Operation Manual

Accounting
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
Administration and Accounting
278
Setup General Accounts
General Accounts can only be accessed if the user has login rights. The count is updated for the
General Account only. Use General Accounts to track usage by administrative tasks or customers. No
limit can be set for General Accounts.
1. To create a new General Account select Accounting Settings and Internal Auditron Setup.
2. Select Auditron General Accounts.
3. Select the Next Open Account button to locate the next unused account number or use the
up/down arrows to change the account number. The number of General Accounts is dependent on
the partitioning of the Auditron. If there are no General Accounts, the General Accounts Access
button is grayed out and non-selectable. If a General Account Number is not unique a message
displays.
Use the Next Open Active Account and Previous Account buttons to browse through the General
Accounts. The Copy total for the selected General Account displays in the Totals window. The
maximum copy value is 2,500,000.
4. To set the copy count back to 0, select the Default Account button.
5. Select Close to exit.
Deactivate a User Account
Only the System or Auditron Administrator can deactivate a User Account. User Accounts cannot be
deleted, only deactivated. This is done by changing the User Number to an alternative number known
only by the Administrator - a unique number which can be used specifically for deactivated accounts.
1. To deactivate a User Account select Accounting Settings and Internal Auditron Setup.
2. Select the User Accounts and Access Rights button.
3. Select the User Account number using the up/down arrows or by selecting the User Account entry
box and entering the number using the numeric keypad.
4. Select Default Account to set the counts back to 0.
5. Select the User Number entry box and enter the User Number specifically chosen for deactivated
accounts.
6. Select Close to exit.
To reactivate the account, replace the deactivated accounts User Number with a genuine User
Number.