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WorkCentre® 5845/5855/5865/5875/5890 Table of Contents 1 Getting Started Identifying the Parts of Your Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Locating the Serial Number for Your Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Services and Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
WorkCentre® 5845/5855/5865/5875/5890 2 Copy Making Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63 Copy Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 Reduce or Enlarge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
WorkCentre® 5845/5855/5865/5875/5890 Internet Fax Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197 Building an Internet Fax Job with Multiple Page or Segment Settings . . . . . . . . . . . 202 4 Scan Workflow Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 205 Explaining What Workflow Scanning Does and How It Works . . . . . . . . . . . . . . .
WorkCentre® 5845/5855/5865/5875/5890 Print From. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 495 Printing a Saved Job using the Print From Feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 495 Printing From a Mailbox using the Print From Feature . . . . . . . . . . . . . . . . . . . . . . . . . 496 Printing From USB using the Print From Feature . . . . . . . . . . . . . . . . . . . . . . . . .
WorkCentre® 5845/5855/5865/5875/5890 Logging in to Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 627 Logging out of Internet Services. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 627 Using the Index in Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 628 Using the Site Map in Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . .
WorkCentre® 5845/5855/5865/5875/5890 12 Feature Installation Using the Software Activation Portal (SWAP) to obtain a Feature Installation Key . . . . 665 13 General Care and Troubleshooting General Care . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 667 Customer Replaceable Units . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Getting Started 1 Identifying the Parts of Your Device Your new device is not simply a conventional copier, it is a digital device capable of copying, faxing, printing and scanning, dependent on your model and configuration. All features and functions described within the User Guide relate to a fully configured WorkCentre and may not be available on your device.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 10. Offset Catch Tray: The optional offset catch tray delivers output collated or uncollated. Each set or stack will be offset from the previous to enable easy separation. 11. Basic Office Finisher: This optional device stacks, collates, staples and offsets your output. 12. Office Finisher: This optional device stacks, collates, staples and offsets your output. Hole punch kits can be installed with this finisher. 13.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 Services and Options Identifying the WorkCentre® 5845 Standard and Optional Services There are a number of services and options available for use with your device. Many services and options are provided as standard and simply require enabling, or configuring with additional third party hardware. Additional optional functions and kits are also available and can be purchased and installed. The options available are dependent on your device model.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 • Office Finisher 4 Hole Punch Kit enables the Office Finisher to make 4 hole punches. Other hole punch kits are available for this finisher. Only one hole punch kit can be fitted at one time. • Office Finisher Swedish 4 Hole Punch Kit enables the Office Finisher to make 4 hole punches. Other hole punch kits are available for this finisher. Only one hole punch kit can be fitted at one time.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 • Xerox Standard Accounting is an accounting tool which tracks the number of Copy, Print, Workflow Scanning, Server Fax and Fax jobs for each user. • Xerox Copier Assistant Kit provides easier access to the copying capabilities. This assistive technology is an alternative to the standard touchscreen and helps everyone, especially people who are wheelchair users, blind or visually impaired, to easily program copy jobs and make copies.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 • Paper Tray Lock Kit locks the trays so that paper cannot be removed, this is a useful feature in libraries. • Offset Catch Tray delivers collated or uncollated output. • Office Finisher stacks, collates, staples and offsets your output. A hole punch kit is also available for this finisher. • Office Finisher 2 Hole Punch Kit enables the Office Finisher to make 2 hole punches. Other hole punch kits are available for this finisher.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 • XPS Enablement Kit enables you to create documents in the XPS (XML Paper Specification) format. • McAfee Integrity Control Kit uses McAfee software to detect and prevent modification and execution of files on the device. • Unicode International Printing Kit enables unicode characters to be printed. • Wireless Print Kit enables connection to a wireless network.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 Optional • Paper Tray 6 high capacity paper tray. • Tray 6 Large Paper Kit converts paper tray 6 to hold larger paper sizes. • Tray 6 A4 Short Edge Feed Kit converts paper tray 6 into a short edge feed tray. • Envelope Tray this tray is fitted instead of paper tray 2 to enable envelope printing. Up to 55 #10 Envelope s (4.1"x 9.5") can be loaded in the tray. • Paper Tray 7 (Inserter) adds pre-printed sheets into copy sets.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 • USB Keyboard support enables users to plug in an external keyboard. The keyboard can be useful to enter logins with strong passwords, enter scan metadata, enter email addresses and maintain the device address book. • LAN Fax enables users to send faxes directly from their PC using the print and fax drivers. Requires the Basic or Extended Fax Kit or a Third Party Fax Server to be configured and installed.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 • Security kit provides additional security features, such as image overwrite options. • Color Scanner used to scan in color. • Server Fax enables users to send and receive hard copy faxes via a fax server. Requires a Third Party Fax Server to be configured and installed. • Internet Fax allows users to send or receive faxes over the internet or intranet. • Scanning enables E-mail and Workflow Scanning services.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 • High Volume Finisher with Booklet Maker creates booklets, collates, offsets, stacks and staples your output. Tri-fold and Hole Punch kits can be installed with this finisher. • Trifolder available with the High Volume Finisher with Booklet Maker. Enables the finisher to produce tri-folded documents in a C fold or a Z fold. • Convenience Stapler for manual stapling. The Convenience Shelf must be installed.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 Standard • Paper Tray 1 fully adjustable paper tray. • Paper Tray 2 fully adjustable paper tray. • Paper Tray 3 high capacity paper tray. • Paper Tray 4 high capacity paper tray. • Paper Tray 5 (Bypass Tray) used for non-standard printing media. • Security kit provides additional security features, such as image overwrite options. • Color Scanner used to scan in color.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 • USB Keyboard support enables users to plug in an external keyboard. The keyboard can be useful to enter logins with strong passwords, enter scan metadata, enter email addresses and maintain the device address book. • LAN Fax enables users to send faxes directly from their PC using the print and fax drivers. Requires the Basic or Extended Fax Kit or a Third Party Fax Server to be configured and installed.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 Describing the Finishing Devices Basic Office Finisher • Holds up to 250 sheets of paper in the Top Tray, and up to 1000 sheets in the Stacker Tray. • Paper weight 60 to 216 gsm (16 to 57 lb). • The Stacker can collate, stack and staple your output, depending on the features selected. It staples between 2 and 30 sheets of 80 gsm (20 lb) paper, less if using heavyweight paper or tabs.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 • The High Volume Finisher is also available with a Booklet Maker which enables booklets to be folded and stapled. Folded sheets and booklets are delivered to the booklet tray which can hold between 10 and 30 booklets, depending upon the number of pages. If the flap on the right of the tray is folded down, an unlimited number of booklets can be collected in a suitable container.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 Power On and Off Powering the Device On 1. Ensure that your device is connected to a suitable power supply and that the power cord is fully plugged in to the electrical outlet of the device. 2. Press the Power button. The entire powering on process (to power on all installed options) takes less than 3 minutes 50 seconds. Powering the Device Off Power Off ends the current session and turns off the device. 1.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 Using the Energy Saver Option Energy Saver ends the current session and keeps the device running on low power. When in Energy Saver Mode, press the Power button to wake up the device. 1. Press the Power button on the control panel. 2. Select the Energy Saver button on the touch screen. 3. Select the Energy Saver button again to confirm that the device should go into the Energy Saver state.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. CAUTION: Do not place objects or documents on the document feeder cover. Note: Original documents are only scanned once even when several copies are selected or 2-sided originals are inserted into the document feeder.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 Print Printing a Document using the PostScript Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. Note: The device is enabled for AirPrint.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 Refer to the System Administrator Guide for further information. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce. Depending on the application you are using you may also be able to select a page range and make other print selections. 3. Select the Xerox PS driver from the list of print drivers available. 4.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 Your System Administrator may have loaded a specific print driver on your computer. However, if the choice of driver is yours, the following information may help you decide which driver to install. • PS (PostScript) gives you the most options to scale and manipulate images; it offers more precision with high-end graphics. PostScript also provides you with different types of errorhandling and font substitution options.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 6. Click the OK button to save your settings. 7. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the OK or Print button. 8. Print jobs are usually shown in the Active Jobs list, however if your System Administrator has enabled the Hold All Jobs feature, your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 In addition to the drivers designed specifically for your device, you can also use the Xerox Global Print Driver or the Xerox Mobile Express Driver. These drivers will not give you access to all the features available with the device specific drivers. • Global Print Driver is available for PS or PCL printer description languages, the same as the device-specific drivers mentioned above. This driver works with Xerox and non-Xerox printers.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 More Information Using the Job Type Feature with the Mac Print Driver Viewing Active Jobs using the Job Status Menu Releasing a Held Job using the Job Status Menu Printing a Secure Print Job using the Mac Print Driver Accessing Your Personal Secure Jobs List using the Job Status Menu Releasing Jobs Held in a Public Queue using the Job Status Menu Releasing Jobs Held in a Private Queue using the Job Status Menu Viewing the Unidentified Held Jobs Queue us
Getting Started WorkCentre® 5845/5855/5865/5875/5890 • Preventing single sided printing. • Setting specific print settings for applications, for example, setting all Microsoft Word documents to print single sided. • Limiting print jobs to secure print jobs. Your System Administrator may also configure your print driver to prompt you to enter login details when you print a document. Refer to the System Administrator Guide for further information. 1. Open the document to be printed.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 Fax Explaining the Fax Options There are three Fax services which can be installed or enabled on your device, Fax (Embedded Fax), Internet Fax and Server Fax. If the Fax (Embedded Fax) service is installed, your device is connected directly to a telephone line and therefore gives you direct control over your fax transmissions. This type of fax travels over normal telephone lines and will therefore be charged at telephone rates.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Fax features. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Internet Fax features. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 Sending a Server Fax There are three Fax services which can be installed or enabled on your device, Fax (Embedded Fax), Internet Fax and Server Fax. Server Fax scans your documents and sends them to any type of fax machine that is connected to a telephone network. Your images are sent from your device to a third party fax server, which relays them over the telephone network to the fax number of your choice.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 Faxing from your Computer Sending a Fax using the PostScript Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device.
Getting Started - WorkCentre® 5845/5855/5865/5875/5890 Click the OK button. Or • • • Click the Add From Phonebook button to add a recipient stored in the address book. - Select the option required. - Personal Phonebook displays contacts you have added to the phonebook using your print driver. - Shared Phonebook lists contacts you have added, but also contacts added by other people. This address book is usually saved on a network server and must be made available by your System Administrator.
Getting Started • • WorkCentre® 5845/5855/5865/5875/5890 If you want to add a watermark to your cover sheet, click the Image tab. - Select the Watermark option required. - Select the option required. - Text activates a text entry box where you can type in your text. There are options to select a font, color, orientation and position for your text. - Picture activates the graphic settings. Click the folder icon to browse to your image.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 If Accounting has been enabled you may have to enter login details at the print driver before you can send your job. Use the Fax option in your print driver to send a document to a fax address. The job is sent from your computer to the device in the same way as a print job, but instead of being printed it is then faxed over a telephone line to the specified fax destination.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 LDAP Phonebook contains contacts listed in your LDAP (Lightweight Directory Access Protocol) address book. LDAP address books are usually maintained by IT teams as they are often used as company address books and for network authentication and authorization. - Select the contact required from the list. If the contact list is long, click in the Search... entry box and use your keyboard to enter the contact details.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 10. If you want the device to print a confirmation sheet, use a specific send speed or resolution, send at a specific time, use a dialing prefix or include credit card details, click the Options tab. • • • • • • • If required, select Print a Confirmation Sheet from the Confirmation Sheet menu to have the device print a page stating that your job has successfully faxed.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 3. Select the Xerox driver from the list of print drivers available. 4. Select Xerox Features from the print driver properties menu - the name of the menu will vary depending on the application you are printing from. From most applications select the dropdown menu that states Copies and Pages, or that states the application name. 5. Select Paper / Output from the Xerox Features group selection menu.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 If required, select the Sender Telephone Number entry box and use your keyboard to enter your telephone number. - If required, select the Sender Fax Number entry box and use your keyboard to enter the fax number you would like any replies faxed to. - Click the OK button. Click the Recipient Information button. - If required, select a Recipients option. - Show Recipient Names prints the names of all the recipients on the cover sheet.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 Sending a Fax using the XPS Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. If Authentication has been enabled on your device you may have to login at the device to see or release your jobs.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 Or • • • Click the Add From Phonebook button to add a recipient stored in the address book. - Select the option required. - Personal Phonebook displays contacts you have added to the phonebook using your print driver. - Shared Phonebook lists contacts you have added, but also contacts added by other people. This address book is usually saved on a network server and must be made available by your System Administrator.
Getting Started • • WorkCentre® 5845/5855/5865/5875/5890 If you want to add a watermark to your cover sheet, click the Image tab. - Select the Watermark option required. - Select the option required. - Text activates a text entry box where you can type in your text. There are options to select a font, color, orientation and position for your text. - Picture activates the graphic settings. Click the folder icon to browse to your image.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 Using Workflow Scanning Workflow Scanning converts hard copy documents into electronic images and saves them into network filing destinations (repositories). A Template must be used when a scan is made - the template contains the filing destination address and other scan settings such as the image quality. When making a scan you can edit the scan settings but not the filing destination.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 Sending an E-mail Use the E-mail feature to scan images and send them to a recipient as an attachment to an e-mail. Note: This option must be made available by your System Administrator. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the E-mail features. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 13. If required, select the File Name button and use the touch screen keyboard to enter a name for the file created from your scanned document. If you choose not to enter a file name a default name entered by your System Administrator will be used. • Select the OK button. 14. Select any options required. 15. Press the Start button on the control panel to scan the original. 16.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 4. Open the print driver Properties window - the method will vary depending on the application you are printing from. From most Microsoft applications select the Properties or Preferences button to open the window. 5. If required, click the Printing Options tab. This is usually the active tab when the print driver opens. 6. Select Saved Job from the Job Type dropdown menu. 7.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 Note: Your System Administrator must enable the Job Storage feature on your print driver before you can use the Saved Job option. If you are able to update your own driver settings, this feature can be found by opening the drivers window, right clicking the driver, selecting Printer Properties and then the Configuration tab. Use the dropdown menu to set the Job Storage Module status in the Installable Options section to Installed.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 Saving Jobs using the Mac Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. If Authentication has been enabled on your device you may have to login at the device to see or release your jobs.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 13. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the OK or Print button. More Information Printing a Document using the Mac Print Driver Printing a Saved Job using the Print From Feature Printing Saved Jobs from Internet Services Creating a New Folder for Saved Jobs in Internet Services System Administrator Guide www.xerox.com/support.
Getting Started • WorkCentre® 5845/5855/5865/5875/5890 If your required folder does not display, you can use your keyboard to enter the name of the folder where your job should be saved. The Default Public Folder is available for all users to save their jobs to. 9. If required, select the Print and Save checkbox to print your document. If you do not check this box your job will be saved, but not printed. 10. If required, select the Private radio button to passcode protect your document.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 6. Select the saved job required. 7. Select any options required. 8. Select the Paper Supply button. 9. Select the Paper Supply option required. • • Automatically Select lets the device select the appropriate paper size for each original based on the size of the original and reduce or enlarge programming. Select a paper tray that contains the size and type of paper you require. The size and media loaded in each tray is displayed. 10.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 Note: To find out the IP Address of your device, print a configuration report or ask your System Administrator. 3. Press the Enter button on your keyboard to load the page. 4. Click the Jobs tab. 5. Click the Saved Jobs tab. The Reprint Saved Jobs page is displayed and any jobs saved in the Default Public Folder are listed. 6. Check the checkbox to left of the job(s) required. To select all the jobs check the checkbox at the top of the heading row. 7.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 If a job is held in the list, it may require additional resources or a secure code to print. The reason for the held status is displayed on the Job Progress screen. Once the requirement has been met or the correct secure code entered, the job is released for printing.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 Cleaning the Document Glass and Constant Velocity Transport Glass To ensure optimum print quality at all times, regularly clean the glass areas of your device. This helps avoid output with streaks, smears and other marks that may transfer from the glass area when scanning documents. When you use the document feeder, your documents will pass over the stationary scanner using the Constant Velocity Transport glass.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 Clearing Paper Jams When a paper jam occurs, a fault screen is displayed which provides recovery instructions. Follow these instructions to clear the fault. Any printed sheets removed will automatically be reprinted once the paper jam is cleared. 1. The fault screen will indicate the location of the jam. Use the green handles and knobs indicated in the instructions displayed on the touch screen to remove the jammed paper. 2.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 Use the help button to open the Xerox online help. You will need to be connected to the internet to use this help feature. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Select the Xerox PS driver from the list of print drivers available. 3. Open the print driver Properties window - the method will vary depending on the application you are printing from.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 If Authentication has been enabled on your device you may have to login at the device to see or release your jobs. If Accounting has been enabled you may have to enter login details at the print driver before you can send your job. Use the help button to open the Xerox online help. You will need to be connected to the internet to use this help feature. 1. Open the document to be printed.
Getting Started WorkCentre® 5845/5855/5865/5875/5890 Using the Internet Services Help Feature Internet Services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. If Authentication or Accounting has been enabled on your device you may have to enter login details to access this feature. Use the Internet Services Help link to see instructions and information on how to use the features in Internet Services.
Copy 2 Making Copies When you press the Start button to make a copy, the device scans your originals and temporarily stores the images. It then prints the images based on the selections made. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Copy features. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder.
WorkCentre® 5845/5855/5865/5875/5890 Copy Copy Options Reduce or Enlarge Reducing or Enlarging Copies When you press the Start button to make a copy, the device scans your originals and temporarily stores the images. It then prints the images based on the selections made. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Copy features.
WorkCentre® 5845/5855/5865/5875/5890 Copy More Information Reducing or Enlarging Copies by Proportional % Reducing or Enlarging Copies by Independent X-Y % Using a User ID to Log In at the Device Viewing the Progress and Details of a Job using the Job Status Menu Setting the Paper Supply for Copies Reducing or Enlarging Copies by Proportional % When you press the Start button to make a copy, the device scans your originals and temporarily stores the images.
WorkCentre® 5845/5855/5865/5875/5890 Copy 12. Remove the original from the document feeder or document glass when scanning has completed. The job enters the job list ready for processing. 13. Press the Job Status button on the device control panel to view the job list and check the status of the job. 14. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job.
WorkCentre® 5845/5855/5865/5875/5890 Copy • • 100% / 100% will keep your output image the same size as your original. This option is useful if you are programming a complex job and want to cancel any reduce or enlarge settings without cancelling other settings you have made. Auto Independent X-Y% automatically fits the image of your original onto the paper you have selected. The reduction or enlargement may not be proportional, the device will distort the image so that it will fit onto the paper.
WorkCentre® 5845/5855/5865/5875/5890 Copy Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2. Press the Clear All button on the control panel to cancel any previous programming selections. 3. Press the Services Home button. 4. Select the Copy button on the touch screen. The copy features are displayed. 5. If required, select the Copy tab.
WorkCentre® 5845/5855/5865/5875/5890 Copy Note: If using the document glass to scan two-sided originals, the device displays a message when ready to scan side 2. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2.
WorkCentre® 5845/5855/5865/5875/5890 Copy Use the No Finishing option if no finishing is required for the output. Use the collation options to sort your copies into sets (1,2,3 1,2,3 1,2,3) or stacks (1,1,1 2,2,2 3,3,3). Use the stapling options to staple your document. The options available are dependent on the finishing device installed. The basic stapling options are Off, 1 Staple, 2 Staples and Multi-Staple.
Copy WorkCentre® 5845/5855/5865/5875/5890 11. Remove the original from the document feeder or document glass when scanning has completed. The job enters the job list ready for processing. 12. Press the Job Status button on the device control panel to view the job list and check the status of the job. 13. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job.
WorkCentre® 5845/5855/5865/5875/5890 Copy 8. Enter the number of prints required using the numeric keypad on the control panel. 9. Press the Start button on the control panel to scan the original. 10. Remove the original from the document feeder or document glass when scanning has completed. The job enters the job list ready for processing. 11. Press the Job Status button on the device control panel to view the job list and check the status of the job. 12.
WorkCentre® 5845/5855/5865/5875/5890 Copy 8. Enter the number of prints required using the numeric keypad on the control panel. 9. Press the Start button on the control panel to scan the original. 10. Remove the original from the document feeder or document glass when scanning has completed. The job enters the job list ready for processing. 11. Press the Job Status button on the device control panel to view the job list and check the status of the job. 12.
WorkCentre® 5845/5855/5865/5875/5890 Copy • • 2 Staples positions 2 staples along the long edge of your document. Multiple Staples positions either three or four staples on the edge selected. The number of staples depends on the size of the media chosen. For example: 4 Staples = A4 LEF (8.5 x 11” LEF), A3 (11 x 17”) and 8 x 10” LEF. 3 Staples = 8 x 10” SEF, A4 SEF (8.5 x 11” SEF), A5 LEF (8.5 x 5.5” LEF) and B5 SEF (8.5 x 14” SEF). Note: For some staple selections the device will rotate the image.
WorkCentre® 5845/5855/5865/5875/5890 Copy Note: SEF is Short Edge Feed (where the short edge of the paper is the leading edge when the paper is fed into the device). LEF is Long Edge Feed (where the paper is oriented so that the long edge is fed into the device first). 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder.
WorkCentre® 5845/5855/5865/5875/5890 Copy Preparing Copies to be made into a Booklet When you press the Start button to make a copy, the device scans your originals and temporarily stores the images. It then prints the images based on the selections made. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Copy features.
Copy WorkCentre® 5845/5855/5865/5875/5890 14. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the Details button. Once the resources are available the job will print. The following Booklet Maker specifications apply. • Paper Sizes A3 (11x17”), A4 (8.5x11”), 8.5x13” and 8.5x14”. • Paper weight 60 to 216 gsm (16 to 57 lb).
WorkCentre® 5845/5855/5865/5875/5890 Copy Note: SEF is Short Edge Feed (where the short edge of the paper is the leading edge when the paper is fed into the device). LEF is Long Edge Feed (where the paper is oriented so that the long edge is fed into the device first). 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder.
WorkCentre® 5845/5855/5865/5875/5890 Copy Image Quality Setting the Original Type for Copies When you press the Start button to make a copy, the device scans your originals and temporarily stores the images. It then prints the images based on the selections made. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Copy features.
Copy WorkCentre® 5845/5855/5865/5875/5890 12. Remove the original from the document feeder or document glass when scanning has completed. The job enters the job list ready for processing. 13. Press the Job Status button on the device control panel to view the job list and check the status of the job. 14. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job.
WorkCentre® 5845/5855/5865/5875/5890 Copy 12. Press the Job Status button on the device control panel to view the job list and check the status of the job. 13. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the Details button. Once the resources are available the job will print.
WorkCentre® 5845/5855/5865/5875/5890 Copy 13. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the Details button. Once the resources are available the job will print.
Copy WorkCentre® 5845/5855/5865/5875/5890 More Information Using a User ID to Log In at the Device Viewing the Progress and Details of a Job using the Job Status Menu Lightening or Darkening Copies Image Enhancement Choosing an Image Enhancement Option for Copies When you press the Start button to make a copy, the device scans your originals and temporarily stores the images. It then prints the images based on the selections made.
WorkCentre® 5845/5855/5865/5875/5890 Copy More Information Setting the Background Suppression for Copies Setting the Copy Contrast Using a User ID to Log In at the Device Viewing the Progress and Details of a Job using the Job Status Menu Setting the Background Suppression for Copies When you press the Start button to make a copy, the device scans your originals and temporarily stores the images. It then prints the images based on the selections made.
WorkCentre® 5845/5855/5865/5875/5890 Copy Setting the Copy Contrast When you press the Start button to make a copy, the device scans your originals and temporarily stores the images. It then prints the images based on the selections made. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Copy features.
WorkCentre® 5845/5855/5865/5875/5890 Copy Layout Adjustment Setting the Original Orientation for Copies When you press the Start button to make a copy, the device scans your originals and temporarily stores the images. It then prints the images based on the selections made. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Copy features.
WorkCentre® 5845/5855/5865/5875/5890 Copy More Information Using a User ID to Log In at the Device Viewing the Progress and Details of a Job using the Job Status Menu Specifying the Size of the Original to be Copied When you press the Start button to make a copy, the device scans your originals and temporarily stores the images. It then prints the images based on the selections made.
WorkCentre® 5845/5855/5865/5875/5890 Copy More Information Using a User ID to Log In at the Device Viewing the Progress and Details of a Job using the Job Status Menu Copying Book Pages When you press the Start button to make a copy, the device scans your originals and temporarily stores the images. It then prints the images based on the selections made. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Copy features.
WorkCentre® 5845/5855/5865/5875/5890 Copy • • • • Off applies no binding edge erase to the output. Both Pages scans both pages, the left page of the book will be scanned first. Use the arrow buttons to specify an amount from 0 to 50mm (0 to 2”) to be deleted from the center of the book image. Left Page Only scans the left page only. Use the arrow buttons to specify an amount from 0 to 25mm (0 to 1”) to be deleted from the right side of the page image. Right Page Only scans the right page only.
WorkCentre® 5845/5855/5865/5875/5890 Copy 7. Select the Image Shift option required. • • • • • • • • Off removes any previous Image Shift settings. This option is useful if you are programming a complex job and want to cancel any image shift settings without cancelling other settings you have made. Margin Shift moves the image up / down or left / right on the page to give larger or smaller margins. Use the arrow buttons to enter the shift required. The amount of shift is in 1mm (0.
WorkCentre® 5845/5855/5865/5875/5890 Copy Use the Edge Erase options to specify the scan area so that only a specific section of your document is scanned. This is useful if you want to remove the marks caused by punched holes or staples in your original. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner.
WorkCentre® 5845/5855/5865/5875/5890 Copy - Check the Mirror Side 1 entry checkbox to reverse the side 1 settings on side 2. Depending on the page orientation the left and right or top and bottom settings will be reversed. 8. Select the OK button. 9. Enter the number of prints required using the numeric keypad on the control panel. 10. Press the Start button on the control panel to scan the original. 11. Remove the original from the document feeder or document glass when scanning has completed.
Copy WorkCentre® 5845/5855/5865/5875/5890 9. Select the OK button. 10. Enter the number of prints required using the numeric keypad on the control panel. 11. Press the Start button on the control panel to scan the original. 12. Remove the original from the document feeder or document glass when scanning has completed. The job enters the job list ready for processing. 13. Press the Job Status button on the device control panel to view the job list and check the status of the job. 14.
