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©2014 Xerox Corporation. All rights reserved. Xerox® and Xerox and Design® are trademarks of Xerox Corporation in the United States and/or other countries. Version 1.
WorkCentre® 5945/5955 Contents 1 Safety and Regulations Notices and Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Safety Labels and Symbols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Operational Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Electrical Supply. .
WorkCentre® 5945/5955 Powering the Device On . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Powering the Device Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Using the Energy Saver Option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Loading Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
WorkCentre® 5945/5955 Making Copies into a Booklet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105 Special Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107 Annotations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113 Using Transparency Separators within Copy Sets . . . . . . . . . . . .
WorkCentre® 5945/5955 Building a Job with Multiple Page or Segment Settings using the Scan To Feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 283 Scanning to a USB Memory Stick using the Scan To Feature . . . . . . . . . . . . . . . . . . . 285 Single-Touch Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
WorkCentre® 5945/5955 Saving an E-mail address as a Favorite. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 514 Setting the Output Color for an E-mail Attachment . . . . . . . . . . . . . . . . . . . . . . . . . . . . 515 Using E-mail to send 2-Sided Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 517 Setting the Original Type for E-mails. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
WorkCentre® 5945/5955 Changing the paper tray settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 645 Loading Tray 2 and Changing the Tray Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 645 Changing the paper tray settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 647 Loading the Optional Envelope Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
WorkCentre® 5945/5955 Storing Paper and Other Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 683 Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 684 Avoiding Poor Quality Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 684 Understanding Faults. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
WorkCentre® 5945/5955 8 User Guide
Safety and Regulations 1 Notices and Safety Please read the following instructions carefully before operating the device. Refer to them as needed to ensure the continued safe operation of your device. Your Xerox device and supplies have been designed and tested to meet strict safety requirements. These include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental standards.
Safety and Regulations WorkCentre® 5945/5955 Electrical Supply This document provides important electrical supply safety information that you should read before installing or using the device.
Safety and Regulations WorkCentre® 5945/5955 Device Safety - Do These • Always follow all warnings and instructions that are marked on or supplied with the device. • Before cleaning this device, unplug the device from the electrical outlet. Always use materials specifically designated for this device, the use of other materials may result in poor performance and create a hazardous situation. • Always exercise care when moving or relocating the device.
WorkCentre® 5945/5955 Safety and Regulations • Any part of the device is damaged. Disconnect Device The power cable is the disconnect device for this device. It is attached to the back of the machine as a plug-in device. To remove all electrical power from the device, disconnect the power cable from the electrical outlet. Maintenance Information ! WARNING Do not use aerosol cleaners. Aerosol cleaners can be explosive or flammable when used on electromechanical equipment.
WorkCentre® 5945/5955 Safety and Regulations Agency Standard IEC60950-1:2005, (2nd Edition) +A1:2009 Underwriters Laboratories Inc. (Europe) EN60950-1:2006 (2nd Edition) +A11:2009;+A1:201 0;+A12:2011 (CB Scheme) This device has been manufactured under a registered ISO9001 Quality system. Basic Regulations Xerox has tested this device to electromagnetic emission and immunity standards.
Safety and Regulations ! WorkCentre® 5945/5955 WARNING Shielded cables must be used with this equipment to maintain compliance with FCC regulations. Canada (Regulations) This Class A digital apparatus complies with Canadian ICES-003. Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada. European Union ! WARNING This is a Class A product. In a domestic environment this device may cause radio interference in which case the user may be required to take adequate measures.
Safety and Regulations WorkCentre® 5945/5955 In scope products are Household and Office equipment that meet the following criteria. • Standard monochrome format products with a maximum speed less than 64 A4 images per minute. • Standard color format products with a maximum speed less than 51 A4 images per minute. Environmental Benefits of Duplex Printing Most Xerox products have duplex printing, also known as 2-sided printing, capability.
Safety and Regulations WorkCentre® 5945/5955 Copy Regulations United States Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1.
Safety and Regulations WorkCentre® 5945/5955 • Earnings or Income • Court Record • Physical or mental condition • Dependency Status • Previous military service Exception: United States military discharge certificates may be photographed. 10. Badges, Identification Cards, Passes, or Insignia carried by military personnel, or by members of the various Federal Departments, such as FBI, Treasure, etc. (Unless photograph is ordered by the head of such department or bureau.
Safety and Regulations WorkCentre® 5945/5955 Other Countries Copying certain documents may be illegal in your country.
Safety and Regulations WorkCentre® 5945/5955 exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local Telephone Company. For products approved after July 23, 2001, the REN for this device is part of the device identifier that has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). For earlier products, the REN is separately shown on the label.
Safety and Regulations WorkCentre® 5945/5955 Before installing this device, users must make sure that it is permissible to be connected to the facilities of the local telecommunications company. The device must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations. Repairs to certified equipment should be coordinated by a representative designated by the supplier.
Safety and Regulations WorkCentre® 5945/5955 South Africa This modem must be used in conjunction with an approved surge protection device. New Zealand The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network.
Safety and Regulations WorkCentre® 5945/5955 Product Recycling and Disposal USA and Canada Xerox operates a worldwide equipment takeback and reuse/recycle program. Contact your Xerox sales representative (1-800-ASK-XEROX) to determine whether this Xerox device is part of the program. For more information about Xerox environmental programs, visit www.xerox.com/ environment.html.
Safety and Regulations WorkCentre® 5945/5955 The Xerox WorkCentre™ 5945 / 5955 is ENERGY STAR® qualified under the ENERGY STAR Program Requirements for Imaging Equipment. The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks. The ENERGY STAR Office Equipment Program is a team effort between U.S., European Union and Japanese governments and the office equipment industry to promote energy-efficient copiers, printers, fax, multifunction devices, personal computers, and monitors.
Safety and Regulations WorkCentre® 5945/5955 Germany Germany Blue Angel RAL, the German Institute for Quality Assurance and Labeling, has awarded this product the Blue Angel Environmental Label, distinguishing it as a machine which satisfies Blue Angel criteria for environmental acceptability in terms of machine design, manufacture, and operation. Blendschultz Das Gerät ist nicht für Benutzung im unmittelbaren Gesichtsfeld am Bildschirmarbeitsplatz vorgesehen.
Safety and Regulations WorkCentre® 5945/5955 Canada: For Environment, Health, and Safety information call 1-800 ASK-XEROX Europe: For Environment, Health, and Safety information call +44 1707 353 434 User Guide 25
Safety and Regulations 26 WorkCentre® 5945/5955 User Guide
Getting Started 2 Identifying the Parts of Your Device Your new device is not simply a conventional copier, it is a digital device capable of copying, faxing, printing and scanning, dependent on your model and configuration. All features and functions described within the User Guide relate to a fully configured WorkCentre and may not be available on your device.
Getting Started WorkCentre® 5945/5955 5. Paper Tray 3: This tray is standard on all models. The tray can be used for media size A4 LEF (8.5 x 11” LEF). 6. Paper Tray 4: This tray is optional on all models. The tray can be used for media size A4 LEF (8.5 x 11” LEF). 7. Bypass Tray: Used for non-standard printing media from A6 SEF (2.8 x 4.3" SEF) to A3 (11 x 17"). 8. Offset Catch Tray: The optional offset catch tray delivers output collated or uncollated.
Getting Started WorkCentre® 5945/5955 Services and Options Identifying the WorkCentre 5945 Standard and Optional Services There are a number of services and options available for use with your device. Many services and options are provided as standard and simply require enabling, or configuring with additional third party hardware. Additional optional functions and kits are also available and can be purchased and installed. The options available are dependent on your device model.
Getting Started WorkCentre® 5945/5955 • New Office Finisher Booklet Maker 3 Hole Punch Kit enables the New Office Finisher Booklet Maker to make 3 hole punches. Other hole punch kits are available for this finisher. Only one hole punch kit can be fitted at one time. • New Office Finisher Booklet Maker 4 Hole Punch Kit enables the New Office Finisher Booklet Maker to make 4 hole punches. Other hole punch kits are available for this finisher. Only one hole punch kit can be fitted at one time.
Getting Started WorkCentre® 5945/5955 Identifying the WorkCentre 5955 Standard and Optional Services There are a number of services and options available for use with your device. Many services and options are provided as standard and simply require enabling, or configuring with additional third party hardware. Additional optional functions and kits are also available and can be purchased and installed. The options available are dependent on your device model.
Getting Started WorkCentre® 5945/5955 • New Office Finisher Booklet Maker 4 Hole Punch Kit enables the New Office Finisher Booklet Maker to make 4 hole punches. Other hole punch kits are available for this finisher. Only one hole punch kit can be fitted at one time. • New Office Finisher Booklet Maker Swedish 4 Hole Punch Kit enables the New Office Finisher Booklet Maker to make 4 hole punches. Other hole punch kits are available for this finisher. Only one hole punch kit can be fitted at one time.
Getting Started WorkCentre® 5945/5955 Describing the Finishing Devices Office Finisher • Holds up to 250 sheets of paper in the Top Tray, and up to 2000 sheets in the Stacker Tray. • Paper weight 60 to 216 gsm (16 to 57 lb). • The Office Finisher can collate, stack, staple and hole punch (if available) your output depending on the features selected. It staples between 2 and 50 sheets of 80 gsm (20 lb) paper, less if using heavyweight paper or tabs.
Getting Started WorkCentre® 5945/5955 6. Log In/Out: Use to enter log in details, and to log out. 7. Help: Displays help messages for device features. 8. Numeric Keypad: Use to enter alphanumeric characters. 9. Dial Pause: Use to insert a pause when dialing a fax number. 10. ‘C’ Cancel Entry: Cancels the previous entry made on the Numeric Keypad. 11. Language: Use to select a different language for the touch screen options. 12.
Getting Started WorkCentre® 5945/5955 1. Press the Power button on the control panel. 2. Select the Power Off button on the touch screen. 3. Select the Power Off button again to confirm that the device should power off. Note: Confirming power off will result in the deletion of any jobs currently in the queue. If Cancel is selected the power off option will be cancelled, the device will be available for use and any jobs currently in the queue will be retained.
Getting Started WorkCentre® 5945/5955 Note: The Power button is illuminated when the device is in the Energy Saver state. A steady light indicates the device is in Low Power mode. A flashing light indicates the device is in Sleep mode. 4. To re-activate the device when in Low Power or Sleep mode, press the Power button. The device takes longer to recover from Sleep mode.
Getting Started WorkCentre® 5945/5955 If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Copy features. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2.
Getting Started WorkCentre® 5945/5955 Your System Administrator may have loaded a specific print driver on your computer. However, if the choice of driver is yours, the following information may help you decide which driver to install. • PS (PostScript) gives you the most options to scale and manipulate images; it offers more precision with high-end graphics. PostScript also provides you with different types of errorhandling and font substitution options.
Getting Started WorkCentre® 5945/5955 6. Click the OK button to save your settings. 7. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the OK or Print button. 8. Collect your job from the device. 9. Press the Job Status button on the device control panel to view the job list and check the status of the job. 10.
Getting Started WorkCentre® 5945/5955 In addition to the drivers designed specifically for your device, you can also use the Xerox Global Print Driver or the Xerox Mobile Express Driver. These drivers will not give you access to all the features available with the device specific drivers. • Global Print Driver is available for PS or PCL printer description languages, the same as the device-specific drivers mentioned above. This driver works with Xerox and non-Xerox printers.
Getting Started WorkCentre® 5945/5955 More Information Using the Job Type Feature with the PCL Print Driver Viewing Active Jobs using the Job Status Menu Releasing a Held Job using the Job Status Menu Releasing a Secure Print Job using the Job Status Menu Accessing Your Personal Secure Jobs List using the Job Status Menu Releasing Jobs Held in a Public Queue using the Job Status Menu Releasing Jobs Held in a Private Queue using the Job Status Menu Viewing the Unidentified Held Jobs Queue using the Job Sta
Getting Started WorkCentre® 5945/5955 8. Press the Job Status button on the device control panel to view the job list and check the status of the job. 9. Print jobs are usually shown in the Active Jobs list, however if your System Administrator has enabled the Hold All Jobs feature, your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list. To release a held job select the job in the required list and then select the Release button. 10.
