Copier/Printer Color Materials Usage Guide

HOW TO ORDER PAPER LIKE A PRO
Contact your local authorized Xerox distributor, or call Xerox at 1-800-822-2200 in the USA,
or 1-800-668-0199 in Canada for our full line of media.
32 COLOR MATERIALS USAGE GUIDE
How to Specify Paper
Paper can be specified or ordered in several ways: from a mill,
paper distributor, paper retailer, supply catalog, print facility, or local
office supply store. The decision on where to order should be based
on quantity, paper stock and printing method. When ordering a few
reams, a catalog or office supply store is the best choice. For
ordering quantities by the carton, order from a paper merchant.
When ordering by the truckload, order directly from a mill.
Once you’ve decided on a paper and the best method for ordering,
you’ll need to be prepared to describe it clearly to prevent confusion.
Specifications needed to order paper include:
• Brand name – The name of the entire line of paper made by a
specific mill.
• Color – The exact name of the color as specified by the mill
(i.e., bright white).
• Grade – Category, class, rating, finish or brand of paper (i.e.,
bond, book, cover, or text.)
• Grain direction – Direction of the paper fibers. Long grain
means grain is parallel to the long dimension of the paper.
Short grain means grain is parallel to the short dimension.
Show grain direction by underlining the appropriate numeral
(i.e., a 20 x 26
sheet is a long grain paper).
• Quantity – The number of sheets or pounds.
• Quality – The numerical quality rating (i.e., # 1, # 2, # 3)
A number one grade is brighter and more costly.
• Size – Sheet or roll size in inches or grams.
• Texture or Finish – The roughness or smoothness of the
sheet (i.e., matte, gloss.)
• Weight – Use the basis or sub weight listed in the sample
book or price page.
• Coating – When ordering a coated stock, specify whether it is
coated on one side (C1S) or two (C2S).