WorkCentre® 5845/5855/5865/5875/5890 Copy 8. Select the required Original Input option. • • 1-Sided Originals 2-Sided Originals 9. Set the Paper Supply required for the job. If stapling and / or folding is required a Short Edge Feed (SEF) paper supply must be selected. Note: SEF is Short Edge Feed (where the short edge of the paper is the leading edge when the paper is fed into the device). LEF is Long Edge Feed (where the paper is oriented so that the long edge is fed into the device first). 10.
WorkCentre® 5845/5855/5865/5875/5890 Copy Use the Chapter Starts option to ensure that a chapter begins on the right or left side of the page, with a blank page automatically inserted if needed. Use the Inserts option to add blank pages on a different media into your document, or to specify pages to be printed on a different media. Up to two sources of media can be used for the inserts. If inserting blank pages, a blank sheet must be inserted in the appropriate place in your original document.
WorkCentre® 5845/5855/5865/5875/5890 Copy More Information Adding Covers to Copies Adding Chapter Start Sections to Copies Adding Inserts into Copy Sets Selecting Exceptions within Copy Sets Using a User ID to Log In at the Device Viewing the Progress and Details of a Job using the Job Status Menu Adding Covers to Copies When you press the Start button to make a copy, the device scans your originals and temporarily stores the images. It then prints the images based on the selections made.
WorkCentre® 5845/5855/5865/5875/5890 Copy 13. Select the Printing Option required for the covers. • • • • Blank Cover provides a blank sheet as the cover. Print on Side 1 prints an image on side 1 of the cover. Print on Side 2 prints an image on side 2 of the cover. Select Rotate Side 2 to rotate the image on the second side. Print on Both Sides prints an image on both sides of the cover. Select Rotate Side 2 to rotate the image on the second side. 14.
WorkCentre® 5845/5855/5865/5875/5890 Copy Use the Chapter Starts option to ensure that a chapter begins on the right or left side of the page, with a blank page automatically inserted if needed. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2.
Copy WorkCentre® 5845/5855/5865/5875/5890 Adding Inserts into Copy Sets When you press the Start button to make a copy, the device scans your originals and temporarily stores the images. It then prints the images based on the selections made. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Copy features. Use the Inserts option to add blank pages on a different media into your document, or to specify pages to be printed on a different media.
WorkCentre® 5845/5855/5865/5875/5890 Copy 14. Select the Paper Supply required for the insert. • If a tab insert is required, ensure the correct tab sequence and number of tabs are loaded for the job. If printing on the tabs, use the Tab Shift option to enter the amount of shift required to ensure the tab image prints correctly on the tab. 15. Select the Add button. 16. Repeat the previous four steps until all the inserts required have been programmed. 17.
Copy WorkCentre® 5845/5855/5865/5875/5890 3. Press the Services Home button. 4. Select the Copy button on the touch screen. The copy features are displayed. 5. If required, select the Copy tab. This is usually the active tab when the Copy service opens. Note: This feature is not available until a specific paper tray has been selected. It is not available if the paper Auto Select option is active. 6. Set the Paper Supply required for the main body of the job. 7. Select the Output Format tab. 8.
WorkCentre® 5845/5855/5865/5875/5890 Copy Annotations will not be applied to Covers (Front or Back), Tabs, Inserts and Blank Chapter Start Pages. Use the Page Numbers option to automatically print a page number in a specified position on the page. Page numbers are automatically increased by one. For 2 sided copy output the page number is printed on both sides and counts as two pages. Use the Comment feature to add up to 50 alphanumeric characters in a specified position on the page.
WorkCentre® 5845/5855/5865/5875/5890 Copy 13. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the Details button. Once the resources are available the job will print.
WorkCentre® 5845/5855/5865/5875/5890 Copy 14. Select the Text Background option required. • • Opaque creates solid annotations placed on top of the copy output with no image visible under the annotated text. Transparent creates semi-transparent annotations with the copy image visible under the annotated text. 15. Select the Font Point Size entry box and use the numeric keypad or the + or - buttons to enter a font point size. 16. Select the Side 2 Option required.
WorkCentre® 5845/5855/5865/5875/5890 Copy Use the Comment feature to add up to 50 alphanumeric characters in a specified position on the page. An existing comment can be amended, or a new comment can be created. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2.
WorkCentre® 5845/5855/5865/5875/5890 Copy 19. Enter the number of prints required using the numeric keypad on the control panel. 20. Press the Start button on the control panel to scan the original. 21. Remove the original from the document feeder or document glass when scanning has completed. The job enters the job list ready for processing. 22. Press the Job Status button on the device control panel to view the job list and check the status of the job. 23.
WorkCentre® 5845/5855/5865/5875/5890 Copy 11. Select the required option from the Apply To dropdown menu. • • • All Pages adds the annotation to all pages. All Pages Except First adds the annotation to all pages except the first page. First Page Only adds the annotation to the first page but not to any subsequent pages. 12. Select the OK button. After an annotation has been programmed the Format and Style button becomes visible. 13. Select the Format and Style button. 14.
WorkCentre® 5845/5855/5865/5875/5890 Copy Printing a Bates Stamp on Copies When you press the Start button to make a copy, the device scans your originals and temporarily stores the images. It then prints the images based on the selections made. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Copy features. Use the Bates Stamp option to add a selected Bates Stamp in a specified position on the page.
WorkCentre® 5845/5855/5865/5875/5890 Copy 16. Select the Font Point Size entry box and use the numeric keypad or the + or - buttons to enter a font point size. 17. Select the Side 2 Option required. • • • Same as Side 1 applies the same settings to both Side 1 and Side 2 of your output. Mirror Side 1 Flip on Horizontal output will open from right to left like a book, with the binding edge on the left. The position of the annotation on Side 2 will mirror Side 1 across the binding edge.
WorkCentre® 5845/5855/5865/5875/5890 Copy 4. Select the Copy button on the touch screen. The copy features are displayed. 5. If required, select the Copy tab. This is usually the active tab when the Copy service opens. Note: This feature is not available until a specific paper tray has been selected. It is not available if the paper Auto Select option is active. 6. Set the Paper Supply required for the main body of the job. 7. Select the Output Format tab. 8. Select the Transparency Separators button. 9.
WorkCentre® 5845/5855/5865/5875/5890 Copy 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2. Press the Clear All button on the control panel to cancel any previous programming selections. 3. Press the Services Home button. 4. Select the Copy button on the touch screen.
WorkCentre® 5845/5855/5865/5875/5890 Copy Use the Build Job option to build a job that requires different settings for each page, or for groups of pages (segments) of your document. Build Job can also be used to assemble individual pages scanned using the document glass into a single job. 1. Split the originals into sections for individual programming. 2. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder.
WorkCentre® 5845/5855/5865/5875/5890 Copy 17. Select the features required for the second segment. 18. Load the second segment originals. 19. Press the Start button on the control panel to scan the original. 20. Repeat these steps until all segments of your job have been programmed and scanned. 21. Enter the number of prints required using the numeric keypad on the control panel. 22. After the last segment has been scanned, select the Submit Job button. 23.
WorkCentre® 5845/5855/5865/5875/5890 Copy 11. Release or delete the Sample Job. • • If the Sample Job is acceptable, select Release. The programmed number of sets will be produced. If the Sample Job is unacceptable, select Delete and then select Delete to confirm the deletion. Your job will be deleted from the job list. Repeat the sample job process until you are satisfied with your sample. 12. Select the Job Status button to access your job. The job has the status Held: Sample Made. 13.
Copy WorkCentre® 5845/5855/5865/5875/5890 4. Select the Copy button on the touch screen. The copy features are displayed. 5. Program the required job features. 6. Enter the number of prints required using the numeric keypad on the control panel. 7. Select the Job Assembly tab. 8. Select the Save Current Settings button. 9. Select an available setting from the settings name dropdown menu. 10. Use the keyboard to enter a name for your settings. 11. Select the OK button.
Copy WorkCentre® 5845/5855/5865/5875/5890 4. Select the Copy button on the touch screen. The copy features are displayed. 5. Select the Job Assembly tab. 6. Select the Retrieve Saved Settings button. 7. Select the desired setting from the Setting Name list. 8. Select the Load Settings button. The recalled programming features become active. 9. If required, you can modify the settings. These changes are not saved with the saved settings. 10. Press the Start button on the control panel to scan the original.
Fax 3 Fax (Embedded Fax) Sending a Fax (Embedded Fax) There are three Fax services which can be installed or enabled on your device, Fax (Embedded Fax), Internet Fax and Server Fax. Use the Fax (Embedded Fax) service to scan your documents and send them to most types of fax machines that are connected to the telephone network. Note: This option must be made available by your System Administrator.
WorkCentre® 5845/5855/5865/5875/5890 Fax More Information Using a User ID to Log In at the Device Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support. Using Dialing Characters in a Fax number (Embedded Fax) Fax Using Dialing Characters in a Fax number (Embedded Fax) Use the Fax (Embedded Fax) service to scan your documents and send them to most types of fax machines that are connected to the telephone network.
WorkCentre® 5845/5855/5865/5875/5890 Fax 8. Select the Add button. • If you want to send the document to more than one recipient enter the additional details, one recipient at a time, and select the Add button again until all the recipients have been added. 9. Select the Close button to save the information you entered. 10. Select any options required. 11. Press the Start button on the control panel to scan the original. 12.
WorkCentre® 5845/5855/5865/5875/5890 Fax 11. Remove the original from the document feeder or document glass when scanning has completed. 12. Press the Job Status button on the device control panel to view the job list and check the status of the job.
WorkCentre® 5845/5855/5865/5875/5890 Fax More Information Sending a Fax using the Address Book (Embedded Fax) Using a User ID to Log In at the Device Sending a Fax to a Number Saved as a Favorite (Embedded Fax) Explaining the Fax Options Creating a New Fax Address Book Contact (Embedded Fax) Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support.
Fax WorkCentre® 5845/5855/5865/5875/5890 10. To clear an entry from the list, select the entry and then select Remove Recipient from the menu. At the confirmation screen select the Remove button to approve the deletion. 11. Select the Close button. 12. Select any options required. 13. Press the Start button on the control panel to scan the original. 14. Remove the original from the document feeder or document glass when scanning has completed. 15.
WorkCentre® 5845/5855/5865/5875/5890 Fax 12. Select the fields you want to edit and use the touch screen keyboard to enter the details. • • • Field next to Email icon will allow you to enter an E-Mail address. Field next to Phone icon with green background will allow you to enter an Fax number. Field next to Phone icon with earth background will allow you to enter an Internet Fax address. 13. Select the OK button. 14.
WorkCentre® 5845/5855/5865/5875/5890 Fax Sending a Fax to a Number Saved as a Favorite (Embedded Fax) Using a User ID to Log In at the Device Explaining the Fax Options Creating a Fax Address using Internet Services Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support.
WorkCentre® 5845/5855/5865/5875/5890 Fax More Information Using a User ID to Log In at the Device Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support. Setting the Original Type for Faxes (Embedded Fax) Use the Fax (Embedded Fax) service to scan your documents and send them to most types of fax machines that are connected to the telephone network.
WorkCentre® 5845/5855/5865/5875/5890 Fax More Information Faxing 2-Sided Originals (Embedded Fax) Using a User ID to Log In at the Device Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support. Specifying the Fax Resolution (Embedded Fax) Use the Fax (Embedded Fax) service to scan your documents and send them to most types of fax machines that are connected to the telephone network.
WorkCentre® 5845/5855/5865/5875/5890 Fax More Information Setting the Original Type for Faxes (Embedded Fax) Using a User ID to Log In at the Device Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support. Adding a Fax Cover Sheet (Embedded Fax) Use the Fax (Embedded Fax) service to scan your documents and send them to most types of fax machines that are connected to the telephone network.
WorkCentre® 5845/5855/5865/5875/5890 Fax 16. Remove the original from the document feeder or document glass when scanning has completed. 17. Press the Job Status button on the device control panel to view the job list and check the status of the job. More Information Using a User ID to Log In at the Device Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support.
WorkCentre® 5845/5855/5865/5875/5890 Fax 10. Select the Image Options button. 11. Select the option(s) required. 12. Select the OK button. 13. Press the Start button on the control panel to scan the original. 14. Remove the original from the document feeder or document glass when scanning has completed. 15. Press the Job Status button on the device control panel to view the job list and check the status of the job.
WorkCentre® 5845/5855/5865/5875/5890 Fax 10. Select the Image Options button. 11. Select the Lighten / Darken option required. • • Move the indicator down to darken the scanned image. If this creates an output with too dark a background, use the Background Suppression feature to remove the background. Move the indicator up to lighten the scanned image. 12. Select the OK button. 13. Press the Start button on the control panel to scan the original. 14.
WorkCentre® 5845/5855/5865/5875/5890 Fax 10. Select the Image Options button. 11. Select the Sharpness option required. • • Move the indicator up to sharpen the scanned image. Text images are more likely to be improved by sharpening than photo images. Move the indicator down to soften the scanned image. This is particularly useful when scanning photos. 12. Select the OK button. 13. Press the Start button on the control panel to scan the original. 14.
WorkCentre® 5845/5855/5865/5875/5890 Fax 5. If required, select the Fax tab. This is usually the active tab when the Fax service opens. 6. Select the Enter Fax Number entry box and use the numeric keypad, or the touch screen keypad to enter the recipient’s fax number. 7. Select the Add button. • If you want to send the document to more than one recipient enter the additional details, one recipient at a time, and select the Add button again until all the recipients have been added. 8.
WorkCentre® 5845/5855/5865/5875/5890 Fax 6. Select the Enter Fax Number entry box and use the numeric keypad, or the touch screen keypad to enter the recipient’s fax number. 7. Select the Add button. • If you want to send the document to more than one recipient enter the additional details, one recipient at a time, and select the Add button again until all the recipients have been added. 8. Select the Close button to save the information you entered. 9. Select the Image Quality tab. 10.
WorkCentre® 5845/5855/5865/5875/5890 Fax 3. Press the Services Home button. 4. Select the Fax button on the touch screen. 5. If required, select the Fax tab. This is usually the active tab when the Fax service opens. 6. Select the Enter Fax Number entry box and use the numeric keypad, or the touch screen keypad to enter the recipient’s fax number. 7. Select the Add button.
WorkCentre® 5845/5855/5865/5875/5890 Fax Use the Original Size options to select automatic size detection of the originals, specify the sizes of mixed size originals, or specify the exact size of an image to be scanned. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2.
WorkCentre® 5845/5855/5865/5875/5890 Fax Setting a Fax to Reduce Size or Split when Received (Embedded Fax) Use the Fax (Embedded Fax) service to scan your documents and send them to most types of fax machines that are connected to the telephone network. Note: This option must be made available by your System Administrator. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Fax features.
WorkCentre® 5845/5855/5865/5875/5890 Fax Faxing Book Pages (Embedded Fax) Use the Fax (Embedded Fax) service to scan your documents and send them to most types of fax machines that are connected to the telephone network. Note: This option must be made available by your System Administrator. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Fax features.
WorkCentre® 5845/5855/5865/5875/5890 Fax More Information Specifying the Size of the Original to be Faxed (Embedded Fax) Setting a Fax to Reduce Size or Split when Received (Embedded Fax) Using a User ID to Log In at the Device Explaining the Fax Options Setting the Original Type for Faxes (Embedded Fax) Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support.
WorkCentre® 5845/5855/5865/5875/5890 Fax 12. Select the OK button. 13. Select any options required. 14. Press the Start button on the control panel to scan the original. 15. Remove the original from the document feeder or document glass when scanning has completed. 16. Press the Job Status button on the device control panel to view the job list and check the status of the job.
WorkCentre® 5845/5855/5865/5875/5890 Fax 11. Select the option required. • • • Super G3 (33.6 Kbps) initially transmits at 33,600 Bits Per Second (bps) and uses Error Correction Mode (ECM) to minimize transmission errors. This is the fastest fax transmission rate and the default option. G3 (14.4 Kbps) initially transmits at 14,400 Bits Per Second (bps), which is the standard Group 3 digital fax transmission rate.
WorkCentre® 5845/5855/5865/5875/5890 Fax 6. Select the Enter Fax Number entry box and use the numeric keypad, or the touch screen keypad to enter the recipient’s fax number. 7. Select the Add button. • If you want to send the document to more than one recipient enter the additional details, one recipient at a time, and select the Add button again until all the recipients have been added. 8. Select the Close button to save the information you entered. 9. Select Fax Options tab. 10.
WorkCentre® 5845/5855/5865/5875/5890 Fax 3. Press the Services Home button. 4. Select the Fax button on the touch screen. 5. Select Fax Options tab. 6. Select the Send Header Text button. 7. Select the On button to add header text to your transmission. • If required, select the Off button to cancel any header text programming you have entered. 8. Select the OK button. 9. Press the Start button on the control panel to scan the original. 10.
WorkCentre® 5845/5855/5865/5875/5890 Fax Use the Send to Remote Mailbox option to send a fax directly to an individual’s private mailbox on a remote machine. The remote machine must have mailbox capabilities. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2.
WorkCentre® 5845/5855/5865/5875/5890 Fax Mailboxes are set up by your System Administrator, at least one mailbox must be set up before this feature can be used. Up to 200 mailboxes can be set up. To receive faxes in your mailbox you must give the sender your mailbox number. To retrieve a fax from your mailbox you must know your mailbox number - you can also set a passcode for your mailbox. Use a mailbox passcode to ensure fax documents are secure and can only be accessed by authorised users.
Fax WorkCentre® 5845/5855/5865/5875/5890 Printing Faxes Stored in the Local Mailbox (Embedded Fax) Use the Fax (Embedded Fax) service to scan your documents and send them to most types of fax machines that are connected to the telephone network. Note: This option must be made available by your System Administrator. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Fax features.
Fax WorkCentre® 5845/5855/5865/5875/5890 Deleting Faxes Stored in the Local Mailbox (Embedded Fax) Use the Fax (Embedded Fax) service to scan your documents and send them to most types of fax machines that are connected to the telephone network. Note: This option must be made available by your System Administrator. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Fax features.
WorkCentre® 5845/5855/5865/5875/5890 Fax Local Polling Distributing Documents using Non-Secure Fax Polling (Embedded Fax) Use the Fax (Embedded Fax) service to scan your documents and send them to most types of fax machines that are connected to the telephone network. Note: This option must be made available by your System Administrator. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Fax features.
Fax WorkCentre® 5845/5855/5865/5875/5890 If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Fax features. Use the Delete All Stored Documents option to delete all the documents stored on the device for polling. Note: Polling is where a fax is not sent to a recipient but is saved on the originating device. When the recipient is ready to receive the fax they contact (poll) the device and request the fax. 1.
WorkCentre® 5845/5855/5865/5875/5890 Fax More Information Using a User ID to Log In at the Device Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support. Using Secure Fax Polling (Embedded Fax) Use the Fax (Embedded Fax) service to scan your documents and send them to most types of fax machines that are connected to the telephone network. Note: This option must be made available by your System Administrator.
WorkCentre® 5845/5855/5865/5875/5890 Fax Remote Polling Polling a Remote Fax Machine (Embedded Fax) Use the Fax (Embedded Fax) service to scan your documents and send them to most types of fax machines that are connected to the telephone network. Note: This option must be made available by your System Administrator. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Fax features.
Fax WorkCentre® 5845/5855/5865/5875/5890 Polling a Remote Fax Mailbox (Embedded Fax) Use the Fax (Embedded Fax) service to scan your documents and send them to most types of fax machines that are connected to the telephone network. Note: This option must be made available by your System Administrator. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Fax features.
WorkCentre® 5845/5855/5865/5875/5890 Fax Build Job can also be used to assemble individual pages scanned using the document glass into a single job. 1. Split the originals into sections for individual programming. 2. Press the Clear All button on the control panel to cancel any previous programming selections. 3. Press the Services Home button. 4. Select the Fax button on the touch screen. 5. If required, select the Fax tab. This is usually the active tab when the Fax service opens. 6.
WorkCentre® 5845/5855/5865/5875/5890 Fax 21. Select the features required for the second segment. 22. Load the second segment originals. 23. Press the Start button on the control panel to scan the original. 24. Repeat these steps until all segments of your job have been programmed and scanned. 25. After the last segment has been scanned, select the Submit Job button. 26. Press the Job Status button on the device control panel to view the job list and check the status of the job.
Fax WorkCentre® 5845/5855/5865/5875/5890 9. Select any options required. 10. Press the Start button on the control panel to scan the original. 11. Remove the original from the document feeder or document glass when scanning has completed. 12. Press the Job Status button on the device control panel to view the job list and check the status of the job.
WorkCentre® 5845/5855/5865/5875/5890 Fax Use the Dialing Characters options to add special characters such as Dial Pause, Pulse to Tone, Mask Data, or Wait for Dial Tone characters into fax numbers. More than one dialing character can be inserted into a fax number. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder.
WorkCentre® 5845/5855/5865/5875/5890 Fax Using a User ID to Log In at the Device Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support. Fax Directory Sending a Fax Using the Fax Directory (Server Fax) Server Fax scans your documents and sends them to any type of fax machine that is connected to a telephone network.
WorkCentre® 5845/5855/5865/5875/5890 Fax Using a User ID to Log In at the Device Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support. Adding a Number to the Fax Directory (Server Fax) Server Fax scans your documents and sends them to any type of fax machine that is connected to a telephone network.
WorkCentre® 5845/5855/5865/5875/5890 Fax More Information Using Dialing Characters in a Fax Number (Server Fax) Sending a Fax Using the Fax Directory (Server Fax) Using a User ID to Log In at the Device Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support. Faxing 2-Sided Originals (Server Fax) Server Fax scans your documents and sends them to any type of fax machine that is connected to a telephone network.
WorkCentre® 5845/5855/5865/5875/5890 Fax 12. Press the Job Status button on the device control panel to view the job list and check the status of the job. More Information Using a User ID to Log In at the Device Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support.
WorkCentre® 5845/5855/5865/5875/5890 Fax 11. Remove the original from the document feeder or document glass when scanning has completed. 12. Press the Job Status button on the device control panel to view the job list and check the status of the job. More Information Using a User ID to Log In at the Device Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support.
WorkCentre® 5845/5855/5865/5875/5890 Fax 10. Select the Resolution option required. • • Standard (200x100 dpi) requires the minimum communication time but does not produce the best image quality for graphics and photos. This is the recommended resolution for text documents. Fine (200 dpi) produces average quality text and low quality photos and graphics. This resolution is recommended for average quality text documents and line art. 11. Press the Start button on the control panel to scan the original.
WorkCentre® 5845/5855/5865/5875/5890 Fax 7. Select the Add button. • If you want to send the document to more than one recipient enter the additional details, one recipient at a time, and select the Add button again until all the recipients have been added. 8. Select the Close button to save the information you entered. 9. Select the Image Quality tab. 10. Select the Image Options button. 11. Select the Lighten / Darken option required. • • Move the indicator down to darken the scanned image.
WorkCentre® 5845/5855/5865/5875/5890 Fax Use the Contrast option to control the image density on the output and compensate for an original that has too much or too little contrast on the image. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2.
WorkCentre® 5845/5855/5865/5875/5890 Fax The Image Enhancement options improve the quality of your output by reducing the background or adjusting the contrast. Use the Background Suppression option to enhance originals that have colored backgrounds, by reducing or eliminating the background on the output. This option is useful when your original is on colored paper. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents.
WorkCentre® 5845/5855/5865/5875/5890 Fax Setting the Server Fax Contrast Server Fax scans your documents and sends them to any type of fax machine that is connected to a telephone network. Your images are sent from your device to a third party fax server, which relays them over the telephone network to the fax number of your choice. Note: This option must be made available by your System Administrator.
WorkCentre® 5845/5855/5865/5875/5890 Fax More Information Adding or Removing the Background Suppression for Server Faxes Choosing the Image Enhancement Options for Server Faxes Choosing the Image Options for Server Faxes Using a User ID to Log In at the Device Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support.
WorkCentre® 5845/5855/5865/5875/5890 Fax • • Upright Images the images on the originals are loaded in a upright orientation in the Document Feeder. Sideways Images the images on the originals are loaded in a sideways orientation in the Document Feeder. 11. Select the OK button. 12. Press the Start button on the control panel to scan the original. 13. Remove the original from the document feeder or document glass when scanning has completed. 14.
WorkCentre® 5845/5855/5865/5875/5890 Fax 9. Select the Layout Adjustment tab. 10. Select the Original Size button. 11. Select the Original Size option required. • • • • Auto Detect enables automatic size sensing, this is the default setting. The size detected is matched to a standard paper size. Preset Scan Area defines the size of your original from a list of preset, standard original sizes. You can view the list by using the scroll bar.
WorkCentre® 5845/5855/5865/5875/5890 Fax Note: The fax server may be programmed to send faxes only within a specified time period. If Delay Send is used to select a transmission time outside the time specified in on the server your fax will be sent during the next transmission slot after the Delay Send time has passed. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder.
WorkCentre® 5845/5855/5865/5875/5890 Fax Building a Server Fax Job with Multiple Page or Segment Settings Server Fax scans your documents and sends them to any type of fax machine that is connected to a telephone network. Your images are sent from your device to a third party fax server, which relays them over the telephone network to the fax number of your choice. Note: This option must be made available by your System Administrator.
WorkCentre® 5845/5855/5865/5875/5890 Fax 16. Load your first segment originals face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the first segment face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 17. Press the Start button on the control panel to scan the original. 18. Remove the first segment originals after they have been scanned.
WorkCentre® 5845/5855/5865/5875/5890 Fax If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Internet Fax features. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2.
WorkCentre® 5845/5855/5865/5875/5890 Fax Internet Fax Using the Internet Fax Address Book Internet Fax is similar to the E-mail feature in that it sends documents across the internet or intranet using e-mail addresses. There are several key differences between Internet Fax and the E-mail feature. • Use Internet Fax if you need tracking evidence to confirm your document has been delivered, this is useful for audit purposes.
WorkCentre® 5845/5855/5865/5875/5890 Fax 13. Press the Job Status button on the device control panel to view the job list and check the status of the job. More Information Sending an Internet Fax Using a User ID to Log In at the Device Sending an E-mail Explaining the Fax Options Creating an Internet Fax Address using Internet Services Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support.
WorkCentre® 5845/5855/5865/5875/5890 Fax 8. Select the Add button. • If you want to send the document to more than one recipient enter the additional details, one recipient at a time, and select the Add button again until all the recipients have been added. 9. If required, select Cc from the To: dropdown menu to copy a recipient on the e-mail. Use the touch screen keyboard to enter the recipient details and then select the Add button.