Getting Started WorkCentre® 5945/5955 In addition to the drivers designed specifically for your device, you can also use the Xerox Global Print Driver or the Xerox Mobile Express Driver. These drivers will not give you access to all the features available with the device specific drivers. • Global Print Driver is available for PS or PCL printer description languages, the same as the device-specific drivers mentioned above. This driver works with Xerox and non-Xerox printers.
Getting Started WorkCentre® 5945/5955 More Information Using the Job Type Feature with the XPS Print Driver Viewing Active Jobs using the Job Status Menu Releasing a Held Job using the Job Status Menu Releasing a Secure Print Job using the Job Status Menu Accessing Your Personal Secure Jobs List using the Job Status Menu Releasing Jobs Held in a Public Queue using the Job Status Menu Releasing Jobs Held in a Private Queue using the Job Status Menu Viewing the Unidentified Held Jobs Queue using the Job Sta
Getting Started WorkCentre® 5945/5955 Faxing from the Device Sending a Fax (Embedded Fax) There are three Fax services which can be installed or enabled on your device, Fax (Embedded Fax), Internet Fax and Server Fax. Use the Fax (Embedded Fax) service to scan your documents and send them to most types of fax machines that are connected to the telephone network. Note: This option must be made available by your System Administrator.
Getting Started WorkCentre® 5945/5955 Sending an Internet Fax Internet Fax is similar to the E-mail feature in that it sends documents across the internet or intranet using e-mail addresses. There are several key differences between Internet Fax and the E-mail feature. • Use Internet Fax if you need tracking evidence to confirm your document has been delivered, this is useful for audit purposes. • Use Internet Fax if you need to send to and receive from other Internet Fax enabled devices.
Getting Started WorkCentre® 5945/5955 13. Remove the original from the document feeder or document glass when scanning has completed. 14. Press the Job Status button on the device control panel to view the job list and check the status of the job. More Information Using the Internet Fax Address Book Using a User ID to Log In at the Device Sending an E-mail Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support.
Getting Started WorkCentre® 5945/5955 12. Press the Job Status button on the device control panel to view the job list and check the status of the job. More Information Using Dialing Characters in a Fax Number (Server Fax) Using a User ID to Log In at the Device Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support.
Getting Started - WorkCentre® 5945/5955 If required, select the Organization entry box and use your keyboard to enter the recipient’s company name. If required, select the Telephone Number entry box and use your keyboard to enter the recipient’s telephone number. If required, select the E-mail Address entry box and use your keyboard to enter the recipient’s e-mail address. If required, select the Mailbox entry box and use your keyboard to enter the recipient’s mailbox number.
Getting Started WorkCentre® 5945/5955 - • • • If required, select a Recipients option. - Show Recipient Names prints the names of all the recipients on the cover sheet. The names used are the names you entered when adding each recipient’s details. - Hide Recipient Names does not print any recipient name on the cover sheet. - Show Custom Text adds specific text you enter as the recipient detail.
Getting Started WorkCentre® 5945/5955 Sending a Fax using the PCL Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. If Authentication has been enabled on your device you may have to login at the device to see or release your jobs.
Getting Started WorkCentre® 5945/5955 Or • • • Click the Add From Phonebook button to add a recipient stored in the address book. - Select the option required. - Personal Phonebook displays contacts you have added to the phonebook using your print driver. - Shared Phonebook lists contacts you have added, but also contacts added by other people. This address book is usually saved on a network server and must be made available by your System Administrator.
Getting Started • • WorkCentre® 5945/5955 If you want to add a watermark to your cover sheet, click the Image tab. - Select the Watermark option required. - Select the option required. - Text activates a text entry box where you can type in your text. There are options to select a font, color, orientation and position for your text. - Picture activates the graphic settings. Click the folder icon to browse to your image. There are options to select a scale, the position and the lightness of your graphic.
Getting Started WorkCentre® 5945/5955 If Accounting has been enabled you may have to enter login details at the print driver before you can send your job. Use the Fax option in your print driver to send a document to a fax address. The job is sent from your computer to the device in the same way as a print job, but instead of being printed it is then faxed over a telephone line to the specified fax destination.
Getting Started - - WorkCentre® 5945/5955 If required, select more than one recipient from the Recipients list by clicking the first recipient, pressing and holding the Ctrl button on a PC or the Command button on a Mac and then clicking each additional recipient. Release the Ctrl or Command button once all recipients have been selected. Click the OK button. 7. If you want to add a cover sheet to your fax job, click the Cover Sheet tab. 8. Select Print a Cover Sheet from the Cover Sheet Options menu.
Getting Started • • • WorkCentre® 5945/5955 If required, select the Dialing Options entry box and use your keyboard to enter a character that should be dialled before the main fax number. If required, select the Credit Card entry box and use your keyboard to enter a credit card number. Click the OK button. 12. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the OK or Print button. 13.
Getting Started WorkCentre® 5945/5955 Either • Click the Add Recipient button to add a new recipient manually. - Select the Name entry box and use your keyboard to enter the name of the recipient. - Select the Fax Number entry box and use your keyboard to enter the recipient’s fax number. - If required, select the Organization entry box and use your keyboard to enter the recipient’s company name.
Getting Started WorkCentre® 5945/5955 If required, select the Sender E-mail Address entry box and use your keyboard to enter your e-mail address. - If required, select the Sender Fax Number entry box and use your keyboard to enter the fax number you would like any replies faxed to. - If required, select a Recipients option. - Show Recipient Names prints the names of all the recipients on the cover sheet. The names used are the names you entered when adding each recipient’s details.
Getting Started WorkCentre® 5945/5955 System Administrator Guide www.xerox.com/support. Using Internet Services to find System Administrator Contact Details Using Workflow Scanning Workflow Scanning converts hard copy documents into electronic images and saves them into network filing destinations (repositories). A Template must be used when a scan is made - the template contains the filing destination address and other scan settings such as the image quality.
Getting Started WorkCentre® 5945/5955 Assigning Descriptive Data to a Workflow Scanning Job Sending an E-mail Use the E-mail feature to scan images and send them to a recipient as an attachment to an e-mail. Note: This option must be made available by your System Administrator. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the E-mail features. 1. Load your documents face up in the document feeder input tray.
Getting Started • WorkCentre® 5945/5955 Select the OK button. 12. If required, select the Subject... button and use the touch screen keyboard to enter or edit the subject title for the e-mail. • Select the OK button. 13. If required, select the File Name button and use the touch screen keyboard to enter a name for the file created from your scanned document. If you choose not to enter a file name a default name entered by your System Administrator will be used. • Select the OK button. 14.
Getting Started WorkCentre® 5945/5955 Refer to the System Administrator Guide for further information. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce. Depending on the application you are using you may also be able to select a page range and make other print selections. 3. Select the Xerox PS driver from the list of print drivers available. 4.
Getting Started WorkCentre® 5945/5955 If Authentication has been enabled on your device you may have to login at the device to see or release your jobs. If Accounting has been enabled you may have to enter login details at the print driver before you can send your job. Use the Saved Job option to store your job on the device's hard drive so that it can then be printed on demand when required or printed from Internet Services.
Getting Started WorkCentre® 5945/5955 More Information Printing a Document using the PCL Print Driver Printing a Saved Job using the Print From Feature Printing Saved Jobs from Internet Services Creating a New Folder for Saved Jobs in Internet Services System Administrator Guide www.xerox.com/support. Using Internet Services to find System Administrator Contact Details Saving Jobs using the Mac Print Driver You can print to the device from your computer through a print driver.
Getting Started WorkCentre® 5945/5955 10. If required, select the Private button to passcode protect your document. • Click in the Passcode entry box and use your keyboard to enter a 4 to 10 digit passcode. Note: To release your job you will enter this passcode using the numeric keypad on the device control panel. Only use numbers, and choose a passcode you will remember but that is not easy for other people to guess.
Getting Started WorkCentre® 5945/5955 5. If required, click the Printing Options tab. This is usually the active tab when the print driver opens. 6. Select Saved Job from the Job Type dropdown menu. 7. Select the Job Name entry box and use your keyboard to enter a name for your job. • Select Use Document Name from the Job Name dropdown menu to save your job with the same name as the original document. 8. Select the folder where your job should be saved from the Save To menu.
Getting Started WorkCentre® 5945/5955 Saved Jobs are documents that are sent to the device and stored there for future use. Saved jobs can be accessed and printed at the device and from Internet Services. 1. Press the Clear All button on the control panel to cancel any previous programming selections. 2. Press the Services Home button. 3. Select the Print From... button on the touch screen. 4. Select the Saved Jobs... button. 5. Select the folder required. 6. Select the saved job required. 7.
Getting Started WorkCentre® 5945/5955 Note: This option must be made available by your System Administrator. Use the Saved Jobs option as a convenient way to store commonly used documents that you need to print, such as forms. Saved jobs can be stored using your print driver and Internet Services. You can print Saved Jobs from the device Control Panel and Internet Services. 1. At your computer, open your web browser. 2.
Getting Started WorkCentre® 5945/5955 Enhancing Productivity Your device is a powerful multi-functional device with many digital functions integrated into one sleek system. It is designed to support large workgroups in different office environments.
Getting Started WorkCentre® 5945/5955 1. Toner Cartridge 2. Print Cartridge The device will display a message on the touch screen when any of the units need to be re-ordered. This message is a warning that the unit is nearing the end of its life. Only replace the unit when a message actually instructs you to do so. ! WARNING When replacing consumables do NOT remove the covers or guards that are fastened with screws.
Getting Started WorkCentre® 5945/5955 When you use the document feeder, your documents will pass over the stationary scanner using the Constant Velocity Transport glass. Any dirt or marks on this piece of glass will cause lines or streaks on your copies, faxes or scanned images. Also, any marks or dirt on the Constant Velocity Transport roll may show through the document and appear on your scanned images. 1.
Getting Started WorkCentre® 5945/5955 Help Accessing the Help Features On the Device When using your device, detailed and timely help is available at your fingertips. You can access Help information and tips from a variety of sources. 1. Press the Help (?) button on the Control Panel at any time to access the Help screens. 2. Use the scroll bar to locate the item required, then select the item. Messages, screen instructions and graphics provide additional information. 3.
Getting Started WorkCentre® 5945/5955 Using Internet Services to find System Administrator Contact Details Accessing the PCL Print Driver Help Pages You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device.
Getting Started WorkCentre® 5945/5955 4. Click the ? button. You will be directed to the Xerox online help in your default internet browser. More Information Printing a Document using the Mac Print Driver System Administrator Guide www.xerox.com/support. Using Internet Services to find System Administrator Contact Details Accessing the XPS Print Driver Help Pages You can print to the device from your computer through a print driver.
Getting Started WorkCentre® 5945/5955 Refer to the System Administrator Guide for further information. 1. At your computer, open your web browser. 2. In the URL field, use your keyboard to enter http:// followed by the IP Address of the device. For example: If the IP Address is 192.168.100.100, enter http://192.168.100.100. Note: To find out the IP Address of your device, print a configuration report or ask your System Administrator. 3. Press the Enter button on your keyboard to load the page. 4.
Getting Started 76 WorkCentre® 5945/5955 User Guide
Copy 3 Making Copies When you press the Start button to make a copy, the device scans your originals and temporarily stores the images. It then prints the images based on the selections made. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Copy features. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder.
WorkCentre® 5945/5955 Copy Copy Options Reduce or Enlarge Reducing or Enlarging Copies When you press the Start button to make a copy, the device scans your originals and temporarily stores the images. It then prints the images based on the selections made. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Copy features. A variety of options are available on your device to enable you to reduce or enlarge the output from your original.
