Operation Manual

Fax

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790

Fax

Mailboxes

Mailboxes are areas of device memory where incoming faxes are stored or from which outgoing faxes

can be polled. Mailboxes enable you to store all received fax documents until it is convenient to retrieve

them. Conversely, storing fax documents in a mailbox for Polling allows a remote user or users to

retrieve the fax on demand.

Mailboxes must be set up by the System Administrator before fax documents can be stored in them.

The device can contain up to 200 electronic mailboxes within its memory. To allow a remote user to fax

to your mailbox they must know your mailbox number. To retrieve a document from your mailbox the

remote user must know your mailbox number and if, appropriate, your passcode.

The mailbox passcode ensures that the fax documents held in the mailbox are secure and can only be

accessed by an authorized user. The passcode is a 4 digit number. If the mailbox has been setup with a

passcode of 0000 then any combination of numbers, including no numbers, can be entered as the

passcode to gain access to the mailbox.

Select the Mailboxes button. The options are:

Send to a Remote Mailbox

This feature enables you to send a fax directly to an individual's private mailbox on a remote machine.

The remote machine must have mailbox capabilities.

1. Select Send to a Remote Mailbox.

2. Select the Fax Number entry field and enter the

recipient's fax number using the numeric keypad.

Alternatively, select the Address Book option and

select the recipient from the directory.

To send to a remote mailbox you must know the

recipients mailbox number.

3. Select the Mailbox Number entry field and enter the

mailbox number, between 001 and 255.

4. Select Save to save your selections and exit.

5. If required, use Delay Send to program a specific time to send the fax. Refer to Delay Send on

page 85 for more information.

6. Load the originals and select Start on the control panel to send the fax to the recipient's mailbox.

A Store to Remote Mailbox message is displayed for information.

If enabled by your System Administrator, a report is printed once the documents are sent to the

remote mailbox.