WorkCentre® 5845/5855/5865/5875/5890 Fax Use the Output Color option to control whether the device replicates the original colors on your document or changes the output, for example by scanning color originals but converting them into black and white output. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner.
WorkCentre® 5845/5855/5865/5875/5890 Fax More Information Using a User ID to Log In at the Device Sending an E-mail Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support. Using Internet Fax to send 2-Sided Originals Internet Fax is similar to the E-mail feature in that it sends documents across the internet or intranet using e-mail addresses.
WorkCentre® 5845/5855/5865/5875/5890 Fax 9. If required, select Cc from the To: dropdown menu to copy a recipient on the e-mail. Use the touch screen keyboard to enter the recipient details and then select the Add button. Note: At least one To address must be selected, documents cannot be sent to a Cc address alone. 10. Select the Close button to save the information you entered. 11. Select the 2-Sided Scanning option required. • • • 1-Sided use this option if your originals are printed on 1 side.
WorkCentre® 5845/5855/5865/5875/5890 Fax 5. If required, select the Internet Fax tab. This is usually the active tab when the Internet Fax service opens. 6. Select the New Recipient... button. 7. Use the touch screen keyboard to enter the e-mail address of the recipient. • • • • • The number of alphanumeric characters that can be entered depends on the size of the characters chosen. Once the end of the entry box has been reached no more characters can be added.
WorkCentre® 5845/5855/5865/5875/5890 Fax More Information Using a User ID to Log In at the Device Sending an E-mail Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support. Advanced Settings Image Options Choosing the Image Options for Internet Faxes Internet Fax is similar to the E-mail feature in that it sends documents across the internet or intranet using e-mail addresses.
WorkCentre® 5845/5855/5865/5875/5890 Fax • • • Use the special characters button to access special characters such as $ and %. Buttons with an icon in the lower right corner have accented or additional characters available. Select and hold the button to view related characters in a pop-up menu. Select the desired character from the pop-up menu. Use the ENG button to access additional language keyboards. 8. Select the Add button.
WorkCentre® 5845/5855/5865/5875/5890 Fax Use the Lighten / Darken options to manually adjust the lightness or darkness of the image. Light originals containing pencil images may produce better output if the darkness is increased. Dark originals such as halftones or documents with colored backgrounds may need to be lightened. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder.
WorkCentre® 5845/5855/5865/5875/5890 Fax More Information Choosing the Image Options for Internet Faxes Changing the Sharpness of Internet Faxes Setting the Saturation for Internet Faxes Using a User ID to Log In at the Device Sending an E-mail Adding or Removing the Background Suppression for Internet Faxes Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support.
WorkCentre® 5845/5855/5865/5875/5890 Fax 8. Select the Add button. • If you want to send the document to more than one recipient enter the additional details, one recipient at a time, and select the Add button again until all the recipients have been added. 9. If required, select Cc from the To: dropdown menu to copy a recipient on the e-mail. Use the touch screen keyboard to enter the recipient details and then select the Add button.
WorkCentre® 5845/5855/5865/5875/5890 Fax Note: If you select black and white output rather than color output the saturation option will not be available. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2.
WorkCentre® 5845/5855/5865/5875/5890 Fax Setting the Output Color for an Internet Fax Using a User ID to Log In at the Device Sending an E-mail Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support. Image Enhancement Choosing an Image Enhancement Option for Internet Faxes Internet Fax is similar to the E-mail feature in that it sends documents across the internet or intranet using e-mail addresses.
WorkCentre® 5845/5855/5865/5875/5890 Fax • • Buttons with an icon in the lower right corner have accented or additional characters available. Select and hold the button to view related characters in a pop-up menu. Select the desired character from the pop-up menu. Use the ENG button to access additional language keyboards. 8. Select the Add button.
WorkCentre® 5845/5855/5865/5875/5890 Fax Use the Background Suppression option to enhance originals that have colored backgrounds, by reducing or eliminating the background on the output. This option is useful when your original is on colored paper. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner.
WorkCentre® 5845/5855/5865/5875/5890 Fax 17. Press the Job Status button on the device control panel to view the job list and check the status of the job. More Information Choosing an Image Enhancement Option for Internet Faxes Setting the Internet Fax Contrast Using a User ID to Log In at the Device Sending an E-mail Lightening or Darkening Internet Faxes Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support.
WorkCentre® 5845/5855/5865/5875/5890 Fax • • Buttons with an icon in the lower right corner have accented or additional characters available. Select and hold the button to view related characters in a pop-up menu. Select the desired character from the pop-up menu. Use the ENG button to access additional language keyboards. 8. Select the Add button.
WorkCentre® 5845/5855/5865/5875/5890 Fax If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Internet Fax features. Use the Resolution options to balance the quality of the image against the transmission time if the image is to be sent across a network. A higher resolution produces a better quality image, but a slow transmission time. A lower resolution reduces the image quality but decreases the communication time. 1.
WorkCentre® 5845/5855/5865/5875/5890 Fax • • • • • 200 dpi produces average quality text and low quality photos and graphics. This resolution is recommended for average quality text documents and line art. 200 x 100 dpi produces average quality and is recommended for standard office documents and photographs. 300 dpi produces higher quality output. This setting is recommended for high quality text documents that are to pass through OCR (Optical Character Recognition) applications.
WorkCentre® 5845/5855/5865/5875/5890 Fax Use the Quality / File Size options to choose between scan image quality and file size. You can select the highest quality, the smallest files or adjust the settings to balance quality against file size. • A small file size delivers slightly reduced image quality but is better when sharing the file over a network. • A larger file size delivers improved image quality but requires more time when transmitting over the network. 1.
WorkCentre® 5845/5855/5865/5875/5890 Fax • Move the indicator towards Highest Quality / Largest File Size to produce the largest files with the maximum image quality. Large files are not ideal for sharing and transmitting over a network. 14. Select the OK button. 15. Press the Start button on the control panel to scan the original. 16. Remove the original from the document feeder or document glass when scanning has completed. 17.
WorkCentre® 5845/5855/5865/5875/5890 Fax 7. Use the touch screen keyboard to enter the e-mail address of the recipient. • • • • • The number of alphanumeric characters that can be entered depends on the size of the characters chosen. Once the end of the entry box has been reached no more characters can be added. To delete a character use the backspace X button. Use the special characters button to access special characters such as $ and %.
WorkCentre® 5845/5855/5865/5875/5890 Fax Specifying the Size of the Original to be sent by Internet Fax Internet Fax is similar to the E-mail feature in that it sends documents across the internet or intranet using e-mail addresses. There are several key differences between Internet Fax and the E-mail feature. • Use Internet Fax if you need tracking evidence to confirm your document has been delivered, this is useful for audit purposes.
WorkCentre® 5845/5855/5865/5875/5890 Fax 12. Select the Original Size button. 13. Select the Original Size option required. • • • • Auto Detect enables automatic size sensing, this is the default setting. The size detected is matched to a standard paper size. Preset Scan Area defines the size of your original from a list of preset, standard original sizes. You can view the list by using the scroll bar. Custom Scan Area sets a specific area for scanning and is useful for scanning receipts.
WorkCentre® 5845/5855/5865/5875/5890 Fax Use the Message option to add a brief message to the file that will be sent. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2. Press the Clear All button on the control panel to cancel any previous programming selections. 3.
WorkCentre® 5845/5855/5865/5875/5890 Fax 16. Remove the original from the document feeder or document glass when scanning has completed. 17. Press the Job Status button on the device control panel to view the job list and check the status of the job. More Information Using a User ID to Log In at the Device Sending an E-mail Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support.
WorkCentre® 5845/5855/5865/5875/5890 Fax • • Buttons with an icon in the lower right corner have accented or additional characters available. Select and hold the button to view related characters in a pop-up menu. Select the desired character from the pop-up menu. Use the ENG button to access additional language keyboards. 8. Select the Add button.
WorkCentre® 5845/5855/5865/5875/5890 Fax Printing an Internet Fax Acknowledgment Report Internet Fax is similar to the E-mail feature in that it sends documents across the internet or intranet using e-mail addresses. There are several key differences between Internet Fax and the E-mail feature. • Use Internet Fax if you need tracking evidence to confirm your document has been delivered, this is useful for audit purposes.
WorkCentre® 5845/5855/5865/5875/5890 Fax 12. Select the Acknowledgment Report button. 13. Select the Print Report button to print an Acknowledgement Report. • If required, select the Off button to prevent an Acknowledgement Report being printed. 14. Select the OK button. 15. Press the Start button on the control panel to scan the original. 16. Remove the original from the document feeder or document glass when scanning has completed. 17.
WorkCentre® 5845/5855/5865/5875/5890 Fax 7. Use the touch screen keyboard to enter the e-mail address of the recipient. • • • • • The number of alphanumeric characters that can be entered depends on the size of the characters chosen. Once the end of the entry box has been reached no more characters can be added. To delete a character use the backspace X button. Use the special characters button to access special characters such as $ and %.
WorkCentre® 5845/5855/5865/5875/5890 Fax 21. If required, select the options for the segment. • • Delete Last Segment deletes the last segment scanned. You can continue programming the Build Job. Delete All Segments deletes the current Build Job and returns you to the main Build Job screen. 22. Select the Program Next Segment button. 23. Select the features required for the second segment. 24. Load the second segment originals. 25. Press the Start button on the control panel to scan the original. 26.
Scan 4 Workflow Scanning Explaining What Workflow Scanning Does and How It Works The standard Workflow Scanning option enables the electronic images to be stored and retrieved from a server or workstation on the network. Two further options are available: • Scan to Mailbox will store the image on the device hard disk and the user can retrieve the file using Internet Services. • Scan to Home allows the user to send the files to a location on the network specified as their Home destination.
WorkCentre® 5845/5855/5865/5875/5890 Scan Templates Use the Templates feature when you want to scan or fax jobs using the Workflow Scanning service on your device. Templates contain information to tell the device where to file a scanned document. They also contain settings, such as image quality and file format. Templates help you scan images more quickly because the template contains all the pre-programmed settings for your scan. If necessary, you can change the settings at the device.
WorkCentre® 5845/5855/5865/5875/5890 Scan 12. Press the Job Status button on the device control panel to view the job list and check the status of the job. More Information Explaining What Workflow Scanning Does and How It Works Using a User ID to Log In at the Device Scanning a Document to your Computer or Network using Single-Touch Scan Creating a New Template in Internet Services Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support.
WorkCentre® 5845/5855/5865/5875/5890 Scan 9. Select the Output Color option required. • • • • Auto Detect allows the device to select the most appropriate color setting. Black and White produces black and white output even if the originals were color. Grayscale produces output using various shades of gray. Color produces full color output. 10. Press the Start button on the control panel to scan the original. 11. Remove the original from the document feeder or document glass when scanning has completed.
WorkCentre® 5845/5855/5865/5875/5890 Scan 7. If required, ensure the latest templates are available by selecting Update Templates from the Advanced Settings tab. 8. Select the template required. 9. Select the 2-Sided Scanning option required. • • • 1-Sided use this option if your originals are printed on 1 side. 2-Sided use this option if your originals are 2-sided. The document feeder must be used to scan your originals with this option.
WorkCentre® 5845/5855/5865/5875/5890 Scan 4. Select the Workflow Scanning button on the touch screen. Note: If your System Administrator has added mandatory fields to the default template you will be asked to complete the required document information as soon as you select the Workflow Scanning button. 5. If required, select the Workflow Scanning tab. This is usually the active tab when the Workflow Scanning service opens. 6. Select a template type from the All Templates dropdown menu. 7.
WorkCentre® 5845/5855/5865/5875/5890 Scan 12. Press the Start button on the control panel to scan the original. 13. Remove the original from the document feeder or document glass when scanning has completed. 14. Press the Job Status button on the device control panel to view the job list and check the status of the job.
WorkCentre® 5845/5855/5865/5875/5890 Scan 10. Use the touch screen keyboard to enter the file name. • • • • Up to 40 alphanumeric characters can be entered. To delete a character use the backspace X button. Use the special characters button to access special characters such as $ and %. Buttons with an icon in the lower right corner have accented or additional characters available. Select and hold the button to view related characters in a pop-up menu. Select the desired character from the pop-up menu.
WorkCentre® 5845/5855/5865/5875/5890 Scan Note: If your System Administrator has added mandatory fields to the default template you will be asked to complete the required document information as soon as you select the Workflow Scanning button. 5. If required, select the Workflow Scanning tab. This is usually the active tab when the Workflow Scanning service opens. 6. Select the All Templates button. 7. Select the Machine Stored Templates button. 8. Select the template required. 9.
WorkCentre® 5845/5855/5865/5875/5890 Scan 4. Select the Workflow Scanning button on the touch screen. Note: If your System Administrator has added mandatory fields to the default template you will be asked to complete the required document information as soon as you select the Workflow Scanning button. 5. If required, select the Workflow Scanning tab. This is usually the active tab when the Workflow Scanning service opens. 6. Select the All Templates button. 7. Select the Remotely Stored Templates button.
WorkCentre® 5845/5855/5865/5875/5890 Scan To store images in a folder, select the template required and scan your images. Refer to the System Administrator Guide for further information. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2.
WorkCentre® 5845/5855/5865/5875/5890 Scan A Template must be used when a scan is made - the template contains the filing destination address and other scan settings such as the image quality. When making a scan you can edit the scan settings but not the filing destination. Note: This option must be made available by your System Administrator. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Workflow Scanning features.
WorkCentre® 5845/5855/5865/5875/5890 Scan 16. Press the Log In / Out button on the Control Panel. 17. At the confirmation screen, select the Logout button. More Information Using a User ID to Log In at the Device Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support.
WorkCentre® 5845/5855/5865/5875/5890 Scan 12. Remove the USB Flash Drive from the USB port when you have finished. More Information Using a User ID to Log In at the Device Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support.
WorkCentre® 5845/5855/5865/5875/5890 Scan 7. If required, ensure the latest templates are available by selecting Update Templates from the Advanced Settings tab. 8. Select the template required. 9. Select the Advanced Settings tab. 10. Select the Image Options button. 11. Select the option(s) required. 12. Select the OK button. 13. Press the Start button on the control panel to scan the original. 14. Remove the original from the document feeder or document glass when scanning has completed. 15.
WorkCentre® 5845/5855/5865/5875/5890 Scan Note: If your System Administrator has added mandatory fields to the default template you will be asked to complete the required document information as soon as you select the Workflow Scanning button. 5. If required, select the Workflow Scanning tab. This is usually the active tab when the Workflow Scanning service opens. 6. Select a template type from the All Templates dropdown menu. 7.
WorkCentre® 5845/5855/5865/5875/5890 Scan Use the Sharpness option to manually control the sharpness of the scanned images. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2. Press the Clear All button on the control panel to cancel any previous programming selections. 3.
WorkCentre® 5845/5855/5865/5875/5890 Scan A Template must be used when a scan is made - the template contains the filing destination address and other scan settings such as the image quality. When making a scan you can edit the scan settings but not the filing destination. Note: This option must be made available by your System Administrator. Use the Saturation option to manually control the brightness of the color in the scanned images.
WorkCentre® 5845/5855/5865/5875/5890 Scan Image Enhancement Choosing an Image Enhancement Option for Workflow Scanning Workflow Scanning converts hard copy documents into electronic images and saves them into network filing destinations (repositories). A Template must be used when a scan is made - the template contains the filing destination address and other scan settings such as the image quality. When making a scan you can edit the scan settings but not the filing destination.
WorkCentre® 5845/5855/5865/5875/5890 Scan 14. Remove the original from the document feeder or document glass when scanning has completed. 15. Press the Job Status button on the device control panel to view the job list and check the status of the job.
WorkCentre® 5845/5855/5865/5875/5890 Scan 10. Select the Image Enhancement button. 11. Select Auto Suppression from the Background Suppression menu to automatically suppress unwanted background. • If required, select Off to turn the Background Suppression feature off.
WorkCentre® 5845/5855/5865/5875/5890 Scan Note: If your System Administrator has added mandatory fields to the default template you will be asked to complete the required document information as soon as you select the Workflow Scanning button. 5. If required, select the Workflow Scanning tab. This is usually the active tab when the Workflow Scanning service opens. 6. Select a template type from the All Templates dropdown menu. 7.
WorkCentre® 5845/5855/5865/5875/5890 Scan Use the Scan Presets options to select a group of commonly used scan settings. These options are useful if you aren’t sure exactly what settings you need, but do know what your scanned images will be used for. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner.
WorkCentre® 5845/5855/5865/5875/5890 Scan Specifying the Workflow Scanning Resolution Workflow Scanning converts hard copy documents into electronic images and saves them into network filing destinations (repositories). A Template must be used when a scan is made - the template contains the filing destination address and other scan settings such as the image quality. When making a scan you can edit the scan settings but not the filing destination.
WorkCentre® 5845/5855/5865/5875/5890 Scan • • • 300 dpi produces higher quality output. This setting is recommended for high quality text documents that are to pass through OCR (Optical Character Recognition) applications. It is also recommended for high quality line art or medium quality photos and graphics. This is the best default resolution choice in most cases. 400 dpi produces average image quality for photos and graphics and is recommended for photos and graphics.
WorkCentre® 5845/5855/5865/5875/5890 Scan Note: If you change the Quality / File Size settings you may affect the settings in the Scan Presets options. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2.
WorkCentre® 5845/5855/5865/5875/5890 Scan Updating the Workflow Scanning Templates List on the Device Workflow Scanning converts hard copy documents into electronic images and saves them into network filing destinations (repositories). A Template must be used when a scan is made - the template contains the filing destination address and other scan settings such as the image quality. When making a scan you can edit the scan settings but not the filing destination.
WorkCentre® 5845/5855/5865/5875/5890 Scan Layout Adjustment Setting the Original Orientation for Workflow Scanning Workflow Scanning converts hard copy documents into electronic images and saves them into network filing destinations (repositories). A Template must be used when a scan is made - the template contains the filing destination address and other scan settings such as the image quality. When making a scan you can edit the scan settings but not the filing destination.
WorkCentre® 5845/5855/5865/5875/5890 Scan 13. Press the Start button on the control panel to scan the original. 14. Remove the original from the document feeder or document glass when scanning has completed. 15. Press the Job Status button on the device control panel to view the job list and check the status of the job.
WorkCentre® 5845/5855/5865/5875/5890 Scan 11. Select the Original Size option required. • • • • Auto Detect enables automatic size sensing, this is the default setting. The size detected is matched to a standard paper size. Preset Scan Area defines the size of your original from a list of preset, standard original sizes. You can view the list by using the scroll bar. Custom Scan Area sets a specific area for scanning and is useful for scanning receipts.
WorkCentre® 5845/5855/5865/5875/5890 Scan 4. Select the Workflow Scanning button on the touch screen. Note: If your System Administrator has added mandatory fields to the default template you will be asked to complete the required document information as soon as you select the Workflow Scanning button. 5. If required, select the Workflow Scanning tab. This is usually the active tab when the Workflow Scanning service opens. 6. Select a template type from the All Templates dropdown menu. 7.
WorkCentre® 5845/5855/5865/5875/5890 Scan Use the Blank Page Management option to ignore the non-imaged pages in your originals when scanning. The Background Suppression and Edge Erase features may improve Remove Blank Pages performance. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner.
WorkCentre® 5845/5855/5865/5875/5890 Scan Filing Options Setting a File Format for Workflow Scans Workflow Scanning converts hard copy documents into electronic images and saves them into network filing destinations (repositories). A Template must be used when a scan is made - the template contains the filing destination address and other scan settings such as the image quality. When making a scan you can edit the scan settings but not the filing destination.
WorkCentre® 5845/5855/5865/5875/5890 Scan • • TIFF (Tagged Image File Format) produces a single file or an individual file per page. The output is not searchable. TIFFs are best used for archiving. JPEG produces files best used for on-screen viewing and sharing of files. JPEG files are not searchable or created as multi-page documents. 12. Select the page option required. • • Multi-Page produces a single file containing several pages of scanned images.
WorkCentre® 5845/5855/5865/5875/5890 Scan 3. Press the Services Home button. 4. Select the Workflow Scanning button on the touch screen. Note: If your System Administrator has added mandatory fields to the default template you will be asked to complete the required document information as soon as you select the Workflow Scanning button. 5. If required, select the Workflow Scanning tab. This is usually the active tab when the Workflow Scanning service opens. 6.
WorkCentre® 5845/5855/5865/5875/5890 Scan If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Workflow Scanning features. Use the Document Management option to assign descriptive data (metadata) to a scanned job. The data can be accessed by other software applications to search, index and the automate the processing of scanned documents. Document Management data fields can be either mandatory or optional.
WorkCentre® 5845/5855/5865/5875/5890 Scan - - Buttons with an icon in the lower right corner have accented or additional characters available. Select and hold the button to view related characters in a pop-up menu. Select the desired character from the pop-up menu. Select Done to save your data. Select the OK button. Press the Start button on the control panel to scan the original. Remove the original from the document feeder or document glass when scanning has completed.
WorkCentre® 5845/5855/5865/5875/5890 Scan 7. If required, ensure the latest templates are available by selecting Update Templates from the Advanced Settings tab. 8. Select the template required. 9. Select the Filing Options tab. 10. Select the Add File Destinations button. 11. Select the required destination. You can select more than one destination. 12. Select the OK button. 13. Press the Start button on the control panel to scan the original. 14.
WorkCentre® 5845/5855/5865/5875/5890 Scan 4. Select the Workflow Scanning button on the touch screen. Note: If your System Administrator has added mandatory fields to the default template you will be asked to complete the required document information as soon as you select the Workflow Scanning button. 5. If required, select the Workflow Scanning tab. This is usually the active tab when the Workflow Scanning service opens. 6. Select a template type from the All Templates dropdown menu. 7.
WorkCentre® 5845/5855/5865/5875/5890 Scan 23. After the last segment has been scanned, select the Submit Job button. 24. Select the OK button. 25. Press the Start button on the control panel to scan the original. 26. Remove the original from the document feeder or document glass when scanning has completed. 27. Press the Job Status button on the device control panel to view the job list and check the status of the job.
WorkCentre® 5845/5855/5865/5875/5890 Scan 10. Press the Start button on the control panel to scan the original. 11. Remove the original from the document feeder or document glass when scanning has completed. 12. Press the Job Status button on the device control panel to view the job list and check the status of the job. More Information Using a User ID to Log In at the Device Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support.
WorkCentre® 5845/5855/5865/5875/5890 Scan 10. Select the 2-Sided Scanning option required. • • • 1-Sided use this option if your originals are printed on 1 side. 2-Sided use this option if your originals are 2-sided. The document feeder must be used to scan your originals with this option. 2-Sided, Rotate Side 2 use this option if your originals are 2-sided and open up like a calendar. The document feeder must be used to scan your originals with this option. 11. Select the Original Type option required.
WorkCentre® 5845/5855/5865/5875/5890 Scan • Buttons with an icon in the lower right corner have accented or additional characters available. Select and hold the button to view related characters in a pop-up menu. Select the desired character from the pop-up menu. 16. Press the Start button on the control panel to scan the original. 17. Remove the original from the document feeder or document glass when scanning has completed. 18.
WorkCentre® 5845/5855/5865/5875/5890 Scan 9. Select the Output Color option required. • • • • Auto Detect allows the device to select the most appropriate color setting. Black and White produces black and white output even if the originals were color. Grayscale produces output using various shades of gray. Color produces full color output. 10. Press the Start button on the control panel to scan the original. 11. Remove the original from the document feeder or document glass when scanning has completed.
WorkCentre® 5845/5855/5865/5875/5890 Scan 9. Select the 2-Sided Scanning option required. • • • 1-Sided use this option if your originals are printed on 1 side. 2-Sided use this option if your originals are 2-sided. The document feeder must be used to scan your originals with this option. 2-Sided, Rotate Side 2 use this option if your originals are 2-sided and open up like a calendar. The document feeder must be used to scan your originals with this option. 10.
WorkCentre® 5845/5855/5865/5875/5890 Scan 9. Select the Original Type option required. • • • • • • • • • Photo and Text produces high quality pictures but slightly reduces the sharpness of text and line art. This setting is recommended for originals containing high quality photographs or line art and text. Select the How Original was Produced option required. - Printed produces the best results for newspaper, magazine, map and other professionally printed originals.
WorkCentre® 5845/5855/5865/5875/5890 Scan Specifying a File Name using the Scan To Feature Use the Scan To... Feature to scan a document and store it in a folder on your computer or network. To use Scan To you need to create an entry in the Device Address Book which contains the path to the location that you want to scan to. The Scan To button is grayed out on the device touch screen if there are no Scan To entries in the Device Address Book.
WorkCentre® 5845/5855/5865/5875/5890 Scan Advanced Settings Image Options Choosing the Image Options when using the Scan To Feature Use the Scan To... Feature to scan a document and store it in a folder on your computer or network. To use Scan To you need to create an entry in the Device Address Book which contains the path to the location that you want to scan to. The Scan To button is grayed out on the device touch screen if there are no Scan To entries in the Device Address Book.
WorkCentre® 5845/5855/5865/5875/5890 Scan 14. Remove the original from the document feeder or document glass when scanning has completed. 15. Press the Job Status button on the device control panel to view the job list and check the status of the job. More Information Using a User ID to Log In at the Device Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support.
WorkCentre® 5845/5855/5865/5875/5890 Scan 11. Select the Lighten / Darken option required. • • Move the indicator down to darken the scanned image. If this creates an output with too dark a background, use the Background Suppression feature to remove the background. Move the indicator up to lighten the scanned image. 12. Press the Start button on the control panel to scan the original. 13. Remove the original from the document feeder or document glass when scanning has completed. 14.
WorkCentre® 5845/5855/5865/5875/5890 Scan 11. Select the Sharpness option required. • • Move the indicator up to sharpen the scanned image. Text images are more likely to be improved by sharpening than photo images. Move the indicator down to soften the scanned image. This is particularly useful when scanning photos. 12. Select the OK button. 13. Press the Start button on the control panel to scan the original. 14.
WorkCentre® 5845/5855/5865/5875/5890 Scan 10. Select the Image Options button. 11. Select the Saturation option required. • • Move the indicator up to increase color in the scanned image. Move the indicator down to reduce color in the scanned image. 12. Select the OK button. 13. Press the Start button on the control panel to scan the original. 14. Remove the original from the document feeder or document glass when scanning has completed. 15.