WorkCentre® 5945/5955 Copy More Information Reducing or Enlarging Copies by Proportional % Reducing or Enlarging Copies by Independent X-Y % Using a User ID to Log In at the Device Viewing the Progress and Details of a Job using the Job Status Menu Setting the Paper Supply for Copies Reducing or Enlarging Copies by Proportional % When you press the Start button to make a copy, the device scans your originals and temporarily stores the images. It then prints the images based on the selections made.
WorkCentre® 5945/5955 Copy 12. Remove the original from the document feeder or document glass when scanning has completed. The job enters the job list ready for processing. 13. Press the Job Status button on the device control panel to view the job list and check the status of the job. 14. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job.
WorkCentre® 5945/5955 Copy • • • 100% / 100% will keep your output image the same size as your original. This option is useful if you are programming a complex job and want to cancel any reduce or enlarge settings without cancelling other settings you have made. Auto Independent X-Y% automatically fits the image of your original onto the paper you have selected. The reduction or enlargement may not be proportional, the device will distort the image so that it will fit onto the paper.
WorkCentre® 5945/5955 Copy If the Auto Selection feature has been enabled by your System Administrator and the same size, color and type of media is loaded in more than one tray, the device will automatically switch from the active tray to another if the media in the active tray runs out. If you have an administrator login you will be able to activate the Auto Selection feature. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents.
WorkCentre® 5945/5955 Copy Note: If using the document glass to scan two-sided originals, the device displays a message when ready to scan side 2. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2.
WorkCentre® 5945/5955 Copy Use the Uncollated option if no finishing is required for the output. Use the collation options to sort your copies into sets (1,2,3 1,2,3 1,2,3) or stacks (1,1,1 2,2,2 3,3,3). Use the stapling options to staple your document. The options available are dependent on the finishing device installed. The basic stapling options are Off, 1 Staple, 2 Staples and Multi-Staple. Use the Hole Punched / Stapled option if you want your output to be hole punched or hole punched and stapled.
WorkCentre® 5945/5955 Copy 13. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the Details button. Once the resources are available the job will print.
WorkCentre® 5945/5955 Copy 12. Press the Job Status button on the device control panel to view the job list and check the status of the job. 13. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the Details button. Once the resources are available the job will print.
Copy WorkCentre® 5945/5955 Note: For some staple selections the device will rotate the image. If you are unable to staple, ensure that Image Rotation is set to Auto Rotate in Tools. Your System Administrator sets the Image Rotation options when the device is installed. Note: SEF is Short Edge Feed (where the short edge of the paper is the leading edge when the paper is fed into the device). LEF is Long Edge Feed (where the paper is oriented so that the long edge is fed into the device first). 8.
WorkCentre® 5945/5955 Copy Note: SEF is Short Edge Feed (where the short edge of the paper is the leading edge when the paper is fed into the device). LEF is Long Edge Feed (where the paper is oriented so that the long edge is fed into the device first). 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner.
WorkCentre® 5945/5955 Copy Preparing Copies to be made into a Booklet When you press the Start button to make a copy, the device scans your originals and temporarily stores the images. It then prints the images based on the selections made. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Copy features.
Copy WorkCentre® 5945/5955 15. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the Details button. Once the resources are available the job will print. The following Booklet Maker specifications apply. • Paper Sizes A3 (11x17”), A4 (8.5x11”), 8.5x13” and 8.5x14”. • Paper weight 60 to 216 gsm (16 to 57 lb).
WorkCentre® 5945/5955 Copy Use the Original Type options to enhance the quality of your output based on the type of original images and how they were produced. For example, if you use a text setting for the original type your device will produce output with sharper edges than if you selected a photo setting - this will make text documents easier to read, but will reduce the quality of photo images where there are lightness and darkness gradations not found in text. 1.
Copy WorkCentre® 5945/5955 Viewing the Progress and Details of a Job using the Job Status Menu Image Options Choosing the Image Options for Copies When you press the Start button to make a copy, the device scans your originals and temporarily stores the images. It then prints the images based on the selections made. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Copy features.
WorkCentre® 5945/5955 Copy Lightening or Darkening Copies When you press the Start button to make a copy, the device scans your originals and temporarily stores the images. It then prints the images based on the selections made. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Copy features. Use the Lighten / Darken options to manually adjust the lightness or darkness of the image.
WorkCentre® 5945/5955 Copy Changing the Sharpness of Copies When you press the Start button to make a copy, the device scans your originals and temporarily stores the images. It then prints the images based on the selections made. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Copy features. Use the Sharpness option to manually control the sharpness of the scanned images. 1. Load your documents face up in the document feeder input tray.
Copy WorkCentre® 5945/5955 Image Enhancement Choosing an Image Enhancement Option for Copies When you press the Start button to make a copy, the device scans your originals and temporarily stores the images. It then prints the images based on the selections made. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Copy features.
WorkCentre® 5945/5955 Copy Setting the Background Suppression for Copies When you press the Start button to make a copy, the device scans your originals and temporarily stores the images. It then prints the images based on the selections made. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Copy features.
WorkCentre® 5945/5955 Copy Setting the Copy Contrast When you press the Start button to make a copy, the device scans your originals and temporarily stores the images. It then prints the images based on the selections made. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Copy features. Use the Contrast option to control the image density on the output and compensate for an original that has too much or too little contrast on the image. 1.
WorkCentre® 5945/5955 Copy Layout Adjustment Setting the Original Orientation for Copies When you press the Start button to make a copy, the device scans your originals and temporarily stores the images. It then prints the images based on the selections made. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Copy features.
WorkCentre® 5945/5955 Copy More Information Using a User ID to Log In at the Device Viewing the Progress and Details of a Job using the Job Status Menu Specifying the Size of the Original to be Copied When you press the Start button to make a copy, the device scans your originals and temporarily stores the images. It then prints the images based on the selections made. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Copy features.
WorkCentre® 5945/5955 Copy 12. Press the Job Status button on the device control panel to view the job list and check the status of the job. 13. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the Details button. Once the resources are available the job will print.
WorkCentre® 5945/5955 Copy - Mixed Size Originals scans documents containing different sized pages. The pages must be the same width, such as A4 (8.5 x 11”) LEF and A3 (11 x 17”) SEF, other combinations are shown on the device touchscreen. The device detects the size of the documents and will produce different output depending on the combinations selected. Note: SEF is Short Edge Feed (where the short edge of the paper is the leading edge when the paper is fed into the device).
WorkCentre® 5945/5955 Copy Use the Image Shift option to move the position of the image on the output page. This is useful when the output needs to be bound as it allows you to move the image to the left or right to leave enough room for the binding. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner.
WorkCentre® 5945/5955 Copy Viewing the Progress and Details of a Job using the Job Status Menu Erasing Edges from Copies When you press the Start button to make a copy, the device scans your originals and temporarily stores the images. It then prints the images based on the selections made. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Copy features.
WorkCentre® 5945/5955 Copy • Select an option from the Presets list to apply commonly used Edge Erase settings such as Hole Punch Erase and Header / Footer Erase. Your System Administrator can alter the preset options. Once a preset edge erase setting has been selected it can be edited. - Select the Side 1 button. - Select the Top, Right, Bottom and Left entry boxes as required and use the arrow buttons to adjust the amount to be erased from 3mm (0.1”) to 50mm (2.
WorkCentre® 5945/5955 Copy 3. Press the Services Home button. 4. Select the Copy button on the touch screen. 5. Select the Layout Adjustment tab. 6. Select the Invert Image button. 7. Select the Mirror Image option required. • • Normal Image produces output that matches the original. Mirror Image reverses the original image creating a mirror of the original. 8. Select the Negative Image option required. • • Positive Image produces output that matches the original.
WorkCentre® 5945/5955 Copy If your device is fitted with a Booklet Maker you can use the Booklet Creation feature to automatically produce folded and stapled booklets. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2.
WorkCentre® 5945/5955 Copy Special Pages Choosing a Special Pages Option for Copies The Special Pages options are used to give a more professional appearance to your document, for example by adding covers or pages printed on different paper. Use the Covers option to add blank or printed pages to the front, back or front and back of your set. This option is also used to add a cover to a booklet. The covers can be a different media to the rest of your job.
WorkCentre® 5945/5955 Copy 15. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the Details button. Once the resources are available the job will print.
WorkCentre® 5945/5955 Copy • • • Front & Back Different adds a blank or printed cover to the front and back of the document. The printing and paper supply options can be programmed individually for each cover. Front Only adds a blank or printed cover to the front of the document. Back Only adds a blank or printed cover to the back of the document. 13. Select the Printing Option required for the covers. • • • • Blank Cover provides a blank sheet as the cover.
WorkCentre® 5945/5955 Copy Use the Chapter Starts option to ensure that a chapter begins on the right or left side of the page, with a blank page automatically inserted if needed. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2.
WorkCentre® 5945/5955 Copy Adding Inserts into Copy Sets When you press the Start button to make a copy, the device scans your originals and temporarily stores the images. It then prints the images based on the selections made. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Copy features. Use the Inserts option to add blank pages on a different media into your document, or to specify pages to be printed on a different media.
Copy WorkCentre® 5945/5955 18. Select the OK button. 19. Enter the number of prints required using the numeric keypad on the control panel. 20. Press the Start button on the control panel to scan the original. 21. Remove the original from the document feeder or document glass when scanning has completed. The job enters the job list ready for processing. 22. Press the Job Status button on the device control panel to view the job list and check the status of the job. 23.
Copy WorkCentre® 5945/5955 9. Select the Exceptions... button. 10. Select each Page Number box in turn and use the numeric keypad to enter the initial and final page numbers in the exception range. 11. If required, select the paper tray required for the exception. Different paper trays can be selected for each exception range. 12. Select the Add button. 13. Repeat the previous three steps until all the exceptions have been programmed. 14. Select the Close button to save the information you entered. 15.
WorkCentre® 5945/5955 Copy Use the Date annotation to add the current date to your chosen position on the page. The date printed is the date set on your device, your System Administrator sets the calendar when the device is installed. Use the Bates Stamp option to add a selected Bates Stamp in a specified position on the page.
WorkCentre® 5945/5955 Copy Viewing the Progress and Details of a Job using the Job Status Menu Adding Page Numbers to Copies When you press the Start button to make a copy, the device scans your originals and temporarily stores the images. It then prints the images based on the selections made. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Copy features.
WorkCentre® 5945/5955 Copy • • Mirror Side 1 Flip on Horizontal output will open from right to left like a book, with the binding edge on the left. The position of the annotation on Side 2 will mirror Side 1 across the binding edge. For example, if a page number is positioned in the bottom left corner of Side 1, it will appear in the bottom right corner of Side 2. Mirror Side 1 Flip on Vertical output will open from bottom to top like a calendar, with the binding edge at the top.
WorkCentre® 5945/5955 Copy • If required, select the Off button to produce output without a comment. 9. Select the comment you require from the Stored Comments list. To edit an existing comment, highlight the comment in the list and select the Edit button. Use the keyboard to edit the entry, then select OK to close the keyboard. 10. Select an arrow button to determine the position of the comment on the output sheets. 11. Select the required option from the Apply To dropdown menu.
WorkCentre® 5945/5955 Copy Printing a Date on Copies When you press the Start button to make a copy, the device scans your originals and temporarily stores the images. It then prints the images based on the selections made. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Copy features. Use the Date annotation to add the current date to your chosen position on the page.
WorkCentre® 5945/5955 Copy 16. Select the Side 2 Option required. • • • Same as Side 1 applies the same settings to both Side 1 and Side 2 of your output. Mirror Side 1 Flip on Horizontal output will open from right to left like a book, with the binding edge on the left. The position of the annotation on Side 2 will mirror Side 1 across the binding edge. For example, if a page number is positioned in the bottom left corner of Side 1, it will appear in the bottom right corner of Side 2.
