Version 2.
©2011 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX® and XEROX and Design® are trademarks of Xerox Corporation in the United States and/or other countries. Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions. Document version 2.
Table of Contents Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Device Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Services and Options . .
Fax from PC. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109 Receiving a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116 Workflow Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .119 Introduction . . . . . . . . . . . . . . . .
Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .205 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 208 Using Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 209 Status . . . . . . . . . . . . . . . . . . . .
Safety Labels and Symbols. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 304 Operational Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 305 Basic Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 309 Copy Regulations . . . . . . . . . . . . . . . .
Version 2.
©2011 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX® and XEROX and Design® are trademarks of Xerox Corporation in the United States and/or other countries. Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions. Document version 2.
Table of Contents Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Device Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Introduction Introduction Your new device is not simply a conventional copier, it is a digital device capable of copying, faxing, printing and scanning, dependent on your model and configuration. There are two configurations available: • WorkCentre Copier/Printer - A multi-functional digital device capable of copying, printing, faxing (optional), E-mailing and network scanning (optional).
Device Overview Device Overview 2 10 7 xerox 13 11 1 8 5 14 3 xerox 12 6 4 1 2 3 4 5 6 7 9 Control Panel: Touch Screen and Numeric Keypad. 8 Document Feeder and Document Glass: Used for scanning single or multiple documents. The document glass can be used for scanning single, bound, custom size or damaged documents. Paper Trays 1 and 2: These trays are standard on all models. Trays 1 and 2 are fully adjustable and can be used for media sizes 5.5x8.5” to 11x17”(A5 to A3).
Services and Options Services and Options There are a number of services and options available for use with your device. Many services are provided as standard and simply require enabling or configuring with additional third party hardware. Optional functions and kits are also available and can be purchased and installed. The options available are dependent on your WorkCentre model.
Services and Options WorkCentre Description 35 40 45 55 65 75 90 - - - - - - Convenience Shelf a shelf which can be installed on the left side of the device. Stand a storage area which is fitted instead of trays 3 and 4. Basic Fax Kit (Embedded) this kit enables a single fax line connection. Extended Fax Kit (Embedded) this kit enables two fax lines to be connected. LAN Faxa enables users to send faxes directly from their PC using the print and fax drivers.
Services and Options WorkCentre Copier/Printer/Scanner Models Key: Standard Optional Not Available WorkCentre Description 35 40 45 55 65 75 90 - - - - - - Document Feeder feeds 75 (35 model only) or 100 single or double sided documents. Documents from A5 to A3 (5.5"x8.5" to 11"x17") can be fed. Fitted instead of the document glass cover. Paper Trays 3 and 4 high capacity paper trays. Paper Tray 5 high capacity platform feed paper tray.
Services and Options WorkCentre Description 35 40 45 55 65 75 90 - - - Server Faxb enables users to send and receive hard copy faxes via a fax server. Internet Fax allows users to send or receive faxes over the internet or intranet. Network Scanning Kit enables E-mail and Workflow Scanning services. The mono-scanner is provided as standard. Security kit provides additional security features, such as image overwrite options.
Control Panel Overview Control Panel Overview 13 8 6 1 14 11 2 9 5 7 3 4 15 1 2 3 4 5 6 7 8 16 Services Home: Provides access to the services available on the device. Services: Returns the display to the previous copy, fax, or scan feature screen when the Job Status screen or Machine Status screen is displayed. Job Status: Use to check the progress of active jobs, or display detailed information about completed jobs.
Power On and Off Power On and Off Power On 1. 2. Ensure that your device is connected to a suitable power supply and that the power cord is fully plugged in to the electrical outlet of the device. Press the Power switch. The entire powering on process (to power on all installed options) takes less than 3 minutes. Power Off 1. 2. Press the Power switch.
Power On and Off Energy Saver The device is designed to be energy efficient and automatically reduces its power consumption after periods of inactivity. The System Administrator can set up Energy Saver options. The Energy Saver button on the control panel causes the Power Down options to be displayed. To activate Energy Saver mode use the instructions below: 1. 2. 3. Press the Energy Saver button on the control panel. The Power Down options are displayed. Select Energy Saver.
Loading Paper Loading Paper 1. Open the required paper tray. • Paper Trays 1 and 2 are fully adjustable for all media sizes between A5 and A3 (5.5x8.5" and 11x17"). • Paper Trays 3 and 4 are dedicated paper trays which are set to hold either A4 or 8.5 x11" LEF paper. • Paper Tray 5 is an optional high capacity paper source. The standard tray has a single tray which is set to A4 or 8.5x11" LEF. Two optional kits are available to allow Tray 5 to feed A3 or 11x17” SEF and A4 or 8.5x11” SEF.
Loading Documents Loading Documents Original documents can be loaded either into the document feeder or onto the document glass. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or........... 2. Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top right rear corner. Close the document feeder.
Making Copies Making Copies 1. 2. 3. 4. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or........... Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top right rear corner. Close the document feeder. Press the Clear All (AC) button once to cancel any previous screen programing selections. Press the Services Home button and select the Copy option.
Printing a Document Printing a Document 1. 2. 3. 4. Ensure that the correct Xerox print driver has been installed on your PC. To install the print drivers refer to the System Administrator Guide. Open the document to be printed. From your application, select File > Print and select the Xerox device from the list of printers displayed. To change the default printing properties click Properties. The print driver has various tabs that contain options and properties.
Sending a Fax Sending a Fax 1. 2. 3. 4. 5. 6. Load your documents face up in the document feeder input tray. Adjust the guide to touch the documents. Or........... Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top right rear corner. Close the document feeder. Press the Clear All (AC) button once to cancel any previous screen programing selections. Press the Services Home button and select the Fax option.
Server Fax Server Fax 1. 2. 3. 4. 5. 6. Load your documents face up in the document feeder input tray. Adjust the guide to touch the documents. Or........... Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top right rear corner. Close the document feeder. Press the Clear All (AC) button once to cancel any previous screen programing selections. Press the Services Home button and select the Server Fax option.
Internet Fax Internet Fax 1. 2. 3. 4. 5. 6. 7. 8. Load your documents face up in the document feeder input tray. Adjust the guide to touch the documents. Or........... Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top right rear corner. Close the document feeder. Press the Clear All (AC) button once to cancel any previous screen programing selections. Press the Services Home button and select the Internet Fax option.
Sending a Fax from the PC Sending a Fax from the PC 1. 2. 3. 4. 5. 6. 7. Ensure that the correct Xerox print driver has been installed on your PC and the Fax from PC option is available. To install the print drivers refer to the System Administrator Guide. Open the document to be faxed. Click File > Print and select the Xerox device from the list of printers displayed. Select the Properties button to display the print driver printing preferences.
Workflow Scanning Workflow Scanning Workflow Scanning allows the user to scan a hard copy original and convert it into an electronic file. The file is placed into a specified filing location on a networked server, workstation or the device hard drive. The settings used for scanning the original are stored in a template. 1. 2. 3. 4. 5. Load your documents face up in the document feeder input tray. Adjust the guide to touch the documents. Or........... Lift up the document feeder.
Sending an E-mail Sending an E-mail 1. 2. 3. Load your documents face up in the document feeder input tray. Adjust the guide to touch the documents. Or........... Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top right rear corner. Close the document feeder. Press the Clear All (AC) button once to cancel any previous screen programing selections. Press the Services Home button and select the E-mail option.
Sending an E-mail 7. Select the required features for your E-mail using the touch screen: Output Color is used to replicate the original colors or to change the output to black and white, grayscale or color. Note: This feature may not be available on your device. 2-Sided Scanning is used to select whether your originals are 1-sided or 2-sided. The second side can be rotated. Original Type is used to define the original document as text, text and photo, or photo.
Saving Jobs for Reprinting Saving Jobs for Reprinting 1. 2. 3. 4. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or........... Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top right rear corner. Close the document feeder. Press the Clear All (AC) button once to cancel any previous screen programing selections. Press the Services Home button and select the Copy option.
Reprinting Saved Jobs Reprinting Saved Jobs 1. 2. 3. 4. 5. 6. Press the Services Home button. Select the Reprint Saved Jobs option. Folders containing the saved jobs are displayed. Select the folder required. If necessary, use the scroll bar to access all the folders. A list of the jobs in the folder is displayed. Select the job and select the print or save option required: • Print is used to print the selected job using the currently saved print settings.
Log In / Out Log In / Out If Authentication or Accounting has been enabled on the device, you may need to log in before using some or all of the services. A picture of a lock on a button indicates that you must log in to use that service. 1. 2. 3. 4. 5. 32 To log in select the Log In/Out button on the control panel. Selecting a locked service will also prompt you to enter a log in name and password. Use the keyboard to enter your User Name.
Enhance Productivity Enhance Productivity Your device is a powerful multi-functional device with many digital functions integrated into one sleek system. It is designed to support large workgroups in different office environments.
Maintenance and Consumables Maintenance and Consumables There are several consumables on the device that need replenishing or replacing, such as paper, staples, and customer replaceable units. To place an order for Xerox consumables, please contact your local Xerox Representative giving your company name, product number and the machine serial number. For information about locating the serial number, please refer to Machine Information on page 245 of Machine and Job Status.
Troubleshooting Troubleshooting A variety of situations can affect the quality of your output. The animations and fault messages on the device help you to locate and resolve a problem easily. Some problems can be resolved by restarting your device. If after rebooting your device the problem has not been resolved, have a look at some of the areas below to identify solutions.
Troubleshooting Jam Clearance Paper and media jams happen for a variety of reasons. When a jam occurs, the device presents instructions on the screen explaining how to remove the jam. Paper Jams Any printed sheets removed will automatically reprint once the paper jam is cleared. 1. 2. The fault screen will indicate the location of the jam. Use the green handles and knobs indicated in the instructions displayed on the screen to remove the jammed paper.
Help Help When using your device, detailed and timely help is available at your fingertips. You can access Help information and tips from a variety of sources. On the Device Press the Help button at any time to access the online help screens. Messages, screen instructions and graphics provide additional information. Information Pages The user documentation and various reports can be accessed and printed at the device. 1. 2. 3. Press the Machine Status button and select Machine Information.
Help On the Print Driver Click ? on the print driver screen or press [F1] on the PC keyboard for information on the displayed print driver screen. On Internet Services To access Internet Services, open the web browser from your workstation. In the URL field, enter http:// followed by the IP Address of the device and press Enter to view the Home page. Click Index to view the contents of the Internet Services site. Click Help to take you to the Xerox online support web site.
Version 2.
©2011 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX® and XEROX and Design® are trademarks of Xerox Corporation in the United States and/or other countries. Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions. Document version 2.
Table of Contents Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Making Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Copy Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Introduction Introduction This section describes the copying features of the device, including options for Reduce/Enlarge, 2-Sided Copy, Layout Adjustments, Image Quality, Output Formats, Job Assembly, and other copy functions. When Start is pressed from within the copy service, the device scans your originals and temporarily stores the images. It then prints the images based on the selections made. 1. 2. To select the Copy service, press the Services Home button. Select the Copy option.
Making Copies Making Copies 1. 2. 3. 4. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or........... Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top right rear corner. Close the document feeder. Press the Clear All (AC) button once to cancel any previous screen programing selections. Press the Services Home button and select the Copy option.
Copy Options Copy Options The Copy tab includes basic copying selections such as Reduce/Enlarge, Paper Supply, 2-Sided Copy and Copy Output. Each option is described in detail below. Reduce/Enlarge A variety of options are available on your device to enable you to reduce or enlarge the output from your original, including selecting a specific ratio - either proportionately or independently - and choosing from a selection of pre-defined preset buttons.
Copy Options Independent X-Y% This selection enables you to set different reduction or enlargement ratios for the X (width) and the Y (length) of the image. This will produce a distorted copy of your original. • • Select the Variable X-Y% buttons and use the numeric keypad or the arrow buttons to enter the Width - X% and Length - Y% ratios required. Use the Presets (X/Y%) buttons to select 100%/100%, Auto Independent X-Y% or commonly used ratios which can be set up by your Administrator.
Copy Options 2 Sided Copy The device provides options to make one or two-sided copies from one or two-sided originals using either the document feeder or the document glass. The options are: • 1 > 1 sided use this option if your originals are printed on one side and you want single-sided copies. • 1 > 2 sided use this option if your originals are printed on one side and you want 2-sided copies. You can also select the Rotate Side 2 button to have the second page rotated by 180o.
Copy Options • Multi Staple when this option is selected, depending on the size of your media, either three or four staples will be positioned on the edge selected. For example: • 4 Staples = A4 LEF, A3, 8.5x11” LEF, 11x17”, 8x10” LEF. • 3 Staples = 8x10” SEF, 8.5x11” SEF, 8.5x5.5” LEF, A4 SEF, A5 LEF, 8.5x14” SEF, B5 SEF. Note: SEF is Short Edge Feed and LEF is Long Edge Feed. Note: For some staple selections the device will rotate the image.