WorkCentre® 5845/5855/5865/5875/5890 Scan 4. Select the Scan To... button on the touch screen. 5. If required, select the Device Address Book button. (Your System Administrator may have set up the address book to automatically open.) 6. Select the address required. 7. Select the Add To Recipients button. 8. Select the OK button. 9. Select the Advanced Settings tab. 10. Select the Image Enhancement button. 11. Select the option(s) required. 12. Select the OK button. 13.
WorkCentre® 5845/5855/5865/5875/5890 Scan 4. Select the Scan To... button on the touch screen. 5. If required, select the Device Address Book button. (Your System Administrator may have set up the address book to automatically open.) 6. Select the address required. 7. Select the Add To Recipients button. 8. Select the OK button. 9. Select the Advanced Settings tab. 10. Select the Image Enhancement button. 11.
WorkCentre® 5845/5855/5865/5875/5890 Scan Use the Contrast option to control the image density on the output and compensate for an original that has too much or too little contrast on the image. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2.
WorkCentre® 5845/5855/5865/5875/5890 Scan Note: This option must be made available by your System Administrator. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Scan To features. Use the Scan Presets options to select a group of commonly used scan settings. These options are useful if you aren’t sure exactly what settings you need, but do know what your scanned images will be used for. 1.
WorkCentre® 5845/5855/5865/5875/5890 Scan Specifying the Resolution using the Scan To Feature Use the Scan To... Feature to scan a document and store it in a folder on your computer or network. To use Scan To you need to create an entry in the Device Address Book which contains the path to the location that you want to scan to. The Scan To button is grayed out on the device touch screen if there are no Scan To entries in the Device Address Book.
WorkCentre® 5845/5855/5865/5875/5890 Scan • 600 dpi produces the largest image file size, but delivers the best image quality. This setting is recommended for high quality photos and graphics. 12. Select the OK button. 13. Press the Start button on the control panel to scan the original. 14. Remove the original from the document feeder or document glass when scanning has completed. 15. Press the Job Status button on the device control panel to view the job list and check the status of the job.
WorkCentre® 5845/5855/5865/5875/5890 Scan 6. Select the address required. 7. Select the Add To Recipients button. 8. Select the OK button. 9. Select the Advanced Settings tab. 10. Select the Quality / File Size button. 11. Select the Quality / File Size option required. • • • Move the indicator towards Normal Quality / Small File Size for a smaller file and lower quality image. This produces small files by using advanced compression techniques.
WorkCentre® 5845/5855/5865/5875/5890 Scan Use the Original Orientation option to specify the layout of the originals being scanned, whether the image on the page is in portrait, landscape, upright or rotated orientation in relation to the page itself. The orientation of the images on the originals must match the orientation selected. The device uses this information to identify if the images require rotating to produce the required output. 1. Load your documents face up in the document feeder input tray.
WorkCentre® 5845/5855/5865/5875/5890 Scan The Scan To button is grayed out on the device touch screen if there are no Scan To entries in the Device Address Book. Note: . This option must be made available by your System Administrator. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Scan To features.
WorkCentre® 5845/5855/5865/5875/5890 Scan Erasing Edges from Documents using the Scan To Feature Use the Scan To... Feature to scan a document and store it in a folder on your computer or network. To use Scan To you need to create an entry in the Device Address Book which contains the path to the location that you want to scan to. The Scan To button is grayed out on the device touch screen if there are no Scan To entries in the Device Address Book.
WorkCentre® 5845/5855/5865/5875/5890 Scan More Information Using a User ID to Log In at the Device Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support. Using the Scan To Feature Removing Blank Pages from Originals During Scanning using the Scan To Feature Use the Scan To... Feature to scan a document and store it in a folder on your computer or network.
WorkCentre® 5845/5855/5865/5875/5890 Scan 14. Remove the original from the document feeder or document glass when scanning has completed. 15. Press the Job Status button on the device control panel to view the job list and check the status of the job. More Information Using a User ID to Log In at the Device Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support.
WorkCentre® 5845/5855/5865/5875/5890 Scan • • • • • PDF (Portable Document Format) produces a single file, or an individual file per page.The output is not searchable. Depending on the receiving device, the PDF selection may not be compatible when the resolution is set to 200 dpi. This option is best used for sharing and printing documents. PDF/A produces a single file, or an individual file per page. The output is not searchable.
WorkCentre® 5845/5855/5865/5875/5890 Scan Use the Filing Options to determine how the device handles duplicate file names. It can overwrite the existing file, cancel the scan process or automatically generate a new file name. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2.
WorkCentre® 5845/5855/5865/5875/5890 Scan Building a Job with Multiple Page or Segment Settings using the Scan To Feature Use the Scan To... Feature to scan a document and store it in a folder on your computer or network. To use Scan To you need to create an entry in the Device Address Book which contains the path to the location that you want to scan to. The Scan To button is grayed out on the device touch screen if there are no Scan To entries in the Device Address Book.
WorkCentre® 5845/5855/5865/5875/5890 Scan Note: If tab media is selected, the image will be shifted 13mm (0.5”) to the right automatically if the tab original is A4 or 8.5x11” size. 15. Load your first segment originals face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the first segment face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 16.
WorkCentre® 5845/5855/5865/5875/5890 Scan Scanning to a USB Memory Stick using the Scan To Feature Use the Scan To... USB option to scan documents directly onto your USB flash drive / memory stick. Note: This option must be made available by your System Administrator. Refer to the System Administrator Guide for further information. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Scan To features. 1.
WorkCentre® 5845/5855/5865/5875/5890 Scan The Single-Touch Scan service can be configured with scan settings already specified so that you can scan your document quickly. Your System Administrator can also customize the service so that you can select the Build Job, Output Color, Original Type, 2-Sided Scanning and File Name settings each time you scan your document. Note: This option must be made available by your System Administrator.
WorkCentre® 5845/5855/5865/5875/5890 Scan Use the Build Job option to build a job that requires different settings for each page, or for groups of pages (segments) of your document. Build Job can also be used to assemble individual pages scanned using the document glass into a single job. 1. Split the originals into sections for individual programming. 2. Press the Clear All button on the control panel to cancel any previous programming selections. 3. Press the Services Home button. 4.
WorkCentre® 5845/5855/5865/5875/5890 Scan Setting the Output Color for a Single-Touch Scan The Single-Touch Scan feature is a fast and convenient way to scan a document and send it to a predefined scan destination on your computer or network location. Your System Administrator will create a button on the device touch screen for each Single-Touch Scan destination (up to 10 buttons) and can customize the color scheme, logo and instructional text that displays when you select the Single-Touch Scan button.
WorkCentre® 5845/5855/5865/5875/5890 Scan Using Single-Touch Scan to Send 2-Sided Originals The Single-Touch Scan feature is a fast and convenient way to scan a document and send it to a predefined scan destination on your computer or network location. Your System Administrator will create a button on the device touch screen for each Single-Touch Scan destination (up to 10 buttons) and can customize the color scheme, logo and instructional text that displays when you select the Single-Touch Scan button.
WorkCentre® 5845/5855/5865/5875/5890 Scan Setting the Original Type for Single-Touch Scans The Single-Touch Scan feature is a fast and convenient way to scan a document and send it to a predefined scan destination on your computer or network location. Your System Administrator will create a button on the device touch screen for each Single-Touch Scan destination (up to 10 buttons) and can customize the color scheme, logo and instructional text that displays when you select the Single-Touch Scan button.
WorkCentre® 5845/5855/5865/5875/5890 Scan • • Inkjet is used specifically for originals produced on inkjet printers. Solid Ink is recommended for originals produced on solid ink devices. 7. Select the OK button. 8. Press the Start button on the control panel to scan the original. 9. Remove the original from the document feeder or document glass when scanning has completed. 10. Press the Job Status button on the device control panel to view the job list and check the status of the job.
WorkCentre® 5845/5855/5865/5875/5890 Scan • • Use the special characters button to access special characters such as $ and %. Buttons with an icon in the lower right corner have accented or additional characters available. Select and hold the button to view related characters in a pop-up menu. Select the desired character from the pop-up menu. 6. Select the OK button. 7. Press the Start button on the control panel to scan the original. 8.
WorkCentre® 5845/5855/5865/5875/5890 Scan 9. Select the Side to Scan option required. • • • 1-Sided use this option if your originals are printed on 1 side. 2-Sided use this option if your originals are 2-sided. The document feeder must be used to scan your originals with this option. 2-Sided, Rotate Side 2 use this option if your originals are 2-sided and open up like a calendar. The document feeder must be used to scan your originals with this option. 10. Select the Resolution option required.
WorkCentre® 5845/5855/5865/5875/5890 Scan Accessing the TWAIN Scan Driver Help Pages The Xerox TWAIN scan driver scans images directly to your computer. The TWAIN driver can be used by many popular software applications to import scanned images. The scan driver allows you to use the specific features available on your device. Your System Administrator can configure access to the remote scanning feature.
Print 5 PCL Driver Printing a Document using the PCL Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. Note: The device is enabled for AirPrint.
WorkCentre® 5845/5855/5865/5875/5890 Print • Setting specific print settings for applications, for example, setting all Microsoft Word documents to print single sided. • Limiting print jobs to secure print jobs. Your System Administrator may also configure your print driver to prompt you to enter login details when you print a document. Refer to the System Administrator Guide for further information. 1. Open the document to be printed.
Print WorkCentre® 5845/5855/5865/5875/5890 Tab menu Printing Options Job Type Using the Job Type Feature with the PCL Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device.
Print WorkCentre® 5845/5855/5865/5875/5890 Note: To use this feature, your System Administrator must install and enable the fax option on your device. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce. Depending on the application you are using you may also be able to select a page range and make other print selections. 3.
Print WorkCentre® 5845/5855/5865/5875/5890 Printing a Normal Print Job using the PCL Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. If Authentication has been enabled on your device you may have to login at the device to see or release your jobs.
WorkCentre® 5845/5855/5865/5875/5890 Print Printing a Secure Print Job using the PCL Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. Note: The device is enabled for AirPrint.
WorkCentre® 5845/5855/5865/5875/5890 Print 16. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the Details button. Once the resources are available the job will print. More Information Printing a Document using the PCL Print Driver Using the Job Type Feature with the PCL Print Driver System Administrator Guide www.xerox.
WorkCentre® 5845/5855/5865/5875/5890 Print 11. Print jobs are usually shown in the Active Jobs list, however if your System Administrator has enabled the Hold All Jobs feature, your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list. Select the job in the required list and select the Release button to print the sample set. 12. Check the printed sample is correct. 13. Select the job required from the list.
Print WorkCentre® 5845/5855/5865/5875/5890 9. Select the option(s) required. 10. Click the OK button to save your settings. 11. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the OK or Print button. 12. At the specified time, collect your document at the device. 13. Press the Job Status button on the device control panel to view the job list and check the status of the job. 14.
WorkCentre® 5845/5855/5865/5875/5890 Print 4. Open the print driver Properties window - the method will vary depending on the application you are printing from. From most Microsoft applications select the Properties or Preferences button to open the window. 5. If required, click the Printing Options tab. This is usually the active tab when the print driver opens. 6. Select Saved Job from the Job Type dropdown menu. 7. Select the Job Name entry box and use your keyboard to enter a name for your job.
WorkCentre® 5845/5855/5865/5875/5890 Print Use the Fax option in your print driver to send a document to a fax address. The job is sent from your computer to the device in the same way as a print job, but instead of being printed it is then faxed over a telephone line to the specified fax destination. Note: To use this feature, your System Administrator must install and enable the fax option on your device. 1. Open the document to be printed.
WorkCentre® 5845/5855/5865/5875/5890 Print • • - Select the contact required from the list. If the contact list is long, click in the Search... entry box and use your keyboard to enter the contact details. Click the OK button to see the search results. - Select the Add button. - Click the OK button. 7.
WorkCentre® 5845/5855/5865/5875/5890 Print 10. If you want the device to print a confirmation sheet, use a specific send speed or resolution, send at a specific time, use a dialing prefix or include credit card details, click the Options tab. • • • • • • • • If required, select Send to Printer from the Confirmation menu to have the device print a page stating that your job has successfully faxed.
WorkCentre® 5845/5855/5865/5875/5890 Print The paper types loaded in the device are listed. You can select other paper types - but you will need to load them into the appropriate tray before your job will print correctly. It is usually easier to load the paper required into the device before programming your job as this helps to ensure you select both the correct paper type and the correct tray when sending your job. 1. Open the document to be printed.
WorkCentre® 5845/5855/5865/5875/5890 Print Loading Tray 2 and Changing the Tray Settings Loading Tray 3 Loading Tray 4 Loading Tray 5 (Bypass Tray) and Changing the Tray Settings Loading Tray 6 Printing 2-Sided using the PCL Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems.
Print WorkCentre® 5845/5855/5865/5875/5890 12. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the Details button. Once the resources are available the job will print. More Information Printing a Document using the PCL Print Driver System Administrator Guide www.xerox.com/support.
Print WorkCentre® 5845/5855/5865/5875/5890 3. Select the Xerox PCL driver from the list of print drivers available. 4. Open the print driver Properties window - the method will vary depending on the application you are printing from. From most Microsoft applications select the Properties or Preferences button to open the window. 5. If required, click the Printing Options tab. This is usually the active tab when the print driver opens. 6. Select the Finishing option required. 7.
WorkCentre® 5845/5855/5865/5875/5890 Print 5. If required, click the Printing Options tab. This is usually the active tab when the print driver opens. 6. Select the stapling option required from the Finishing menu. • • • 1 Staple positions a single staple the top left corner of your document. 2 Staples positions 2 staples along the long edge of your document. Multiple Staples positions either three or four staples on the edge selected. The number of staples depends on the size of the media chosen.
Print WorkCentre® 5845/5855/5865/5875/5890 Note: SEF is Short Edge Feed (where the short edge of the paper is the leading edge when the paper is fed into the device). LEF is Long Edge Feed (where the paper is oriented so that the long edge is fed into the device first). 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce.
WorkCentre® 5845/5855/5865/5875/5890 Print Note: This option must be made available by your System Administrator. The options available from your print driver depend on how your System Administrator has configured the print driver on your computer. The folding options vary depending on the type of finisher attached to your device. If there is no finisher attached to your device you will not be able to choose any folding options. Use the Folding options to fold a single sheet of A4 (8.
WorkCentre® 5845/5855/5865/5875/5890 Print • Z-Tri Fold Print Outside folds the output to create three equal sections. If the page is single sided the printed content will be on the outside of the first fold and the inside of the second fold. If the page is double sided, page 2 will be on the inside of the first fold and the outside of the second fold. 8. Click the OK button to save your settings. 9. Select the confirmation button, the name will vary depending on the application you are printing from.
WorkCentre® 5845/5855/5865/5875/5890 Print Note: SEF is Short Edge Feed (where the short edge of the paper is the leading edge when the paper is fed into the device). LEF is Long Edge Feed (where the paper is oriented so that the long edge is fed into the device first). 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce.
WorkCentre® 5845/5855/5865/5875/5890 Print Booklet Creation Creating a Booklet Layout using the PCL Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. If Authentication has been enabled on your device you may have to login at the device to see or release your jobs.
Print WorkCentre® 5845/5855/5865/5875/5890 11. Click the OK button to save your settings. 12. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the OK or Print button. 13. Collect your job from the device. 14. Press the Job Status button on the device control panel to view the job list and check the status of the job. 15.
WorkCentre® 5845/5855/5865/5875/5890 Print 4. Open the print driver Properties window - the method will vary depending on the application you are printing from. From most Microsoft applications select the Properties or Preferences button to open the window. 5. If required, click the Printing Options tab. This is usually the active tab when the print driver opens. 6. Select Booklet Creation... from the Finishing menu. 7. Check the Booklet Fold radio button. 8.
WorkCentre® 5845/5855/5865/5875/5890 Print If Authentication has been enabled on your device you may have to login at the device to see or release your jobs. If Accounting has been enabled you may have to enter login details at the print driver before you can send your job. Depending on the optional finishing device and kits installed you will have the choice of different output options such as stapling, folding and collating. Note: This option must be made available by your System Administrator.
WorkCentre® 5845/5855/5865/5875/5890 Print 13. Collect your job from the device. 14. Press the Job Status button on the device control panel to view the job list and check the status of the job. 15. Print jobs are usually shown in the Active Jobs list, however if your System Administrator has enabled the Hold All Jobs feature, your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list.
Print WorkCentre® 5845/5855/5865/5875/5890 8. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the OK or Print button. 9. Collect your job from the device. 10. Press the Job Status button on the device control panel to view the job list and check the status of the job. 11.
WorkCentre® 5845/5855/5865/5875/5890 Print 6. Select the Output Destination option required. • • • • Automatically Select sends the job to an output tray based on the paper size. Top Tray sends the job to the output tray at the top of the device. Stacker Tray the document will print to the stacker tray at the side of the device. Booklet Maker Tray sends the job to the output tray on the right side of the device. 7. Click the OK button. 8.
WorkCentre® 5845/5855/5865/5875/5890 Print 3. Select the Xerox PCL driver from the list of print drivers available. 4. Open the print driver Properties window - the method will vary depending on the application you are printing from. From most Microsoft applications select the Properties or Preferences button to open the window. 5. Click the Document Options tab. 6. Click the Page Layout tab. 7. Check the required radio button to choose how many pages to print per sheet.
WorkCentre® 5845/5855/5865/5875/5890 Print If Accounting has been enabled you may have to enter login details at the print driver before you can send your job. Use the Booklet Layout option to have the device automatically reduce and arrange the pages of your original in the correct sequence to form a booklet when the pages are folded in half. If your device is fitted with a Booklet Maker you can use the Booklet Finishing feature to automatically produce folded and stapled booklets. 1.
WorkCentre® 5845/5855/5865/5875/5890 Print More Information Printing a Document using the PCL Print Driver System Administrator Guide www.xerox.com/support. Using Internet Services to find System Administrator Contact Details Viewing the Progress and Details of a Job using the Job Status Menu Folding Booklets using the PCL Print Driver Layout Options You can print to the device from your computer through a print driver.
Print WorkCentre® 5845/5855/5865/5875/5890 10. Click the OK button. 11. Click the OK button to save your settings. 12. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the OK or Print button. 13. Collect your job from the device. 14. Press the Job Status button on the device control panel to view the job list and check the status of the job. 15.
WorkCentre® 5845/5855/5865/5875/5890 Print 7. Check the Booklet Creation radio button to open the Booklet Creation window. If the window does not open click the Setup... button. 8. Check the Booklet Fold and Staple radio button. 9. If required, click the Booklet Adjustments button to specify precise layout options. • • • • • Select the Imposition Source option required.
WorkCentre® 5845/5855/5865/5875/5890 Print If Authentication has been enabled on your device you may have to login at the device to see or release your jobs. If Accounting has been enabled you may have to enter login details at the print driver before you can send your job. The Special Pages options are used to give a more professional appearance to your document, for example by adding covers or pages printed on different paper.
Print WorkCentre® 5845/5855/5865/5875/5890 16. Click the OK button to save your settings. 17. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the OK or Print button. 18. Click the OK button. 19. Collect your job from the device. 20. Press the Job Status button on the device control panel to view the job list and check the status of the job. 21.
WorkCentre® 5845/5855/5865/5875/5890 Print 8. Select the Cover Options option required. • • • • • No Covers cancels any programming you have entered. Front Only adds a blank or printed cover to the front of the document. Back Only adds a blank or printed cover to the back of the document. Front & Back Same adds a blank or printed cover to the front and back of the document. The printing and paper supply options are identical for both covers.
WorkCentre® 5845/5855/5865/5875/5890 Print Adding Inserts using the PCL Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. If Authentication has been enabled on your device you may have to login at the device to see or release your jobs.
Print WorkCentre® 5845/5855/5865/5875/5890 12. Click the OK button to save your settings. 13. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the OK or Print button. 14. Collect your job from the device. 15. Press the Job Status button on the device control panel to view the job list and check the status of the job. 16.
WorkCentre® 5845/5855/5865/5875/5890 Print 6. Select the Special Pages tab. 7. Click the Add Exceptions button. Note: If the Add Exceptions button is greyed out it is because you have selected a finishing option that is incompatible with inserts or your job only has 1 page. 8. Click the Pages entry box and use your keyboard to enter the pages in your source document that are exceptions. 9. Select the Paper option(s) required.
WorkCentre® 5845/5855/5865/5875/5890 Print Use the Watermark option to add a picture or some text to your document from within the print driver. You can set the watermark image to appear behind or on top of your main document text. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce.
WorkCentre® 5845/5855/5865/5875/5890 Print 16. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the Details button. Once the resources are available the job will print. More Information Printing a Document using the PCL Print Driver System Administrator Guide www.xerox.com/support.
Print WorkCentre® 5845/5855/5865/5875/5890 13. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the Details button. Once the resources are available the job will print. More Information Printing a Document using the PCL Print Driver System Administrator Guide www.xerox.com/support.
WorkCentre® 5845/5855/5865/5875/5890 Print Refer to the System Administrator Guide for further information. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce. Depending on the application you are using you may also be able to select a page range and make other print selections. 3. Select the Xerox PCL driver from the list of print drivers available. 4.
Print WorkCentre® 5845/5855/5865/5875/5890 If Accounting has been enabled you may have to enter login details at the print driver before you can send your job. Use the Job ID option to print some identification with your print job. You can choose whether to print the information on a separate page from the main job, or whether to print it within the margins.
WorkCentre® 5845/5855/5865/5875/5890 Print Menu at the bottom of the Tabs Using Saved Print Settings using the PCL Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device.
Print WorkCentre® 5845/5855/5865/5875/5890 12. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the Details button. Once the resources are available the job will print. More Information Printing a Document using the PCL Print Driver System Administrator Guide www.xerox.com/support.
Print WorkCentre® 5845/5855/5865/5875/5890 13. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the Details button. Once the resources are available the job will print. 14.
Print WorkCentre® 5845/5855/5865/5875/5890 More Information Printing a Document using the PCL Print Driver System Administrator Guide www.xerox.com/support.
Print WorkCentre® 5845/5855/5865/5875/5890 More Information Printing a Document using the PCL Print Driver System Administrator Guide www.xerox.com/support.
Print WorkCentre® 5845/5855/5865/5875/5890 15. Press the Job Status button on the device control panel to view the job list and check the status of the job. 16. Collect your job from the device. More Information Printing a Document using the PCL Print Driver System Administrator Guide www.xerox.com/support.
Print WorkCentre® 5845/5855/5865/5875/5890 Accessing the PCL Print Driver Help Pages You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. If Authentication has been enabled on your device you may have to login at the device to see or release your jobs.
WorkCentre® 5845/5855/5865/5875/5890 Print More Information Printing a Document using the PCL Print Driver System Administrator Guide www.xerox.com/support. Using Internet Services to find System Administrator Contact Details Setting Earth Smart Print Settings using the PCL Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems.
WorkCentre® 5845/5855/5865/5875/5890 Print 13. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the Details button. Once the resources are available the job will print. More Information Printing a Document using the PCL Print Driver System Administrator Guide www.xerox.com/support.
WorkCentre® 5845/5855/5865/5875/5890 Print 3. Open the print driver Properties window - the method will vary depending on the application you are printing from. From most Microsoft applications select the Properties or Preferences button to open the window. 4. View the device status icons in the bottom right corner of the driver window (above the OK and Cancel buttons). 5. If required, click on the More Status [...] button next to the status display.
WorkCentre® 5845/5855/5865/5875/5890 Print Your System Administrator can configure permissions to control access to the print feature. • Specifying the time and day of the week when you can print to the device. • Blocking certain types of job such as secure print. • Limiting access to specific paper trays. • Preventing single sided printing. • Setting specific print settings for applications, for example, setting all Microsoft Word documents to print single sided.
Print WorkCentre® 5845/5855/5865/5875/5890 Tab menu Printing Options Job Type Using the Job Type Feature with the PostScript Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device.
Print WorkCentre® 5845/5855/5865/5875/5890 Note: To use this feature, your System Administrator must install and enable the fax option on your device. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce. Depending on the application you are using you may also be able to select a page range and make other print selections. 3.
Print WorkCentre® 5845/5855/5865/5875/5890 Printing a Normal Print Job using the PostScript Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. If Authentication has been enabled on your device you may have to login at the device to see or release your jobs.
WorkCentre® 5845/5855/5865/5875/5890 Print Printing a Secure Print Job using the PostScript Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. If Authentication has been enabled on your device you may have to login at the device to see or release your jobs.
WorkCentre® 5845/5855/5865/5875/5890 Print More Information Printing a Document using the PostScript Print Driver Using the Job Type Feature with the PostScript Print Driver System Administrator Guide www.xerox.com/support. Using Internet Services to find System Administrator Contact Details Viewing the Progress and Details of a Job using the Job Status Menu Printing a Sample Set Job using the PostScript Driver You can print to the device from your computer through a print driver.
WorkCentre® 5845/5855/5865/5875/5890 Print 13. Select the job required from the list. • • If the sample is correct, select the Release button to print the remaining sets. If the sample has not printed as you expected it to, select the Delete button. 14. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the Details button.
Print WorkCentre® 5845/5855/5865/5875/5890 12. At the specified time, collect your document at the device. 13. Press the Job Status button on the device control panel to view the job list and check the status of the job. 14. Print jobs are usually shown in the Active Jobs list, however if your System Administrator has enabled the Hold All Jobs feature, your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list.
WorkCentre® 5845/5855/5865/5875/5890 Print 7. Select the Job Name entry box and use your keyboard to enter a name for your job. • Select Use Document Name from the Job Name dropdown menu to save your job with the same name as the original document. 8. Select the folder where your job should be saved from the Save To menu. • If your required folder does not display, you can use your keyboard to enter the name of the folder where your job should be saved.
WorkCentre® 5845/5855/5865/5875/5890 Print Note: To use this feature, your System Administrator must install and enable the fax option on your device. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to send. Note: You only need to select 1 copy even if you are sending the fax to more than one address.
WorkCentre® 5845/5855/5865/5875/5890 Print • Click the OK button to see the search results. - Select the Add button. - Click the OK button. 7. If required, select more than one recipient from the Recipients list by clicking the first recipient, pressing and holding the Ctrl button on a PC or the Command button on a Mac and then clicking each additional recipient. Release the Ctrl or Command button once all recipients have been selected. 8.
WorkCentre® 5845/5855/5865/5875/5890 Print 10. If you want the device to print a confirmation sheet, use a specific send speed or resolution, send at a specific time, use a dialing prefix or include credit card details, click the Options tab. • • • • • • • • If required, select Send to Printer from the Confirmation menu to have the device print a page stating that your job has successfully faxed.