WorkCentre® 5945/5955 Copy 4. Select the Copy button on the touch screen. 5. Select the Output Format tab. 6. Select the Annotations button. 7. Select the Bates Stamp button. 8. Select the On button to apply a Bates Stamp to your output. • If required, select the Off button to produce output without a Bates Stamp. 9. Select the Bates Stamp you require from the Stored Prefixes list, if a prefix hasn’t been programmed yet it will be listed as Available.
WorkCentre® 5945/5955 Copy 24. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the Details button. Once the resources are available the job will print.
WorkCentre® 5945/5955 Copy 16. Press the Job Status button on the device control panel to view the job list and check the status of the job. 17. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the Details button. Once the resources are available the job will print.
Copy WorkCentre® 5945/5955 9. Select the Original Orientation option required. • Portrait Originals if the images on the originals are in a portrait orientation. • Landscape Originals if the images on the originals are in a landscape orientation. 10. Select the OK button. 11. Enter the number of prints required using the numeric keypad on the control panel. 12. Press the Start button on the control panel to scan the original. 13.
WorkCentre® 5945/5955 Copy 7. Select the Build Job button. 8. Select the On button to turn the Build Job feature on and enable the Build Job options. • If required, select the Off button to cancel any programming you have entered. 9. Select the Options... button and choose the options required. • • Display summary window between segments shows the status of your job after each section has been scanned.
WorkCentre® 5945/5955 Copy 27. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the Details button. Once the resources are available the job will print.
Copy WorkCentre® 5945/5955 15. If the Sample Job is unacceptable, select Delete and then select Delete to confirm the deletion. Your job will be deleted from the list. 16. Repeat the Sample Job process until you are satisfied with your sample. 17. Press the Job Status button on the device control panel to view the job list and check the status of the job. 18.
Copy WorkCentre® 5945/5955 The settings are stored and can be accessed using the Retrieve Saved Settings feature. If required, you can continue to print your current job. 12. Press the Start button on the control panel to scan the original. 13. Remove the original from the document feeder or document glass when scanning has completed. The job enters the job list ready for processing. 14. Press the Job Status button on the device control panel to view the job list and check the status of the job. 15.
Copy WorkCentre® 5945/5955 11. Remove the original from the document feeder or document glass when scanning has completed. The job enters the job list ready for processing. 12. Press the Job Status button on the device control panel to view the job list and check the status of the job. 13. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job.
Fax 4 Fax (Embedded Fax) Sending a Fax (Embedded Fax) There are three Fax services which can be installed or enabled on your device, Fax (Embedded Fax), Internet Fax and Server Fax. Use the Fax (Embedded Fax) service to scan your documents and send them to most types of fax machines that are connected to the telephone network. Note: This option must be made available by your System Administrator.
WorkCentre® 5945/5955 Fax System Administrator Guide www.xerox.com/support. Using Dialing Characters in a Fax number (Embedded Fax) Fax Using Dialing Characters in a Fax number (Embedded Fax) Use the Fax (Embedded Fax) service to scan your documents and send them to most types of fax machines that are connected to the telephone network. Note: This option must be made available by your System Administrator.
WorkCentre® 5945/5955 Fax 10. Select any options required. 11. Press the Start button on the control panel to scan the original. 12. Remove the original from the document feeder or document glass when scanning has completed. 13. Press the Job Status button on the device control panel to view the job list and check the status of the job.
WorkCentre® 5945/5955 Fax Sending a Fax using the Address Book (Embedded Fax) Using a User ID to Log In at the Device Saving an Address Book Number as a Favorite (Embedded Fax) Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support.
WorkCentre® 5945/5955 Fax Explaining the Fax Options Creating a New Fax Address Book Contact (Embedded Fax) System Administrator Guide www.xerox.com/support. Address Book Sending a Fax using the Address Book (Embedded Fax) Use the Fax (Embedded Fax) service to scan your documents and send them to most types of fax machines that are connected to the telephone network. Note: This option must be made available by your System Administrator.
WorkCentre® 5945/5955 Fax 13. Press the Start button on the control panel to scan the original. 14. Remove the original from the document feeder or document glass when scanning has completed. 15. Press the Job Status button on the device control panel to view the job list and check the status of the job.
Fax WorkCentre® 5945/5955 13. Select the OK button. 14. Select the star icon on the right of a field to add that contact detail to the favorites. 15. Select the OK button.
WorkCentre® 5945/5955 Fax Faxing 2-Sided Originals (Embedded Fax) Use the Fax (Embedded Fax) service to scan your documents and send them to most types of fax machines that are connected to the telephone network. Note: This option must be made available by your System Administrator. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Fax features. Use the 2-Sided Scanning options to scan both sides of your document.
WorkCentre® 5945/5955 Fax System Administrator Guide www.xerox.com/support. Setting the Original Type for Faxes (Embedded Fax) Use the Fax (Embedded Fax) service to scan your documents and send them to most types of fax machines that are connected to the telephone network. Note: This option must be made available by your System Administrator. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Fax features.
WorkCentre® 5945/5955 Fax Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support. Specifying the Fax Resolution (Embedded Fax) Use the Fax (Embedded Fax) service to scan your documents and send them to most types of fax machines that are connected to the telephone network. Note: This option must be made available by your System Administrator.
WorkCentre® 5945/5955 Fax More Information Setting the Original Type for Faxes (Embedded Fax) Using a User ID to Log In at the Device Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support. Adding a Fax Cover Sheet (Embedded Fax) Use the Fax (Embedded Fax) service to scan your documents and send them to most types of fax machines that are connected to the telephone network.
WorkCentre® 5945/5955 Fax 16. Remove the original from the document feeder or document glass when scanning has completed. 17. Press the Job Status button on the device control panel to view the job list and check the status of the job. More Information Using a User ID to Log In at the Device Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support.
WorkCentre® 5945/5955 Fax 10. Select the Image Options button. 11. Select the option(s) required. 12. Select the OK button. 13. Press the Start button on the control panel to scan the original. 14. Remove the original from the document feeder or document glass when scanning has completed. 15. Press the Job Status button on the device control panel to view the job list and check the status of the job.
WorkCentre® 5945/5955 Fax 10. Select the Image Options button. 11. Select the Lighten / Darken option required. • • Move the indicator down to darken the scanned image. If this creates an output with too dark a background, use the Background Suppression feature to remove the background. Move the indicator up to lighten the scanned image. 12. Select the OK button. 13. Press the Start button on the control panel to scan the original. 14.
WorkCentre® 5945/5955 Fax 10. Select the Image Options button. 11. Select the Sharpness option required. • • Move the indicator up to sharpen the scanned image. Text images are more likely to be improved by sharpening than photo images. Move the indicator down to soften the scanned image. This is particularly useful when scanning photos. 12. Select the OK button. 13. Press the Start button on the control panel to scan the original. 14.
WorkCentre® 5945/5955 Fax 5. If required, select the Fax tab. This is usually the active tab when the Fax service opens. 6. Select the Enter Fax Number entry box and use the numeric keypad, or the touch screen keypad to enter the recipient’s fax number. 7. Select the Add button. • If you want to send the document to more than one recipient enter the additional details, one recipient at a time, and select the Add button again until all the recipients have been added. 8.
WorkCentre® 5945/5955 Fax 6. Select the Enter Fax Number entry box and use the numeric keypad, or the touch screen keypad to enter the recipient’s fax number. 7. Select the Add button. • If you want to send the document to more than one recipient enter the additional details, one recipient at a time, and select the Add button again until all the recipients have been added. 8. Select the Close button to save the information you entered. 9. Select the Image Quality tab. 10.
WorkCentre® 5945/5955 Fax 3. Press the Services Home button. 4. Select the Fax button on the touch screen. 5. If required, select the Fax tab. This is usually the active tab when the Fax service opens. 6. Select the Enter Fax Number entry box and use the numeric keypad, or the touch screen keypad to enter the recipient’s fax number. 7. Select the Add button.
WorkCentre® 5945/5955 Fax Use the Original Size options to select automatic size detection of the originals, specify the sizes of mixed size originals, or specify the exact size of an image to be scanned. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2.
WorkCentre® 5945/5955 Fax Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support. Setting a Fax to Reduce Size or Split when Received (Embedded Fax) Use the Fax (Embedded Fax) service to scan your documents and send them to most types of fax machines that are connected to the telephone network. Note: This option must be made available by your System Administrator.
WorkCentre® 5945/5955 Fax Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support. Faxing Book Pages (Embedded Fax) Use the Fax (Embedded Fax) service to scan your documents and send them to most types of fax machines that are connected to the telephone network. Note: This option must be made available by your System Administrator.
WorkCentre® 5945/5955 Fax 13. Remove the original from the document feeder or document glass when scanning has completed. 14. Press the Job Status button on the device control panel to view the job list and check the status of the job.
WorkCentre® 5945/5955 Fax 11. Select the option required. • • Print Confirmation prints a transmission report containing details about the fax, together with a reduced copy of the first faxed page. A confirmation report is printed after every transmission. When sending a fax to multiple recipients, one report is printed listing all the recipients. Print On Error Only only prints a report if an error occurs. 12. Select the OK button. 13. Select any options required. 14.
WorkCentre® 5945/5955 Fax 9. Select Fax Options tab. 10. Select the Starting Rate button. 11. Select the option required. • • • Super G3 (33.6 Kbps) initially transmits at 33,600 Bits Per Second (bps) and uses Error Correction Mode (ECM) to minimize transmission errors. This is the fastest fax transmission rate and the default option. G3 (14.4 Kbps) initially transmits at 14,400 Bits Per Second (bps), which is the standard Group 3 digital fax transmission rate.
WorkCentre® 5945/5955 Fax 5. If required, select the Fax tab. This is usually the active tab when the Fax service opens. 6. Select the Enter Fax Number entry box and use the numeric keypad, or the touch screen keypad to enter the recipient’s fax number. 7. Select the Add button. • If you want to send the document to more than one recipient enter the additional details, one recipient at a time, and select the Add button again until all the recipients have been added. 8.
WorkCentre® 5945/5955 Fax Use a mailbox passcode to ensure fax documents are secure and can only be accessed by authorised users. The passcode is a 4 digit number. Note: If the mailbox has been set up with a passcode of 0000 then any combination of numbers, including no numbers, can be entered as the passcode to gain access to the mailbox. Note: Polling is where a fax is not sent to a recipient but is saved on the originating device.
WorkCentre® 5945/5955 Fax If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Fax features. Mailboxes are areas of device memory where incoming faxes are stored or from which outgoing faxes can be polled (retrieved). Mailboxes enable you to store all received fax documents until it is convenient to retrieve them, or store fax documents in a mailbox for polling.
Fax WorkCentre® 5945/5955 Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support. Printing Faxes Stored in the Local Mailbox (Embedded Fax) Use the Fax (Embedded Fax) service to scan your documents and send them to most types of fax machines that are connected to the telephone network. Note: This option must be made available by your System Administrator.
Fax WorkCentre® 5945/5955 Deleting Faxes Stored in the Local Mailbox (Embedded Fax) Use the Fax (Embedded Fax) service to scan your documents and send them to most types of fax machines that are connected to the telephone network. Note: This option must be made available by your System Administrator. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Fax features.
WorkCentre® 5945/5955 Fax Sending Header Text (Embedded Fax) Use the Fax (Embedded Fax) service to scan your documents and send them to most types of fax machines that are connected to the telephone network. Note: This option must be made available by your System Administrator. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Fax features. Send Header Text is used to add a header text information when sending the fax.
WorkCentre® 5945/5955 Fax If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Fax features. Use the Non-Secure Polling option to store non-confidential documents on the device. The documents can then be retrieved by anyone with your fax number and Poll Remote Fax capabilities. Note: Polling is where a fax is not sent to a recipient but is saved on the originating device.