Copy Options Using the Booklet Creation - On option the device will scan your originals and automatically reduce and arrange the images in the correct sequence on your selected media, so that a booklet is created when the copy set is folded in half. A cover can be inserted onto the booklet automatically, refer to Covers on page 56. The options are: Booklet Creation • Off select this option if you want your output layout to match your originals.
Copy Options Finishing Devices Finishing Device Description Basic Office Finisher • Holds up to 250 sheets of paper in the Top Tray, and up to 1000 sheets in the Stacker Tray. • Paper weight 60 to 216 gsm (16 to 57 lb). • The Stacker can collate, stack and staple your output, depending on the features selected. It staples between 2 and 30 sheets of 80 gsm (20 lb) paper, less if using heavyweight paper or tabs. • The staple cartridge for the Basic Office Finisher contains 3000 staples.
Image Quality Image Quality Your device can enhance the quality of your output using the Image Quality features. This section describes the options available and when they would usually be used. This includes features such as setting the device to suit the type of input and controlling the lightness, darkness, sharpness and contrast of the image.
Image Quality • Move the indicator down to soften the scanned image. Screen This option is available with Photo and Text, Text and Halftone Photo Original Type options. The Screen options are as follows: • Auto reduces the risk of blotches or small areas that have a different texture or pattern appearance than the surrounding area. • Special enhances continuous tone photographs or high frequency halftone images. It is used to create smoother, less grainy output for continuous tone and halftone images.
Layout Adjustment Layout Adjustment Using the Layout Adjustment features you can change the appearance of your output image. This includes shifting the image, producing a mirror image, deleting an area from any or all of the edges of the original and copying from bound originals. Original Size Original Size allows you to specify automatic size detection of the originals, mixed size originals, or the specific size of the image to be scanned.
Layout Adjustment The device will identify the size of the original during scanning. If the pages have a black or dark colored border the device will assume that the pages are smaller than they really are. To overcome this use the Custom Scan Areas feature in Original Size to enter the exact size of the page. Refer to Original Size on page 52 for more information. • Both Pages use to scan both pages, the left page of the book will be scanned first.
Layout Adjustment Edge Erase Edge Erase enables you to specify how much of the image to erase around the edges of your document. For example, you can remove the marks caused by punched holes or staples in your original. The options are: • All Edges is used to erase an equal amount from all the edges. Use the arrow buttons to adjust the amount to be erased from 3 mm to 50 mm (0.1” to 2.0”) or select the entry field and enter the amount required. All marks or defects within the measurement set are deleted.
Output Format Output Format The output options allow you to manipulate the copied images and enhance the appearance and style of your copy jobs. For example, you can add covers or annotations to your copies, create booklets, combine several images onto one page and interleave transparencies. Booklet Creation Booklet Creation enables the production of booklets from 1 or 2 sided originals.
Output Format 4. Select the Reading Order required for the finished output, either Left to Right or Right to Left. Note: This option will not be displayed if it has not been enabled in Tools. Refer to Set Copy Defaults on page 263 of Administration and Accounting. 5. 6. 7. 8. If the High Volume Finisher with Booklet Maker is installed, select the finishing option required: • Folded & Stapled will staple and fold the output along the center margin to produce booklets.
Output Format 5. 6. 7. 8. Select the Printing Options required for the selected covers: • Blank provides a blank sheet as the cover. • 1 Sided prints an image on one side of the cover. • 2 Sided prints an image on both sides of the cover. • 2 Sided, Rotate Side 2 prints an image on both sides of the cover. The image on the second side is rotated to change the read orientation. Select the Paper Supply required for the selected covers. Select Save to confirm your selections.
Output Format 6. Enter the page number of the insert. The page numbers are the physical page numbers and not the page numbers which may already be printed on the document. For copying 2-sided to 2-sided, each page of your document has 2 page numbers, so you need to count each side of your document. If using the optional Tray 6 (Inserter) each insert counts as 1 page, and the page numbers entered for remaining inserts must take this into account.
Output Format Page Numbers Use the following instructions to program Page Numbers: 1. 2. 3. 4. 5. 6. 7. Select Output Format, then Annotations and the Page Numbers button. Select the On button. Select one of the arrow buttons to determine the position of the page number on the page. Select the Starting Page Number input box and use the numeric keypad to enter the first page number you want printed on your first copy output sheet. Select Save to store your selections and return to the Annotations screen.
Output Format Date Use the following instructions to add the Date: 1. 2. 3. 4. 5. 6. 7. 8. Select Output Format, then Annotations and the Date button. Select the On button. Select one of the arrow buttons to determine the position of the date on the page. Specify the date format by selecting the DD/MM/YYYY, the MM/DD/YYYY or the YYYY/MM/DD button.
Output Format Format and Style To specify the orientation, style and printing requirements for the selected annotations, select the Format option: • Orientation use to specify if the annotation is printed Portrait or Landscape. • Font Size use the -/+ buttons to select a font size for the annotation, or select the entry box and enter the size required using the numeric keypad. • Appearance is used to specify if the annotated text is Opaque or Transparent.
Output Format Page Layout The Page Layout feature is ideal for handouts, story boards or for archival purposes. It allows up to 36 images to fit onto one sheet of paper. Your device will reduce or enlarge the images as needed, to display them either in landscape or portrait orientation on one page, based on the paper supply selected. The options are: Note: Some features cannot be used with the Page Layout feature and will be grayed out on the touch screen.
Job Assembly Job Assembly Use the productivity features available on the Job Assembly tab to program a job that requires individual selections for specific pages or sections, produce a Sample Job before printing the whole job or for storing and retrieving frequently run job settings. Build Job Use this feature to build a job that requires different settings for each page, or a segment of pages. You can select the appropriate settings to be applied to individual pages or segments of a completed job.
Job Assembly 7. 8. 9. Load the second segment originals and press Start. Repeat these steps until all segments of your job have been programmed and scanned. After the last segment has been scanned, select End Build Job to indicate you have finished scanning and the job will be processed and printed. Sample Job When copying a large number of sets, use the Sample Job feature to review a proof copy to ensure that all the print settings are correct before printing the remaining sets. 1. 2. 3. 4. 5.
Job Assembly Save Job for Reprint The Save Job For Reprint feature allows you to scan hard-copy documents as an electronic file (or Job) and place it into a folder located on the device. The job settings, such as 2-sided and image quality selections, are also stored with the image. Once stored you can select and output that job as many times as you need. Many of the job settings that were applied when the document was originally stored are also recalled and displayed to the user when the job is selected.
Job Assembly Retrieve Saved Settings This feature enables you to Retrieve Saved Settings from the device memory and apply them to the current job. Changes can be made to the retrieved settings, but these will not be stored with the saved settings. To retrieve saved settings: 1. 2. 3. 4. 5. 66 Select the Retrieve Saved Settings button on the Job Assembly tab. Use the arrow buttons to enter the number for the saved settings. Select the Load Settings button, to retrieve the programing information.
Version 2.
©2011 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX® and XEROX and Design® are trademarks of Xerox Corporation in the United States and/or other countries. Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions. Document version 2.
Table of Contents Fax Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 Server Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Fax Overview Fax Overview There are several Fax services which can be installed or enabled on your device. These are as follows: Fax If Fax is installed, your device is connected directly to a telephone line and therefore gives you direct control over your fax transmissions. This type of fax travels over normal telephone lines and will therefore be charged at telephone rates.
Fax Overview Internet Fax Internet Fax enables the creation of an electronic image file by scanning an original hard copy document. The scanned image is converted into E-mail format to transmit over the internet or intranet. Recipients are selected from an address book or entered manually using the keyboard. Received Internet Faxes are automatically sent from the server to the device as print jobs. For instructions on using the Internet Fax service features, refer to Internet Fax on page 100.
Fax Fax If Authentication or Accounting has been enabled on your device you may have to enter log in details to access the features. Refer to Log In / Out on page 32 of Getting Started. 1. 2. To select the Fax service, press the Services Home button. Select the Fax option. When a service is selected on the device, additional options and features are displayed. Most feature screens include the following buttons to confirm or cancel your choices.
Fax 5. 6. If required, select Add to add the number entered to the Recipient list. Enter additional numbers as required. The fax will be sent to all the numbers in the Recipient list. Select the required features for your fax job using the touch screen: Dialing Characters are alphanumeric characters which have a specific fax function and can be entered as part of the fax number. Cover Letter allows you to send a fax with a covering letter.
Fax Speed Dialing If numbers have been entered into the Address Book they can be accessed via a Speed Dial number. Each entry in the Address Book is allocated a 3-digit Speed Dial number, shown next to the entry. For information about the Address Book, refer to Address Book on page 77. 1. 2. 3. 4. Select the Speed Dial option. Select the fax number entry field and enter the 3-digit speed dial number. Select Add to add the number to the Recipient list. Enter additional numbers as required.
Fax 3. 4. If more than one fax line is available, the following characters are also available: • Line 1 [<1>] selects line 1 to dial the number. Using the line selection identifier temporarily overwrites the fax settings and is for the current job only. • Line 2 [<2>] selects line 2 to dial the number. Using the line selection identifier temporarily overwrites the fax settings and is for the current job only.
Fax Original Type Use this option to define the type of original being used for scanning. Making the correct selection enhances the quality of your output image. The options are: • Photo & Text is recommended for originals containing high quality photographs or line art and text. Using this setting the scanned image will contain high quality pictures though the sharpness of text and line art is slightly reduced.
Fax To select a Cover Letter: 1. 2. 3. 4. 5. 6. Select the Cover Letter button and select On. Select the To... field and enter the name of the recipient using the keyboard. • Up to 30 alphanumeric characters can be entered. • To delete a character use the backspace key, or to clear the entire entry select the X button. • Use the Keyboards... button to access additional language keyboards. Select the From... field and enter the name of the sender using the keyboard.
Fax 6. 7. 8. To edit an existing entry, in the address book, select the entry from the list and select the Edit Details button. Edit the entry as required and select Save. To clear an entry from the list, select the entry requiring deletion and select Clear Entry from the drop-down menu. A confirmation screen is displayed, select Clear Entry. Select Close to return to the fax options screen. The fax will be sent to all the numbers in the Recipient list.
Fax Setting up the Address Book Individuals 1. 2. 3. 4. 5. 6. 7. 8. 9. Select the Fax tab and the Address Book button. Select the Individuals button from the drop-down menu. Select an empty slot from the list of entries. If necessary, use the scroll bar. Select the Individual Name... field and enter the name of the recipient using the keyboard. To delete a character use the backspace key, or to clear the entire entry select the X button. Select Save.
Fax Groups Group entries allow you to group individual entries under one number, for regularly used broadcast transmissions. When transmitting a fax you only have to enter the one group number to send to multiple destinations. Fax numbers can only be added to a group if they are entered as an individual entry. 1. 2. 3. To add a Group entry, select the Fax tab and the Address Book button. Select the Groups option from the drop-down menu. Select an empty slot from the list of entries.
Fax Image Quality The Image Quality options provide access to the features which enhance the image quality or output quality. To access the Image Quality options, select Services Home and Fax. Then select the Image Quality tab. Image Options Lighten / Darken This provides manual control to adjust the lightness or darkness of the scanned images. • Move the indicator down to darken the scanned image, for light originals such as pencil images.
Fax Layout Adjustment The Layout Adjustment options allow you to specify the type and size of document for scanning, for example a custom size or book original. You can also specify how to process documents that are too big for the receiving fax machine. To access the Layout Adjustment options, select Services Home and Fax. Then select the Layout Adjustment tab. Original Size Select Original Size to enter the size of your document when scanning from the document glass or the document feeder.
Fax Book Faxing CAUTION: Do not close the document feeder when scanning bound originals. Select Book Faxing to specify which page or pages of a book are to be scanned. The book original is placed face down on the document glass with the spine of the book lined up with the marker on the rear edge of the document glass. Align the top of the bound original against the rear edge of the document glass. The device will identify the size of the original during scanning.
Fax Fax Options The Fax Options allow you to specify how your fax document is transmitted and how it is printed at the receiving fax machine. To access the Fax Options, select Services Home and Fax. Then select the Fax Options tab. Confirmation Report Select Confirmation Report to print a broadcast report to identify the success or failure of a fax job. The options displayed depend on the settings enabled in Tools. Refer to the System Administrator Guide for more information.