WorkCentre® 5845/5855/5865/5875/5890 Print The paper types loaded in the device are listed. You can select other paper types - but you will need to load them into the appropriate tray before your job will print correctly. It is usually easier to load the paper required into the device before programming your job as this helps to ensure you select both the correct paper type and the correct tray when sending your job. 1. Open the document to be printed.
WorkCentre® 5845/5855/5865/5875/5890 Print Loading Tray 2 and Changing the Tray Settings Loading Tray 3 Loading Tray 4 Loading Tray 5 (Bypass Tray) and Changing the Tray Settings Loading Tray 6 Loading Tray 7 (Inserter Tray) Printing 2-Sided using the PostScript Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems.
Print WorkCentre® 5845/5855/5865/5875/5890 11. Print jobs are usually shown in the Active Jobs list, however if your System Administrator has enabled the Hold All Jobs feature, your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list. To release a held job select the job in the required list and then select the Release button. 12.
Print WorkCentre® 5845/5855/5865/5875/5890 Use the Folding options to fold a single sheet of A4 (8.5 x 11”) media in a weight range of 60 to 120 gsm (16 to 32 lb). Pages can be tri-folded in a C fold or Z fold . 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce.
WorkCentre® 5845/5855/5865/5875/5890 Print Use the stapling options to staple your document. The options available are dependent on the finishing device installed. The basic stapling options are Off, 1 Staple, 2 Staples and Multi-Staple. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce.
Print WorkCentre® 5845/5855/5865/5875/5890 If Accounting has been enabled you may have to enter login details at the print driver before you can send your job. Depending on the optional finishing device and kits installed you will have the choice of different output options such as stapling, folding and collating. Note: This option must be made available by your System Administrator.
WorkCentre® 5845/5855/5865/5875/5890 Print Folding using the PostScript Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. If Authentication has been enabled on your device you may have to login at the device to see or release your jobs.
WorkCentre® 5845/5855/5865/5875/5890 Print • • • • C-Tri Fold Print Inside folds the output into three equal sections. If the page is single sided the printed content will be on the inside of the folds, with the outside front panel blank. If the page is double sided, part of page 2 will be on the outside front panel. C-Tri Fold Print Outside folds the output into three equal sections.
WorkCentre® 5845/5855/5865/5875/5890 Print The options available from your print driver depend on how your System Administrator has configured the print driver on your computer. Use the Multiple Finishing option to hole punch and staple your document. Use the stapling options to staple your document. The options available are dependent on the finishing device installed. The basic stapling options are Off, 1 Staple, 2 Staples and Multi-Staple.
Print WorkCentre® 5845/5855/5865/5875/5890 14. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the Details button. Once the resources are available the job will print.
WorkCentre® 5845/5855/5865/5875/5890 Print 8. If required, click the Booklet Adjustments button to specify precise layout options. • • • • • • • Select the Booklet Paper Size option required. - Use Job Setting creates the booklet using the paper size selected in your source document. - Manual activates a dropdown menu where you can select the paper size required. Select Standard from the Booklet Margins menu to create a margin between each image on your booklet.
WorkCentre® 5845/5855/5865/5875/5890 Print If Authentication has been enabled on your device you may have to login at the device to see or release your jobs. If Accounting has been enabled you may have to enter login details at the print driver before you can send your job. Depending on the optional finishing device and kits installed you will have the choice of different output options such as stapling, folding and collating. Note: This option must be made available by your System Administrator.
WorkCentre® 5845/5855/5865/5875/5890 Print • • Select the Reading Order option required. - Left to Right places page 1 of your document on the front of your booklet when the fold is to the left or top of the booklet. - Right to Left places page 1 of your document on the front of your booklet when the fold is to the right or bottom of the booklet. Click the OK button. 9. If required, check the Page Borders checkbox to print a border around each image. 10. Click the OK button. 11.
WorkCentre® 5845/5855/5865/5875/5890 Print Use the Booklet Fold and Staple option to have the device automatically reduce and arrange the pages of your original in the correct sequence to form a booklet when the pages are folded in half - and to fold and staple the pages automatically when they are printed. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce.
WorkCentre® 5845/5855/5865/5875/5890 Print 14. Press the Job Status button on the device control panel to view the job list and check the status of the job. 15. Print jobs are usually shown in the Active Jobs list, however if your System Administrator has enabled the Hold All Jobs feature, your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list. To release a held job select the job in the required list and then select the Release button. 16.
Print WorkCentre® 5845/5855/5865/5875/5890 8. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the OK or Print button. 9. Collect your job from the device. 10. Press the Job Status button on the device control panel to view the job list and check the status of the job. 11.
WorkCentre® 5845/5855/5865/5875/5890 Print 7. Select the Output Destination option required. • • • • Automatically Select sends the job to an output tray based on the paper size. Top Tray sends the job to the output tray at the top of the device. Stacker Tray the document will print to the stacker tray at the side of the device. Booklet Maker Tray sends the job to the output tray on the right side of the device. 8. Click the OK button. 9.
WorkCentre® 5845/5855/5865/5875/5890 Print 4. Open the print driver Properties window - the method will vary depending on the application you are printing from. From most Microsoft applications select the Properties or Preferences button to open the window. 5. Click the Image Options tab. 6. Select the Lightness option required. • • Move the indicator to the left to darken the image. Move the indicator to the right to lighten the image. 7. Click the OK button to save your settings. 8.
WorkCentre® 5845/5855/5865/5875/5890 Print 4. Open the print driver Properties window - the method will vary depending on the application you are printing from. From most Microsoft applications select the Properties or Preferences button to open the window. 5. Click the Image Options tab. 6. Select the Contrast option required. • • Move the indicator to the right to increase the contrast. This will produce more vivid blacks and whites for sharper text and lines but less detail in pictures.
WorkCentre® 5845/5855/5865/5875/5890 Print Use the Page Layout feature when creating handouts, storyboards or archive documents. Your device will reduce or enlarge the images as needed, to display them either in landscape or portrait orientation on one page, based on the paper supply selected. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce.
WorkCentre® 5845/5855/5865/5875/5890 Print Booklet Creation Creating a Booklet Layout using the PostScript Print Driver Layout Options You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device.
Print WorkCentre® 5845/5855/5865/5875/5890 9. If required, check the Page Borders checkbox to print a border around each image. 10. Click the OK button. 11. Click the OK button to save your settings. 12. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the OK or Print button. 13. Collect your job from the device. 14.
WorkCentre® 5845/5855/5865/5875/5890 Print 4. Open the print driver Properties window - the method will vary depending on the application you are printing from. From most Microsoft applications select the Properties or Preferences button to open the window. 5. Click the Document Options tab. 6. Click the Page Layout tab. 7. Check the Booklet Creation radio button to open the Booklet Creation window. If the window does not open click the Setup... button. 8. Check the Booklet Fold radio button. 9.
Print WorkCentre® 5845/5855/5865/5875/5890 17. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the Details button. Once the resources are available the job will print.
WorkCentre® 5845/5855/5865/5875/5890 Print 9. If required, click the Booklet Adjustments button to specify precise layout options. • • • • • • • • Select the Imposition Source option required. - Imposed By Driver automatically arranges the pages of your original in the correct sequence to form a booklet when the pages are folded in half. - Pre-Imposed By App lets the application you are printing from determine the correct page sequence to form a booklet when the pages are folded in half.
WorkCentre® 5845/5855/5865/5875/5890 Print Special Pages Choosing a Special Pages Option using the PostScript Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device.
WorkCentre® 5845/5855/5865/5875/5890 Print 12. Click the OK button. 13. Click the Add Exceptions button. Note: If the Add Exceptions button is greyed out it is because you have selected a finishing option that is incompatible with inserts or your job only has 1 page. 14. Select the option(s) required. 15. Click the OK button. 16. Click the OK button to save your settings. 17. Select the confirmation button, the name will vary depending on the application you are printing from.
WorkCentre® 5845/5855/5865/5875/5890 Print Use the Covers option to add blank or printed pages to the front, back or front and back of your set. This option is also used to add a cover to a booklet. The covers can be a different media to the rest of your job. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce.
WorkCentre® 5845/5855/5865/5875/5890 Print 17. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the Details button. Once the resources are available the job will print. More Information Printing a Document using the PostScript Print Driver System Administrator Guide www.xerox.com/support.
WorkCentre® 5845/5855/5865/5875/5890 Print 8. Select the Insert Options option you require. • • Before Page 1 adds the insert pages at the beginning of the document. After Pages activates the Pages entry box. Select the Pages entry box and use your keyboard to enter the page number required. Note: The page numbers are the physical page numbers and not the page numbers which may be printed on the document.
WorkCentre® 5845/5855/5865/5875/5890 Print If Accounting has been enabled you may have to enter login details at the print driver before you can send your job. Use the Exceptions feature to use a different paper source for a range of pages. For example, you could print the self test pages in a training guide on different colored paper. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2.
WorkCentre® 5845/5855/5865/5875/5890 Print More Information Printing a Document using the PostScript Print Driver System Administrator Guide www.xerox.com/support. Using Internet Services to find System Administrator Contact Details Viewing the Progress and Details of a Job using the Job Status Menu Designing and Applying a Watermark to Prints using the PostScript Print Driver You can print to the device from your computer through a print driver.
WorkCentre® 5845/5855/5865/5875/5890 Print • Print in Foreground prints your cover sheet text under your watermark, so some of the cover sheet text may be covered. 10. Select the Pages option required. • • Print on Page 1 Only adds the image to the first page of the document. Print on All Pages adds the image to every page of the document. 11. Click the OK button to save your settings. 12. Select the confirmation button, the name will vary depending on the application you are printing from.
WorkCentre® 5845/5855/5865/5875/5890 Print 7. Select the option required. • • • Portrait orients the paper so that the text and images print across the short dimension of the paper. Landscape orients the paper so that the text and images print across the long dimension of the paper. Rotated landscape orients the paper so that the content is rotated 180 degrees with the long bottom edge uppermost. 8. Click the OK button to save your settings. 9.
WorkCentre® 5845/5855/5865/5875/5890 Print Refer to the System Administrator Guide for further information. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce. Depending on the application you are using you may also be able to select a page range and make other print selections. 3. Select the Xerox PS driver from the list of print drivers available. 4.
Print WorkCentre® 5845/5855/5865/5875/5890 If Accounting has been enabled you may have to enter login details at the print driver before you can send your job. Use the Job ID option to print some identification with your print job. You can choose whether to print the information on a separate page from the main job, or whether to print it within the margins.
WorkCentre® 5845/5855/5865/5875/5890 Print Detailed instructions for the advanced features can be found in the print driver help pages, and technical instructions for some items are in the System Administrator Guide. The advanced features are only likely to be needed by your System Administrator or Xerox support team. More Information Accessing the PostScript Print Driver Help Pages System Administrator Guide www.xerox.com/support.
Print WorkCentre® 5845/5855/5865/5875/5890 6. Click the option you require. 7. Click the OK button to save your settings. 8. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the OK or Print button. 9. Collect your job from the device. 10. Press the Job Status button on the device control panel to view the job list and check the status of the job. 11.
Print WorkCentre® 5845/5855/5865/5875/5890 7. Select the Saved Setting Name entry box and use your keyboard to enter a name for your custom setting. 8. Select the OK button. 9. Click the OK button to save your settings. 10. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the OK or Print button. 11. Collect your job from the device. 12.
Print WorkCentre® 5845/5855/5865/5875/5890 5. Select the option(s) required. 6. Select the Saved Settings option required. 7. Select Save As from the Saved Settings menu. 8. Select Save As Defaults. The current settings will be saved as the application default settings and will be selected for the current print job. 9. Click the OK button to save your settings. More Information Printing a Document using the PostScript Print Driver System Administrator Guide www.xerox.com/support.
Print WorkCentre® 5845/5855/5865/5875/5890 11. Press the Job Status button on the device control panel to view the job list and check the status of the job. 12. Collect your job from the device. More Information Printing a Document using the PostScript Print Driver System Administrator Guide www.xerox.com/support.
Print WorkCentre® 5845/5855/5865/5875/5890 13. Print jobs are usually shown in the Active Jobs list, however if your System Administrator has enabled the Hold All Jobs feature, your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list. To release a held job select the job in the required list and then select the Release button. 14. Press the Job Status button on the device control panel to view the job list and check the status of the job. 15.
Print WorkCentre® 5845/5855/5865/5875/5890 Accessing the PostScript Print Driver Help Pages You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. If Authentication has been enabled on your device you may have to login at the device to see or release your jobs.
WorkCentre® 5845/5855/5865/5875/5890 Print More Information Printing a Document using the PostScript Print Driver System Administrator Guide www.xerox.com/support. Using Internet Services to find System Administrator Contact Details Setting Earth Smart Print Settings using the PostScript Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems.
WorkCentre® 5845/5855/5865/5875/5890 Print 13. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the Details button. Once the resources are available the job will print. More Information Printing a Document using the PostScript Print Driver System Administrator Guide www.xerox.com/support.
WorkCentre® 5845/5855/5865/5875/5890 Print 3. Open the print driver Properties window - the method will vary depending on the application you are printing from. From most Microsoft applications select the Properties or Preferences button to open the window. 4. View the device status icons in the bottom right corner of the driver window (above the OK and Cancel buttons). 5. If required, click on the More Status [...] button next to the status display.
WorkCentre® 5845/5855/5865/5875/5890 Print Your System Administrator can configure permissions to control access to the print feature. • Specifying the time and day of the week when you can print to the device. • Blocking certain types of job such as secure print. • Limiting access to specific paper trays. • Preventing single sided printing. • Setting specific print settings for applications, for example, setting all Microsoft Word documents to print single sided.
Print WorkCentre® 5845/5855/5865/5875/5890 Installing Optional Services using the Tools Menu Viewing the Progress and Details of a Job using the Job Status Menu Tab menu Printing Options Job Type Using the Job Type Feature with the XPS Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems.
Print WorkCentre® 5845/5855/5865/5875/5890 Use the Fax option in your print driver to send a document to a fax address. The job is sent from your computer to the device in the same way as a print job, but instead of being printed it is then faxed over a telephone line to the specified fax destination. Note: To use this feature, your System Administrator must install and enable the fax option on your device. 1. Open the document to be printed.
Print WorkCentre® 5845/5855/5865/5875/5890 Printing a Normal Print Job using the XPS Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. If Authentication has been enabled on your device you may have to login at the device to see or release your jobs.
WorkCentre® 5845/5855/5865/5875/5890 Print Printing a Secure Print Job using the XPS Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. If Authentication has been enabled on your device you may have to login at the device to see or release your jobs.
WorkCentre® 5845/5855/5865/5875/5890 Print 16. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the Details button. Once the resources are available the job will print. More Information Printing a Document using the XPS Print Driver Using the Job Type Feature with the XPS Print Driver System Administrator Guide www.xerox.
WorkCentre® 5845/5855/5865/5875/5890 Print 11. Print jobs are usually shown in the Active Jobs list, however if your System Administrator has enabled the Hold All Jobs feature, your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list. Select the job in the required list and select the Release button to print the sample set. 12. Check the printed sample is correct. 13. Select the job required from the list.
Print WorkCentre® 5845/5855/5865/5875/5890 8. Click the OK button. 9. Select the option(s) required. 10. Click the OK button to save your settings. 11. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the OK or Print button. 12. At the specified time, collect your document at the device. 13. Press the Job Status button on the device control panel to view the job list and check the status of the job. 14.
WorkCentre® 5845/5855/5865/5875/5890 Print 3. Select the Xerox XPS driver from the list of print drivers available. 4. Open the print driver Properties window - the method will vary depending on the application you are printing from. From most Microsoft applications select the Properties or Preferences button to open the window. 5. If required, click the Printing Options tab. This is usually the active tab when the print driver opens. 6. Select Saved Job from the Job Type dropdown menu. 7.
WorkCentre® 5845/5855/5865/5875/5890 Print Use the Fax option in your print driver to send a document to a fax address. The job is sent from your computer to the device in the same way as a print job, but instead of being printed it is then faxed over a telephone line to the specified fax destination. Note: To use this feature, your System Administrator must install and enable the fax option on your device. 1. Open the document to be printed.
WorkCentre® 5845/5855/5865/5875/5890 Print • • - Select the contact required from the list. If the contact list is long, click in the Search... entry box and use your keyboard to enter the contact details. Click the OK button to see the search results. - Select the Add button. - Click the OK button. 7.
WorkCentre® 5845/5855/5865/5875/5890 Print 10. If you want the device to print a confirmation sheet, use a specific send speed or resolution, send at a specific time, use a dialing prefix or include credit card details, click the Options tab. • • • • • • • • If required, select Send to Printer from the Confirmation menu to have the device print a page stating that your job has successfully faxed.
WorkCentre® 5845/5855/5865/5875/5890 Print The paper types loaded in the device are listed. You can select other paper types - but you will need to load them into the appropriate tray before your job will print correctly. It is usually easier to load the paper required into the device before programming your job as this helps to ensure you select both the correct paper type and the correct tray when sending your job. 1. Open the document to be printed.
WorkCentre® 5845/5855/5865/5875/5890 Print Loading Tray 4 Loading Tray 5 (Bypass Tray) and Changing the Tray Settings Loading Tray 6 Printing 2-Sided using the XPS Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device.
Print WorkCentre® 5845/5855/5865/5875/5890 12. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the Details button. Once the resources are available the job will print. More Information Printing a Document using the XPS Print Driver System Administrator Guide www.xerox.com/support.
Print WorkCentre® 5845/5855/5865/5875/5890 Use the Folding options to fold a single sheet of A4 (8.5 x 11”) media in a weight range of 60 to 120 gsm (16 to 32 lb). Pages can be tri-folded in a C fold or Z fold . 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce.
WorkCentre® 5845/5855/5865/5875/5890 Print Use the stapling options to staple your document. The options available are dependent on the finishing device installed. The basic stapling options are Off, 1 Staple, 2 Staples and Multi-Staple. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce.
Print WorkCentre® 5845/5855/5865/5875/5890 If Accounting has been enabled you may have to enter login details at the print driver before you can send your job. Note: To print an XPS document, your device needs to have the optional XPS feature installed. Depending on the optional finishing device and kits installed you will have the choice of different output options such as stapling, folding and collating. Note: This option must be made available by your System Administrator.
WorkCentre® 5845/5855/5865/5875/5890 Print Folding using the XPS Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. If Authentication has been enabled on your device you may have to login at the device to see or release your jobs.
WorkCentre® 5845/5855/5865/5875/5890 Print • • • • • Bi Fold Multiple Sheets Print Inside folds the output in the middle of the page. If the pages are single sided the printed content will be on the outside of the fold. If the pages are double sided, page 2 will be on the inside. C-Tri Fold Print Inside folds the output into three equal sections. If the page is single sided the printed content will be on the inside of the folds, with the outside front panel blank.
WorkCentre® 5845/5855/5865/5875/5890 Print Depending on the optional finishing device and kits installed you will have the choice of different output options such as stapling, folding and collating. Note: This option must be made available by your System Administrator. The options available from your print driver depend on how your System Administrator has configured the print driver on your computer. Use the Multiple Finishing option to hole punch and staple your document.
Print WorkCentre® 5845/5855/5865/5875/5890 13. Print jobs are usually shown in the Active Jobs list, however if your System Administrator has enabled the Hold All Jobs feature, your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list. To release a held job select the job in the required list and then select the Release button. 14.
WorkCentre® 5845/5855/5865/5875/5890 Print 5. If required, click the Printing Options tab. This is usually the active tab when the print driver opens. 6. Select Booklet Creation... from the Finishing menu. 7. Check the Booklet Layout radio button. 8. If required, click the Booklet Adjustments button to specify precise layout options. • • • • • • • Select the Booklet Paper Size option required. - Use Job Setting creates the booklet using the paper size selected in your source document.
WorkCentre® 5845/5855/5865/5875/5890 Print Folding Booklets using the XPS Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. If Authentication has been enabled on your device you may have to login at the device to see or release your jobs.
WorkCentre® 5845/5855/5865/5875/5890 Print • • • • Select the Gutter entry box and use your keyboard to enter a width for the center margin of your booklet. Select the Creep entry box and use your keyboard to enter an amount to shift the page images outwards by. This feature compensates for the fact that the outer pages in a large booklet have to fold around all the inner pages, this makes the outer pages slightly shorter than the inner pages in the final booklet.
WorkCentre® 5845/5855/5865/5875/5890 Print The options available from your print driver depend on how your System Administrator has configured the print driver on your computer. Use the Booklet Fold and Staple option to have the device automatically reduce and arrange the pages of your original in the correct sequence to form a booklet when the pages are folded in half - and to fold and staple the pages automatically when they are printed. 1. Open the document to be printed.
Print WorkCentre® 5845/5855/5865/5875/5890 12. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the OK or Print button. 13. Collect your job from the device. 14. Press the Job Status button on the device control panel to view the job list and check the status of the job. 15.
WorkCentre® 5845/5855/5865/5875/5890 Print 6. Select the Print Quality option required. • • Standard balances print quality with environmental considerations and the size of the file sent across your network. Standard print quality is suitable for most print jobs. Toner Saver uses less toner than the other options. Documents may appear slightly lighter than with the other options. 7. Click the OK button to save your settings. 8.
WorkCentre® 5845/5855/5865/5875/5890 Print 4. Open the print driver Properties window - the method will vary depending on the application you are printing from. From most Microsoft applications select the Properties or Preferences button to open the window. 5. If required, click the Printing Options tab. This is usually the active tab when the print driver opens. 6. Click the OK button to save your settings. 7. Select the Output Destination option required.
WorkCentre® 5845/5855/5865/5875/5890 Print Use the Page Layout feature when creating handouts, storyboards or archive documents. Your device will reduce or enlarge the images as needed, to display them either in landscape or portrait orientation on one page, based on the paper supply selected. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce.
WorkCentre® 5845/5855/5865/5875/5890 Print Booklet Creation Creating a Booklet Layout using the XPS Print Driver Layout Options You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device.
WorkCentre® 5845/5855/5865/5875/5890 Print • • Select the Reading Order option required. - Left to Right places page 1 of your document on the front of your booklet when the fold is to the left or top of the booklet. - Right to Left places page 1 of your document on the front of your booklet when the fold is to the right or bottom of the booklet. Click the OK button. 9. If required, check the Page Borders checkbox to print a border around each image. 10. Click the OK button. 11.
WorkCentre® 5845/5855/5865/5875/5890 Print Use the Booklet Fold option to have the device automatically reduce and arrange the pages of your original in the correct sequence to form a booklet when the pages are folded in half - and to fold the pages automatically when they are printed. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce.
Print WorkCentre® 5845/5855/5865/5875/5890 14. Press the Job Status button on the device control panel to view the job list and check the status of the job. 15. Print jobs are usually shown in the Active Jobs list, however if your System Administrator has enabled the Hold All Jobs feature, your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list. To release a held job select the job in the required list and then select the Release button. 16.
WorkCentre® 5845/5855/5865/5875/5890 Print 7. Check the Booklet Creation radio button to open the Booklet Creation window. If the window does not open click the Setup... button. 8. If required, click the Booklet Adjustments button to specify precise layout options. • • • • • • • • Select the Imposition Source option required. - Imposed By Driver automatically arranges the pages of your original in the correct sequence to form a booklet when the pages are folded in half.
WorkCentre® 5845/5855/5865/5875/5890 Print Special Pages Choosing a Special Pages Option using the XPS Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. If Authentication has been enabled on your device you may have to login at the device to see or release your jobs.
WorkCentre® 5845/5855/5865/5875/5890 Print 11. Select the option(s) required. 12. Click the OK button. 13. Click the Add Exceptions button. Note: If the Add Exceptions button is greyed out it is because you have selected a finishing option that is incompatible with inserts or your job only has 1 page. 14. Select the option(s) required. 15. Click the OK button. 16. Click the OK button to save your settings. 17.
WorkCentre® 5845/5855/5865/5875/5890 Print Use the Covers option to add blank or printed pages to the front, back or front and back of your set. This option is also used to add a cover to a booklet. The covers can be a different media to the rest of your job. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce.
Print WorkCentre® 5845/5855/5865/5875/5890 17. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the Details button. Once the resources are available the job will print. More Information Printing a Document using the XPS Print Driver System Administrator Guide www.xerox.com/support.
WorkCentre® 5845/5855/5865/5875/5890 Print Note: If the Add Inserts button is greyed out it is because you have selected a finishing option that is incompatible with inserts or your job only has 1 page. 8. Select the Insert Options option you require. • • Before Page 1 adds the insert pages at the beginning of the document. After Pages activates the Pages entry box. Select the Pages entry box and use your keyboard to enter the page number required.
WorkCentre® 5845/5855/5865/5875/5890 Print If Authentication has been enabled on your device you may have to login at the device to see or release your jobs. If Accounting has been enabled you may have to enter login details at the print driver before you can send your job. Note: To print an XPS document, your device needs to have the optional XPS feature installed. Use the Exceptions feature to use a different paper source for a range of pages.
WorkCentre® 5845/5855/5865/5875/5890 Print 17. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the Details button. Once the resources are available the job will print. More Information Printing a Document using the XPS Print Driver System Administrator Guide www.xerox.com/support.
WorkCentre® 5845/5855/5865/5875/5890 Print 9. If required, select a Layering option. • • • Print in Background prints your cover sheet text over your watermark, so some of the watermark may be covered. Blend gives equal prominence to your cover sheet text and your watermark. Print in Foreground prints your cover sheet text under your watermark, so some of the cover sheet text may be covered. 10. Select the Pages option required. • • Print on Page 1 Only adds the image to the first page of the document.
WorkCentre® 5845/5855/5865/5875/5890 Print 4. Open the print driver Properties window - the method will vary depending on the application you are printing from. From most Microsoft applications select the Properties or Preferences button to open the window. 5. Click the Document Options tab. 6. Click the Orientation tab. 7. Select the option required. • • Portrait orients the paper so that the text and images print across the short dimension of the paper.
WorkCentre® 5845/5855/5865/5875/5890 Print Adding a Job ID using the XPS Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. If Authentication has been enabled on your device you may have to login at the device to see or release your jobs.
Print WorkCentre® 5845/5855/5865/5875/5890 13. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the Details button. Once the resources are available the job will print. More Information Printing a Document using the XPS Print Driver System Administrator Guide www.xerox.com/support.