Fax WorkCentre® 5945/5955 Note: Polling is where a fax is not sent to a recipient but is saved on the originating device. When the recipient is ready to receive the fax they contact (poll) the device and request the fax. 1. Press the Clear All button on the control panel to cancel any previous programming selections. 2. Press the Services Home button. 3. Select the Fax button on the touch screen. 4. Select Fax Options tab. 5. Select the Local Polling button. 6.
WorkCentre® 5945/5955 Fax Using Secure Fax Polling (Embedded Fax) Use the Fax (Embedded Fax) service to scan your documents and send them to most types of fax machines that are connected to the telephone network. Note: This option must be made available by your System Administrator. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Fax features. Use the Secure Polling option to store confidential documents on the device for polling.
WorkCentre® 5945/5955 Fax Note: This option must be made available by your System Administrator. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Fax features. Use the Poll a Remote Fax option to call a remote fax machine and retrieve a fax. Remote Polling allows you to poll a remote machine immediately or at a specified time. More than one remote machine can be polled at a time.
WorkCentre® 5945/5955 Fax Use the Poll Remote Mailbox option to retrieve a fax from a specific mailbox on another device. You need to know the mailbox number before you can use this option. Sometimes you will also need to know a passcode to access the remote mailbox. Note: Polling is where a fax is not sent to a recipient but is saved on the originating device. When the recipient is ready to receive the fax they contact (poll) the device and request the fax. 1.
WorkCentre® 5945/5955 Fax 4. Select the Fax button on the touch screen. 5. If required, select the Fax tab. This is usually the active tab when the Fax service opens. 6. Select the Enter Fax Number entry box and use the numeric keypad, or the touch screen keypad to enter the recipient’s fax number. 7. Select the Add button.
WorkCentre® 5945/5955 Fax 26. Press the Job Status button on the device control panel to view the job list and check the status of the job. More Information Using a User ID to Log In at the Device Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support. Server Fax Sending a Server Fax There are three Fax services which can be installed or enabled on your device, Fax (Embedded Fax), Internet Fax and Server Fax.
Fax WorkCentre® 5945/5955 More Information Using Dialing Characters in a Fax Number (Server Fax) Using a User ID to Log In at the Device Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support. Sending a Server Fax using the Workflow Scanning Feature There are three Fax services which can be installed or enabled on your device, Fax (Embedded Fax), Internet Fax and Server Fax.
WorkCentre® 5945/5955 Fax Use the Dialing Characters options to add special characters such as Dial Pause, Pulse to Tone, Mask Data, or Wait for Dial Tone characters into fax numbers. More than one dialing character can be inserted into a fax number. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner.
WorkCentre® 5945/5955 Fax Using a User ID to Log In at the Device Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support. Fax Directory Sending a Fax Using the Fax Directory (Server Fax) Server Fax scans your documents and sends them to any type of fax machine that is connected to a telephone network.
WorkCentre® 5945/5955 Fax Using a User ID to Log In at the Device Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support. Adding a Number to the Fax Directory (Server Fax) Server Fax scans your documents and sends them to any type of fax machine that is connected to a telephone network.
WorkCentre® 5945/5955 Fax More Information Using Dialing Characters in a Fax Number (Server Fax) Sending a Fax Using the Fax Directory (Server Fax) Using a User ID to Log In at the Device Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support. Faxing 2-Sided Originals (Server Fax) Server Fax scans your documents and sends them to any type of fax machine that is connected to a telephone network.
WorkCentre® 5945/5955 Fax 11. Remove the original from the document feeder or document glass when scanning has completed. 12. Press the Job Status button on the device control panel to view the job list and check the status of the job. More Information Building a Server Fax Job with Multiple Page or Segment Settings Using a User ID to Log In at the Device Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support.
WorkCentre® 5945/5955 Fax Note: The Text option requires less transmission time. 10. Press the Start button on the control panel to scan the original. 11. Remove the original from the document feeder or document glass when scanning has completed. 12. Press the Job Status button on the device control panel to view the job list and check the status of the job.
WorkCentre® 5945/5955 Fax 10. Select the Resolution option required. • • Standard (200x100 dpi) requires the minimum communication time but does not produce the best image quality for graphics and photos. This is the recommended resolution for text documents. Fine (200 dpi) produces average quality text and low quality photos and graphics. This resolution is recommended for average quality text documents and line art. 11. Press the Start button on the control panel to scan the original. 12.
WorkCentre® 5945/5955 Fax • If you want to send the document to more than one recipient enter the additional details, one recipient at a time, and select the Add button again until all the recipients have been added. 8. Select the Close button to save the information you entered. 9. Select the Image Quality tab. 10. Select the Image Options button. 11. Select the Lighten / Darken option required. • • Move the indicator down to darken the scanned image.
WorkCentre® 5945/5955 Fax Use the Contrast option to control the image density on the output and compensate for an original that has too much or too little contrast on the image. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2.
WorkCentre® 5945/5955 Fax The Image Enhancement options improve the quality of your output by reducing the background or adjusting the contrast. Use the Background Suppression option to enhance originals that have colored backgrounds, by reducing or eliminating the background on the output. This option is useful when your original is on colored paper. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder.
WorkCentre® 5945/5955 Fax Setting the Server Fax Contrast Server Fax scans your documents and sends them to any type of fax machine that is connected to a telephone network. Your images are sent from your device to a third party fax server, which relays them over the telephone network to the fax number of your choice. Note: This option must be made available by your System Administrator.
WorkCentre® 5945/5955 Fax More Information Adding or Removing the Background Suppression for Server Faxes Choosing the Image Enhancement Options for Server Faxes Choosing the Image Options for Server Faxes Using a User ID to Log In at the Device Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support.
WorkCentre® 5945/5955 Fax • • Upright Images the images on the originals are loaded in a upright orientation in the Document Feeder. Sideways Images the images on the originals are loaded in a sideways orientation in the Document Feeder. Note: If you are using the Document Glass, the orientation is as seen before turning the original over. 11. Select the OK button. 12. Press the Start button on the control panel to scan the original. 13.
WorkCentre® 5945/5955 Fax • If you want to send the document to more than one recipient enter the additional details, one recipient at a time, and select the Add button again until all the recipients have been added. 8. Select the Close button to save the information you entered. 9. Select the Layout Adjustment tab. 10. Select the Original Size button. 11. Select the Original Size option required. • • • • Auto Detect enables automatic size sensing, this is the default setting.
WorkCentre® 5945/5955 Fax Note: The fax server may be programmed to send faxes only within a specified time period. If Delay Send is used to select a transmission time outside the time specified in on the server your fax will be sent during the next transmission slot after the Delay Send time has passed. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder.
WorkCentre® 5945/5955 Fax Note: This option must be made available by your System Administrator. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Server Fax features. Use the Build Job option to build a job that requires different settings for each page, or for groups of pages (segments) of your document. Build Job can also be used to assemble individual pages scanned using the document glass into a single job. 1.
WorkCentre® 5945/5955 Fax 18. Remove the first segment originals after they have been scanned. The Build Job screen displays the first segment in the list. 19. If required, select the options for the segment. 20. Select the Program Next Segment button. 21. Select the features required for the second segment. 22. Repeat these steps until all segments of your job have been programmed and scanned. 23. Load the second segment originals. 24.
WorkCentre® 5945/5955 Fax 5. If required, select the Internet Fax tab. This is usually the active tab when the Internet Fax service opens. 6. Select the New Recipient... button. 7. Use the touch screen keyboard to enter the e-mail address of the recipient. • • • • • The number of alphanumeric characters that can be entered depends on the size of the characters chosen. Once the end of the entry box has been reached no more characters can be added. To delete a character use the backspace X button.
WorkCentre® 5945/5955 Fax Note: This option must be made available by your System Administrator. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Internet Fax features. Use the Address Book option to access previously created addresses. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder.
WorkCentre® 5945/5955 Fax Adding a Subject to an Internet Fax Internet Fax is similar to the E-mail feature in that it sends documents across the internet or intranet using e-mail addresses. There are several key differences between Internet Fax and the E-mail feature. • Use Internet Fax if you need tracking evidence to confirm your document has been delivered, this is useful for audit purposes. • Use Internet Fax if you need to send to and receive from other Internet Fax enabled devices.
WorkCentre® 5945/5955 Fax 12. Use the touchscreen keyboard to enter the subject text. • • • • • Up to 128 alphanumeric characters can be entered. To delete a character use the backspace X button. Use the special characters button to access special characters such as $ and %. Buttons with an icon in the lower right corner have accented or additional characters available. Select and hold the button to view related characters in a pop-up menu. Select the desired character from the pop-up menu.
WorkCentre® 5945/5955 Fax 5. If required, select the Internet Fax tab. This is usually the active tab when the Internet Fax service opens. 6. Select the New Recipient... button. 7. Use the touchscreen keyboard to enter the e-mail address of the recipient. • • • • • The number of alphanumeric characters that can be entered depends on the size of the characters chosen. Once the end of the entry box has been reached no more characters can be added. To delete a character use the backspace X button.
WorkCentre® 5945/5955 Fax Note: This option must be made available by your System Administrator. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Internet Fax features. Use the 2-Sided Scanning options to scan both sides of your document. The second side can be rotated. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder.
WorkCentre® 5945/5955 Fax 13. Remove the original from the document feeder or document glass when scanning has completed. 14. Press the Job Status button on the device control panel to view the job list and check the status of the job. More Information Building an Internet Fax Job with Multiple Page or Segment Settings Using a User ID to Log In at the Device Sending an E-mail Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www.
WorkCentre® 5945/5955 Fax • Use the ENG button to access additional language keyboards. 8. Select the Add button. • If you want to send the document to more than one recipient enter the additional details, one recipient at a time, and select the Add button again until all the recipients have been added. 9. If required, select Cc from the To: dropdown menu to copy a recipient on the e-mail. Use the touch screen keyboard to enter the recipient details and then select the Add button.
WorkCentre® 5945/5955 Fax Advanced Settings Image Options Choosing the Image Options for Internet Faxes Internet Fax is similar to the E-mail feature in that it sends documents across the internet or intranet using e-mail addresses. There are several key differences between Internet Fax and the E-mail feature. • Use Internet Fax if you need tracking evidence to confirm your document has been delivered, this is useful for audit purposes.
WorkCentre® 5945/5955 Fax • If you want to send the document to more than one recipient enter the additional details, one recipient at a time, and select the Add button again until all the recipients have been added. 9. If required, select Cc from the To: dropdown menu to copy a recipient on the e-mail. Use the touch screen keyboard to enter the recipient details and then select the Add button. Note: At least one To address must be selected, documents cannot be sent to a Cc address alone. 10.
WorkCentre® 5945/5955 Fax Use the Lighten / Darken options to manually adjust the lightness or darkness of the image. Light originals containing pencil images may produce better output if the darkness is increased. Dark originals such as halftones or documents with colored backgrounds may need to be lightened. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder.
WorkCentre® 5945/5955 Fax More Information Choosing the Image Options for Internet Faxes Changing the Sharpness of Internet Faxes Setting the Saturation for Internet Faxes Using a User ID to Log In at the Device Sending an E-mail Adding or Removing the Background Suppression for Internet Faxes Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support.
WorkCentre® 5945/5955 Fax 8. Select the Add button. • If you want to send the document to more than one recipient enter the additional details, one recipient at a time, and select the Add button again until all the recipients have been added. 9. If required, select Cc from the To: dropdown menu to copy a recipient on the e-mail. Use the touch screen keyboard to enter the recipient details and then select the Add button.
WorkCentre® 5945/5955 Fax Note: If you select black and white output rather than color output the saturation option will not be available. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2.
WorkCentre® 5945/5955 Fax Setting the Output Color for an Internet Fax Using a User ID to Log In at the Device Sending an E-mail Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support. Image Enhancement Choosing an Image Enhancement Option for Internet Faxes Internet Fax is similar to the E-mail feature in that it sends documents across the internet or intranet using e-mail addresses.
