Operation Manual

Creating Templates
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
Workflow Scanning
138
File
This option is used to select the filing location required for your scanned images.
A default filing destination is always available. If additional locations have been defined by the System
Administrator, these can also be added to the template.
1. To add a new destination, select Add.
The Filing Destination options are
displayed.
2. Select the destination options
required:
• Select from a Predefined List is
selected if the file destination
required is available in the drop-
down menu.
• Enter a Scan Destination is
selected if you need to enter a
new file destination for the
scanned images.
• Enter a Server Fax Number use this option to enter a telephone number if the images are to
be sent to a server fax.
• File Destination select the file destination required from the drop-down menu.
• Friendly Name use to enter an appropriate name for the file destination.
• Protocol, IP Address and Port if entering a new destination for the scanned images, select
the protocol type and enter the address details.
• Document Path use to specify a path to the destination selected, if required.
• Filing Policy use this option to determine how the device handles duplicate filenames.
• Rename New File use this option when you want the device to name the new file (or
folder) with a unique name.
• Append to Existing File use this option to add the newly created scanned image file to
an existing document with the same name as the document being scanned.
• This option is not available with Multi-Page Tiff and PDF file format options.
• Overwrite Existing File the new file overwrites the existing file with the same name.
• Do Not Save the scanned images are not saved if a file with the same name exists.
• Add Date To Name this option appends a date and time stamp to the filename.
• Login Name or Login Credentials are used to enter any login details the device requires to
access the file destination.
3. Select Save to add the new destination and exit the screen. The destination is listed.