WorkCentre® 5845/5855/5865/5875/5890 Print 12. Print jobs are usually shown in the Active Jobs list, however if your System Administrator has enabled the Hold All Jobs feature, your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list. To release a held job select the job in the required list and then select the Release button. 13.
WorkCentre® 5845/5855/5865/5875/5890 Print • • Rename makes it possible to change the name for the custom print settings you have currently selected. This is not available if the driver or application default print settings are selected. Delete permanently erases the custom print settings you currently have selected. This is not available if the driver default print settings are selected. 6. Click the option you require. 7. Click the OK button to save your settings. 8.
Print WorkCentre® 5845/5855/5865/5875/5890 3. Select the Xerox XPS driver from the list of print drivers available. 4. Open the print driver Properties window - the method will vary depending on the application you are printing from. From most Microsoft applications select the Properties or Preferences button to open the window. 5. Select the option(s) required. 6. Select the Saved Settings option required. 7. Select Save As from the Saved Settings menu. 8.
Print WorkCentre® 5845/5855/5865/5875/5890 Use the Save Print Settings as Application Defaults option to store custom printing settings as the defaults for the current application. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce. Depending on the application you are using you may also be able to select a page range and make other print selections. 3.
Print WorkCentre® 5845/5855/5865/5875/5890 4. Open the print driver Properties window - the method will vary depending on the application you are printing from. From most Microsoft applications select the Properties or Preferences button to open the window. 5. Select the saved setting required from the Saved Settings menu. 6. Click the OK button. 7. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the OK or Print button.
Print WorkCentre® 5845/5855/5865/5875/5890 4. Open the print driver Properties window - the method will vary depending on the application you are printing from. From most Microsoft applications select the Properties or Preferences button to open the window. 5. Select the saved settings required from the list. 6. Select the Saved Settings option required. 7. Select Rename... from the Saved Settings menu. 8.
Print WorkCentre® 5845/5855/5865/5875/5890 Use the Delete option to erase a specific set of custom print settings you have saved. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce. Depending on the application you are using you may also be able to select a page range and make other print selections. 3.
Print WorkCentre® 5845/5855/5865/5875/5890 Resetting Defaults using the XPS Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. If Authentication has been enabled on your device you may have to login at the device to see or release your jobs.
WorkCentre® 5845/5855/5865/5875/5890 Print 3. Select the Xerox XPS driver from the list of print drivers available. 4. Open the print driver Properties window - the method will vary depending on the application you are printing from. From most Microsoft applications select the Properties or Preferences button to open the window. 5. Click the Earth Smart Settings button. 6. Select the option(s) required. • • • • 2-Sided Print prints on both sides of a sheet to save paper.
WorkCentre® 5845/5855/5865/5875/5890 Print Use the Status section to view the basic status of your device, such as the content of the paper trays. Use the More Status option to see more detailed information including any alerts or warnings, an active jobs list, a completed jobs list and the permissions your System Administrator has set for the device. Note: Your System Administrator must enable Bi-Directional Communication between your device and your print driver before you can use this feature.
WorkCentre® 5845/5855/5865/5875/5890 Print Mac Driver Printing a Document using the Mac Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. Note: The device is enabled for AirPrint.
Print WorkCentre® 5845/5855/5865/5875/5890 Refer to the System Administrator Guide for further information. 1. Open the document to be printed. From most applications select File, then select Print from the file menu. 2. Enter the number of copies you want to produce. Depending on the application you are using you may also be able to select a page range and make other print selections. 3. Select the Xerox driver from the list of print drivers available. 4.
Print WorkCentre® 5845/5855/5865/5875/5890 Xerox Features Menu Paper / Output Job Type Using the Job Type Feature with the Mac Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device.
Print WorkCentre® 5845/5855/5865/5875/5890 Note: To use this feature, your System Administrator must install and enable the fax option on your device. 1. Open the document to be printed. From most applications select File, then select Print from the file menu. 2. Enter the number of copies you want to produce. Depending on the application you are using you may also be able to select a page range and make other print selections. 3. Select the Xerox driver from the list of print drivers available. 4.
Print WorkCentre® 5845/5855/5865/5875/5890 Printing a Normal Print Job using the Mac Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. If Authentication has been enabled on your device you may have to login at the device to see or release your jobs.
WorkCentre® 5845/5855/5865/5875/5890 Print Printing a Secure Print Job using the Mac Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. If Authentication has been enabled on your device you may have to login at the device to see or release your jobs.
Print WorkCentre® 5845/5855/5865/5875/5890 More Information Printing a Document using the Mac Print Driver Using the Job Type Feature with the Mac Print Driver Viewing Active Jobs using the Job Status Menu System Administrator Guide www.xerox.com/support.
WorkCentre® 5845/5855/5865/5875/5890 Print 14. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the Details button. Once the resources are available the job will print.
WorkCentre® 5845/5855/5865/5875/5890 Print 11. Check the printed sample is correct. 12. Select the job required from the list. • • If the sample is correct, select the Release button to print the remaining sets. If the sample has not printed as you expected it to, select the Delete button. 13. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job.
WorkCentre® 5845/5855/5865/5875/5890 Print 8. Use the Folder dropdown menu to select the folder where your job should be saved. • If your required folder does not display, you can use your keyboard to enter the name of the folder where your job should be saved. The Default Public Folder is available for all users to save their jobs to. 9. If required, select the Print and Save button. If the Save button is selected your job will be saved, but not printed. 10.
WorkCentre® 5845/5855/5865/5875/5890 Print 3. Select the Xerox driver from the list of print drivers available. 4. Select Xerox Features from the print driver properties menu - the name of the menu will vary depending on the application you are printing from. From most applications select the dropdown menu that states Copies and Pages, or that states the application name. 5. Select Paper / Output from the Xerox Features group selection menu. This is usually the active area when the print driver opens. 6.
WorkCentre® 5845/5855/5865/5875/5890 Print If required, select the Sender Telephone Number entry box and use your keyboard to enter your telephone number. - If required, select the Sender Fax Number entry box and use your keyboard to enter the fax number you would like any replies faxed to. - Click the OK button. Click the Recipient Information button. - If required, select a Recipients option. - Show Recipient Names prints the names of all the recipients on the cover sheet.
WorkCentre® 5845/5855/5865/5875/5890 Print Specifying a Paper Type using the Mac Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. If Authentication has been enabled on your device you may have to login at the device to see or release your jobs.
WorkCentre® 5845/5855/5865/5875/5890 Print More Information Printing a Document using the Mac Print Driver System Administrator Guide www.xerox.com/support.
WorkCentre® 5845/5855/5865/5875/5890 Print 10. Print jobs are usually shown in the Active Jobs list, however if your System Administrator has enabled the Hold All Jobs feature, your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list. To release a held job select the job in the required list and then select the Release button. 11.
Print WorkCentre® 5845/5855/5865/5875/5890 9. Press the Job Status button on the device control panel to view the job list and check the status of the job. 10. Print jobs are usually shown in the Active Jobs list, however if your System Administrator has enabled the Hold All Jobs feature, your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list. To release a held job select the job in the required list and then select the Release button. 11.
Print WorkCentre® 5845/5855/5865/5875/5890 Use the Folding options to fold a single sheet of A4 (8.5 x 11”) media in a weight range of 60 to 120 gsm (16 to 32 lb). Pages can be tri-folded in a C fold or Z fold . 1. Open the document to be printed. From most applications select File, then select Print from the file menu. 2. Enter the number of copies you want to produce. Depending on the application you are using you may also be able to select a page range and make other print selections. 3.
WorkCentre® 5845/5855/5865/5875/5890 Print Use the stapling options to staple your document. The options available are dependent on the finishing device installed. The basic stapling options are Off, 1 Staple, 2 Staples and Multi-Staple. 1. Open the document to be printed. From most applications select File, then select Print from the file menu. 2. Enter the number of copies you want to produce.
Print WorkCentre® 5845/5855/5865/5875/5890 Depending on the optional finishing device and kits installed you will have the choice of different output options such as stapling, folding and collating. Note: This option must be made available by your System Administrator. The options available from your print driver depend on how your System Administrator has configured the print driver on your computer. Use the Hole Punch option if you want the device to punch holes in each page after it is printed.
WorkCentre® 5845/5855/5865/5875/5890 Print Folding using the Mac Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. If Authentication has been enabled on your device you may have to login at the device to see or release your jobs.
WorkCentre® 5845/5855/5865/5875/5890 Print • • • • • Bi Fold Multiple Sheets Print Inside folds the output in the middle of the page. If the pages are single sided the printed content will be on the outside of the fold. If the pages are double sided, page 2 will be on the inside. C-Tri Fold Print Inside folds the output into three equal sections. If the page is single sided the printed content will be on the inside of the folds, with the outside front panel blank.
WorkCentre® 5845/5855/5865/5875/5890 Print Depending on the optional finishing device and kits installed you will have the choice of different output options such as stapling, folding and collating. Note: This option must be made available by your System Administrator. The options available from your print driver depend on how your System Administrator has configured the print driver on your computer.
WorkCentre® 5845/5855/5865/5875/5890 Print Choosing a Finishing Option when using the Mac Print Driver System Administrator Guide www.xerox.com/support. Using Internet Services to find System Administrator Contact Details Viewing the Progress and Details of a Job using the Job Status Menu Folding and Stapling Booklets using the Mac Print Driver You can print to the device from your computer through a print driver.
Print WorkCentre® 5845/5855/5865/5875/5890 8. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the OK or Print button. 9. Collect your job from the device. 10. Press the Job Status button on the device control panel to view the job list and check the status of the job. 11.
WorkCentre® 5845/5855/5865/5875/5890 Print 6. Select the Output Destination option required. • • • • Automatically Select sends the job to an output tray based on the paper size. Top Tray sends the job to the output tray at the top of the device. Stacker Tray the document will print to the stacker tray at the side of the device. Booklet Maker Tray sends the job to the output tray on the right side of the device. 7.
WorkCentre® 5845/5855/5865/5875/5890 Print If you have a finisher with an inserter tray installed, you can feed the inserts from this tray. Media loaded into the inserter is not part of the printing process, therefore blank pages do not need to be added to your original document. When entering the insert page numbers, the insert sheets are counted as a page. Use the Exceptions feature to use a different paper source for a range of pages.
WorkCentre® 5845/5855/5865/5875/5890 Print More Information Printing a Document using the Mac Print Driver System Administrator Guide www.xerox.com/support. Using Internet Services to find System Administrator Contact Details Viewing the Progress and Details of a Job using the Job Status Menu Adding Covers using the Mac Print Driver You can print to the device from your computer through a print driver.
WorkCentre® 5845/5855/5865/5875/5890 Print Note: The Blank or Pre-Printed menu is not available if the inserter tray is selected. 10. Click the OK button to save your settings. 11. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the OK or Print button. 12. Collect your job from the device. 13. Press the Job Status button on the device control panel to view the job list and check the status of the job. 14.
WorkCentre® 5845/5855/5865/5875/5890 Print If you have a finisher with an inserter tray installed, you can feed the inserts from this tray. Media loaded into the inserter is not part of the printing process, therefore blank pages do not need to be added to your original document. When entering the insert page numbers, the insert sheets are counted as a page. 1. Open the document to be printed. From most applications select File, then select Print from the file menu. 2.
WorkCentre® 5845/5855/5865/5875/5890 Print More Information Printing a Document using the Mac Print Driver System Administrator Guide www.xerox.com/support.
WorkCentre® 5845/5855/5865/5875/5890 Print • 2-Sided Print, Flip on Short Edge prints on both sides of a sheet of paper. The images are printed so the job can be bound on the short edge of the sheet. 10. Click the OK button to save your settings. 11. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the OK or Print button. 12. Collect your job from the device. 13.
WorkCentre® 5845/5855/5865/5875/5890 Print 6. Select the Lightness option required. • • Move the indicator to the left to darken the image. Move the indicator to the right to lighten the image. 7. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the OK or Print button. 8. Collect your job from the device. 9. Press the Job Status button on the device control panel to view the job list and check the status of the job. 10.
WorkCentre® 5845/5855/5865/5875/5890 Print 6. Select the Contrast option required. • • Move the indicator to the left to increase the contrast. This will produce more vivid blacks and whites for sharper text and lines but less detail in pictures. Move the indicator to the right to decrease the contrast. This will produce more detail in light and dark areas of the original. 7. Select the confirmation button, the name will vary depending on the application you are printing from.
WorkCentre® 5845/5855/5865/5875/5890 Print 4. Select Xerox Features from the print driver properties menu - the name of the menu will vary depending on the application you are printing from. From most applications select the dropdown menu that states Copies and Pages, or that states the application name. 5. Select Booklet / Watermark from the Xerox features group selection menu. 6. Select Enabled from the Booklet Layout menu. 7.
WorkCentre® 5845/5855/5865/5875/5890 Print If Accounting has been enabled you may have to enter login details at the print driver before you can send your job. Use the Booklet Fold and Staple option to have the device automatically reduce and arrange the pages of your original in the correct sequence to form a booklet when the pages are folded in half - and to fold and staple the pages automatically when they are printed. Note: This option must be made available by your System Administrator. 1.
WorkCentre® 5845/5855/5865/5875/5890 Print 15. Print jobs are usually shown in the Active Jobs list, however if your System Administrator has enabled the Hold All Jobs feature, your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list. To release a held job select the job in the required list and then select the Release button. 16.
WorkCentre® 5845/5855/5865/5875/5890 Print Or • • Select New... from the Watermark menu. Select the option required. - Text activates a text entry box where you can type in your text. There are options to select a font, color, orientation and position for your text. - Picture activates the graphic settings. Click the Choose File button to browse to your image. There are options to select the scale and position of your graphic. 6. Click the OK button to save your settings. 7.
WorkCentre® 5845/5855/5865/5875/5890 Print If Accounting has been enabled you may have to enter login details at the print driver before you can send your job. Use the Job ID option to print some identification with your print job. You can choose whether to print the information on a separate page from the main job, or whether to print it within the margins.
Print WorkCentre® 5845/5855/5865/5875/5890 Removing a Job ID using the Mac Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. If Authentication has been enabled on your device you may have to login at the device to see or release your jobs.
WorkCentre® 5845/5855/5865/5875/5890 Print Changing the Booklet Image Order using the Mac Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. If Authentication has been enabled on your device you may have to login at the device to see or release your jobs.
Print WorkCentre® 5845/5855/5865/5875/5890 More Information Printing a Document using the Mac Print Driver System Administrator Guide www.xerox.com/support. Using Internet Services to find System Administrator Contact Details Other Options Accessing the Mac Print Driver Help Pages You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems.
WorkCentre® 5845/5855/5865/5875/5890 Print Note: Your System Administrator must enable Bi-Directional Communication between your device and your print driver before you can use this feature. If you do not see paper tray graphics then BiDirectional Communication has not been enabled. Your System Administrator can configure permissions to control access to the print feature. • Specifying the time and day of the week when you can print to the device. • Blocking certain types of job such as secure print.
WorkCentre® 5845/5855/5865/5875/5890 Print Use the Earth Smart option to quickly set controls that will reduce the number of pages printed for your job by removing banner sheets, turning on 2-sided printing, and printing 2 images on each page instead of a single image per page. 1. Open the document to be printed. From most applications select File, then select Print from the file menu. 2. Enter the number of copies you want to produce.
WorkCentre® 5845/5855/5865/5875/5890 Print Print From Printing a Saved Job using the Print From Feature The Print From feature prints jobs which have been saved on the device or on a USB stick. This is a useful feature if you have documents that you need to print regularly. Note: This option must be made available by your System Administrator. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Print From feature.
WorkCentre® 5845/5855/5865/5875/5890 Print More Information Printing Saved Jobs from Internet Services Using the Job Type Feature with the PostScript Print Driver Using a User ID to Log In at the Device System Administrator Guide www.xerox.com/support. Using Internet Services to find System Administrator Contact Details Printing From a Mailbox using the Print From Feature The Print From feature prints jobs which have been saved on the device or on a USB stick.
WorkCentre® 5845/5855/5865/5875/5890 Print 13. Select the 2-Sided Scanning option required. • • • 1-Sided use this option if your originals are printed on 1 side. 2-Sided use this option if your originals are 2-sided. The document feeder must be used to scan your originals with this option. 2-Sided, Rotate Side 2 use this option if your originals are 2-sided and open up like a calendar. The document feeder must be used to scan your originals with this option. 14.
WorkCentre® 5845/5855/5865/5875/5890 Print 9. Select the OK button. 10. Select the 2-Sided Printing button. 11. Select the 2-Sided Scanning option required. • • • 1-Sided use this option if your originals are printed on 1 side. 2-Sided use this option if your originals are 2-sided. The document feeder must be used to scan your originals with this option. 2-Sided, Rotate Side 2 use this option if your originals are 2-sided and open up like a calendar.
E-Mail 6 Sending an E-mail Use the E-mail feature to scan images and send them to a recipient as an attachment to an e-mail. Note: This option must be made available by your System Administrator. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the E-mail features. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder.
WorkCentre® 5845/5855/5865/5875/5890 E-Mail • Select the OK button. 12. If required, select the Subject... button and use the touch screen keyboard to enter or edit the subject title for the e-mail. • Select the OK button. 13. If required, select the File Name button and use the touch screen keyboard to enter a name for the file created from your scanned document. If you choose not to enter a file name a default name entered by your System Administrator will be used. • Select the OK button. 14.
E-Mail WorkCentre® 5845/5855/5865/5875/5890 • If required, select the Search button to search the device address book. Use the touchscreen keyboard to enter the recipient details. If you don’t know the full address enter the partial address, then select the Search button. 8. Select the required recipient and select To or CC from the menu. Continue adding recipients as required. Note: At least one To address must be selected, documents cannot be sent to a CC address alone.
E-Mail WorkCentre® 5845/5855/5865/5875/5890 Note: This option must be made available by your System Administrator. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2. Press the Clear All button on the control panel to cancel any previous programming selections. 3.
WorkCentre® 5845/5855/5865/5875/5890 E-Mail 6. Select the New Recipient... button. 7. Use the touch screen keyboard to enter the e-mail address of the recipient. • • • • The number of alphanumeric characters that can be entered depends on the size of the characters chosen. Once the end of the entry box has been reached no more characters can be added. To delete a character use the backspace X button. Use the special characters button to access special characters such as $ and %.
WorkCentre® 5845/5855/5865/5875/5890 E-Mail Using E-mail to send 2-Sided Originals Use the E-mail feature to scan images and send them to a recipient as an attachment to an e-mail. Note: This option must be made available by your System Administrator. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the E-mail features. Use the 2-Sided Scanning options to scan both sides of your document. The second side can be rotated. 1.
WorkCentre® 5845/5855/5865/5875/5890 E-Mail 13. If required, select the File Name button and use the touch screen keyboard to enter a name for the file created from your scanned document. If you choose not to enter a file name a default name entered by your System Administrator will be used. • Select the OK button. 14. Select the 2-Sided Scanning option required. • • • 1-Sided use this option if your originals are printed on 1 side. 2-Sided use this option if your originals are 2-sided.
WorkCentre® 5845/5855/5865/5875/5890 E-Mail 7. Use the touch screen keyboard to enter the e-mail address of the recipient. • • • • The number of alphanumeric characters that can be entered depends on the size of the characters chosen. Once the end of the entry box has been reached no more characters can be added. To delete a character use the backspace X button. Use the special characters button to access special characters such as $ and %.
WorkCentre® 5845/5855/5865/5875/5890 E-Mail Photograph is recommended for originals containing high quality photographs on photographic paper. - Inkjet is used specifically for originals produced on inkjet printers. - Solid Ink is recommended for originals produced on solid ink devices. Select the OK button. Text produces sharper edges and is recommended for text and line art. Select the How Original was Produced option required.
WorkCentre® 5845/5855/5865/5875/5890 E-Mail 5. If required, select the E-mail tab. This is usually the active tab when the E-mail service opens. 6. Select the New Recipient... button. 7. Use the touch screen keyboard to enter the e-mail address of the recipient. • • • • The number of alphanumeric characters that can be entered depends on the size of the characters chosen. Once the end of the entry box has been reached no more characters can be added. To delete a character use the backspace X button.
WorkCentre® 5845/5855/5865/5875/5890 E-Mail Advanced Settings Image Options Choosing the Image Options for E-mails Use the E-mail feature to scan images and send them to a recipient as an attachment to an e-mail. Note: This option must be made available by your System Administrator. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the E-mail features. The Image Options features give you choices for changing the appearance of the output.
WorkCentre® 5845/5855/5865/5875/5890 E-Mail 9. If required, select Cc from the To: dropdown menu to copy a recipient on the e-mail. Use the touch screen keyboard to enter the recipient details and then select the Add button. Note: At least one To address must be selected, documents cannot be sent to a Cc address alone. 10. Select the Close button to save the information you entered. 11. If required, select the From...
WorkCentre® 5845/5855/5865/5875/5890 E-Mail Use the Lighten / Darken options to manually adjust the lightness or darkness of the image. Light originals containing pencil images may produce better output if the darkness is increased. Dark originals such as halftones or documents with colored backgrounds may need to be lightened. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder.
WorkCentre® 5845/5855/5865/5875/5890 E-Mail 16. Select the Lighten / Darken option required. • • Move the indicator down to darken the scanned image. If this creates an output with too dark a background, use the Background Suppression feature to remove the background. Move the indicator up to lighten the scanned image. 17. Select the OK button. 18. Press the Start button on the control panel to scan the original. 19.
E-Mail WorkCentre® 5845/5855/5865/5875/5890 • Buttons with an icon in the lower right corner have accented or additional characters available. Select and hold the button to view related characters in a pop-up menu. Select the desired character from the pop-up menu. 8. Select the Add button. • If you want to send the document to more than one recipient enter the additional details, one recipient at a time, and select the Add button again until all the recipients have been added. 9.
WorkCentre® 5845/5855/5865/5875/5890 E-Mail Changing the Saturation of E-mail Attachments Use the E-mail feature to scan images and send them to a recipient as an attachment to an e-mail. Note: This option must be made available by your System Administrator. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the E-mail features. Use the Saturation option to manually control the brightness of the color in the scanned images.
WorkCentre® 5845/5855/5865/5875/5890 E-Mail 12. If required, select the Subject... button and use the touch screen keyboard to enter or edit the subject title for the e-mail. • Select the OK button. 13. If required, select the File Name button and use the touch screen keyboard to enter a name for the file created from your scanned document. If you choose not to enter a file name a default name entered by your System Administrator will be used. • Select the OK button. 14.
WorkCentre® 5845/5855/5865/5875/5890 E-Mail Use the Contrast option to control the image density on the output and compensate for an original that has too much or too little contrast on the image. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2.
WorkCentre® 5845/5855/5865/5875/5890 E-Mail 17. Select the OK button. 18. Press the Start button on the control panel to scan the original. 19. Remove the original from the document feeder or document glass when scanning has completed. The job enters the job list ready for processing. 20. Press the Job Status button on the device control panel to view the job list and check the status of the job.
E-Mail WorkCentre® 5845/5855/5865/5875/5890 • If you want to send the document to more than one recipient enter the additional details, one recipient at a time, and select the Add button again until all the recipients have been added. 9. If required, select Cc from the To: dropdown menu to copy a recipient on the e-mail. Use the touch screen keyboard to enter the recipient details and then select the Add button.
WorkCentre® 5845/5855/5865/5875/5890 E-Mail Setting the E-mail Contrast Use the E-mail feature to scan images and send them to a recipient as an attachment to an e-mail. Note: This option must be made available by your System Administrator. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the E-mail features.
WorkCentre® 5845/5855/5865/5875/5890 E-Mail 13. If required, select the File Name button and use the touch screen keyboard to enter a name for the file created from your scanned document. If you choose not to enter a file name a default name entered by your System Administrator will be used. • Select the OK button. 14. Select the Advanced Settings tab. 15. Select the Image Enhancement button. 16.
WorkCentre® 5845/5855/5865/5875/5890 E-Mail 6. Select the New Recipient... button. 7. Use the touch screen keyboard to enter the e-mail address of the recipient. • • • • The number of alphanumeric characters that can be entered depends on the size of the characters chosen. Once the end of the entry box has been reached no more characters can be added. To delete a character use the backspace X button. Use the special characters button to access special characters such as $ and %.
WorkCentre® 5845/5855/5865/5875/5890 E-Mail 20. Press the Job Status button on the device control panel to view the job list and check the status of the job. More Information Using a User ID to Log In at the Device Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support. Specifying the E-mail Scan Resolution Use the E-mail feature to scan images and send them to a recipient as an attachment to an e-mail.
WorkCentre® 5845/5855/5865/5875/5890 E-Mail 10. Select the Close button to save the information you entered. 11. If required, select the From... button and use the touch screen keyboard to enter or edit the From address for the e-mail. Note: Your System Administrator may choose to lock the From button to prevent the preset From address being altered. • Select the OK button. 12. If required, select the Subject... button and use the touch screen keyboard to enter or edit the subject title for the e-mail.
WorkCentre® 5845/5855/5865/5875/5890 E-Mail Setting the Quality or File Size for E-mail Attachments Use the E-mail feature to scan images and send them to a recipient as an attachment to an e-mail. Note: This option must be made available by your System Administrator. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the E-mail features. Use the Quality / File Size options to choose between scan image quality and file size.
WorkCentre® 5845/5855/5865/5875/5890 E-Mail • Select the OK button. 12. If required, select the Subject... button and use the touch screen keyboard to enter or edit the subject title for the e-mail. • Select the OK button. 13. If required, select the File Name button and use the touch screen keyboard to enter a name for the file created from your scanned document. If you choose not to enter a file name a default name entered by your System Administrator will be used. • Select the OK button. 14.
WorkCentre® 5845/5855/5865/5875/5890 E-Mail Use the Original Orientation option to specify the layout of the originals being scanned, whether the image on the page is in portrait, landscape, upright or rotated orientation in relation to the page itself. The orientation of the images on the originals must match the orientation selected. The device uses this information to identify if the images require rotating to produce the required output. 1.
WorkCentre® 5845/5855/5865/5875/5890 E-Mail 15. Select the Original Orientation button. 16. Select the Original Orientation option required. • • • • Portrait Originals the images on the originals are in a LEF orientation. Landscape Originals the images on the originals are in a SEF orientation. Upright Images the images on the originals are loaded in a upright orientation in the Document Feeder. Sideways Images the images on the originals are loaded in a sideways orientation in the Document Feeder. 17.