WorkCentre® 5945/5955 Fax • • Buttons with an icon in the lower right corner have accented or additional characters available. Select and hold the button to view related characters in a pop-up menu. Select the desired character from the pop-up menu. Use the ENG button to access additional language keyboards. 8. Select the Add button.
WorkCentre® 5945/5955 Fax Use the Background Suppression option to enhance originals that have colored backgrounds, by reducing or eliminating the background on the output. This option is useful when your original is on colored paper. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner.
WorkCentre® 5945/5955 Fax 17. Press the Job Status button on the device control panel to view the job list and check the status of the job. More Information Choosing an Image Enhancement Option for Internet Faxes Setting the Internet Fax Contrast Using a User ID to Log In at the Device Sending an E-mail Lightening or Darkening Internet Faxes Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support.
WorkCentre® 5945/5955 Fax • • Buttons with an icon in the lower right corner have accented or additional characters available. Select and hold the button to view related characters in a pop-up menu. Select the desired character from the pop-up menu. Use the ENG button to access additional language keyboards. 8. Select the Add button.
WorkCentre® 5945/5955 Fax If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Internet Fax features. Use the Resolution options to balance the quality of the image against the transmission time if the image is to be sent across a network. A higher resolution produces a better quality image, but a slow transmission time. A lower resolution reduces the image quality but decreases the communication time. 1.
WorkCentre® 5945/5955 Fax • • • • • 200 dpi produces average quality text and low quality photos and graphics. This resolution is recommended for average quality text documents and line art. 200 x 100 dpi produces average quality and is recommended for standard office documents and photographs. 300 dpi produces higher quality output. This setting is recommended for high quality text documents that are to pass through OCR (Optical Character Recognition) applications.
WorkCentre® 5945/5955 Fax Use the Quality / File Size options to choose between scan image quality and file size. You can select the highest quality, the smallest files or adjust the settings to balance quality against file size. • A small file size delivers slightly reduced image quality but is better when sharing the file over a network. • A larger file size delivers improved image quality but requires more time when transmitting over the network. 1.
WorkCentre® 5945/5955 Fax • Move the indicator towards Highest Quality / Largest File Size to produce the largest files with the maximum image quality. Large files are not ideal for sharing and transmitting over a network. 14. Select the OK button. 15. Press the Start button on the control panel to scan the original. 16. Remove the original from the document feeder or document glass when scanning has completed. 17.
WorkCentre® 5945/5955 Fax 7. Use the touch screen keyboard to enter the e-mail address of the recipient. • • • • • The number of alphanumeric characters that can be entered depends on the size of the characters chosen. Once the end of the entry box has been reached no more characters can be added. To delete a character use the backspace X button. Use the special characters button to access special characters such as $ and %.
WorkCentre® 5945/5955 Fax Specifying the Size of the Original to be sent by Internet Fax Internet Fax is similar to the E-mail feature in that it sends documents across the internet or intranet using e-mail addresses. There are several key differences between Internet Fax and the E-mail feature. • Use Internet Fax if you need tracking evidence to confirm your document has been delivered, this is useful for audit purposes.
WorkCentre® 5945/5955 Fax 12. Select the Original Size button. 13. Select the Original Size option required. • • • • Auto Detect enables automatic size sensing, this is the default setting. The size detected is matched to a standard paper size. Preset Scan Area defines the size of your original from a list of preset, standard original sizes. You can view the list by using the scroll bar. Custom Scan Area sets a specific area for scanning and is useful for scanning receipts.
WorkCentre® 5945/5955 Fax Use the Message option to add a brief message to the file that will be sent. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2. Press the Clear All button on the control panel to cancel any previous programming selections. 3.
WorkCentre® 5945/5955 Fax 16. Remove the original from the document feeder or document glass when scanning has completed. 17. Press the Job Status button on the device control panel to view the job list and check the status of the job. More Information Using a User ID to Log In at the Device Sending an E-mail Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support.
WorkCentre® 5945/5955 Fax • • Buttons with an icon in the lower right corner have accented or additional characters available. Select and hold the button to view related characters in a pop-up menu. Select the desired character from the pop-up menu. Use the ENG button to access additional language keyboards. 8. Select the Add button.
WorkCentre® 5945/5955 Fax If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Internet Fax features. Use the Acknowledgment Report option to print a confirmation report, indicating the delivery status of the internet fax. This is useful for audit purposes as, unlike e-mail, there is proof of delivery. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder.
WorkCentre® 5945/5955 Fax More Information Using a User ID to Log In at the Device Sending an E-mail Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support. Building an Internet Fax Job with Multiple Page or Segment Settings Internet Fax is similar to the E-mail feature in that it sends documents across the internet or intranet using e-mail addresses.
WorkCentre® 5945/5955 Fax 9. If required, select Cc from the To: dropdown menu to copy a recipient on the e-mail. Use the touch screen keyboard to enter the recipient details and then select the Add button. Note: At least one To address must be selected, documents cannot be sent to a Cc address alone. 10. Select the Close button to save the information you entered. 11. Select the Job Assembly tab. 12. Select the Build Job button. 13.
Fax WorkCentre® 5945/5955 More Information Using a User ID to Log In at the Device Sending an E-mail Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support.
Scan 5 Workflow Scanning Explaining What Workflow Scanning Does and How It Works The standard Workflow Scanning option enables the electronic images to be stored and retrieved from a server or workstation on the network. Two further options are available: • Scan to Mailbox will store the image on the device hard disk and the user can retrieve the file using Internet Services. • Scan to Home allows the user to send the files to a location on the network specified as their Home destination.
WorkCentre® 5945/5955 Scan Templates Use the Templates feature when you want to scan or fax jobs using the Workflow Scanning service on your device. Templates contain information to tell the device where to file a scanned document. They also contain settings, such as image quality and file format. Templates help you scan images more quickly because the template contains all the pre-programmed settings for your scan. If necessary, you can change the settings at the device.
WorkCentre® 5945/5955 Scan 12. Press the Job Status button on the device control panel to view the job list and check the status of the job. More Information Explaining What Workflow Scanning Does and How It Works Using a User ID to Log In at the Device Scanning a Document to your Computer or Network using Single-Touch Scan Creating a New Template in Internet Services Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support.
WorkCentre® 5945/5955 Scan 9. Select the Output Color option required. • • • • Auto Detect allows the device to select the most appropriate color setting. Black and White produces black and white output even if the originals were color. Grayscale produces output using various shades of gray. Color produces full color output. 10. Press the Start button on the control panel to scan the original. 11. Remove the original from the document feeder or document glass when scanning has completed. 12.
WorkCentre® 5945/5955 Scan 5. If required, select the Workflow Scanning tab. This is usually the active tab when the Workflow Scanning service opens. 6. Select a template type from the All Templates dropdown menu. 7. If required, ensure the latest templates are available by selecting Update Templates from the Advanced Settings tab. 8. Select the template required. 9. Select the 2-Sided Scanning option required. • • • 1-Sided use this option if your originals are printed on 1 side.
WorkCentre® 5945/5955 Scan Use the Original Type options to define the type of original being scanned. Making the correct selection enhances the quality of your output image. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2.
WorkCentre® 5945/5955 Scan Select the OK button. Text produces sharper edges and is recommended for text and line art. Select the How Original was Produced option required. - Printed produces the best results for newspaper, magazine, map and other professionally printed originals. - Photocopied is used for most photocopied and laser printed originals. - Photograph is recommended for originals containing high quality photographs on photographic paper.
WorkCentre® 5945/5955 Scan 3. Press the Services Home button. 4. Select the Workflow Scanning button on the touch screen. Note: If your System Administrator has added mandatory fields to the default template you will be asked to complete the required document information as soon as you select the Workflow Scanning button. 5. If required, select the Workflow Scanning tab. This is usually the active tab when the Workflow Scanning service opens. 6. Select a template type from the All Templates dropdown menu.
WorkCentre® 5945/5955 Scan Use the Machine Stored Templates option to select your template from the device. Refer to the System Administrator Guide for further information. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2.
WorkCentre® 5945/5955 Scan If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Workflow Scanning features. Use the Remotely Stored Templates option to select your templates from your network. Refer to the System Administrator Guide for further information. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder.
WorkCentre® 5945/5955 Scan Note: This option must be made available by your System Administrator. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Workflow Scanning features. Use Scan to Mailbox to scan hard copy originals and store them in a folder on the device. You can retrieve your stored documents at the device using the Print From feature, or at your computer using Internet Services.
WorkCentre® 5945/5955 Scan More Information Using a User ID to Log In at the Device Downloading Documents from your Mailbox using Internet Services Printing From a Mailbox using the Print From Feature Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support.
WorkCentre® 5945/5955 Scan Note: If your System Administrator has added mandatory fields to the default template you will be asked to complete the required document information as soon as you select the Workflow Scanning button. 9. If required, select the Workflow Scanning tab. This is usually the active tab when the Workflow Scanning service opens. 10. Select the All Templates button. 11. Select the Scan to Home button. 12. Select the template required.
WorkCentre® 5945/5955 Scan Note: If your System Administrator has added mandatory fields to the default template you will be asked to complete the required document information as soon as you select the Workflow Scanning button. 4. If required, select the Workflow Scanning tab. This is usually the active tab when the Workflow Scanning service opens. 5. Select the All Templates button. 6. Select the Scan to USB button. 7. Select the template required. 8. Select any options required. 9.
WorkCentre® 5945/5955 Scan Use the Saturation option to manually control the brightness of the color in the scanned images. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2. Press the Clear All button on the control panel to cancel any previous programming selections. 3.
WorkCentre® 5945/5955 Scan Note: This option must be made available by your System Administrator. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Workflow Scanning features. Use the Lighten / Darken options to manually adjust the lightness or darkness of the image. Light originals containing pencil images may produce better output if the darkness is increased.
WorkCentre® 5945/5955 Scan Changing the Sharpness of Workflow Scans Workflow Scanning converts hard copy documents into electronic images and saves them into network filing destinations (repositories). A Template must be used when a scan is made - the template contains the filing destination address and other scan settings such as the image quality. When making a scan you can edit the scan settings but not the filing destination. Note: This option must be made available by your System Administrator.
WorkCentre® 5945/5955 Scan Lightening or Darkening Workflow Scans Explaining What Workflow Scanning Does and How It Works Using a User ID to Log In at the Device Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support.
WorkCentre® 5945/5955 Scan 14. Remove the original from the document feeder or document glass when scanning has completed. 15. Press the Job Status button on the device control panel to view the job list and check the status of the job.
WorkCentre® 5945/5955 Scan 5. If required, select the Workflow Scanning tab. This is usually the active tab when the Workflow Scanning service opens. 6. Select a template type from the All Templates dropdown menu. 7. If required, ensure the latest templates are available by selecting Update Templates from the Advanced Settings tab. 8. Select the template required. 9. Select the Advanced Settings tab. 10. Select the Image Enhancement button. 11. Select the option(s) required. 12. Select the OK button. 13.
WorkCentre® 5945/5955 Scan 3. Press the Services Home button. 4. Select the Workflow Scanning button on the touch screen. Note: If your System Administrator has added mandatory fields to the default template you will be asked to complete the required document information as soon as you select the Workflow Scanning button. 5. If required, select the Workflow Scanning tab. This is usually the active tab when the Workflow Scanning service opens. 6. Select a template type from the All Templates dropdown menu.
WorkCentre® 5945/5955 Scan Use the Contrast option to control the image density on the output and compensate for an original that has too much or too little contrast on the image. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2.
WorkCentre® 5945/5955 Scan Setting the Workflow Scanning Scan Presets Workflow Scanning converts hard copy documents into electronic images and saves them into network filing destinations (repositories). A Template must be used when a scan is made - the template contains the filing destination address and other scan settings such as the image quality. When making a scan you can edit the scan settings but not the filing destination. Note: This option must be made available by your System Administrator.