Fax G3 (14.4 Kbps) • The standard Group 3 fax transmission rates. These are used in fax environments where there is existing noise or stress on the phone network which prevents higher speed fax transmissions working well. • Selects the transmission rate based on the maximum capabilities of the receiving fax machine. • Initial transmission speed is 14,400 Bits Per Second (bps). This rate minimizes transmission errors by using Error Correction Mode (ECM).
Fax Mailboxes Mailboxes are areas of device memory where incoming faxes are stored or from which outgoing faxes can be polled. Mailboxes enable you to store all received fax documents until it is convenient to retrieve them. Conversely, storing fax documents in a mailbox for Polling allows a remote user or users to retrieve the fax on demand. Mailboxes must be set up by the System Administrator before fax documents can be stored in them.
Fax Store to Local Mailbox This feature allows you to store documents to be polled. The document is stored in your mailbox and automatically sent to a remote fax machine when requested. 1. 2. 3. 4. Select the Store to Mailbox button. Select the Mailbox Number entry field and enter the mailbox number, between 001 and 200. Select the Mailbox Passcode entry field and enter the 4-digit mailbox passcode. Load the originals and select Start.
Fax Polling Using the Polling function, documents stored on a remote fax machine can be retrieved and printed on your device. Alternatively, documents stored on your device can be polled by a remote fax machine. Polling is a useful way of constantly providing access to updated information without having to re-distribute it. Local Polling The Local Polling feature allows a fax document to be left in the memory of your device to be retrieved by another fax machine.
Fax Poll Remote Fax The Poll a Remote Fax feature allows you to call a remote fax machine. The call locates and retrieves faxes stored at the remote machine. Remote Polling allows you to poll a remote machine immediately or at a specified time. More than one remote machine can be polled at a time. 1. 2. 3. 4. Select the Poll a Remote Fax button and select On. Then select Save. Enter the fax numbers of the devices which are being polled. Use Add to add more than one number to the list.
Fax Fax Reports Various fax reports are available for printing on your device. Select one of the following reports to print: • Activity Report prints details of the last 50 fax transactions. • Address Book Individuals Report prints details of all entries in the individual directory. • Address Book Group Report prints details of all groups in the group directory. • Options Report prints details of the fax card configuration.
Fax 6. 7. 8. 9. Select the options required for the second segment. Load the second segment originals and press Start. Repeat these steps until all segments of your job have been programmed and scanned. After the last segment has been scanned, select End Build Job to indicate you have finished scanning and the job can be processed and completed.
Server Fax Server Fax If Authentication or Accounting has been enabled on your device you may have to enter log in details to access the features. Refer to Log In / Out on page 32 of Getting Started. 1. 2. To select the Server Fax service, press the Services Home button. Select the Server Fax option. When a service is selected on the device, additional options and features are displayed. Most feature screens include the following buttons to confirm or cancel your choices.
Server Fax 6. Select the required features for your fax job using the touch screen: Dialing Characters are alphanumeric characters which have a specific fax function and can be entered as part of the fax number. 2-Sided Scanning is used to select whether your originals are 1-sided or 2-sided. Original Type is used to define the original document as text, text and photo, or photo. Resolution can be used to optimize the resolution settings. 7.
Server Fax Dialing Characters Additional dialing characters can be accessed by selecting the Dialing Characters button. Use this option to enter the fax number if special characters are required. To enter a fax number using the dialing characters: 1. 2. 3. 4. Select the Dialing Characters button. Use the numeric keypad to enter the number plus additional dialing characters. The following characters are available: • Dial Pause [,] use to pause between numbers.
Server Fax Original Type Use this option to define the type of original to be used for scanning. Making the correct selection enhances the quality of your output image. The options are: • Photo & Text is recommended for originals containing high quality photographs or line art and text. Using this setting the scanned image will contain high quality pictures though the sharpness of text and line art is slightly reduced.
Server Fax Fax Directory The Fax Directory is used to store individual fax numbers which are used frequently. The Fax Directory can be accessed from all screens where a fax number requires entering. Up to 29 entries can be added. Using the Fax Directory If numbers have been entered into the Fax Directory they can be accessed via the Fax Directory button. 1. 2. 3. 4. 5. Select the Fax Directory button. A list of fax numbers entered in the Fax Directory is displayed.
Server Fax Image Quality The Image Quality options provide access to the features which enhance the image quality or output. To access the Image Quality options, select Services Home and Server Fax. Then select the Image Quality tab. Image Options Select Image Options to adjust the lightness and darkness of the image, and to sharpen the image. The options are: Lighten/Darken Provides a manual control to adjust the lightness or darkness of the scanned images.
Server Fax Contrast The Contrast feature controls the image density on the output and compensates for an original that has too much or too little contrast on the image. • Select Manual Contrast to set the level of contrast yourself. Move the indicator towards the High setting to reproduce more vivid blacks and whites for sharper text and lines but less detail in pictures. Move the indicator towards the Low setting to reproduce more detail in light and dark areas of the original.
Server Fax Fax Options The Fax Options allow you to specify a specific time for sending your fax. To access the Fax Options, select Services Home and Server Fax. Then select the Fax Options tab. Delay Send Select Delay Send to specify the time within the next 24 hours that you want the fax to be transmitted. Use this feature to transmit faxes during off-peak hours or when sending to another country or time zone. Delay Send can also be used with Mailbox and Polling options. 1. 2. 3.
Internet Fax Internet Fax If Authentication or Accounting has been enabled on your device you may have to enter log in details to access the features. Refer to Log In / Out on page 32 of Getting Started. 1. 2. To select the Internet Fax service, press the Services Home button. Select the Internet Fax option. When a service is selected on the device, additional options and features are displayed. Most feature screens include the following buttons to confirm or cancel your choices.
Internet Fax 7. 8. If an address book has been setup, enter the name of the recipient and select Search. A list of matching recipients is displayed. Select the E-mail address required and select Add (To:), Add (Cc:) or Add (Bcc:) from the drop-down menu. The E-mail address is added to the recipient list. Multiple recipients can be added to the Recipient list in this way. Select Close to exit. Enter the Message, Reply To, From and Subject details as required.
Internet Fax Message: This option is used to enter a message for the internet fax. The message is the text contained within the internet fax and not the subject line. 1. 2. Using the keyboard, enter the message required. • Up to 128 alphanumeric characters can be entered. • To delete a character use the backspace key, or to clear the entire entry select the X button. • Use the Keyboards... button to access additional language keyboards. Select Save to save your selections and exit.
Internet Fax From: To enter or edit the sender’s name: 1. 2. 3. 4. Select From. If a default name is displayed, select the X button to delete the entry. Using the keyboard, enter the E-mail address of the sender. • Up to 128 alphanumeric characters can be entered. • To delete a character use the backspace key, or to clear the entire entry select the X button. • Use the Keyboards... button to access additional language keyboards.
Internet Fax 2-Sided Scanning The 2-Sided Scanning option allows you to set whether 1 or 2 sides of your original document are scanned. Documents must first be loaded in the document feeder to enable the 2 Sided option. The options are: • 1 Sided is used if your original documents are single-sided. • 2 Sided is used if your original documents are double-sided. The document feeder must be used to scan your originals with this option. • 2-Sided, Rotate Side 2 select if your original opens up like a calendar.
Internet Fax Advanced Settings The Advanced Settings provide access to the features which enhance the image quality or output quality. To access the Advanced Settings, select Services Home and Internet Fax. Then select the Advanced Settings tab. Image Options Select Image Options to adjust the lightness and darkness of the image, and to sharpen the image. The options are: Lighten/Darken Provides a manual control to adjust the lightness or darkness of the scanned images.
Internet Fax Contrast The Contrast feature controls the image density on the output and compensates for an original that has too much or too little contrast on the image. • Select Manual Contrast to set the level of contrast yourself. Move the indicator towards the High setting to reproduce more vivid blacks and whites for sharper text and lines but less detail in pictures. Move the indicator towards the Low setting to reproduce more detail in light and dark areas of the original.
Internet Fax Quality / File Size The Quality / File Size settings allow you to choose between scan image quality and file size. These settings allow you to deliver the highest quality or make smaller files. A small file size delivers slightly reduced image quality but is better when sharing the file over a network. A larger file size delivers improved image quality but requires more time when transmitting over the network.
Internet Fax Internet Fax Options The Internet Fax Options allow you to temporarily change the format of the image file, set a Reply To address and add a brief message. The Acknowledgement Report can also be enabled. To access the Internet Fax Options, select Services Home and Internet Fax. Then select the Internet Fax Options tab. File Format File Format determines the type of file created and can be temporarily changed for the current job.
Fax from PC Fax from PC To fax your job, the fax option must be installed on your printer and fax must be enabled in the Installable Options screen. 1. 2. 3. 4. 5. Select or create a document on your PC. With your document open in your application, select Print, then select your WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 printer. If the printer is not available in the menu it may have not been installed correctly, contact your System Administrator for advice.
Fax from PC • Use the Delete button to delete an entry from the list. When you have selected all the options you require, select OK to continue making selections for the job. 6. If you require a Cover Sheet to be sent with your fax document, select Print a Cover Sheet in the Cover Sheet tab. The Cover Sheet options window will display automatically, allowing you to customize the page to your requirements. Refer to Cover Sheet on page 113 for more information.
Fax from PC Fax from PC Options Recipients Use the Recipients option to enter a recipient or group of recipients for your fax. 1. 2. 3. 4. 5. Select Fax as the Job Type on the Paper/Output screen of the print driver. The Fax Recipients screen will automatically open. This screen displays the recipients for the current fax. It will normally be empty. To add a new recipient select the Add Recipient button.
Fax from PC Preferences The Preferences screen enables you to set up your Phonebooks and display preferences to suit your own requirements. Phonebook Preferences Select Fax as the Job Type on the Paper/Output screen of the print driver. The Fax Recipients screen will automatically open. Select the Preferences button at the bottom of the Fax Recipients screen to access the Phonebook Preferences screen. • Personal Phonebook information is stored in files with a suffix of .pb or .xpd.
Fax from PC Cover Sheet The Cover Sheet option enables you to add a cover sheet to your fax. Select Print a Cover Sheet to send a cover sheet with your job. The cover sheet options are displayed. • Select the Recipient Information to print: • Use Show Recipient Names to print the names of the recipients on the cover sheet. • Use Hide Recipient Names if you do not want the recipient names to print on the cover sheet. • Use Show Custom Text to customize the cover sheet with your own information.
Fax from PC Options On this screen there are 5 fax transmission options that you may use to customize the transmission of your fax. Confirmation Sheet Here you can choose to print a Confirmation Sheet that will confirm the success or failure of the transmission. Select Print a Confirmation Sheet using the drop-down menu. Send Speed You can choose one of 3 transmission speeds. Select Send Speed to select the transmission speed. The options are: • Super G3 (33.
Fax from PC Send Time This is sometimes called Delayed Send. Use this feature to transmit faxes during off-peak hours or when sending to another country or time zone. The default setting will send the fax immediately. To send the fax at a specific time in the next 24 hours, select Send At and either type in or use the arrow buttons to choose the local time that you want the fax sent.
Receiving a Fax Receiving a Fax All incoming faxes are submitted to the Active Jobs list as fax jobs and can be set-up to print immediately or be held in the job list until a secure passcode is entered. If the Fax service is available on your device, you can also configure received faxes to be forwarded to an E-mail address or file repository using the Fax Forward feature.
Receiving a Fax Fax Forward This feature enables the device to send incoming fax jobs to one or more E-mail addresses, a repository, or a combination of both. Note: In order to enable the Fax Forwarding feature the device must have either Workflow Scanning or E-mail enabled and Fax must be installed and enabled. Fax Forward is set-up by the System Administrator using Internet Services. The incoming fax jobs which require forwarding are specified using their fax number.
Receiving a Fax 118 WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 Fax
Version 2.
©2011 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX® and XEROX and Design® are trademarks of Xerox Corporation in the United States and/or other countries. Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions. Document version 2.
Table of Contents Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122 Repositories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122 Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Introduction Introduction Workflow Scanning enables the creation of an electronic image file by scanning an original hard copy document. Use Workflow Scanning when both your device and your computer have access to the same specified filing location. The scanned file is placed in a network filing location known as a repository, as specified by the template selected on the device.
Workflow Scanning Options Workflow Scanning Options 1. 2. To select the Workflow Scanning service, press the Services Home button. Select the Workflow Scanning option. Additional options and features are displayed. Most feature screens include the following buttons to confirm or cancel your choices. • Undo resets the current screen to the values that were displayed when the screen was opened. • Cancel resets the screen and returns to the previous screen.