E-Mail WorkCentre® 5845/5855/5865/5875/5890 • Buttons with an icon in the lower right corner have accented or additional characters available. Select and hold the button to view related characters in a pop-up menu. Select the desired character from the pop-up menu. 8. Select the Add button. • If you want to send the document to more than one recipient enter the additional details, one recipient at a time, and select the Add button again until all the recipients have been added. 9.
WorkCentre® 5845/5855/5865/5875/5890 E-Mail Erasing Edges from E-mail Attachments Use the E-mail feature to scan images and send them to a recipient as an attachment to an e-mail. Note: This option must be made available by your System Administrator. Use the Edge Erase options to specify the scan area so that only a specific section of your document is scanned. This is useful if you want to remove the marks caused by punched holes or staples in your original. 1.
WorkCentre® 5845/5855/5865/5875/5890 E-Mail 13. If required, select the File Name button and use the touch screen keyboard to enter a name for the file created from your scanned document. If you choose not to enter a file name a default name entered by your System Administrator will be used. • Select the OK button. 14. Select the Layout Adjustment tab. 15. Select the Edge Erase button. 16. Select the Edge Erase option required. • • All Edges erases an equal amount from all the edges.
E-Mail WorkCentre® 5845/5855/5865/5875/5890 7. Use the touch screen keyboard to enter the e-mail address of the recipient. • The number of alphanumeric characters that can be entered depends on the size of the characters chosen. Once the end of the entry box has been reached no more characters can be added. • To delete a character use the backspace X button. • Use the special characters button to access special characters such as $ and %.
WorkCentre® 5845/5855/5865/5875/5890 E-Mail E-mail Options Setting a File Format for E-mail Attachments Use the E-mail feature to scan images and send them to a recipient as an attachment to an e-mail. Note: This option must be made available by your System Administrator. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the E-mail features.
WorkCentre® 5845/5855/5865/5875/5890 E-Mail • Select the OK button. 12. If required, select the Subject... button and use the touch screen keyboard to enter or edit the subject title for the e-mail. • Select the OK button. 13. If required, select the File Name button and use the touch screen keyboard to enter a name for the file created from your scanned document. If you choose not to enter a file name a default name entered by your System Administrator will be used. • Select the OK button. 14.
WorkCentre® 5845/5855/5865/5875/5890 E-Mail Adding a Message to an E-mail Use the E-mail feature to scan images and send them to a recipient as an attachment to an e-mail. Note: This option must be made available by your System Administrator. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the E-mail features. Use the Message option to add a brief message to the file that will be sent. 1.
WorkCentre® 5845/5855/5865/5875/5890 E-Mail 13. If required, select the File Name button and use the touch screen keyboard to enter a name for the file created from your scanned document. If you choose not to enter a file name a default name entered by your System Administrator will be used. • Select the OK button. 14. Select the E-mail Options tab. 15. Select the Message button. 16. Use the touchscreen keyboard to enter the text required.
WorkCentre® 5845/5855/5865/5875/5890 E-Mail 6. Select the New Recipient... button. 7. Use the touch screen keyboard to enter the e-mail address of the recipient. • • • • The number of alphanumeric characters that can be entered depends on the size of the characters chosen. Once the end of the entry box has been reached no more characters can be added. To delete a character use the backspace X button. Use the special characters button to access special characters such as $ and %.
WorkCentre® 5845/5855/5865/5875/5890 E-Mail 20. Press the Job Status button on the device control panel to view the job list and check the status of the job. More Information Using a User ID to Log In at the Device Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support. Building an E-mail Job with Multiple Page or Segment Settings Use the E-mail feature to scan images and send them to a recipient as an attachment to an e-mail.
WorkCentre® 5845/5855/5865/5875/5890 E-Mail 10. If required, select Cc from the To: dropdown menu to copy a recipient on the e-mail. Use the touch screen keyboard to enter the recipient details and then select the Add button. Note: At least one To address must be selected, documents cannot be sent to a Cc address alone. 11. Select the Close button to save the information you entered. 12. If required, select the From...
E-Mail WorkCentre® 5845/5855/5865/5875/5890 • Delete All Segments deletes the current Build Job and returns you to the main Build Job screen. 25. Remove the first segment originals after they have been scanned. The Build Job screen displays the first segment in the list. 26. Select the features required for the second segment. 27. Load the second segment originals. 28. Press the Start button on the control panel to scan the original. 29.
E-Mail 540 WorkCentre® 5845/5855/5865/5875/5890 User Guide
ID Card Copy 7 Making Copies of ID Cards ID Card Copy enables you to scan each side of an ID card onto one side of a single sheet of paper. The ID card is placed on the document glass and the first side is scanned. When prompted, the card is turned over and the other side is scanned. You can also set different image quality settings for side 1 and side 2. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the ID Card Copy features. 1.
ID Card Copy WorkCentre® 5845/5855/5865/5875/5890 Copy Options Reduce or Enlarge Reducing or Enlarging Copies of ID Cards ID Card Copy enables you to scan each side of an ID card onto one side of a single sheet of paper. The ID card is placed on the document glass and the first side is scanned. When prompted, the card is turned over and the other side is scanned. You can also set different image quality settings for side 1 and side 2.
ID Card Copy WorkCentre® 5845/5855/5865/5875/5890 Reducing or Enlarging Copies of ID Cards by Proportional % ID Card Copy enables you to scan each side of an ID card onto one side of a single sheet of paper. The ID card is placed on the document glass and the first side is scanned. When prompted, the card is turned over and the other side is scanned. You can also set different image quality settings for side 1 and side 2.
ID Card Copy WorkCentre® 5845/5855/5865/5875/5890 Reducing or Enlarging Copies of ID Cards by Independent X-Y% ID Card Copy enables you to scan each side of an ID card onto one side of a single sheet of paper. The ID card is placed on the document glass and the first side is scanned. When prompted, the card is turned over and the other side is scanned. You can also set different image quality settings for side 1 and side 2.
ID Card Copy WorkCentre® 5845/5855/5865/5875/5890 Setting the Paper Supply for ID Card Copying ID Card Copy enables you to scan each side of an ID card onto one side of a single sheet of paper. The ID card is placed on the document glass and the first side is scanned. When prompted, the card is turned over and the other side is scanned. You can also set different image quality settings for side 1 and side 2.
ID Card Copy WorkCentre® 5845/5855/5865/5875/5890 Image Quality Setting the Original Type for ID Card Copying ID Card Copy enables you to scan each side of an ID card onto one side of a single sheet of paper. The ID card is placed on the document glass and the first side is scanned. When prompted, the card is turned over and the other side is scanned. You can also set different image quality settings for side 1 and side 2.
ID Card Copy WorkCentre® 5845/5855/5865/5875/5890 Lightening or Darkening Copies of ID Cards ID Card Copy enables you to scan each side of an ID card onto one side of a single sheet of paper. The ID card is placed on the document glass and the first side is scanned. When prompted, the card is turned over and the other side is scanned. You can also set different image quality settings for side 1 and side 2.
ID Card Copy WorkCentre® 5845/5855/5865/5875/5890 Setting the Background Suppression for ID Card Copying ID Card Copy enables you to scan each side of an ID card onto one side of a single sheet of paper. The ID card is placed on the document glass and the first side is scanned. When prompted, the card is turned over and the other side is scanned. You can also set different image quality settings for side 1 and side 2.
Internet Services 8 Using Internet Services Internet Services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. 1. At your computer, open your web browser. 2. In the URL field, use your keyboard to enter http:// followed by the IP Address of the device. For example: If the IP Address is 192.168.100.100, enter http://192.168.100.100.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 Configuring the Device in Internet Services Internet Services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. Use the Configure Device button to access the settings you need to configure the device on the network and to enable services. Note: This feature is for System Administrator use only.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 The install option provides an easy way to install your print drivers. By default the link goes to Xerox.com to find the latest drivers for your device. Your System Administrators can change the Install Print / Scan Drivers link to another location, such as an internal site, if required. They can also hide the link. If you do not see the Install Print / Scan Drivers link check with your System Administrator.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 More Information Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support. Printing a Document using the PostScript Print Driver Printing the Information Pages from the Machine Status Menu Choosing Not to Show the Internet Services Welcome Page Again Internet Services uses the embedded web server on the device.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 • Serial Number displays the serial number of your device. • IPv4 Address shows the network address of your device. • IPv6 Address shows the network address of your device, if configured. • Fax Line gives the fax number for your device, if configured. The Alerts area displays any current faults and the suggested skill level required to resolve the problem. • Severity identifies the importance or impact of the problem.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 Note: If you need to provide regular billing information for your device you may find the SMart eSolutions feature helpful. SMart eSolutions automatically sends meter readings to Xerox so you don’t have to collect them manually. 1. At your computer, open your web browser. 2. In the URL field, use your keyboard to enter http:// followed by the IP Address of the device. For example: If the IP Address is 192.168.100.100, enter http://192.168.100.100.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 8. Click Save Target As to save the file to your computer. 9. Open the file in an application that supports .CSV files, such as Microsoft Excel. More Information Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 6. Select the option(s) required. 7. If required, click the Print Configuration Page button to print a copy of the Configuration Report. More Information Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support. Printing the Information Pages from the Machine Status Menu Viewing the Supplies Status in Internet Services Internet Services uses the embedded web server on the device.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 Viewing the Tray Status in Internet Services Internet Services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. Use the Trays page to display the current paper supply in each tray and the status. A low status warning is given when the tray is nearly empty. The status of the output paper trays is also displayed. 1. At your computer, open your web browser.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 10. Print jobs are usually shown in the Active Jobs list, however if your System Administrator has enabled the Hold All Jobs feature, your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list. To release a held job select the job in the required list and then select the Release button. 11.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 3. Press the Enter button on your keyboard to load the page. 4. If required, click the Status tab. This is usually the active tab when Internet Services opens. 5. Select SMart eSolutions from the Status menu on the left of the page. 6. View the Device Communication Status. More Information Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 Using the Supplies Assistant in Internet Services Internet Services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. SMart eSolutions includes the Meter Assistant®, Supplies Assistant® and Maintenance Assistant features. Note: SMart eSolutions is not available in all countries. Please refer to your Xerox Representative for further information.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 Use the Maintenance Assistant to provide fault history and usage information to the Xerox support team to help them resolve problems more quickly. Your Xerox support team will let you know when they need you to use the Maintenance Assistant. Note: This feature must be enabled by your System Administrator. Refer to the System Administrator Guide for further information. 1. At your computer, open your web browser. 2.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 Jobs Active Jobs Deleting Active Jobs using Internet Services Internet Services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. Use the Active Jobs page to manage your job from the device. You can view current jobs, delete or release jobs, and modify the print settings of jobs held in the device print queue.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 Releasing Active Jobs using Internet Services Internet Services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. Use the Active Jobs page to manage your job from the device. You can view current jobs, delete or release jobs, and modify the print settings of jobs held in the device print queue.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 Modifying Active Jobs using Internet Services Internet Services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. Use the Active Jobs page to manage your job from the device. You can view current jobs, delete or release jobs, and modify the print settings of jobs held in the device print queue.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 Saved Jobs Printing Saved Jobs from Internet Services Internet Services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. If Authentication or Accounting has been enabled on your device you may have to enter login details to access this feature. Saved Jobs are documents that are sent to the device and stored there for future use.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 System Administrator Guide www.xerox.com/support. Viewing Active Jobs using the Job Status Menu Logging in to Internet Services Viewing the Progress and Details of a Job using the Job Status Menu Printing the Information Pages from the Machine Status Menu Deleting Saved Jobs using Internet Services Internet Services uses the embedded web server on the device.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 Note: This option must be made available by your System Administrator. Use the Move Job option to transfer a job from one Saved Jobs folder to another, without keeping a copy in the original folder. You need to have more than one Saved Jobs folder to use this feature. 1. At your computer, open your web browser. 2. In the URL field, use your keyboard to enter http:// followed by the IP Address of the device. For example: If the IP Address is 192.168.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 4. Click the Jobs tab. 5. Click the Saved Jobs tab. The Reprint Saved Jobs page is displayed and any jobs saved in the Default Public Folder are listed. 6. Select the required folder from the Folders list on the left side of the screen. 7. Check the checkbox to left of the job(s) required. To select all the jobs check the checkbox at the top of the heading row. 8. Select the Copy Job option from the Print Job dropdown menu. 9. Click the Go button. 10.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 3. Press the Enter button on your keyboard to load the page. 4. Click the Jobs tab. 5. Click the Saved Jobs tab. The Reprint Saved Jobs page is displayed and any jobs saved in the Default Public Folder are listed. 6. Select Create New Folder from the Folder Options menu on the left of the page. The New Folder page will open. 7. Click in the Name entry box and use your keyboard to type in the name for your folder. 8. Click the Apply button.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 More Information Creating a New Folder for Saved Jobs in Internet Services Logging in to Internet Services Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support. Printing the Information Pages from the Machine Status Menu Renaming Saved Jobs Folders using Internet Services Internet Services uses the embedded web server on the device.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 Changing Saved Job Folder Permissions using Internet Services Internet Services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. Saved Jobs are documents that are sent to the device and stored there for future use. Saved jobs can be accessed and printed at the device and from Internet Services.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 Print Submitting a Print Job using Internet Services Internet Services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. If Authentication or Accounting has been enabled on your device you may have to enter login details to access this feature. Use the Internet Services Job Submission page to send print-ready documents for printing.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 More Information Printing a Document using the PostScript Print Driver Logging in to Internet Services Viewing Active Jobs using the Job Status Menu System Administrator Guide www.xerox.com/support.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 Use the TWAIN Scan Driver to scan documents from the device to your computer. The TWAIN Scan Driver is installed automatically with the Install Print / Scan Drivers feature. Refer to the System Administrator Guide for further information. 1. At your computer, open your web browser. 2. In the URL field, use your keyboard to enter http:// followed by the IP Address of the device. For example: If the IP Address is 192.168.100.100, enter http://192.168.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 You can select the number of copies in the print driver, or other application, when creating the printready file - or you can select the number of copies within Internet Services. If you set a specific number of copies within Internet Services the number requested within the print-ready file will be overridden by the Internet Services number.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 Job Type Sending a Job for Normal Printing using Internet Services Internet Services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. If Authentication or Accounting has been enabled on your device you may have to enter login details to access this feature. Use the Internet Services Job Submission page to send print-ready documents for printing.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 Sending a Job for Secure Printing using Internet Services Internet Services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. If Authentication or Accounting has been enabled on your device you may have to enter login details to access this feature. Use the Internet Services Job Submission page to send print-ready documents for printing.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 More Information Accessing Your Personal Secure Jobs List using the Job Status Menu Viewing Active Jobs using the Job Status Menu Using Internet Services to find System Administrator Contact Details Viewing the Progress and Details of a Job using the Job Status Menu Printing the Information Pages from the Machine Status Menu Printing a Sample or Proof Print using Internet Services Internet Services uses the embedded web server on the device.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 11. Print jobs are usually shown in the Active Jobs list, however if your System Administrator has enabled the Hold All Jobs feature, your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list. Select the job in the required list and select the Release button to print the sample set. 12. Check the printed sample is correct. 13. Select the job required from the list.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 6. Select the file you want to print. Either double-click the file to select it, or click on the file once and then click the Open button. The file name and path will be shown in the File Name box. 7. Select Save Job For Reprint from the Job Type dropdown menu. 8. Select the required option. • • Save stores your job for future use, but will not print a copy. Save and Print stores your job and also sends a copy to the device for printing. 9.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 Use the Delay Print option to print your document at a specified time, up to 24 hours after the original job submission. This is useful if you want to print large jobs during quiet times in your office, or if you want all your jobs to print at the same time. 1. At your computer, open your web browser. 2. In the URL field, use your keyboard to enter http:// followed by the IP Address of the device. For example: If the IP Address is 192.168.100.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 Note: You can select general print features, such as 2-sided printing and stapling when you submit your job in Internet Services. If you want to select advanced print features, such as watermarks and booklet layout, you must select these in your print driver before you create your print-ready file. Note: To print an XPS document, your device needs to have the optional XPS feature installed. Use the Paper option to specify a type of paper for your job.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 Loading Tray 1 and Changing the Tray Settings Viewing the Progress and Details of a Job using the Job Status Menu Printing the Information Pages from the Machine Status Menu Loading Tray 6 Loading Tray 5 (Bypass Tray) and Changing the Tray Settings Loading Tray 4 Loading Tray 3 Loading Tray 2 and Changing the Tray Settings Using the 2-Sided Printing Options when Printing using Internet Services Internet Services uses the embedded web server on the de
Internet Services WorkCentre® 5845/5855/5865/5875/5890 10. Press the Job Status button on the device control panel to view the job list and check the status of the job. 11. Print jobs are usually shown in the Active Jobs list, however if your System Administrator has enabled the Hold All Jobs feature, your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list. To release a held job select the job in the required list and then select the Release button. 12.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 8. Click the Submit Job button. 9. Collect your job from the device. 10. Press the Job Status button on the device control panel to view the job list and check the status of the job. 11. Print jobs are usually shown in the Active Jobs list, however if your System Administrator has enabled the Hold All Jobs feature, your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 7. Select the Orientation option required. • • • • • Auto uses the settings programmed in the print-ready file. Portrait orientates your document so that you can read the text while holding the long edge of the paper. Landscape orientates your document so that you can read the text holding the short side of the paper. Rotated Portrait orientates your original document by 180 degrees so that you can read the text holding the long side of the paper.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 Note: To find out the IP Address of your device, print a configuration report or ask your System Administrator. 3. Press the Enter button on your keyboard to load the page. 4. Click the Print tab. 5. Click the Browse... button and navigate to your print-ready file. 6. Select the file you want to print. Either double-click the file to select it, or click on the file once and then click the Open button.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 Use the Hole Punch option if you want the device to punch holes in each page after it is printed. Each sheet will be punched individually so there is no limit to the number of pages you can have in a set. Hole punching can only be selected for A4 LEF (8.5 x 11" LEF) and A3 (11 x 17”) paper. Note: SEF is Short Edge Feed (where the short edge of the paper is the leading edge when the paper is fed into the device).
Internet Services WorkCentre® 5845/5855/5865/5875/5890 Use the Internet Services Job Submission page to send print-ready documents for printing. You can print PDF, PCL, PostScript, TXT, JPEG, TIFF and XPS file formats from the Job Submission page. Note: You can select general print features, such as 2-sided printing and stapling when you submit your job in Internet Services.
Internet Services • • WorkCentre® 5845/5855/5865/5875/5890 Z-Tri Fold Print Inside folds the output into three equal sections. If the page is single sided the printed content will be on the inside of the first fold and the outside of the second fold. If the page is double sided, page 1 will be on the inside of the first fold and the outside of the second fold. Z-Tri Fold Print Outside folds the output to create three equal sections.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 3. Press the Enter button on your keyboard to load the page. 4. Click the Print tab. 5. Click the Browse... button and navigate to your print-ready file. 6. Select the file you want to print. Either double-click the file to select it, or click on the file once and then click the Open button. The file name and path will be shown in the File Name box. 7. Select the Output Destination option required.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 Use the Templates feature when you want to scan or fax jobs using the Workflow Scanning service on your device. Templates contain information to tell the device where to file a scanned document. They also contain settings, such as image quality and file format. Templates help you scan images more quickly because the template contains all the pre-programmed settings for your scan. If necessary, you can change the settings at the device.
Internet Services • • • • WorkCentre® 5845/5855/5865/5875/5890 SMB scans to a computer using Server Message Block protocol. Select this option to scan to a Windows computer. Select SMB if you are unsure which protocol to select. HTTP scans to a computer using Hyper Text Transfer Protocol. Select this option to scan to a web server using HTTP. HTTPS scans to a computer using Hyper Text Transfer Protocol via Secure Sockets Layer (SSL). Select this option to scan to a web server using HTTPS.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support. Printing the Information Pages from the Machine Status Menu Templates Deleting a Template in Internet Services Internet Services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 Use the Templates feature when you want to scan or fax jobs using the Workflow Scanning service on your device. Templates contain information to tell the device where to file a scanned document. They also contain settings, such as image quality and file format. Templates help you scan images more quickly because the template contains all the pre-programmed settings for your scan. If necessary, you can change the settings at the device.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 Use the Description and Owner options when you want to enter or change information about how your template is used and who controls it. Note: This option must be made available by your System Administrator. 1. At your computer, open your web browser. 2. In the URL field, use your keyboard to enter http:// followed by the IP Address of the device. For example: If the IP Address is 192.168.100.100, enter http://192.168.100.100.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 Modifying a Template using Internet Services Internet Services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. If Authentication or Accounting has been enabled on your device you may have to enter login details to access this feature. Use the Templates feature when you want to scan or fax jobs using the Workflow Scanning service on your device.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 9. If required, update the Document Management Fields information. The Document Management Fields allow you to enter additional data when you scan a document at the device. The data is filed with your scanned documents in a job log. The job log can be accessed by third party software for various purposes. • • • • • Select the Add button. Select the Field Name entry box and use your keyboard to enter a field name.
Internet Services - WorkCentre® 5845/5855/5865/5875/5890 Photo gives the best quality for photos but reduced quality text and line art. It is the best option for originals containing photos or continuous tones without any text or line art. Note: The Text option requires less transmission time. • • • Select the Scan Presets option required. - Sharing and Printing produces a medium sized file, small enough to share but high enough quality to print.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 300 dpi produces higher quality output. This setting is recommended for high quality text documents that are to pass through OCR (Optical Character Recognition) applications. It is also recommended for high quality line art or medium quality photos and graphics. This is the best default resolution choice in most cases. - 400 dpi produces average image quality for photos and graphics and is recommended for photos and graphics.
Internet Services • WorkCentre® 5845/5855/5865/5875/5890 Click the Apply button. 13. Select the Filing Options required. This area allows you to specify the file format for your scanned images. • • • • • • • • • • • • • • Select the Edit button. Select the type of file required. PDF (Portable Document Format) produces a single file, or an individual file per page.The output is not searchable.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 17. Select the Workflow Scanning Image Settings options required. This area allows you create compressed image files for faster web viewing and also to select searchable options. • • • • • • • Select the Edit button. Check the Optimized for Fast Web Viewing checkbox if you want to create PDF files for use on the internet. Viewers will be able to see the file more quickly than a PDF that is not optimized for fast viewing.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 The steps below will help you complete the basic version of this process, which is all most people require. If you have more specific requirements you’ll see that the destination settings can be customized in many different ways. Refer to the System Administrator Guide for further information. 1. At your computer, open your web browser. 2. In the URL field, use your keyboard to enter http:// followed by the IP Address of the device.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 Mailboxes Creating a Mailbox using Internet Services Internet Services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. Templates and mailboxes cannot be created using the device user interface, they must be created or modified using the Scan page within Internet Services.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 Downloading Documents from your Mailbox using Internet Services Internet Services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. Use Scan to Mailbox to scan hard copy originals and store them in a folder on the device. You can retrieve your stored documents at the device using the Print From feature, or at your computer using Internet Services.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 Printing Documents from your Mailbox using Internet Services Internet Services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. Use Scan to Mailbox to scan hard copy originals and store them in a folder on the device. You can retrieve your stored documents at the device using the Print From feature, or at your computer using Internet Services.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 Deleting Documents from your Mailbox using Internet Services Internet Services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. Use Scan to Mailbox to scan hard copy originals and store them in a folder on the device. You can retrieve your stored documents at the device using the Print From feature, or at your computer using Internet Services.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 Modifying Mailbox Template Settings using Internet Services Internet Services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. Use Scan to Mailbox to scan hard copy originals and store them in a folder on the device. You can retrieve your stored documents at the device using the Print From feature, or at your computer using Internet Services.
Internet Services • • WorkCentre® 5845/5855/5865/5875/5890 Select the 2-Sided Scanning option required. - 1-Sided use this option if your originals are printed on 1 side. - 2-Sided use this option if your originals are 2-sided. The document feeder must be used to scan your originals with this option. - 2-Sided, Rotate Side 2 use this option if your originals are 2-sided and open up like a calendar. The document feeder must be used to scan your originals with this option.
Internet Services • • • • WorkCentre® 5845/5855/5865/5875/5890 If required, select No Suppression to turn the Background Suppression feature off. The No Suppression option is particularly useful when the Darken adjustment does not produce a satisfactory output from light originals, the original has a gray or colored border, such as a certificate, or you want to bring out fine detail that was lost due to a dark edge when using bound originals. Select the Resolution option required.
Internet Services • • • • • • WorkCentre® 5845/5855/5865/5875/5890 Mixed Size Originals scans documents containing different sized pages. The pages must be the same width, such as A4 (8.5 x 11”) LEF and A3 (11 x 17”) SEF, other combinations are shown on the device touchscreen. The device detects the size of the documents and will produce different output depending on the combinations selected. Select the Edge Erase option required. - Border Erase erases an equal amount from all the edges.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 14. Select the Filename Extension option required. • • • Select the Edit button. Check the Lower Case radio button to display file extensions in lower case characters, such as .pdf. Or check the Upper Case radio button to display the extensions as capital letters, such as .PDF. Select the Save button. 15. Select the Report options required. • • • • Select the Edit button.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 Changing a Mailbox Password using Internet Services Internet Services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. Use Scan to Mailbox to scan hard copy originals and store them in a folder on the device. You can retrieve your stored documents at the device using the Print From feature, or at your computer using Internet Services.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 Deleting a Mailbox using Internet Services Internet Services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. Use Scan to Mailbox to scan hard copy originals and store them in a folder on the device. You can retrieve your stored documents at the device using the Print From feature, or at your computer using Internet Services.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 Address Book Creating an E-mail Address using Internet Services Internet Services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. Use the E-mail feature to scan images and send them to a recipient as an attachment to an e-mail. Use the Address Book tab to create and manage the Device Address Book.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 Creating a Fax Address using Internet Services Internet Services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. Use the Fax (Embedded Fax) service to scan your documents and send them to most types of fax machines that are connected to the telephone network. Use the Address Book tab to create and manage the Device Address Book.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 Creating a Scan To Address using Internet Services Internet Services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. Use the Scan To... Feature to scan a document and store it in a folder on your computer or network. To use Scan To you need to create an entry in the Device Address Book which contains the path to the location that you want to scan to.