WorkCentre® 5945/5955 Scan 14. Press the Job Status button on the device control panel to view the job list and check the status of the job. More Information Explaining What Workflow Scanning Does and How It Works Using a User ID to Log In at the Device Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support.
WorkCentre® 5945/5955 Scan 11. Select the Resolution option required. • • • • • • • 72 dpi produces the smallest file size and is recommended for output displayed on a computer. 100 dpi delivers low image quality and is recommended for low quality text documents. This setting should ideally be used for output displayed on a computer rather than printed.
WorkCentre® 5945/5955 Scan Note: If you change the Quality / File Size settings you may affect the settings in the Scan Presets options. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2.
WorkCentre® 5945/5955 Scan Updating the Workflow Scanning Templates List on the Device Workflow Scanning converts hard copy documents into electronic images and saves them into network filing destinations (repositories). A Template must be used when a scan is made - the template contains the filing destination address and other scan settings such as the image quality. When making a scan you can edit the scan settings but not the filing destination.
WorkCentre® 5945/5955 Scan Layout Adjustment Setting the Original Orientation for Workflow Scanning Workflow Scanning converts hard copy documents into electronic images and saves them into network filing destinations (repositories). A Template must be used when a scan is made - the template contains the filing destination address and other scan settings such as the image quality. When making a scan you can edit the scan settings but not the filing destination.
WorkCentre® 5945/5955 Scan Note: If you are using the Document Glass, the orientation is as seen before turning the original over. 12. Select the OK button. 13. Press the Start button on the control panel to scan the original. 14. Remove the original from the document feeder or document glass when scanning has completed. 15. Press the Job Status button on the device control panel to view the job list and check the status of the job.
WorkCentre® 5945/5955 Scan 8. Select the template required. 9. Select the Layout Adjustment tab. 10. Select the Original Size button. 11. Select the Original Size option required. • • • • Auto Detect enables automatic size sensing, this is the default setting. The size detected is matched to a standard paper size. Preset Scan Area defines the size of your original from a list of preset, standard original sizes. You can view the list by using the scroll bar.
WorkCentre® 5945/5955 Scan Use the Edge Erase options to specify the scan area so that only a specific section of your document is scanned. This is useful if you want to remove the marks caused by punched holes or staples in your original. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner.
WorkCentre® 5945/5955 Scan Removing Blank Pages from Workflow Scan Originals During Scanning Workflow Scanning converts hard copy documents into electronic images and saves them into network filing destinations (repositories). A Template must be used when a scan is made - the template contains the filing destination address and other scan settings such as the image quality. When making a scan you can edit the scan settings but not the filing destination.
WorkCentre® 5945/5955 Scan More Information Explaining What Workflow Scanning Does and How It Works Using a User ID to Log In at the Device Erasing Edges from Workflow Scans Setting the Background Suppression for Workflow Scans Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support.
WorkCentre® 5945/5955 Scan 11. Select the Image Only search setting required. • • Image Only produces images that are not searchable. Searchable results in searchable text. If required, use the drop-down menu to change the language your document is written in. 12. Select the type of file required. • • • • • PDF (Portable Document Format) produces a single file, or an individual file per page.The output is not searchable.
WorkCentre® 5945/5955 Scan Use the Filing Options to determine how the device handles duplicate file names. It can overwrite the existing file, cancel the scan process or automatically generate a new file name. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2.
WorkCentre® 5945/5955 Scan Assigning Descriptive Data to a Workflow Scanning Job Workflow Scanning converts hard copy documents into electronic images and saves them into network filing destinations (repositories). A Template must be used when a scan is made - the template contains the filing destination address and other scan settings such as the image quality. When making a scan you can edit the scan settings but not the filing destination.
WorkCentre® 5945/5955 Scan Or • If your System Administrator has not set up the Document Management feature with mandatory fields select the Filing Options tab. - Select the Document Management button. - Select the section you want to edit. - Use the touch screen keyboard to enter or edit the document information as required. - Up to 40 alphanumeric characters can be entered. - To delete a character use the backspace X button.
WorkCentre® 5945/5955 Scan 4. Select the Workflow Scanning button on the touch screen. Note: If your System Administrator has added mandatory fields to the default template you will be asked to complete the required document information as soon as you select the Workflow Scanning button. 5. If required, select the Workflow Scanning tab. This is usually the active tab when the Workflow Scanning service opens. 6. Select a template type from the All Templates dropdown menu. 7.
WorkCentre® 5945/5955 Scan Build Job can also be used to assemble individual pages scanned using the document glass into a single job. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2. Press the Clear All button on the control panel to cancel any previous programming selections.
WorkCentre® 5945/5955 Scan 18. If required, select the options for the segment. • • • Sample Last Segment produces a proof print of the last segment scanned. If you are satisfied with the proof you can continue programming the Build Job. Delete Last Segment deletes the last segment scanned. You can continue programming the Build Job. Delete All Segments deletes the current Build Job and returns you to the main Build Job screen. 19. Select the features required for the second segment. 20.
WorkCentre® 5945/5955 Scan If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Scan To features. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2.
WorkCentre® 5945/5955 Scan Refer to the System Administrator Guide for further information. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2. Press the Clear All button on the control panel to cancel any previous programming selections. 3. Press the Services Home button. 4.
WorkCentre® 5945/5955 Scan • • - Inkjet is used specifically for originals produced on inkjet printers. - Solid Ink is recommended for originals produced on solid ink devices. - Select the OK button. - Text produces sharper edges and is recommended for text and line art. - Select the How Original was Produced option required. - Printed produces the best results for newspaper, magazine, map and other professionally printed originals. - Photocopied is used for most photocopied and laser printed originals.
WorkCentre® 5945/5955 Scan If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Scan To features. Use the Output Color option to control whether the device replicates the original colors on your document or changes the output, for example by scanning color originals but converting them into black and white output. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents.
WorkCentre® 5945/5955 Scan If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Scan To features. Use the 2-Sided Scanning options to scan both sides of your document. The second side can be rotated. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner.
WorkCentre® 5945/5955 Scan If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Scan To features. Use the Original Type options to define the type of original being scanned. Making the correct selection enhances the quality of your output image. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder.
WorkCentre® 5945/5955 Scan Photograph is recommended for originals containing high quality photographs on photographic paper. - Inkjet is used specifically for originals produced on inkjet printers. - Solid Ink is recommended for originals produced on solid ink devices. - Select the OK button. Map is used if your original is a map. Newspaper / Magazine is used if your original is from a magazine or newspaper that contains photographs or text. - • • Note: The Text option requires less transmission time.
WorkCentre® 5945/5955 Scan 8. Select the OK button. 9. Select the File Name button. 10. Use the touch screen keyboard to enter the file name. • • • • Up to 40 alphanumeric characters can be entered. To delete a character use the backspace X button. Use the special characters button to access special characters such as $ and %. Buttons with an icon in the lower right corner have accented or additional characters available. Select and hold the button to view related characters in a pop-up menu.
WorkCentre® 5945/5955 Scan Use the Saturation option to manually control the brightness of the color in the scanned images. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2. Press the Clear All button on the control panel to cancel any previous programming selections. 3.
WorkCentre® 5945/5955 Scan Use the Lighten / Darken options to manually adjust the lightness or darkness of the image. Light originals containing pencil images may produce better output if the darkness is increased. Dark originals such as halftones or documents with colored backgrounds may need to be lightened. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder.
WorkCentre® 5945/5955 Scan If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Scan To features. Use the Sharpness option to manually control the sharpness of the scanned images. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner.
WorkCentre® 5945/5955 Scan Note: This option must be made available by your System Administrator. Use the Saturation option to manually control the brightness of the color in the scanned images. Note: If you select black and white output rather than color output the saturation option will not be available. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder.
WorkCentre® 5945/5955 Scan The Scan To button is grayed out on the device touch screen if there are no Scan To entries in the Device Address Book. Note: This option must be made available by your System Administrator. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Scan To features. The Image Enhancement options improve the quality of your output by reducing the background or adjusting the contrast.
WorkCentre® 5945/5955 Scan Setting the Background Suppression using the Scan To Feature Use the Scan To... Feature to scan a document and store it in a folder on your computer or network. To use Scan To you need to create an entry in the Device Address Book which contains the path to the location that you want to scan to. The Scan To button is grayed out on the device touch screen if there are no Scan To entries in the Device Address Book.
WorkCentre® 5945/5955 Scan Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support. Using the Scan To Feature Lightening or Darkening Documents using the Scan To Feature Setting the Contrast using the Scan To Feature Use the Scan To... Feature to scan a document and store it in a folder on your computer or network.
WorkCentre® 5945/5955 Scan 15. Press the Job Status button on the device control panel to view the job list and check the status of the job. More Information Using a User ID to Log In at the Device Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support. Using the Scan To Feature Setting the Scan Presets using the Scan To Feature Use the Scan To... Feature to scan a document and store it in a folder on your computer or network.
WorkCentre® 5945/5955 Scan • • High Quality Printing produces a large, high quality file. Simple Scan produces a basic scanned file, no advanced settings are selected. 12. Press the Start button on the control panel to scan the original. 13. Remove the original from the document feeder or document glass when scanning has completed. 14. Press the Job Status button on the device control panel to view the job list and check the status of the job.
WorkCentre® 5945/5955 Scan 11. Select the Resolution option required. • • • • • • • 72 dpi produces the smallest file size and is recommended for output displayed on a computer. 100 dpi delivers low image quality and is recommended for low quality text documents. This setting should ideally be used for output displayed on a computer rather than printed.
WorkCentre® 5945/5955 Scan Note: If you change the Quality / File Size settings you may affect the settings in the Scan Presets options. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2.
WorkCentre® 5945/5955 Scan To use Scan To you need to create an entry in the Device Address Book which contains the path to the location that you want to scan to. The Scan To button is grayed out on the device touch screen if there are no Scan To entries in the Device Address Book. Note: This option must be made available by your System Administrator. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Scan To features.
WorkCentre® 5945/5955 Scan More Information Using a User ID to Log In at the Device Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support. Using the Scan To Feature Specifying the Size of the Original to be Scanned using the Scan To Feature Use the Scan To... Feature to scan a document and store it in a folder on your computer or network.
WorkCentre® 5945/5955 Scan • Mixed Size Originals scans documents containing different sized pages. The pages must be the same width, such as A4 (8.5 x 11”) LEF and A3 (11 x 17”) SEF, other combinations are shown on the device touchscreen. The device detects the size of the documents and will produce different output depending on the combinations selected. Note: SEF is Short Edge Feed (where the short edge of the paper is the leading edge when the paper is fed into the device).
WorkCentre® 5945/5955 Scan 7. Select the Add To Recipients button. 8. Select the OK button. 9. Select the Layout Adjustment tab. 10. Select the Edge Erase button. 11. Select the Edge Erase option required. • • All Edges erases an equal amount from all the edges. Use the arrow buttons to adjust the amount to be erased from 3 mm (0.1”) to 50 mm (2.0”) or select the entry field and use the numeric keypad to enter the amount required.
WorkCentre® 5945/5955 Scan Use the Blank Page Management option to ignore the non-imaged pages in your originals when scanning. The Background Suppression and Edge Erase features may improve Remove Blank Pages performance. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2.
WorkCentre® 5945/5955 Scan The Scan To button is grayed out on the device touch screen if there are no Scan To entries in the Device Address Book. Note: This option must be made available by your System Administrator. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Scan To features.
WorkCentre® 5945/5955 Scan 15. Press the Start button on the control panel to scan the original. 16. Remove the original from the document feeder or document glass when scanning has completed. 17. Press the Job Status button on the device control panel to view the job list and check the status of the job. More Information Using a User ID to Log In at the Device Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support.