Workflow Scanning Options 5. Select the required features for your scanning job using the touch screen. If required, modify the template settings from the options on the Workflow Scanning, Advanced Settings, Layout Adjustment and Filing Options tabs: Output Color is used to replicate the original colors or to change the output to black and white, grayscale or color. Note: This feature may not be available on your device. 2-Sided Scanning is used to select whether your originals are 1-sided or 2-sided.
Workflow Scanning Options Output Color Select the Auto Detect option in Output Color to automatically detect and match the color of your original and produce black and white, grayscale or color output from your original. The options are: • Auto Detect to select output that matches your original. • Black & White to select black and white output regardless of the color of your original. • Grayscale to use gray scales instead of color. • Color to select color output from your original.
Workflow Scanning Options Scan Presets Use Scan Presets to optimize scan settings to match the intended purpose of the scanned documents. The options are: • Sharing & Printing is used for sharing files that are going to be viewed on-screen and for printing most standard business documents. This setting results in a small file size and normal image quality. • Archival - Small File Size is best for standard business documents that are stored electronically for record keeping purposes.
Advanced Settings Advanced Settings The Advanced Settings provide access to the features which enhance the image quality or output quality. To access the Advanced Settings, select Services Home and Workflow Scanning. Then select the Advanced Settings tab. Image Options Select Image Options to adjust the lightness and darkness of the image, and to sharpen the image. The options are: • Lighten/Darken provides a manual control to adjust the lightness or darkness of the scanned images.
Advanced Settings • Contrast controls the image density on the output and compensates for an original that has too much or too little contrast on the image. • Move the indicator up to reproduce more vivid blacks and whites for sharper text and lines but less detail in pictures. • Move the indicator down to reproduce more detail in light and dark areas of the original. Select Save to save your selections and exit. Resolution The Resolution affects the appearance of the scanned image.
Advanced Settings Quality / File Size The Quality / File Size settings allow you to choose between scan image quality and file size. These settings allow you to deliver the highest quality or make smaller files. A small file size delivers slightly reduced image quality but is better when sharing the file over a network. A larger file size delivers improved image quality but requires more time when transmitting over the network.
Layout Adjustment Layout Adjustment The Layout Adjustment options allow you to manipulate the scanned image and enhance the appearance and style of your output. To access the Layout Adjustment options, select Services Home and Workflow Scanning. Then select the Layout Adjustment tab. Original Orientation Use to specify the orientation of the originals being scanned. The orientation of the images on the originals must match the orientation selected.
Layout Adjustment Edge Erase Edge Erase enables you to specify how much of the image to erase around the edges of your document. For example, you can remove the marks caused by punched holes or staples in your original. The options are: • All Edges is used to erase an equal amount from all the edges. Use the arrow buttons to adjust the amount to be erased from 1 mm to 50 mm (0.1” to 2.0”). All marks or defects within the measurement set are deleted.
Filing Options Filing Options Use the filing options to specify details about the scanned images to be stored, for example the file name, the file format and the overwrite conditions. To access the Filing Options, select Services Home and Workflow Scanning. Then select the Filing Options tab. File Name This feature enables you to name the file that is stored. 1. 2. Using the keyboard, enter the name of the file. • Up to 50 alphanumeric characters can be entered.
Filing Options If File Already Exists This option is used to determine how the device handles duplicate filenames. • Rename New File use this option when you want the device to name the new file (or folder) with a unique name. • Add Date To Name this option appends a date and time stamp to the filename. • Append to Existing File use this option to add the newly created scanned image file to an existing document with the same name as the document being scanned.
Job Assembly Job Assembly This tab provides access to the Build Job feature for compiling jobs which have different originals or programing requirements within a job. To access the Job Assembly options, select Services Home and Workflow Scanning. Then select the Job Assembly tab. Build Job Use this feature to build a job that requires different settings for each page, or a segment of pages. You can select the appropriate settings to be applied to individual pages or segments of a completed job.
Creating Templates Creating Templates Templates can be created, modified and deleted using the Internet Services option on your device. Template operations can only be performed once your System Administrator has defined the repositories and the Default template. This operation is performed within Internet Services. To access Internet Services: 1. 2. 3. Open the web browser from your Workstation. In the URL field, enter http:// followed by the IP Address of the device.
Creating Templates • • • • 5. Protocol, IP Address and Port if entering a new destination for the scanned images, select the protocol type and enter the address details. Document Path use to specify a path to the destination selected, if required. Filing Policy use this option to determine how the device handles duplicate filenames. • Rename New File use this option when you want the device to name the new file (or folder) with a unique name.
Creating Templates Copying a Template A template can be copied and used as a base for a new template using Internet Services. 1. 2. 3. 4. 5. 6. To copy a template, select the Internet Services Scan option. Select the required template from the list on the left of the screen. Select the Copy button. Enter the new template name and the template description and owner if required. If the name is not changed, “Copy” is appended to the template name. Select Add.
Creating Templates File This option is used to select the filing location required for your scanned images. A default filing destination is always available. If additional locations have been defined by the System Administrator, these can also be added to the template. 1. 2. 3. 138 To add a new destination, select Add. The Filing Destination options are displayed.
Creating Templates Document Management Fields This option enables users to assign descriptive data to a scanned job.The descriptive data can be accessed by other software applications to assist in searching, indexing and the automated processing of scanned documents. 1. 2. 3. 4. To add a field, select Add and enter the data required. Select Editable if the user is required to enter data at the time of scanning. Select Not Editable to include fixed data.
Creating Templates Advanced Settings These settings provide advanced scanning options used to adjust image quality, select the file size and enhance the image. The following options are available: • Image Options are used to adjust the image quality applied to the scanned document. • Image Enhancement is used to select an image quality setting appropriate for your originals. • Resolution is used to define the resolution to use for scanning the original.
Creating Templates Filing Options These options are used to specify the document name and file format used to store the scanned images. The following options are available: • Document Name enables you to name the file that will be stored. • File Format determines the type of file created and can be temporarily changed for the current job. Report Options These options are used to enable the confirmation sheet and job log.
Scan to Mailbox Scan to Mailbox Scan to Mailbox allows you to scan hard copy originals and store them on the device for later retrieval. To use Scan to Mailbox you can use a default public folder or create a private folder using Internet Services. If creating a private folder, you must enter folder a name and may be required to enter a secure password. The default public folder and any private folders which have been setup are displayed on the device under the templates list.
Scan to Mailbox 5. 6. 7. 8. Select Create Folder and enter the folder name, a password and password confirmation (if required). Select Apply. The new folder is created and is displayed in the folder list. To access the private folder and customize the options, select the folder. If required, enter the folder password. Select Personalize Settings to customize the scanning selections using the Edit option. Select Apply after customizing each option.
Scan to Mailbox 8. Select Job Status to view all the job lists and check the status of your job. For more information, refer to Job Status on page 241 of Machine and Job Status. The scanned images are filed in the selected folder and can be accessed using Internet Services. Accessing Jobs in a Mailbox 1. To access Internet Services, open the web browser from your workstation. In the URL field, enter http:// followed by the IP Address of the device. For example: If the IP Address is 192.168.100.
Scan to Home Scan to Home Scan to Home allows you to scan hard copy originals at the WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 and send them to a destination on the network which is specified as your "Home" destination. You enter your Network Authentication log in at the device. The device displays one Scan to Home template. When you scan a document the authentication server provides the information as to who is logged in at the device.
Scan to Home 7. 8. 9. 146 Make programing changes to Output Color (if available), 2-Sided Scanning, Original Type and Scan Presets as required. Additional Workflow Scanning options are provided on each of the tabs. Refer to the following sections for further information: • Advanced Settings on page 127 • Layout Adjustment on page 130 • Filing Options on page 132 • Job Assembly on page 134 Press Start to scan the originals and process the Scan to Home job.
Version 2.
©2011 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX® and XEROX and Design® are trademarks of Xerox Corporation in the United States and/or other countries. Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions. Document version 2.
Table of Contents Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150 Print and Fax Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150 Printing a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152 Paper/Output . .
Introduction Introduction The WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 will produce high quality prints from your electronic documents. The advanced print features of this device will enable you to create professionally finished documents at the click of a mouse button. You access the printer from your PC application in the normal way through a print driver. A print driver converts the code contained in an electronic document into a language that the printer can understand.
Introduction You also have the option of using the Global Print Driver or the Mobile Express Driver. • Global Print Driver this driver is available for PS, PCL or PCL6 printer description languages, the same as the device specific drivers mentioned above. This GPD manages Xerox and non-Xerox printers on your network with a single, easy-to-use interface. It simplifies enterprise printer management, making it easy to add and update printers without changing drivers.
Printing a Document Printing a Document 1. 2. 3. 4. Ensure that the correct Xerox print driver has been installed on your PC. To install the print drivers refer to the System Administrator Guide. Open the document to be printed. From your application, select File > Print and select the Xerox device from the list of printers displayed. To change the default printing properties click Properties. The print driver has various tabs that contain options and properties.
Paper/Output Paper/Output Use the Paper/Output tab to select the basic printing requirements for your job. Identify the type of job being submitted, the paper, sides printed, finishing and quality requirements. Note: Some features are only supported by specific printer configurations, operating systems, or driver types. You may see more features or options listed than your specific device supports. Job Type Use this option to select the type of job being submitted to the printer.
Paper/Output • • Delay Print use this option to enter a specific time to print the job. This is useful for large jobs or if you want all your jobs to print at the same time. When you select this job type, the Delay Print screen is displayed. Enter the time required and submit the job. The job remains in the job list until the specified time for printing. Saved Job stores the job on the printer's hard drive so that it can then be printed on demand when required or printed from Internet Services.
Paper/Output Paper This option displays information about the paper to use for the print job, such as size and type. To change the paper to use for printing, select the Paper drop-down menu. The options are: • Other Size select this option to display the Paper Size screen. Select the paper size and scaling amount required. • Other Color use this option to select a paper color for the print job. Select a color from the drop-down menu. Use Automatically Select to enable the printer to select a paper color.
Paper/Output 2-Sided Printing You can have your job automatically printed on both sides of a sheet of paper. • 1-Sided Print prints on one side of the paper or transparency. Use this option when printing on transparencies, envelopes, or labels. • 2-Sided Print prints on both sides of a sheet of paper. The images are printed so the job can be bound on the long edge of the sheet. • 2-Sided Print, Flip on Short Edge prints on both sides of a sheet of paper.
Paper/Output Booklet Creation Select this menu item to display the Booklet Creation screen to select booklet layout and booklet finishing options. Booklet Finishing • Select Booklet Fold to fold the booklet • Select Booklet Fold and Staple to staple the booklet in the center and then fold. Booklet Layout • Using the option, the document pages are rearranged into the correct sequence to create the booklet. • Use Print Page Borders to place a border around the images or text on each page.
Paper/Output Output Destination • • Use this option to select the destination for your output from the tray choices in the drop-down menu. Use Automatically Select to send the printed output to a destination based on the paper size. Note: If a destination appears in gray text, it may not be available due to other settings that you have selected.
Special Pages Special Pages The Special Pages tab enables you to add, modify, or delete cover pages, inserts, or exception pages. The table provides a summary of the special pages for your print job. Up to 250 inserts and exception pages can be included in the table. You can change the width of the columns in the table.
Special Pages Add Inserts Use this option to add blank or pre-printed inserts to your printed document. To program the inserts, you enter the page number of the page before the insert. If an insert is required as your first page, Before Page 1 can be specified. It is recommended that you work through your document and identify the page numbers where inserts are required prior to programing. This option is also used if pre-printed or blank tabs are required in the job.
Special Pages Add Exceptions Use this option to specify the characteristics of any pages in the print job that differ from the settings used for the majority of the job. For example, your print job may contain 30 pages that print on standard-sized paper and two pages that print on a different size of paper. Use this option to indicate these two exception pages and select the alternate paper size to use. This option is also used if printed tabs are required in the job.
Image Options Image Options The Image Options tab enables you to adjust the lightness or darkness of the image. Move the slider to the left to darken the image or to the right to lighten the image. A graphical representation of the adjustment is shown.
Layout/Watermark Layout/Watermark The Layout/Watermark tab contains settings for selecting page layout, booklet layout and watermark options. Some features are only supported by specific printer configurations, operating systems, or driver types. You may see more features or options listed than your specific device supports. Page Layout Pages Per Sheet (N-Up) Select this option to print 1, 2, 4, 6, 9, or 16 pages on each side of a sheet of paper.
Layout/Watermark • • • Booklet Margins control whether the Booklet Layout feature fits the virtual pages into the printable area of the sheet, or into the full physical size of the sheet. Standard ensures the entire image fits on two pages per sheet, even if the original document has little or no white space around the edges. None assumes the original document has enough white space around all the borders to fit two pages per sheet, for example if printing two 8.
