. WARNING: Be careful when working in areas identified with this warning symbol. These areas may be very hot and should not be touched. If you need any additional safety information concerning the machine or materials, contact your Xerox representative.
6 . S a fe ty a nd No ti c e s Notices Radio frequency emissions FCC in the USA This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the Federal Communications Commission (FCC) Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment.
6. S a fe t y a nd N o ti c es Safety extra low voltage approval This Xerox product is in compliance with various governmental agencies and national safety regulations. All system ports meet the Safety Extra Low Voltage (SELV) circuits for connection to customer-owned devices and networks. Additions of customerowned or third-party accessories that are attached to the press must meet or exceed the requirements previously listed.
6 . S a fe ty a nd No ti c e s WARNING: This is a Class A product in a domestic environment. This product may cause radio frequency interference in which case the user may be required to take adequate measures. WARNING: Shielded cables must be used with this equipment to maintain compliance with Council Directive 89/336/EEC. It’s illegal... In the USA Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances.
6. S a fe t y a nd N o ti c es Stamps and other representatives of value, of whatever denomination, which have been or may be issued under any Act of Congress. 2. Adjusted Compensation Certificates for Veterans of the World Wars. 3. Obligations or Securities of any Foreign Government, Bank, or Corporation. 4. Copyrighted material, unless permission of the copyright owner has been obtained or the reproduction falls within the “fair use” or library reproduction rights provisions of the copyright law.
6 . S a fe ty a nd No ti c e s In Canada Parliament, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fines or imprisonment may be imposed on those guilty of making such copies. 1. Current bank notes or current paper money. 2. Obligations or securities of a government or bank. 3. Exchequer bill paper or revenue paper. 4. The public seal of Canada or of a province, or the seal of a public body or authority in Canada, or of a court of law.
6. S a fe t y a nd N o ti c es In other countries Copying certain documents may be illegal in your country.
6 . S a fe ty a nd No ti c e s Product recycling and disposal If you are managing the disposal of your Xerox product, please note that the product may contain lead, mercury, perchlorate, and other materials whose disposal may be regulated due to environmental considerations. The presence of lead and perchlorate is fully consistent with global regulations applicable at the time that the product was placed on the market.
6. S a fe t y a nd N o ti c es Other countries Please contact your local waste authorities and request disposal guidance.