Internet Services • WorkCentre® 5845/5855/5865/5875/5890 SMB scans to a computer using Server Message Block protocol. Select this option to scan to a Windows computer. 12. Select the required Address Type and enter the host name or address of your scan destination. 13. If you selected SMB for the Protocol, click the Share entry box and use your keyboard to enter the name of the shared folder. 14. Click the Document Path entry box and use your keyboard to enter your scan destination. 15.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 4. Click the Address Book tab. 5. Click the Add button. 6. If required, select the First Name and Last Name entry boxes and use your keyboard to enter a name to identify your address. 7. If required, click in the Company entry box and use your keyboard to enter a name to identify your address. 8. Select the Display Name entry box and use your keyboard to enter a name to identify your address.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 Support General Assistance Links Linking to the Latest Xerox Software Solutions from Internet Services Internet Services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. If Authentication or Accounting has been enabled on your device you may have to enter login details to access this feature. Use the Xerox.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 Note: This option must be made available by your System Administrator. Your System Administrator may have loaded a specific print driver on your computer. However, if the choice of driver is yours, the following information may help you decide which driver to install. • PS (PostScript) gives you the most options to scale and manipulate images; it offers more precision with high-end graphics.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 Use the Browser Software links to access and download browser software that supports Internet Services. You should be able to view Internet Services with most web browsers, but if you find that certain pages do not display correctly, you can download and use one of the browsers recommended on the Support page. 1. At your computer, open your web browser. 2. In the URL field, use your keyboard to enter http:// followed by the IP Address of the device.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 Xerox Support Using Internet Services to find Contact Details for Xerox Support Internet Services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. If Authentication or Accounting has been enabled on your device you may have to enter login details to access this feature.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 3. Press the Enter button on your keyboard to load the page. 4. Click the Support tab. 5. If required, click the General tab. This is usually the active tab when the Support page opens. 6. Click the Send Diagnostic Information to Xerox button. The process may take several minutes. When the information has been sent a Communication Successful page will be displayed. Your Xerox support team will advise you of the next steps.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 Your System Administrator can use the Edit Settings button to enter contact details for device support in your organisation, and the contact details for the Xerox Support service. Note: This feature is for System Administrator use only. Refer to the System Administrator Guide for further information. More Information Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 Using the Remote Control Panel from Internet Services Internet Services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. If Authentication or Accounting has been enabled on your device you may have to enter login details to access this feature. Use the Remote Control Panel to open and view the device touch screen from your computer.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 Top right menu Logging in to Internet Services Internet Services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. Your System Administrator can use Authentication (Login Method) to control access to particular areas or features of the device. When Authentication is enabled, the area or feature is locked until you login.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 Refer to the System Administrator Guide for further information. 1. Select the Logout link at the top right hand side of the Internet Services screen. 2. At the confirmation screen, select the Logout button. More Information Logging in to Internet Services Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 Use the Internet Services Site Map link to see a structure of the pages and features available in Internet Services. The Site Map helps you find information more easily. Use the Home link to return to the Internet Services Status tab. The Internet Services feature is designed primarily for System Administrators.
Internet Services WorkCentre® 5845/5855/5865/5875/5890 Using the Internet Services Help Feature Internet Services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. If Authentication or Accounting has been enabled on your device you may have to enter login details to access this feature. Use the Internet Services Help link to see instructions and information on how to use the features in Internet Services.
Paper and Media 9 Loading Tray 1 and Changing the Tray Settings This tray is fully adjustable and can be used for media sizes A5 LEF (5.5 x 8.5" LEF) to A3 (11 x 17"). Note: SEF is Short Edge Feed (where the short edge of the paper is the leading edge when the paper is fed into the device). LEF is Long Edge Feed (where the paper is oriented so that the long edge is fed into the device first). Detailed media specifications for your device are provided at www.xerox.com.
Paper and Media WorkCentre® 5845/5855/5865/5875/5890 Only use the types of media specified for use in the tray. • Plain • Bond • Recycled • Punched • Letterhead and Pre-printed • Pre-cut tabs • Rough Surface • Glossy • Cardstock • Lightweight Cardstock This tray must not be used to feed labels, transparencies or envelopes. The Bypass Tray can be used for these media types. The optional Envelope Tray can be used in place of Tray 2 for envelopes.
Paper and Media WorkCentre® 5845/5855/5865/5875/5890 3. Select the Color option required. 4. Select the Confirm button. More Information Storing Paper and Other Media Loading Different Types of Media Using Internet Services to find System Administrator Contact Details Loading Tray 2 and Changing the Tray Settings This tray is fully adjustable and can be used for media sizes A5 LEF (5.5 x 8.5" LEF) to A3 (11 x 17").
Paper and Media WorkCentre® 5845/5855/5865/5875/5890 It is important to select the correct Type for the media loaded in the tray. The device can detect different types of media as each page travels through the paper path and will halt a job if a mismatch occurs. Only use the types of media specified for use in the tray.
Paper and Media WorkCentre® 5845/5855/5865/5875/5890 Changing the paper tray settings 1. Select the Size option required. If the size required is not shown on the list select the Custom button. • • • Use the arrow buttons to increase or decrease the width setting. Or select the Width (y) entry box and use the numeric keypad to enter the size required. Use the arrow buttons to increase or decrease the length setting. Or select the Length (x) entry box and use the numeric keypad to enter the size required.
Paper and Media WorkCentre® 5845/5855/5865/5875/5890 Only use the types of media specified for use in the tray. • Plain • Bond • Recycled • Punched • Letterhead and Pre-printed • Rough Surface • Glossy • Cardstock • Lightweight Cardstock This tray must not be used to feed labels, transparencies or envelopes. The Bypass Tray can be used for these media types. The optional Envelope Tray can be used in place of Tray 2 for envelopes.
Paper and Media WorkCentre® 5845/5855/5865/5875/5890 The tray can feed a range of media weights and types. • Up to 1600 sheets of 75 gsm (20 lb) paper. • The media weight range is from 60 (16 lb) to 200 gsm (53 lb). Note: For 80 gsm paper capacities are slightly lower than specified. Note: Your device does not warn you if the wrong sized media is loaded. It is important to select the correct Type for the media loaded in the tray.
Paper and Media WorkCentre® 5845/5855/5865/5875/5890 Loading Tray 5 (Bypass Tray) and Changing the Tray Settings This tray is used for non-standard printing media from A6 SEF (4.25 x 5.5" SEF) to 432 mm (17") wide. Note: SEF is Short Edge Feed (where the short edge of the paper is the leading edge when the paper is fed into the device). LEF is Long Edge Feed (where the paper is oriented so that the long edge is fed into the device first).
Paper and Media WorkCentre® 5845/5855/5865/5875/5890 Note: Labels can only be printed 1-sided. 1. Make sure the tray is in the down position. For larger media, use the tray extension. 2. Place the media in the tray. Media must be positioned against the left side of the tray. Paper must not be loaded above the maximum fill line. • • • Load pre-printed paper and labels face-up and with the top towards the front of the device. Load hole punched paper with the holes on the right. Load transparencies face-up.
Paper and Media WorkCentre® 5845/5855/5865/5875/5890 Always use the information labels in the tray for guidance on loading orientations and maximum fill information. The tray can feed a range of media weights and types. • Up to 4000 sheets of 75 gsm (20 lb) paper when used in the standard configuration. Up to 2000 sheets of 75 gsm (20 lb) paper when using the optional kits. • The media weight range is from 60 (16 lb) to 216 gsm (145 lb). • The following media size can be fed from the tray.
Paper and Media WorkCentre® 5845/5855/5865/5875/5890 Loading Tray 7 (Inserter Tray) The Inserter tray is an optional paper tray for use with the High Volume Finisher. Use the inserter tray to add, or insert, post process sheets into your copies. This tray provides a very convenient and efficient way of adding pre-printed covers or inserts to a copy job. The tray can feed a range of media weights and types. • The tray holds up to 250 sheets of 75 gsm (20 lb) paper.
WorkCentre® 5845/5855/5865/5875/5890 Paper and Media If you program your job to have a single staple the staple will be in the top left corner. Document feeder Inserter tray page page orientation orientation • Load A4 (8.5 x 11”) SEF or A3 (11 x 17”) SEF originals with landscape content face up in the document feeder. Load the pages to be inserted into the job face up and rotated by 180 degrees in the inserter tray.
WorkCentre® 5845/5855/5865/5875/5890 Paper and Media Document feeder Inserter tray page page orientation orientation Note: This option can only be used if identical front and back covers are requested, or only a front cover is requested. Note: If you want to use the document glass instead of the document feeder you will need to use the Build Job feature. The insert or cover programming must be completed before the job is built.Place the originals face down on the glass.
Paper and Media WorkCentre® 5845/5855/5865/5875/5890 If a coating of oil remains on the transparency after printing, remove it with a lint free cloth. Labels Labels that have been designed for laser devices, such as Xerox Labels are supported. The adhesives are designed to withstand the higher temperatures of these devices without bleeding and causing spotting or damage to the internal components.
Machine and Job Status 10 Job Status Active Jobs Viewing Active Jobs using the Job Status Menu The Job Status button gives you access to job information. You can use this to check the progress of active jobs or display detailed information about jobs you have completed. You can also release held jobs or secure print jobs you have sent to the device. Use the Active Jobs screen to see all the jobs currently in the list waiting to be processed.
Machine and Job Status WorkCentre® 5845/5855/5865/5875/5890 • Deleted the job has been deleted from the job list. • Completed with Errors the job was completed with errors. 1. Press the Job Status button on the Control Panel. 2. If required, select the Active Jobs tab on the touch screen. This is usually the active tab when the Job Status feature opens. 3. If required, use the scroll bar to access all the jobs in the list. The most recently submitted job is displayed at the bottom of the list.
Machine and Job Status • • • • • WorkCentre® 5845/5855/5865/5875/5890 Job Progress shows the current status of the job. - Select the option required. - Select the Close button. Details provides information about the job depending on the type of job, for example the submission time, image quality settings, secure print setting, finishing options and sender’s E-mail address. Close closes the Job Control menu.
Machine and Job Status WorkCentre® 5845/5855/5865/5875/5890 Releasing a Secure Print Job using the Job Status Menu The Job Status button gives you access to job information. You can use this to check the progress of active jobs or display detailed information about jobs you have completed. You can also release held jobs or secure print jobs you have sent to the device. Use the Secure Print Jobs tab to see a list of print jobs that have been sent to the device with a passcode.
Machine and Job Status WorkCentre® 5845/5855/5865/5875/5890 More Information Sending a Job for Secure Printing using Internet Services Releasing Jobs Held in a Public Queue using the Job Status Menu System Administrator Guide www.xerox.com/support. Using Internet Services to find System Administrator Contact Details Releasing Jobs Held in a Public Queue using the Job Status Menu The Job Status button gives you access to job information.
Machine and Job Status WorkCentre® 5845/5855/5865/5875/5890 Refer to the System Administrator Guide for further information. 1. Press the Log In / Out button on the Control Panel. 2. Select the User ID entry box on the touch screen and use the keyboard to enter your user name. 3. Select the Next button. 4. Select the Password entry box and use the touch screen keyboard to enter your password. 5. Select the Done button. 6. Press the Job Status button on the Control Panel. 7.
Machine and Job Status WorkCentre® 5845/5855/5865/5875/5890 More Information Releasing Jobs Held in a Public Queue using the Job Status Menu Releasing Jobs Held in a Private Queue using the Job Status Menu System Administrator Guide www.xerox.com/support. Using Internet Services to find System Administrator Contact Details Accessing Your Personal Secure Jobs List using the Job Status Menu The Job Status button gives you access to job information.
Machine and Job Status WorkCentre® 5845/5855/5865/5875/5890 Viewing Completed Jobs using the Job Status Menu The Job Status button gives you access to job information. You can use this to check the progress of active jobs or display detailed information about jobs you have completed. You can also release held jobs or secure print jobs you have sent to the device. Use the Completed Jobs option to view the jobs which have been completed on the device. Up to 150 jobs can be displayed.
Machine and Job Status WorkCentre® 5845/5855/5865/5875/5890 • Host Name states the name assigned to your device when it was set up by your System Administrator. • Fax Line gives the fax number for your device, if configured. 1. Press the Machine Status button on the Control Panel. 2. View the information required, or select the option required for further information. • • • • Paper Tray Status displays the type of paper loaded in each tray, and its status.
Machine and Job Status WorkCentre® 5845/5855/5865/5875/5890 5. Select the Close button. 6. Press the Job Status button on the device control panel to view the job list and check the status of the job. 7. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the Details button. Once the resources are available the job will print.
Machine and Job Status WorkCentre® 5845/5855/5865/5875/5890 4. Select the Close button. More Information System Administrator Guide www.xerox.com/support. Using Internet Services to find System Administrator Contact Details Viewing the status of SMart eSolutions in Internet Services Faults and Alerts Viewing Faults using the Machine Status Menu The Machine Status button gives you access to useful information about the machine, including the serial number and model.
Machine and Job Status WorkCentre® 5845/5855/5865/5875/5890 Checking the Status of Supplies using the Machine Status Menu The Machine Status button gives you access to useful information about the machine, including the serial number and model. You can also view the status of the paper trays, billing and supplies information, and print useful information pages. Use the Supplies section to monitor the status of the components you can replace yourself, without support from a Xerox Support Representative.
Machine and Job Status WorkCentre® 5845/5855/5865/5875/5890 Note: If you need to provide regular billing information for your device you may find the SMart eSolutions feature helpful. SMart eSolutions automatically sends meter readings to Xerox so you don’t have to collect them manually. Refer to the System Administrator Guide for further information. 1. Press the Machine Status button on the Control Panel. 2. Select the Billing Information tab on the touch screen.
Machine and Job Status 658 WorkCentre® 5845/5855/5865/5875/5890 User Guide
Administration and Accounting 11 Using a User ID to Log In at the Device Authentication is used to manage access to the device or specific features. Accounting is used to record numbers of prints or scans produced at the device. If authentication or accounting is enabled you will need to log into the device. Note: This option must be made available by your System Administrator. Use the Login feature if your System Administrator has enabled Authentication (Login Method) or Accounting on your device.
Administration and Accounting WorkCentre® 5845/5855/5865/5875/5890 Logging out at the Device Authentication is used to manage access to the device or specific features. Accounting is used to record numbers of prints or scans produced at the device. If authentication or accounting is enabled you will need to log into the device. Note: This option must be made available by your System Administrator.
Administration and Accounting WorkCentre® 5845/5855/5865/5875/5890 Device Settings General Changing the Billing Impression Mode using the Tools Menu You can use the Tools menu to adjust the brightness of the Control Panel display, change the billing impression mode, clean the Xerographic Module, or enable an optional feature on your device. Use the Billing Impression Mode option to change the billing plan for your device.
Administration and Accounting WorkCentre® 5845/5855/5865/5875/5890 10. Select the Close button. More Information Viewing Billing Information using the Machine Status Menu System Administrator Guide www.xerox.com/support.
Administration and Accounting WorkCentre® 5845/5855/5865/5875/5890 4. Select the Display Brightness button. 5. Move the Brighten / Darken indicator towards Brighten to increase the illumination or move the indicator towards Darken to reduce the brightness. 6. Select the Save button. More Information System Administrator Guide www.xerox.com/support.
Administration and Accounting WorkCentre® 5845/5855/5865/5875/5890 Checking the Device Network Connection using the Echo Test Option within the Tools Menu You can use the Tools menu to adjust the brightness of the Control Panel display, change the billing impression mode, clean the Xerographic Module, or enable an optional feature on your device. Note: This option must be made available by your System Administrator. Use the Echo Test option to check the device is connected to your network.
Feature Installation 12 Using the Software Activation Portal (SWAP) to obtain a Feature Installation Key Use the Software Activation Portal (SWAP) to obtain a Feature Installation Key. Feature Installation Keys are used to install optional services on the device. When you purchase an optional service you will receive a kit which contains an activation key. Enter the activation key and your machine serial number on the SWAP website to receive a Feature Installation Key.
Feature Installation 666 WorkCentre® 5845/5855/5865/5875/5890 User Guide
General Care and Troubleshooting 13 General Care Customer Replaceable Units Identifying the Replaceable Units There are several consumables on the device that need replenishing or replacing, such as paper, staples, and customer replaceable units. 1. Toner Cartridge 2. Xerographic Module 3. Fuser Module 4. Waste Toner Bottle 5. Ozone Filter The device will display a message on the touch screen when any of the units need to be re-ordered.
General Care and Troubleshooting WorkCentre® 5845/5855/5865/5875/5890 More Information Replacing the Toner Cartridge Replacing the Xerographic Module and Transfer Unit Replacing the Fuser Module Replacing the Waste Toner Bottle Replacing the Ozone Filter Replacing the Toner Cartridge The Toner Cartridge is a replaceable unit on the device. You will be notified by the device when the cartridge needs replacing.
General Care and Troubleshooting WorkCentre® 5845/5855/5865/5875/5890 Replacing the Fuser Module The Fuser Module is a replaceable unit on the device. You will be notified by the device when the module needs replacing. WARNING: When replacing consumables do NOT remove the covers or guards that are fastened with screws. You cannot maintain or service any of the parts that are behind these covers and guards.
General Care and Troubleshooting WorkCentre® 5845/5855/5865/5875/5890 Replacing the Ozone Filter The Ozone Filter is a replaceable unit on the device. You will be notified by the device when the module needs replacing. WARNING: When replacing consumables do NOT remove the covers or guards that are fastened with screws. You cannot maintain or service any of the parts that are behind these covers and guards.
General Care and Troubleshooting WorkCentre® 5845/5855/5865/5875/5890 Replacing the Staple Cartridge Office Finisher If your device is equipped with a finisher, or a convenience stapler, you will be required to replace the staple cartridge or cartridges when the device displays a message instructing you to do so. 1. Open the finisher door and locate the staple cartridge unit. 2. Turn the staple head movement wheel fully clockwise. 3.
General Care and Troubleshooting WorkCentre® 5845/5855/5865/5875/5890 7. Push the handle labelled 6b. 8. Close the finisher door.
General Care and Troubleshooting WorkCentre® 5845/5855/5865/5875/5890 Replacing the Staple Cartridge in the Convenience Stapler If your device is equipped with a finisher, or a convenience stapler, you will be required to replace the staple cartridge or cartridges when the device displays a message instructing you to do so. 1. Locate the staple cartridge unit. 2. Remove the staple cartridge. 3. Install the replacement staple cartridge.
General Care and Troubleshooting WorkCentre® 5845/5855/5865/5875/5890 3. Use a lint-free cloth, lightly dampened with water, Xerox cleaning fluid or Xerox film remover to clean the under side of the document cover or document feeder and the complete circumference of the Constant Velocity Transport roll. WARNING: When cleaning the device do NOT use organic or strong chemical solvents or aerosol cleaners. Do NOT pour fluids directly onto any area.
General Care and Troubleshooting WorkCentre® 5845/5855/5865/5875/5890 Troubleshooting Avoiding Poor Quality Output A variety of situations can affect the quality of your output. For optimal performance, ensure the following guidelines are followed: • Do not position the device in direct sunlight or near a heat source such as a radiator. • Avoid sudden changes in the environment surrounding the device.
General Care and Troubleshooting WorkCentre® 5845/5855/5865/5875/5890 Hard Down Faults Hard Down faults prevent a subsystem, module or component from functioning properly. There are three categories of Hard Down faults. • Low Level Fault this occurs when a subsystem or module is unable to function correctly. For example, if during a stapler job a fault is detected, other features are still functional but the stapler is unavailable.
General Care and Troubleshooting WorkCentre® 5845/5855/5865/5875/5890 Fault Displays All faults that affect the users of the device are presented to the user as either an Interrupting Fault or a Non-Interrupting Fault. Interrupting Fault Interrupting faults are presented if the associated fault affects the entire device, where the device is not capable of accepting input or output.
General Care and Troubleshooting WorkCentre® 5845/5855/5865/5875/5890 Clearing Paper Jams When a paper jam occurs, a fault screen is displayed which provides recovery instructions. Follow these instructions to clear the fault. Any printed sheets removed will automatically be reprinted once the paper jam is cleared. 1. The fault screen will indicate the location of the jam. Use the green handles and knobs indicated in the instructions displayed on the touch screen to remove the jammed paper. 2.
General Care and Troubleshooting WorkCentre® 5845/5855/5865/5875/5890 Documents will not feed through the document feeder • Ensure the originals are in good condition. • Check nothing is resting on the document feeder cover. • Ensure that all staples or paper clips have been removed from the originals. • Ensure the document feeder is not filled above the MAX line. • Check to see if the document set is fully inserted into the document feeder.
General Care and Troubleshooting WorkCentre® 5845/5855/5865/5875/5890 Repeated Check Tray messages • Adjust the edge guides against the stack of paper in the tray. • If the edge guides were not set against the paper in the tray when Start was selected, delete the job in the job queue and begin again. If everything appears correct but the problem persists turn the device off, wait 2 minutes and then switch it back on again.
General Care and Troubleshooting WorkCentre® 5845/5855/5865/5875/5890 Loading Tray 2 and Changing the Tray Settings Loading Tray 3 Loading Tray 4 Loading Tray 5 (Bypass Tray) and Changing the Tray Settings Loading Tray 6 Paper curls The finisher does not staple or hole punch correctly • To correct stapling problems, ensure the maximum number of sheets is not exceeded for the finisher and weight of paper being used. • Check the correct option has been selected on the touch screen.
General Care and Troubleshooting WorkCentre® 5845/5855/5865/5875/5890 Note: SEF is Short Edge Feed (where the short edge of the paper is the leading edge when the paper is fed into the device). LEF is Long Edge Feed (where the paper is oriented so that the long edge is fed into the device first).
General Care and Troubleshooting WorkCentre® 5845/5855/5865/5875/5890 • If scanning from the document glass use Original Size to define the document size, refer to Original Size in the Copy section. Register the document in the top left corner and copy with the cover down. • Do not use heavily embossed paper. • Check the print settings are correct (especially if you are printing from a PDF document).
General Care and Troubleshooting WorkCentre® 5845/5855/5865/5875/5890 There is a double image or show through (ghosting) • Check the quality of the original. • Clean the document glass, if it is being used. • Rotate the original 180 degrees and try the job again. More Information Cleaning the Document Glass and Constant Velocity Transport Glass The device cannot sense the size of the original on the glass • Use Original Size to specify the size of the original.
General Care and Troubleshooting WorkCentre® 5845/5855/5865/5875/5890 The device does not answer incoming fax calls • Change the Auto Answer Delay setting to 0 seconds. Note: This feature is for System Administrator use only. More Information System Administrator Guide www.xerox.com/support. The device answers incoming fax calls but does not accept incoming data • If the job contains several graphics, the device may not have enough memory. The device will not answer if memory is low.
General Care and Troubleshooting WorkCentre® 5845/5855/5865/5875/5890 Getting Further Assistance For any additional help visit our customer web site at www.xerox.com or contact the Xerox Support Center quoting the machine serial number. The Xerox Support Center will want to know the nature of the problem, the machine serial number, the fault code (if any) plus the name and location of your company.
Safety and Regulations 14 Notices and Safety Please read the following instructions carefully before operating the device. Refer to them as needed to ensure the continued safe operation of your device. Your Xerox device and supplies have been designed and tested to meet strict safety requirements. These include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental standards.
Safety and Regulations WorkCentre® 5845/5855/5865/5875/5890 Electrical Supply This document provides important electrical supply safety information that you should read before installing or using the device.
Safety and Regulations WorkCentre® 5845/5855/5865/5875/5890 Device Safety This device has been designed to provide operator access to safe areas only. Operator access to hazardous areas is restricted using covers or guards, which require a tool to enable removal. Never remove the covers or guards that protect hazardous areas. Device Safety - Do These • Always follow all warnings and instructions that are marked on or supplied with the device.
Safety and Regulations WorkCentre® 5845/5855/5865/5875/5890 • A wall panel circuit breaker, fuse, or other safety device has been tripped. • Liquid is spilled into the machine. • The machine is exposed to water. • Any part of the device is damaged. Disconnect Device The power cable is the disconnect device for this device. It is attached to the back of the machine as a plug-in device. To remove all electrical power from the device, disconnect the power cable from the electrical outlet.
Safety and Regulations WorkCentre® 5845/5855/5865/5875/5890 Basic Regulations Xerox has tested this device to electromagnetic emission and immunity standards. These standards are designed to mitigate interference caused or received by this device in a typical office environment. United States (FCC Regulations) This device has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules.
Safety and Regulations • WorkCentre® 5845/5855/5865/5875/5890 June 8, 2011: Restriction of the use of certain hazardous substances in electrical and electronic equipment. Directive 2011/65/EU. This device, if used properly in accordance with the user's instructions, is neither dangerous for the consumer nor for the environment. To ensure compliance with European Union regulations, use shielded interface cables. A signed copy of the Declaration of Conformity for this device can be obtained from Xerox.
Safety and Regulations WorkCentre® 5845/5855/5865/5875/5890 Copy Regulations United States Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1.
Safety and Regulations WorkCentre® 5845/5855/5865/5875/5890 • Earnings or Income • Court Record • Physical or mental condition • Dependency Status • Previous military service Exception: United States military discharge certificates may be photographed. 10. Badges, Identification Cards, Passes, or Insignia carried by military personnel, or by members of the various Federal Departments, such as FBI, Treasure, etc. (Unless photograph is ordered by the head of such department or bureau.
Safety and Regulations WorkCentre® 5845/5855/5865/5875/5890 Other Countries Copying certain documents may be illegal in your country.
Safety and Regulations WorkCentre® 5845/5855/5865/5875/5890 exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local Telephone Company. For products approved after July 23, 2001, the REN for this device is part of the device identifier that has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3).
Safety and Regulations WorkCentre® 5845/5855/5865/5875/5890 Before installing this device, users must make sure that it is permissible to be connected to the facilities of the local telecommunications company. The device must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.
Safety and Regulations WorkCentre® 5845/5855/5865/5875/5890 Material Safety Data For Material Safety Data information regarding your machine see the support information for your area. North American material safety data can be found here: www.xerox.com/msds. European Union material safety data can be found here: www.xerox.com/environment_europe. For the Customer Support Center phone numbers, go to www.xerox.com/office/worldcontacts.
Safety and Regulations WorkCentre® 5845/5855/5865/5875/5890 Energy Program Compliance All Markets ENERGY STAR The Xerox WorkCentre™ 5845/5855/5865/5875/5890 is ENERGY STAR® qualified under the ENERGY STAR Program Requirements for Imaging Equipment. The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks. The ENERGY STAR Office Equipment Program is a team effort between U.S.
Safety and Regulations 700 WorkCentre® 5845/5855/5865/5875/5890 User Guide