Layout/Watermark Watermark A watermark is a picture or text (independent of that provided by the application) that is printed on every page or the first page of the job. The watermark options are provided in the drop-down menu. There are pre-set watermarks listed available, Draft, Confidential and Copy. Once a watermark is selected, use the Options menu to select whether to print the watermark in the background, in the foreground, or blend with the job.
Advanced Advanced The Advanced tab enables you to select advanced printing options that are rarely changed. Note: Some features are only supported by specific printer configurations, operating systems, or driver types. You may see more features or options listed than your specific device supports.
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©2011 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX® and XEROX and Design® are trademarks of Xerox Corporation in the United States and/or other countries. Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions. Document version 2.
Table of Contents Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170 E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173 Message: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Introduction Introduction E-mail enables the creation of an electronic image file by scanning an original hard copy document. The scanned image is E-mailed to the specified E-mail recipient or recipients over the internet or intranet. Using the E-mail feature allows you to add and remove recipients and edit the subject line of the E-mail message. 1. 2. To select the E-mail service, press the Services Home button. Select the E-mail option. Additional options and features are displayed.
Sending an E-mail Sending an E-mail 1. 2. 3. Load your documents face up in the document feeder input tray. Adjust the guide to touch the documents. Or........... Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top right rear corner. Close the document feeder. Press the Clear All (AC) button once to cancel any previous screen programing selections. Press the Services Home button and select the E-mail option.
Sending an E-mail 7. Select the required features for your E-mail using the touch screen: Output Color is used to replicate the original colors or to change the output to black and white, grayscale or color. Note: This feature may not be available on your device. 2-Sided Scanning is used to select whether your originals are 1-sided or 2-sided. The second side can be rotated. Original Type is used to define the original document as text, text and photo, or photo.
E-mail E-mail These E-mail options provide access to features which are required for programing basic E-mail jobs. Details such as the recipients addresses, Reply To information and the subject are entered here. New Recipient Use this option to enter details of all the recipients of the Email. To enter the recipient details: 1. 2. 3. 4. 5. Select New Recipients. Select To, Cc or Bcc for the recipient using the dropdown menu to the left of the entry box. Using the keyboard, enter the E-mail address.
E-mail Reply To The Reply To feature enables you to include an E-mail address you want the recipient to reply to. For example you can enter your personal E-mail address. If you logged in through authentication and your details are available in the Address Book, your E-mail address is displayed. 1. 2. Using the keyboard, enter the message required. • Up to 128 alphanumeric characters can be entered. • To delete a character use the backspace key, or to clear the entire entry select the X button.
E-mail Subject: To enter a subject for the E-mail: 1. 2. 3. Select the Subject field. Using the keyboard, enter the subject of the E-mail. • Up to 128 alphanumeric characters can be entered. • To delete a character use the backspace key, or to clear the entire entry select the X button. • Use the Keyboards... button to access additional language keyboards. Select Save to save and return to the previous screen, or Cancel to exit. The subject entered is displayed in the Subject field.
E-mail Scan Presets Use Scan Presets to optimize scan settings to match the intended purpose of the scanned documents. The options are: • Sharing & Printing is used for sharing files that are going to be viewed on-screen and for printing most standard business documents. This setting results in a small file size and normal image quality. • Archival - Small File Size is best for standard business documents that are stored electronically for record keeping purposes.
Advanced Settings Advanced Settings The Advanced Settings provide access to the features which enhance the image quality or output quality. To access the Advanced Settings, select Services Home and Email. Then select the Advanced Settings tab. Image Options Select Image Options to adjust the lightness and darkness of the image, and to sharpen the image. The options are: • Lighten/Darken provides a manual control to adjust the lightness or darkness of the scanned images.
Advanced Settings • Contrast controls the image density on the output and compensates for an original that has too much or too little contrast on the image. • Move the indicator up to reproduce more vivid blacks and whites for sharper text and lines but less detail in pictures. • Move the indicator down to reproduce more detail in light and dark areas of the original. Select Save to save your selections and exit. Resolution The Resolution affects the appearance of the scanned image.
Advanced Settings Quality / File Size The Quality / File Size settings allow you to choose between scan image quality and file size. These settings allow you to deliver the highest quality or make smaller files. A small file size delivers slightly reduced image quality but is better when sharing the file over a network. A larger file size delivers improved image quality but requires more time when transmitting over the network.
Layout Adjustment Layout Adjustment The Layout Adjustment options allow you to manipulate the scanned image and enhance the appearance and style of your output. To access the Layout Adjustment options, select Services Home and E-mail. Then select the Layout Adjustment tab. Original Orientation Use to specify the orientation of the originals being scanned. The orientation of the images on the originals must match the orientation selected.
Layout Adjustment Original Size Original Size allows you to specify automatic size detection of the originals, mixed size originals, or the specific size of the image to be scanned. The options are: • Auto Detect is the default setting and enables automatic size sensing. The size detected is matched to a standard size paper. • Preset Scan Areas allows you to define the size of your original from a list of preset, standard original sizes. You can view the list by using the scroll bar.
E-mail Options E-mail Options The E-mail Options allow you to temporarily change the format of the E-mail image file, set a Reply To address and add a brief message. To access the E-mail Options, select Services Home and E-mail. Then select the E-mail Options tab. File Name This feature enables you to name the file that is sent by E-mail. 1. 2. Using the keyboard, enter the name of the file. • Up to 50 alphanumeric characters can be entered.
E-mail Options • • • • XPS (XML Paper Specification) is a is a Microsoft proprietary format similar to PDF. • Image Only optimizes the file for viewing and printing and cannot be modified. • Searchable runs the file through an Optical Character Recognition (OCR) process. This can take a few minutes but allows the text in the file to be searchable and editable. If Searchable is selected, the Document Language menu becomes available. Select the appropriate language from the menu.
Job Assembly Job Assembly This tab provides access to the Build Job feature for compiling jobs which have different originals or programing requirements within a job. To access the Job Assembly options, select Services Home and E-mail. Then select the Job Assembly tab. Build Job Use this feature to build a job that requires different settings for each page, or a segment of pages. You can select the appropriate settings to be applied to individual pages or segments of a completed job.
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©2011 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX® and XEROX and Design® are trademarks of Xerox Corporation in the United States and/or other countries. Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions. Document version 2.
Table of Contents Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188 Saving a Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189 Using the WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 . . . . . . . . . . . . . . . . . . . . 189 Using the Print Driver . . . . . . . . . . . . . . . . . .
Introduction Introduction Reprint Saved Jobs is a standard feature that can be enabled on your device. It enables you to retrieve jobs which have been stored on the device using the Store Job feature of the Copy service, the print driver or the Internet Services Print Submission option. Prior to using the Reprint Saved Jobs option, a job must be saved to a folder on the device. For instructions on using the basic Save Job for Reprint features refer to Saving a Job on page 189.
Saving a Job Saving a Job Prior to using the Reprint Saved Jobs option, a job must be saved to a folder on the device. Jobs can be saved using the Copy service at the device, or at your PC using the print driver or Internet Services. Using the WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 To store a job using the device: 1. 2. 3. 4. 5. 6. 7. 8. 9. Press the Services Home button. Select the Copy option. Additional options and features are displayed. Program the required job features.
Saving a Job Using the Print Driver To store a job using the print driver: 1. 2. 3. 4. 5. 6. 7. 8. 9. 190 Open your document and select Print from the application’s File menu. The application Print window is displayed. Select the WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 printer from the Printer Name drop-down menu. Select Properties to access the print settings for the job. Select the Job Type drop-down menu and select Saved Job. The Saved Job options are displayed.
Saving a Job Using Internet Services The Print option within Internet Services can also be used to create a Saved Job. The job file submitted must be a print ready file, such as a PDF or PostScript file. 1. 2. 3. Open the web browser from your Workstation. In the URL field, enter http:// followed by the IP Address of the device. For example: If the IP Address is 192.168.100.100, enter the following into the URL field: http://192.168.100.100. Press Enter to view the Home page.
Reprinting Saved Jobs Reprinting Saved Jobs Saved Jobs can be reprinted using the device touch screen or from Internet Services. Using the WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 1. 2. 3. 4. 5. 6. 192 Press the Services Home button. Select the Reprint Saved Jobs option. Folders containing the saved jobs are displayed. Select the folder required. If necessary, use the scroll bar to access all the folders. A list of the jobs in the folder is displayed.
Reprinting Saved Jobs Using Internet Services You can reprint your saved jobs using Internet Services: 1. 2. 3. Open the web browser from your Workstation. In the URL field, enter http:// followed by the IP Address of the device. For example: If the IP Address is 192.168.100.100, enter the following into the URL field: http://192.168.100.100. Press Enter to view the Home page. The Internet Services options for your device are displayed.
Managing Folders Managing Folders The folders are set up by the System Administrator using Internet Services and can be managed by the users. Folder management tasks can be performed at the device, using the Reprint Saved Jobs service, or at your PC using Internet Services. Using the WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 1. 2. 3. 4. Press the Services Home button. Select the Reprint Saved Jobs option. Folders containing the saved jobs are displayed. Select the File Folder Management option.
Managing Folders 4. 5. 6. 7. 8. Select the Jobs option. Select the Saved Jobs tab to access the folder options. Select Create New Folder. Input the name for the folder in the Name field. As a normal user you are only able to create Public folders. These are the other kind of folders you may see. • The Public folder has been created by a user. It can be used by any user and has no access authority limitations. Any user can access, modify and delete the documents in this folder.
Managing Folders 7. 196 Select options required for the folder. The folder can be deleted by selecting the Delete Folder button. The folder and the contents of the folder are deleted from the list on this screen and the list of available folders at the device.
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©2011 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX® and XEROX and Design® are trademarks of Xerox Corporation in the United States and/or other countries. Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions. Document version 2.
Table of Contents Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200 ID Card Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 201 Paper Supply . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Introduction Introduction ID Card Copy enables you to scan each side of an ID card onto one side of a single sheet of paper. The ID card is placed on the document glass and the first side is scanned. When prompted, the card is turned over and the other side is scanned. You can also set different image quality settings for side 1 and side 2. 1. 2. To select the ID Card Copy service, press the Services Home button. Select the ID Card Copy option. Additional options and features are displayed.
ID Card Copy ID Card Copy The ID Card Copy tab includes Paper Supply and Reduce / Enlarge options. Each option is described in detail below. Reduce / Enlarge Reduce or enlarge the size of the ID Card copy by setting the percentage or by selecting one of the reduction/enlargement presets. Paper Supply Use the Paper Supply options to select the paper tray for the job. The options are: • Tray 1 use this option to select the paper loaded in Tray 1.
Image Quality Image Quality The Image Quality tab includes Image Quality options for Side 1 and Side 2. Each option is described in detail below. Image Quality - Side 1 and Side 2 Use these features to enhance the image quality of your output. Individual settings can be selected for Side 1 and Side 2. The options are: Original Type • • • • Photo & Text is recommended for originals containing high quality photographs or line art and text.
Image Quality Background Suppression This enhances originals that have colored backgrounds, by reducing or eliminating the background on the output copy. This option is useful when your original is on colored paper. • Select Auto Suppression to automatically suppress unwanted background. • Select Off to turn the Background Suppression feature off, particularly when: • The Darken adjustment does not produce a satisfactory output from light originals.
Copying an ID Card Copying an ID Card 1. 2. 3. 4. 5. 6. 7. 8. 9. Lift up the document feeder. Place the ID card face down onto the document glass and register it to the arrow at the top right rear corner. Close the document feeder. Press the Clear All (AC) button once to cancel any previous screen programing selections. Press the Services Home button and select the ID Card Copy option. The ID Card Copy features are displayed. Select the required enlargement or reduction.
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©2011 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX® and XEROX and Design® are trademarks of Xerox Corporation in the United States and/or other countries. Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions. Document version 2.
Table of Contents Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 208 Using Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 209 Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Introduction Introduction Internet Services uses the embedded HTTP Server on the device. This allows you to communicate with the WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 through a web browser. Entering the IP Address of the device as the URL (Universal Resource Locator) in the browser provides direct access to the device over the internet or intranet. Internet Services enables users to perform many functions, including: • Checking machine status, billing information and consumable status.
Using Internet Services Using Internet Services Prior to connecting to Internet Services the device must be physically connected to the network with TCP/IP and HTTP enabled. An operational workstation with TCP/IP Internet or Intranet accessibility is also required. To access Internet Services: 1. 2. 3. Open the web browser from your Workstation. In the URL field, enter http:// followed by the IP Address of the device. For example: If the IP Address is 192.168.100.
