Operation Manual

Fax
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
Fax
77
To select a Cover Letter:
1. Select the Cover Letter button and select On.
2. Select the To... field and enter the name of the recipient using the keyboard.
• Up to 30 alphanumeric characters can be entered.
• To delete a character use the backspace key, or to clear the entire entry select the X button.
•Use the Keyboards... button to access additional language keyboards.
3. Select the From... field and enter the name of the sender using the keyboard.
4. Select the comment required from the list.
If a customized comment is required, select a spare
comment slot and select Edit. Enter the text required
using the keyboard, then select Save.
5. To delete a comment from the list, select the comment
and select Clear. A confirmation screen is displayed,
select Clear.
6. Select Save to save your selections and exit.
Address Book
The Address Book is used to store individual fax numbers or groups of fax numbers which are used
frequently. Up to 200 individual entries and 40 Group entries can be stored. For each number stored,
transmission settings can also be set. The Address Book can be accessed from all screens where a fax
number requires entering. Use the following instructions to set up and use Individual or Group entries.
Using the Address Book
If numbers have been entered into the Address Book they can be accessed via the Address Book
button.
1. Select the Address Book button.
A list of Individuals entered in the Address Book is
displayed by default. To add a Group entry to the list,
select the Individuals drop-down menu and select
Groups. The available Groups are displayed
2. Touch the column headings to sort the entries into
ascending order. Touch the heading again to sort into
descending order.
3. To search for Recipients, touch the Search... button. Touch the drop-down menu to choose to
search for Individuals or Groups and enter the search term using the touch-screen keyboard.
4. Touch Search. The search results are displayed.
5. Select the required recipient and select Add to Recipients from the drop-down menu. The number
is added to the Recipient list.
Continue adding recipients as required.