Status Status The Status option provides information about the device. Welcome The Welcome page provides information about setting up and installing your device. Once you have reviewed this page it can be switched off using the Don’t Show Welcome Page again option. Description & Alerts A description of any problems or Alerts on the device. Billing Information Provides the machine serial number, the number of black impressions and the number of color impressions made.
Status Configuration This section displays the configuration of the device and the option to print a configuration report. Consumables This option provides information on the life of the device consumables, such as the Toner Cartridge (R1) and Xerographic Module (R2). Trays This area displays status information about all the paper trays. It also provides information about the tray media and settings. SMart eSolutions This option provides information about the SMart eSolutions enabled on the device.
Jobs Jobs The Jobs option provides information about the all the incomplete jobs in the Job List on the device and the Saved Jobs. Active Jobs Use this option to check the status of your job. The Active Jobs list displays a list of the current jobs and the status of each job. Saved Jobs Jobs which have been saved to the device memory can be accessed using the Saved Jobs option. A Saved Job can be selected and printed, deleted, copied or moved.
Print Print The Print option enables you to send a print ready job such as a PDF or PostScript file to the printer over the internet. You can send the job from your desktop or from a remote location. To use the Job Submission option: • Enter the file name of the job requiring printing, or use the Browse option to locate the file. • Program the printing options required. • Select Submit Job to send the job to the printer over the internet.
Scan Scan The Scan option displays a list of all the Workflow Scanning templates that have been created using Internet Services. Use the Scan options to create, modify, copy or delete Workflow Scanning templates. For more information about the Scan options, refer to Workflow Scanning Options on page 123 of Workflow Scanning.
Address Book Address Book The device supports two types of address book: • Internal - A global address book provided by LDAP (Lightweight Directory Access Protocol) services. • Public - An address book created from a list of names and addresses saved in a CSV file (Comma Separated Values) format. The Address Book tab is used to setup and manage a Public Address Book. The file must be in a CSV (Comma Separated Values) format for the device to be able to read the file contents.
Properties Properties The Properties option contains all the settings, setups and default values for installing and setting up the device. These are protected by a user name and password and should only be changed by your System Administrator.
Support Support The Support option contains the name and telephone number of your System Administrator and the telephone numbers you should use for Customer Support and Supplies.
Help Help Select the Help button to display the Help screens. The structure of the Help screens corresponds to the structure of the Internet Services options. Use the menu on the left of the Help page to access descriptions and instructions about all the features and functions of Internet Services.
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©2011 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX® and XEROX and Design® are trademarks of Xerox Corporation in the United States and/or other countries. Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions. Document version 2.
Table of Contents Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 222 Trays 1 and 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 223 Loading Trays 1 and 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Introduction Introduction This guide describes the different types of media that can be used in your device, the paper trays available and the types and sizes of media that can be loaded and fed from each tray. It also identifies the orientation the media can be loaded, Long Edge Feed (LEF) or Short Edge Feed (SEF). Detailed media specifications for this device are provided at www.xerox.com. 6 7 1 2 5 3 4 1 2 3 4 Paper Tray 1: This tray is standard on the device.
Trays 1 and 2 Trays 1 and 2 Trays 1 and 2 are located on the front of the device and feed the majority of media sizes. Media can be loaded Long Edge Feed (LEF) or Short Edge Feed (SEF). Your device uses a system of programable settings to manage the trays and media. These settings are established by your System Administrator who can set Trays 1 and 2 to Fully Adjustable or Dedicated. • Fully Adjustable if this option is set, the paper settings screen is displayed each time the tray is opened and closed.
Trays 1 and 2 Loading Trays 1 and 2 If Tray 1 or Tray 2 is set as a Dedicated tray, the media requested must be loaded in the tray and the settings cannot be adjusted. CAUTION: A problem will occur if a tray is opened while it is being used to feed media. Do not open Tray 1 if Tray 2 is open. 1. 2. 3. 4. 5. 224 Open the tray. Place the media in the tray. Media must be positioned against the left side of the tray. • Load pre-printed paper face-down and with the top towards the front of the device.
Trays 3 and 4 Trays 3 and 4 Trays 3 and 4 are optional high capacity paper trays. They are intended to be the primary feeders for the most commonly used media. They are set as dedicated trays and feed only A4 or 8.5x11” LEF sized media. The following media can be loaded in each tray: • Tray 3: • Up to 2000 sheets of 75 gsm or 20 lb paper. • Weights from 60 to 200 gsm (16 to 53 lb). • Tray 4: • Up to 1600 sheets of 75 gsm or 20 lb paper. • Weights from 60 to 200 gsm (16 to 53 lb).
Trays 3 and 4 Loading Trays 3 and 4 Only A4 or 8.5x11” LEF sized media can be loaded. The media size and type requested must be loaded in the tray and the settings cannot be adjusted by the user. Note: Your device does not warn you if the wrong sized media is loaded. CAUTION: A problem may occur if a tray is opened while it is being used to feed media. 1. 2. 3. 4. 226 Opening the tray automatically lowers an elevator in the base of the tray. The media required is displayed on the screen.
Bypass Tray Bypass Tray The Bypass Tray is a paper tray on the left hand side of your device and can be folded away when not in use. It is primarily intended for use as a small quantity, special materials feeder and accommodates media of all types including transparencies (non-paper backed), envelopes and tabs. When media is detected in the Bypass Tray a paper settings screen is displayed. The drop-down menus are used to change the size, type and color of the media loaded.
Bypass Tray Loading the Bypass Tray Your device alerts you if the Bypass Tray is selected for a job and the media requested does not match the media currently loaded. It also warns you if the tray runs out of paper during a job. 1. 2. 3. 4. 228 Make sure the tray is in the down position. For larger media, use the tray extension. Place the media on the tray. Locate the media to the right edge. • Load pre-printed paper and labels face-up and with the top towards the front of the device.
Tray 5 Tray 5 Tray 5 is an optional high capacity paper source. When installed, Tray 5 takes priority as the primary paper feeder. This tray is a dedicated tray and as standard feeds A4 or 8.5x11” Long Edge Feed (LEF) media. Optional kits are available to accommodate 11x17”, A3, 8.5x14”, 8.5x11” or A4 Short Edge Feed (SEF) media. The following media can be loaded in Tray 5: • Up to 4000 sheets of 75 gsm or 20 lb paper (A4 or 8.5x11” LEF), up to 2000 sheets of 75 gsm or 20 lb paper (optional kits).
Tray 5 Loading Tray 5 The media size and type requested must be loaded in the tray and the settings cannot be adjusted by the user. Note: Your device does not warn you if the wrong sized media is loaded. CAUTION: A problem may occur if a tray is opened while it is being used to feed media. 1. 2. 3. 4. 230 Press the button to open the door. Opening the door automatically lowers an elevator in the base of the tray. Wait for the paper tray to lower. The media required is displayed on the screen.
Tray 6 (Inserter) Tray 6 (Inserter) Tray 6 (Inserter) is an optional paper tray for use with the High Volume Finisher and is used for inserting post process sheets in the set. This tray provides a very convenient and efficient way of adding pre-printed covers or inserts to a job. The following media can be loaded in Tray 6 (Inserter): • Up to 250 sheets of 75 gsm or 20 lb paper. • Weights from 60 to 216 gsm (16 to 56 lb). Note: For 80 gsm paper capacities are slightly lower than specified.
Tray 6 (Inserter) Orientation of Pre-printed Media It is important to load the media in the correct orientation so that it matches the output. The table below compares the various original orientations and how the pre-printed media should be loaded in each case. Paper Size and Orientation Output Required A4, 8.5x11” LEF Long Edge Feed Stapled Top Left or Non-stapled A4, 8.5x11” SEF Short Edge Feed Stapled Top Left or Non-stapled A4, 8.
Media Types Media Types This section describes the different types of media which can be loaded in your device. For further information about media types and specifications, refer to www.xerox.com. The Type can be selected from a drop-down menu for the adjustable trays. It is important to select the correct Type setting for the media loaded in each tray. The device can detect different types of media as it travels through the paper path and will halt a job if a mismatch occurs.
Media Types Media Type Description Loading Instructions Labels Labels that have been designed for laser devices, such as Xerox Labels are supported. The adhesives are designed to withstand the higher temperatures of these devices without bleeding and causing spotting or damage to the internal components. Labels should be left in the printing environment for 72 hours before being used in the printer to allow them to adjust to the ambient temperature.
Storage and Handling Media Type Description Loading Instructions Envelopes The device supports diamond/banker, pocket and wallet envelopes. Lightweight and medium weight are acceptable and envelope seals can be gummed or press and seal. The following envelope sizes are supported: • DL (Wallet) and C5 (Wallet and Pocket) • Monarch and #10 (Wallet) • Custom Sizes (less reliable feed and image quality) Bypass Tray: • Load envelopes face-up. The flaps should always be open and on the trailing edge.
Storage and Handling 236 WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 Paper and Media
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©2011 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX® and XEROX and Design® are trademarks of Xerox Corporation in the United States and/or other countries. Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions. Document version 2.
Table of Contents Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 240 Job Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 241 Active Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Introduction Introduction This section explains how to use the Machine Status and Job Status functions. These are both accessed by buttons on the control panel. • Job Status displays all the jobs in the job list waiting to be processed, and the completed jobs. Each list can be viewed by selecting the relevant tab. • Machine Status provides information about the installed options on your device, the status of the paper trays and consumables, user documentation and fault information.
Job Status Job Status The job lists can be accessed by pressing the Job Status button. Information about current jobs and completed jobs is displayed. Active Jobs This screen displays all the jobs currently in the list waiting to be processed. Each job is identified with the following information Owner, Name and Status. The Active Jobs list displays up to 150 jobs. • Select the Job Status button on the control panel. The Active Jobs list is displayed. Use the scroll bar to access all the jobs in the list.
Job Status • Select All Jobs and use the drop-down list to filter the jobs and display only Copy, Print and Fax Received Jobs or Scan Jobs and Fax Sent Jobs which are active on the device. Held Jobs If the system administrator has set the machine to Hold All Jobs in a Private Queue or Hold All Jobs in a Public Queue, the Held Jobs tab displays a list of folders containing print jobs that have been submitted from an identified user. Unidentified jobs are held in the Unidentified Jobs tab.
Job Status Unidentified Held Jobs The Unidentified Held Jobs tab displays a list of unidentified print jobs that have been held in accordance with the Unidentified Job Policies. Identified jobs are held in the Held Jobs tab. Up to 150 jobs can be displayed. The Owner, Name and Status of each job is shown. • Select the Job Status button on the control panel. The Active Jobs list is displayed. • Select Unidentified Held Jobs. The list of held jobs is displayed.
Job Status Managing Jobs Job Progress When a job is processing or a job in the Active Jobs list is selected, the Job Progress screen is displayed. The Job Progress screen provides information about the job and provides Job Control options. You can also view the Job Details and the Required Resources to complete the job. • Required Resources displays the resources needed to complete the job, for example special paper or staples.
Machine Status Machine Status When the Machine Status button is selected, information about the device is displayed. Machine Information General Information about the device is displayed on the right, providing customer support and supplies contact details, the machine serial number and the software version number. If installed, the Fax Line ID is also displayed. The following options are also available: Paper Tray Status Information about each of the trays, including the Bypass Tray is displayed.
Machine Status Machine Hardware Options This option displays a list of the Services or additional solutions which have been installed on your device. Use the scroll bar to access the entire list. Machine Software Versions This option displays the software version of each of the device components. This information may be required by a Xerox Representative for trouble-shooting purposes or when software upgrades are performed. Faults The Faults tab displays fault listings and the device error logs.
Machine Status Supplies The Supplies tab provides status information about the device consumables. The percentage remaining is displayed for the Toner Cartridge (R1) and other customer replaceable units. The projected number of days remaining for the Document Feed Roll (R6), Xerographic Module (R2) and Fuser Module (R3) is also shown. Billing Information The Billing Information tab provides the usage counters for all the services.
Machine Status Tools Tools provides access to the administrative and maintenance tools for the device. Access to the entire Tools options is restricted. General users are permitted to access options such as Display Brightness, Xerographic Module Cleaning, Option Enablement and Configuration Report. Note: Information about the Tools option is provided in the Administration and Accounting guide, and the System Administration Guide. Contact your System Administrator for more details.
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©2011 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX® and XEROX and Design® are trademarks of Xerox Corporation in the United States and/or other countries. Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions. Document version 2.
Table of Contents Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 252 Accessing Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 252 Device Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Tools Tools The settings on the device can be setup via two options, Internet Services or Tools. This guide explains the options available in Tools. For information about the settings available in Internet Services, refer to the System Administrator Guide. These options should be setup and customized by the System Administrator. Therefore access to the Tools options is passcode protected. Entry to the Tools pathway is via the Machine Status button on the control panel. Accessing Tools 1. 2. 3. 4.
Device Settings Device Settings The Device Settings are used to customize options which are specific to the device, such as Energy Saver and Paper Tray settings. General Select the General option to access the following settings: • Energy Saver on page 253 • Date & Time on page 254 • Audio Tones on page 254 • Entry Screen Defaults on page 254 • Measurements on page 255 Energy Saver The device is designed to be energy efficient and automatically reduces its power consumption after periods of inactivity.
Device Settings Date & Time Some features and functions on the device require the local date and time, such as Annotations, Delay Send or the Configuration report. This utility enables you to set and change the local date and time on the device. • Time Zone use this option to set the difference between your local time and Greenwich Mean Time. Select the correct Time Zone for the location of the device using the drop-down menu. • Date select the Format required and enter the Month, Day and Year.
Device Settings Measurements This utility enables you to set the device to display measurements either in millimeters or inches, and the numeric separator as a period (full stop) or a comma. • Units is used to select Inches or mm (millimeters) as the unit of measure. • Numeric Separator is used to define which character is used to separate numbers, select Comma or Period.
Device Settings • • Auto Selection enables the device to choose the best media for the job. This setting also enables the device to automatically switch from one tray to another when a tray runs out of paper and another tray is available with the same media loaded. Select Enable or Disable. Repeat the process for each of the trays as required. Default Paper Settings This option allows you to set the default media type and color.
Device Settings Consumables Management Select the Consumables Management option to access the following settings: • Service Plan on page 257 • Feed Roll Replacement on page 257 • Ozone Filter Replacement on page 257 • Xerographic Reordering on page 257 • Fuser Module Replacement on page 257 • Toner Cartridge Reordering on page 258 Service Plan This option is used to change your Xerox Service Plan. To change the plan, contact the Xerox Support Center with your machine serial number.
Device Settings Toner Cartridge Reordering Toner usage depends on the type and the number of images printed. The device calculates how long the toner will last according to your usage and displays the information on the Machine Status Supplies screen. It also uses this information to inform you when to order a new Toner Cartridge (R1) and when to install it. This option allows you to control how the toner usage monitoring system works.
Device Settings • Held Job Timeout use this option to enable the device to delete jobs which have been held in the job list for a specified period of time and have not been cleared by a user. E-mail, workflow scanning, incoming server fax, embedded fax and internet fax jobs are not affected by this setting. • Enable instructs the device to automatically delete held jobs after the specified period of time. Select the period of time between 0 and 120 hours and 0 and 59 minutes.
Device Settings Output Performance This feature enables the Administrator to optimize the performance of the finisher for either speed or improved stacking alignment. The feature is only available if your device is fitted with a High Volume Finisher. Note: This setting does not apply to stapled jobs. • • Optimum Speed this option produces well stacked jobs at the maximum operating speed of the device. Optimum Stacking with this option selected the output prints will be collated every 10 pages.
Device Settings Contention Management The device is capable of processing several jobs at the same time, such as scanning, sending a fax, and printing a job. At times, 2 jobs may require the same resource and the contention management system decides which job has priority. This device enables you to change the priority of print and copy jobs. • Priority enables you to choose which jobs have priority, Copy or Print jobs. Use the arrow buttons to set the priority for the Copy Jobs and Print Jobs.
Device Settings Document Feeder Size Sensing The Document Feeder automatically senses the size of the documents being fed from the input tray so that features such as Auto Paper selection can be used. It can automatically detect 18 different sizes of document which includes all the standard sizes the user is likely to use. This feature enables you to set up the document feeder so that it will detect a different or custom size of document that you may use regularly.
Service Settings Service Settings The Service Settings are used to customize options which are specific to individual services, such as Copy, Fax or Print. Feature Defaults Select the Feature Defaults option to access the following settings: • Set Fax Defaults on page 263 • Set Copy Defaults on page 263 • Set ID Card Copy Defaults on page 263 Set Fax Defaults Use to select the default settings for each programing feature within the Fax service, such as 2-Sided Scanning, Original Type and Resolution.
Service Settings Job Sheets Select the Job Sheets option to access the following settings: • Banner Sheets on page 264 • Output Error Sheets on page 264 • Scan Status Sheet on page 264 • Paper Type & Color on page 264 • Server Fax Status Sheet on page 264 Banner Sheets With this option the device can print a banner sheet with every print job. If enabled, you can still choose not to print the banner sheet from the print driver for specific jobs.
Service Settings Reduce/Enlarge Presets Select the Reduce/Enlarge Presets option to access the following settings: • Reduce/Enlarge Presets on page 265 • Copy Presets on page 265 • ID Card Copy Presets on page 265 Reduce/Enlarge Presets Use to set the 6 reduction or enlargement ratios that are displayed when you select More on the Reduce/Enlarge panel of the Copy screen. • Normal these ratios produce a proportional reduction or enlargement of the image.
Service Settings Fax Settings Select the Fax Settings option to access the following settings: • Fax Transmission Defaults on page 266 • Fax Country Setting on page 267 • Incoming Fax Defaults on page 268 • File Management on page 269 • Line Setup on page 270 • Fax Report Options on page 271 Fax Transmission Defaults Use these options to set the fax sending defaults. Automatic Redial Setup If the device cannot make contact with the destination fax machine, it automatically waits and redials later.
Service Settings Audio Line Monitor When the device is transmitting a fax the dialing, handshake and digital data creates audible beeps and buzzing sounds. The audio line monitor allows a user to listen to the call progress and hear the number dialled and the beginning of the handshake. • Enable allows the transmission tones to be heard. Select High, Medium or Low. Set the Line Monitor Duration between 1 and 25 Seconds. • Disable deactivates the sounds.
Service Settings Incoming Fax Defaults This setting allows you to select the default options for incoming faxes. Auto Answer Delay This setting allows you to set a time delay before the device responds to a call. This is particularly useful if the device is attached to a shared telephone line. • Enter the time delay required, between 0 and 15 seconds. Junk Fax Prevention This setting enables you to prevent the receipt of unwanted (junk) faxes.
Service Settings Default Output Options If your device is fitted with a finisher you are able to staple, 2 hole punch or 2-side your incoming faxes. This utility is used to specify the output options you require for all your incoming faxes. • Stapled staples all incoming fax output if enabled. • Punched prints all incoming faxes on 2 hole punched media if enabled. • Duplex prints all incoming faxes 2-sided if enabled.
Service Settings Mailbox Setup Incoming Faxes can be stored in mailboxes prior to printing for convenience or added security. Users can print the faxes in their mailboxes at anytime. This option enables you to create, edit and delete mailboxes. There is also a facility to print a list of all 200 mailboxes. The Mailbox List displays the list of mailboxes available on the system. If a mailbox has already been setup and assigned a user a name, the name is displayed next to the mailbox number. • Edit Mailbox..
Service Settings Fax Report Options There are 3 fax reports available, Activity Report, Broadcast and MultiPoll Report and Transmission Report. This option enables you to specify the appearance and printing behavior of these reports. • Activity Report provide information on the fax activities which have occurred on the device: • Auto Print is used to print an Activity automatically. • Disable is selected if the Activity Report is not required.
Service Settings Once a service has been enabled, it may require configuring using Internet Services. For further instructions, refer to the System Administration Guide. Note: Some services will require a Reboot to activate them on the device. Auto Image Rotation This feature enables the use of the Auto% reduction or enlargement and Auto paper selections for both print and copy.
Network Settings Network Settings These settings are used to enter the network parameters for the system. This section provides an overview of the options available. Detailed instructions for network installation are provided in the System Administrator Guide. Network Setup These options are used by the System Administrator to configure the network settings. Network settings for TCP/IP, Microsoft Network, Apple Talk and Netware can be configured.
Network Settings IP Sec IP Sec is a security protocol enabled using Internet Services. To disable IP Sec on the device, select the Disable IP Sec option. USB Printer Port This option is used to enable the device to be connected to a workstation via a USB cable. There are two modes of use for this option: • Software Tools is used to connect the Xerox Copier Assistant, Customer Utilities or a Portable Workstation for service call purposes.
Accounting Accounting The Accounting settings are used to configure the accounting options. Accounting options are used to record device usage by different groups or departments and can also be used to restrict access to different services. Detailed instructions for Accounting Setups are provided in the System Administrator Guide.
Accounting Enabling and Initializing the Auditron To setup the Auditron you must first select the mode of authentication you require, then the Auditron must be initialized. 1. 2. 3. 4. Press the Machine Status button. Select the Tools tab. To have access to all the Tools options you must be logged in as an Administrator. To log in select the Log In/Out button on the control panel. Use the keyboard to enter your User Name, then select the Next button.
Accounting Auditron Account Management Managing auditron accounts involves setting up the account, the password and limits and identifying the access level for that account. After a time the limits need to be reset and you may have to delete the account. Setup User Accounts and Access Rights All users of the machine must have a valid User Account to login. The user is also set up with a default Group Account. The counts for both User and Group Accounts are updated when a job is run on the machine.
Accounting Setup General Accounts General Accounts can only be accessed if the user has login rights. The count is updated for the General Account only. Use General Accounts to track usage by administrative tasks or customers. No limit can be set for General Accounts. 1. 2. 3. 4. 5. To create a new General Account select Accounting Settings and Internal Auditron Setup. Select Auditron General Accounts.
Accounting Auditron Reports The Auditron report lists the total copies made by all User Accounts, Group Accounts and General Accounts since the accounts were reset. To print the report: 1. 2. 3. Select Accounting Settings and Internal Auditron Setup. Select the Auditron Reports button. Select Print Account Report. The report lists the total copies made by all User Accounts, Group Accounts and General Accounts since the accounts were reset.
Accounting Copy Activity Report Use this option to print a report after each copy session. The report details the type of job and the number of copies made during the session. This feature is intended for devices which are accessed by the general public and enables the user to be charged for the copies. 1. 2. 280 Select Copy Activity Report. Select Enable to have the device print a report at the end of each copy session. Alternatively, select Disable to turn this feature off.
Security Settings Security Settings The Security Settings are used to manage the security features of the device. Image Overwrite Settings can be configured. Detailed instructions for Security Settings are provided in the System Administrator Guide. On Demand Image Overwrite If you have sent print jobs to the device that are confidential or sensitive, you can delete any data that is stored on the hard disk after the job has been printed. This is done using the On Demand Overwrite option.
Troubleshooting Troubleshooting These settings are used to troubleshoot any problems that maybe occurring on the device. They provide various tests to check the functionality of the system and identify performance levels. User Interface Tests Use this option to run tests on the User Interface that will help you diagnose screen problems. The following tests are available: • User Interface Button Test enables the user to test the operation of all the hard buttons on the control panel.
Troubleshooting Image Quality Test Patterns This feature enables you to print test prints that will help you and the Xerox Support Center diagnose image quality problems. Each test pattern checks parts of the printing process. There are 19 test patterns resident in the device memory that are used to test the functionality of the printing system. 1. 2. 3. 4. Select 1 Sided or 2 Sided for the test pattern. Select the Stock Size required for the test pattern.
Troubleshooting Image Quality Adjustment Use this option to print test patterns which are then scanned and used by the device to adjust the image quality settings. 1. 2. 3. 4. Ensure 8.5x11” or A4 white paper is loaded and select Print Test Pattern. Place the test pattern in the document feeder or on the document glass, long edge feed. Select the Start Test button to scan the test pattern and start the test. The device will scan the test pattern and automatically make any adjustments required.
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©2011 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX® and XEROX and Design® are trademarks of Xerox Corporation in the United States and/or other countries. Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions. Document version 2.
Table of Contents General Care . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 288 Customer Replaceable Units . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 288 Cleaning the Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 290 Paper and Media Storage . . . . .
General Care General Care There are several consumables on the device that need replenishing or replacing, such as paper, staples, and customer replaceable units. To place an order for Xerox consumables, please contact your local Xerox Representative giving your Company Name, product number and the machine serial number. For information about locating the serial number, please refer to Machine Information on page 245 of Machine and Job Status.
General Care Staple Cartridges and Hole Punch Waste If your device is equipped with a finisher, or a convenience stapler, you will be required to replace the staple cartridge or cartridges when the device displays a message instructing you to do so. If your finisher has the optional hole punch unit, you will also be required to empty the hole punch waste container when prompted by the device. The staple cartridge for the Basic Office Finisher contains 3000 staples.
General Care Cleaning the Device WARNING: When cleaning the device do NOT use organic or strong chemical solvents or aerosol cleaners. Do NOT pour fluids directly onto any area. Use supplies and cleaning materials only as directed in this documentation. Keep all cleaning materials out of the reach of children. WARNING: Do not use pressurized air-spray cleaning aids on or in this equipment.
General Care Xerographic Module Maintenance At regular intervals, depending on device usage, this message will be displayed requesting that you perform the Xerographic Module (R2) maintenance procedures. When you open the front door further messages will tell you what to do. Note: You cannot use the device for printing or copying until you have completed this procedure. Follow the instructions provided on the touch screen to complete the Xerographic Module (R2) maintenance tasks.
Troubleshooting Troubleshooting A variety of situations can affect the quality of your output. For optimal performance, ensure the following guidelines are followed: • Do not position the device in direct sunlight or near a heat source such as a radiator. • Avoid sudden changes in the environment surrounding the device. When a change occurs, allow the device at least two hours to adjust to its new environment, depending on the extent of the change.
Troubleshooting Hard Down Faults Hard Down faults prevent a subsystem, module or component from functioning properly. There are three categories of Hard Down faults. • Low Level Fault this occurs when a subsystem or module is unable to function correctly. For example, if during a stapler job a fault is detected, other features are still functional but the stapler is unavailable. • Failure Fault this is declared when a low level fault causes a major subsystem to function incorrectly.
Troubleshooting Fault Displays All faults that affect the users of the device are presented to the user by one of two methods: Interrupting Fault Interrupting faults are presented if the associated fault affects the entire device, where the device is not capable of accepting input or output. They are also presented if the associated fault affects the currently selected document service but does not affect another service, which can still be used.
Troubleshooting Fault Clearance When a fault occurs, a fault screen displays which provides recovery instructions. Follow these instructions to clear the fault. Paper Jams Any printed sheets removed will automatically be reprinted once the paper jam is cleared. 1. 2. The fault screen will indicate the location of the jam. Use the green handles and knobs indicated in the instructions displayed on the screen to remove the jammed paper.
Troubleshooting Troubleshooting Tips If you are experiencing difficulties using your device, check the suggestions below for problem solving advice: Problem Potential Solution The device will not power on • Check to see that the device is not in Energy Saver mode as indicated by the green light on the control panel. Touch the User Interface screen to re-activate. • Press the ON/OFF button. • Check to see if the power cord is correctly installed.
Troubleshooting Problem Potential Solution Paper Curls • Load the paper in the paper trays with the seam side of the paper up. Load the paper in the Bypass Tray with the seam side down. • Load non-standard media in the Bypass Tray. • If the paper curls excessively, flip the paper over in the applicable paper tray. The Finisher does not stack the output correctly • • • • • • • • Unload the finisher tray frequently. Do not remove stapled sets while the finisher is compiling.
Troubleshooting Problem Potential Solution Streaks, lines, spots, solid lines or dotted lines on the prints • Clean the document glass and, if using the document feeder, also clean the Constant Velocity Transport glass (the thin strip of glass to the left of the document glass), especially near the plastic ramp on the glass. • Clean the white underside of the document feeder/document cover. • Clean the document feeder roller. • Clean the halo guide.
Troubleshooting Problem Potential Solution Double image or show through (ghosting) • Check the quality of the original. • Clean the document glass, if it is being used. • Rotate the original 180 degrees and try the job again. The device cannot sense the size of the original on the glass • Use Original Size to specify the size of the original, refer to Original Size on page 52 of Copy. • Rescan the original, leaving the cover raised.
Further Assistance Further Assistance For any additional help visit our customer web site at www.xerox.com or contact the Xerox Support Center quoting the machine serial number. Xerox Support Center If a fault cannot be resolved by following the touch screen instructions, check the Troubleshooting Tips on page 296 - they may help to solve the problem quickly. If the difficulty persists, contact the Xerox Support Center.
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©2011 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX® and XEROX and Design® are trademarks of Xerox Corporation in the United States and/or other countries. Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions. Document version 2.
Table of Contents Notices and Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 304 Safety Labels and Symbols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 304 Operational Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 305 Electrical Supply . . . . . . . . .
Notices and Safety Notices and Safety Please read the following instructions carefully before operating the device. Refer to them as needed to ensure the continued safe operation of your device. Your Xerox device and supplies have been designed and tested to meet strict safety requirements. These include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental standards.
Operational Safety Information Operational Safety Information Your Xerox device and supplies have been designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards.
Operational Safety Information Laser Safety Information CAUTION: Use of controls, adjustments or performance of procedures other than those specified herein may result in hazardous light exposure. With specific regard to laser safety, the device complies with performance standards for laser products set by government, national and international agencies as a Class 1 laser product. It does not emit hazardous light, as the beam is totally enclosed during all phases of customer operation and maintenance.
Operational Safety Information • • • • Never push objects of any kind into the ventilation openings. Never override or “cheat” any of the electrical or mechanical interlock devices. Never place this device where people might step on or trip on the power cord. This device should not be placed in a room unless proper ventilation is provided. Please contact your local Authorized dealer for further information.
Operational Safety Information Maintenance Information WARNING: Do not use aerosol cleaners. Aerosol cleaners can be explosive or flammable when used on electromechanical equipment. • Any operator device maintenance procedures will be described in the user documentation supplied with the device. Do not carry out any maintenance on this device which is not described in the customer documentation. Use supplies and cleaning materials only as directed in the user documentation.
Basic Regulations Basic Regulations Xerox has tested this device to electromagnetic emission and immunity standards. These standards are designed to mitigate interference caused or received by this device in a typical office environment. United States (FCC Regulations) This device has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules.
Basic Regulations European Union WARNING: This is a Class A product. In a domestic environment this device may cause radio interference in which case the user may be required to take adequate measures. The CE mark applied to this device symbolizes Xerox’s declaration of conformity with the following applicable Directives of the European Union as of the dates indicated: • • • December 12, 2006: Low Voltage Directive 2006/95/EC.
Copy Regulations Copy Regulations United States Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1. 2. 3. 4.
Copy Regulations 5. Certificate of Citizenship or Naturalization. Foreign Naturalization Certificates may be photographed. 6. Passports. Foreign Passports may be photographed. 7. Immigration papers. 8. Draft Registration Cards. 9.
Copy Regulations Canada Parliament, by stature, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1. 2. 3. 4. 5. 6. 7. 8. 9. Current bank notes or current paper money. Obligations or securities of a government or bank. Exchequer bill paper or revenue paper. The public seal of Canada or of a province, or the seal of a public body or authority in Canada, or of a court of law.
Fax Regulations Fax Regulations United States Fax Send Header Requirements The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including a fax machine, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and t
Fax Regulations To order the correct service from the local telephone company, you may also have to quote the codes listed below: • Facility Interface Code (FIC) = 02LS2 • Service Order Code (SOC) = 9.0Y WARNING: Ask your local telephone company for the modular jack type installed on your line. Connecting this machine to an unauthorized jack can damage telephone company equipment.
Fax Regulations Canada Note: The Industry Canada label identifies certified equipment. This certification means that the device meets certain telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Department does not guarantee the equipment will operate to the user’s satisfaction.
Material Safety Data South Africa This modem must be used in conjunction with an approved surge protection device. Material Safety Data For Material Safety Data information regarding your printer, go to: North America: www.xerox.com/msds European Union: www.xerox.com/environment_europe For the Customer Support Center phone numbers, go to www.xerox.com/office/worldcontacts. Product Recycling and Disposal USA & Canada Xerox operates a worldwide equipment take back and reuse/recycle program.
Energy Program Compliance European Union WEEE Directive 2002/96/EC Some equipment may be used in both a domestic/household and a professional/business application. Professional/Business Environment Application of this symbol on your device is confirmation that you must dispose of this device in compliance with agreed national procedures. In accordance with European legislation, end of life electrical and electronic equipment subject to disposal must be managed within agreed procedures.
EH&S Contact Information Canada Environmental Choice Terra Choice of Canada has verified that this device conforms to all applicable Environmental Choice EcoLogo requirements for minimized impact to the environment. As a participant in the Environmental Choice program, Xerox Corporation has determined that this device meets the Environmental Choice guidelines for energy efficiency.
EH&S Contact Information 320 WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 Safety and Regulations
Index Basic Workflow Scanning, 27 Batch Send, 75, 267 Bates Stamp, 58 Baud Rate, 84 Billing Information, 210, 247 Black Impressions, 210 Blank Inserts, 57 Book Copying, 52 Book Faxing, 83 Booklet, 47 Booklet Creation, 55, 157 Booklet Layout, 163 BPS (Bits Per Second), 84 Build Job, 63, 90, 134, 140, 184 Bypass Tray, 227 Numerics 2-Sided, 75, 94, 104, 125, 156, 175 2-Sided Copying, 46 A Access, 32 Accessing Tools, 252 Accounting Settings, 275 Acknowledgement Report, 108, 141 Active Jobs, 212, 241 Add File
Copying Books, 52 Copying Templates, 135 Counters, 210, 247 Cover Letter, 76 Covers, 56, 159 Creating a Private Folder, 142 Creating Booklet, 55 Creating Booklets, 157 Creating Templates, 135 Current Faults, 37, 246, 294 Current Messages, 37 Custom Original Size, 82, 98, 107, 130, 140 Customer Replaceable Units, 34, 288 Customer Replaceable Units (CRUs), 247 Customer Support, 284 D Date, 58 Date & Time Setting, 254 Default Settings, 252 Delay Send, 85, 99 Delete Mailbox Documents, 86 Deleting Jobs, 244 Del
Faxing from Books, 83 FCC Regulations, 309 Feature Defaults Fax, 266 Feeding Documents, 20 File Format, 108, 132, 182 File Name, 132, 182 File Size, 107, 129, 140, 179 File Storage, 122 Filename Duplication, 133 Filing Destination, 137 Filing Destinations, 133 Filing Options, 141 Filing Policy, 137 Finishers, 11 Finishing, 156 Finishing Devices, 49 Fix Image Quality, 284 Folded Booklets, 47 Folding, 156 Forced 4800, 85, 114 From, 103, 174 Further Assistance, 37, 38, 300 Fuser Module, 288 G General Care, 28
Managing Jobs, 244 Promote, 244 Releasing Jobs, 244 L LAN Fax, 26, 71 Language button, 16 Layout Adjustment Book Copying, 52 Edge Erase, 54 Image Shift, 53 Invert Image, 54 Original Size, 52 Layout/Watermark, 163 Leaflets, 48 Lighten/Darken, 50, 81, 97, 105, 127, 177 List of Jobs, 241 Loading Documents, 20 Loading Paper, 19 Loading the Bypass Tray, 228 Loading Tray 5, 230 Loading Tray 6 (Inserter), 231 Loading Trays 1 and 2, 224 Loading Trays 3 and 4, 226 Local Polling, 88 Local Templates, 124 Locating the
Booklet, 47 Output options, 46 Overview, 11 Copy, 21 E-mail, 28, 170 Fax, 23, 70 Fax from PC, 26, 71 ID Card Copy, 200 Internet Fax, 25, 71 Print, 22, 150 Reprint Saved Jobs, 188 Reprinting Saved Jobs, 31 Saving Jobs, 30 Server Fax, 24, 70 Workflow Scanning, 27, 122 Overwrite Settings, 133 Ozone Filter, 288 P Page Layout, 163 Page Numbers, 58 Paper, 155 Paper and Media Overview, 222 Paper Loading, 19 Paper Size Preference Setting, 255, 256 Paper Storage and Handling, 235 Paper Supply, 45 Paper Tray Managem
Resolution, 76, 95, 106, 128, 140, 178 Retrieve Saved Settings, 66 S Safety Contact Information, 319 Safety Labels and Symbols, 304 Sample Set, 64 Save and Reprint Jobs, 188 Save Current Settings, 65 Saved Job Folders, 194 Saved Jobs, 212 Saving a Job, 189 Saving Energy, 18 Saving Jobs for reprint, 30 Saving Programing, 65 Scan, 214 Scan Presets, 126, 176 Scan to Home, 145 Scan to Home Options, 146 Scan to Mailbox, 142 Scanning Books, 52 Screen, 51 Secure Faxes, 116 Secure Polling, 88 Security Settings, 28
Touch Screen, 16 Transmission Report, 84 Transparency Separators, 61, 155 Tray 5, 229 Tray 6 (Inserter), 231 Tray Management Settings, 255 Tray Status, 245 Trays 1 and 2, 223 Trays 3 and 4, 225 Tri-Folded, 48 Troubleshooting Settings, 282 Troubleshooting Tips, 296 Turkey RoHS Regulation, 310 Type of Original, 104, 175 Type of Originals, 50 Types of Media, 233 Types of Original, 76, 95, 125 U United States (FCC Regulations), 309 Update Templates Template Update, 129 Usage Information, 247 User Guide, 37 Use
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 Index