WorkCentre® 5945/5955 Scan 11. Select the If File Already Exists option required. • • • • • Add Number to Name (000,001,002...) adds a sequential number to the end of the file name. Add Date and Time to Name (YYYYMMDDhhmmss) adds the current date and time to the end of the file name. Add to Folder creates a folder with the same name as the file and adds the new file to the folder.
WorkCentre® 5945/5955 Scan 3. Press the Services Home button. 4. Select the Scan To... button on the touch screen. 5. If required, select the Device Address Book button. (Your System Administrator may have set up the address book to automatically open.) 6. Select the address required. 7. Select the Add To Recipients button. 8. Select the OK button. 9. Select the Job Assembly tab. 10. Select the Build Job button. 11. Select the On button to turn the Build Job feature on and enable the Build Job options.
WorkCentre® 5945/5955 Scan 25. Press the Start button on the control panel to scan the original. 26. Remove the original from the document feeder or document glass when scanning has completed. 27. Press the Job Status button on the device control panel to view the job list and check the status of the job. More Information Using a User ID to Log In at the Device Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support.
WorkCentre® 5945/5955 Scan Single-Touch Scan Scanning a Document to your Computer or Network using SingleTouch Scan The Single-Touch Scan feature is a fast and convenient way to scan a document and send it to a predefined scan destination on your computer or network location.
WorkCentre® 5945/5955 Scan Building a Single-Touch Scan Job with Multiple Settings The Single-Touch Scan feature is a fast and convenient way to scan a document and send it to a predefined scan destination on your computer or network location. Your System Administrator will create a button on the device touch screen for each Single-Touch Scan destination (up to 10 buttons) and can customize the color scheme, logo and instructional text that displays when you select the Single-Touch Scan button.
WorkCentre® 5945/5955 Scan 15. After the last segment has been scanned, select the Submit Job button. 16. Press the Job Status button on the device control panel to view the job list and check the status of the job. 17. Remove the original from the document feeder or document glass when scanning has completed. 18. Press the Job Status button on the device control panel to view the job list and check the status of the job.
WorkCentre® 5945/5955 Scan • • Grayscale produces output using various shades of gray. Color produces full color output. 6. Press the Start button on the control panel to scan the original. 7. Remove the original from the document feeder or document glass when scanning has completed. 8. Press the Job Status button on the device control panel to view the job list and check the status of the job. More Information Using a User ID to Log In at the Device System Administrator Guide www.xerox.com/support.
WorkCentre® 5945/5955 Scan • 2-Sided, Rotate Side 2 use this option if your originals are 2-sided and open up like a calendar. The document feeder must be used to scan your originals with this option. 6. Press the Start button on the control panel to scan the original. 7. Remove the original from the document feeder or document glass when scanning has completed. 8. Press the Job Status button on the device control panel to view the job list and check the status of the job.
WorkCentre® 5945/5955 Scan 5. Select the Original Type option required. • • • • • Photo and Text produces high quality pictures but slightly reduces the sharpness of text and line art. This setting is recommended for originals containing high quality photographs or line art and text. Photo gives the best quality for photos but reduced quality text and line art. It is the best option for originals containing photos or continuous tones without any text or line art.
WorkCentre® 5945/5955 Scan Use the File Name option to specify a name for the file containing the scanned images. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2. Press the Clear All button on the control panel to cancel any previous programming selections. 3.
WorkCentre® 5945/5955 Scan Refer to the System Administrator Guide for further information. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2. Press the Clear All button on the control panel to cancel any previous programming selections. 3.
WorkCentre® 5945/5955 Scan 14. Open the Xerox TWAIN Driver folder (or other destination folder you have selected) to retrieve your scanned document. More Information System Administrator Guide www.xerox.com/support. Using Internet Services to find System Administrator Contact Details Accessing the TWAIN Scan Driver Help Pages The Xerox TWAIN scan driver scans images directly to your computer. The TWAIN driver can be used by many popular software applications to import scanned images.
Print 6 PCL Print Driver Printing a Document using the PCL Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. Note: The device is enabled for AirPrint.
WorkCentre® 5945/5955 Print • Setting specific print settings for applications, for example, setting all Microsoft Word documents to print single sided. • Limiting print jobs to secure print jobs. Your System Administrator may also configure your print driver to prompt you to enter login details when you print a document. Refer to the System Administrator Guide for further information. 1. Open the document to be printed.
Print WorkCentre® 5945/5955 Tab menu Printing Options Job Type Using the Job Type Feature with the PCL Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. If Authentication has been enabled on your device you may have to login at the device to see or release your jobs.
Print WorkCentre® 5945/5955 Note: To use this feature, your System Administrator must install and enable the fax option on your device. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce. Depending on the application you are using you may also be able to select a page range and make other print selections. 3.
Print WorkCentre® 5945/5955 If Authentication has been enabled on your device you may have to login at the device to see or release your jobs. If Accounting has been enabled you may have to enter login details at the print driver before you can send your job. Use the Normal Print job type to tell the device to print your job as soon as it arrives at the top of the print queue. 1. Open the document to be printed.
WorkCentre® 5945/5955 Print If Authentication has been enabled on your device you may have to login at the device to see or release your jobs. If Accounting has been enabled you may have to enter login details at the print driver before you can send your job. Use the Secure Print option to have your job held at the device until you enter a passcode to release it. This feature prevents confidential documents printing to the output tray until you are ready to release and collect them.
WorkCentre® 5945/5955 Print Viewing the Progress and Details of a Job using the Job Status Menu Logging into a Print Driver using Xerox Standard Accounting or Network Accounting Printing a Sample Set Job using the PCL Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device.
Print WorkCentre® 5945/5955 14. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the Details button. Once the resources are available the job will print.
Print WorkCentre® 5945/5955 13. Press the Job Status button on the device control panel to view the job list and check the status of the job. 14. Print jobs are usually shown in the Active Jobs list, however if your System Administrator has enabled the Hold All Jobs feature, your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list. To release a held job select the job in the required list and then select the Release button. 15.
WorkCentre® 5945/5955 Print 7. Select the Job Name entry box and use your keyboard to enter a name for your job. • Select Use Document Name from the Job Name dropdown menu to save your job with the same name as the original document. 8. Select the folder where your job should be saved from the Save To menu. • If your required folder does not display, you can use your keyboard to enter the name of the folder where your job should be saved.
WorkCentre® 5945/5955 Print Note: To use this feature, your System Administrator must install and enable the fax option on your device. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to send. Note: You only need to select 1 copy even if you are sending the fax to more than one address.
WorkCentre® 5945/5955 Print • Click the OK button to see the search results. - Select the Add button. - Click the OK button. 7. If required, select more than one recipient from the Recipients list by clicking the first recipient, pressing and holding the Ctrl button on a PC or the Command button on a Mac and then clicking each additional recipient. Release the Ctrl or Command button once all recipients have been selected. 8. If you want to add a cover sheet to your fax job, click the Cover Sheet tab. 9.
WorkCentre® 5945/5955 Print 10. If you want the device to print a confirmation sheet, use a specific send speed or resolution, send at a specific time, use a dialing prefix or include credit card details, click the Options tab. • • • • • • • • If required, select Send To Printer from the Confirmation menu to have the device print a page stating that your job has successfully faxed. Depending on how your System Administrator has configured the device an error sheet may print if the job fails.
WorkCentre® 5945/5955 Print The paper types loaded in the device are listed. You can select other paper types - but you will need to load them into the appropriate tray before your job will print correctly. It is usually easier to load the paper required into the device before programming your job as this helps to ensure you select both the correct paper type and the correct tray when sending your job. 1. Open the document to be printed.
WorkCentre® 5945/5955 Print Loading Tray 2 and Changing the Tray Settings Loading Tray 3 Loading Tray 4 Loading the Bypass Tray and Changing the Tray Settings Logging into a Print Driver using Xerox Standard Accounting or Network Accounting Printing 2-Sided using the PCL Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems.
Print WorkCentre® 5945/5955 12. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the Details button. Once the resources are available the job will print. More Information Printing a Document using the PCL Print Driver System Administrator Guide www.xerox.com/support.
Print WorkCentre® 5945/5955 Use the Booklet options to automatically produce folded and stapled booklets. A cover can be inserted onto the booklet automatically. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce. Depending on the application you are using you may also be able to select a page range and make other print selections. 3.
WorkCentre® 5945/5955 Print Use the stapling options to staple your document. The options available are dependent on the finishing device installed. The basic stapling options are Off, 1 Staple, 2 Staples and Multi-Staple. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce.
Print WorkCentre® 5945/5955 Depending on the optional finishing device and kits installed you will have the choice of different output options such as stapling, folding and collating. Note: This option must be made available by your System Administrator. The options available from your print driver depend on how your System Administrator has configured the print driver on your computer. Use the Hole Punch option if you want the device to punch holes in each page after it is printed.
WorkCentre® 5945/5955 Print Folding using the PCL Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. Use the Folding options to fold a single sheet of A4 (8.5 x 11”) media in a weight range of 60 to 120 gsm (16 to 32 lb). Pages can be bi-folded (folded into half).
Print WorkCentre® 5945/5955 8. Select the OK button. 9. Click the OK button to save your settings. 10. Select the OK button. 11. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the OK or Print button. 12. Collect your job from the device. 13. Press the Job Status button on the device control panel to view the job list and check the status of the job. 14.
WorkCentre® 5945/5955 Print Note: SEF is Short Edge Feed (where the short edge of the paper is the leading edge when the paper is fed into the device). LEF is Long Edge Feed (where the paper is oriented so that the long edge is fed into the device first). 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce.
WorkCentre® 5945/5955 Print Booklet Creation Creating a Booklet Layout using the PCL Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. If Authentication has been enabled on your device you may have to login at the device to see or release your jobs.
Print WorkCentre® 5945/5955 11. Click the OK button to save your settings. 12. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the OK or Print button. 13. Collect your job from the device. 14. Press the Job Status button on the device control panel to view the job list and check the status of the job. 15.
WorkCentre® 5945/5955 Print 4. Open the print driver Properties window - the method will vary depending on the application you are printing from. From most Microsoft applications select the Properties or Preferences button to open the window. 5. If required, click the Printing Options tab. This is usually the active tab when the print driver opens. 6. Select Booklet Creation... from the Finishing menu. 7. Check the Booklet Fold radio button. 8.
WorkCentre® 5945/5955 Print Folding and Stapling Booklets using the PCL Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. If Authentication has been enabled on your device you may have to login at the device to see or release your jobs.
Print WorkCentre® 5945/5955 10. Click the OK button. 11. Click the OK button to save your settings. 12. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the OK or Print button. 13. Collect your job from the device. 14. Press the Job Status button on the device control panel to view the job list and check the status of the job. 15.
WorkCentre® 5945/5955 Print 6. Select the Print Quality option required. • • Standard balances print quality with environmental considerations and the size of the file sent across your network. Standard print quality is suitable for most print jobs. Toner Saver uses less toner than the other options. Documents may appear slightly lighter than with the other options. 7. Click the OK button to save your settings. 8.
WorkCentre® 5945/5955 Print 4. Open the print driver Properties window - the method will vary depending on the application you are printing from. From most Microsoft applications select the Properties or Preferences button to open the window. 5. If required, click the Printing Options tab. This is usually the active tab when the print driver opens. 6. Select the Output Destination option required. • • • • Automatically Select sends the job to an output tray based on the paper size.
WorkCentre® 5945/5955 Print Use the Page Layout feature when creating handouts, storyboards or archive documents. Your device will reduce or enlarge the images as needed, to display them either in landscape or portrait orientation on one page, based on the paper supply selected. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce.
WorkCentre® 5945/5955 Print Booklet Creation Creating a Booklet Layout using the PCL Print Driver Layout Options You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. If Authentication has been enabled on your device you may have to login at the device to see or release your jobs.
Print WorkCentre® 5945/5955 15. Print jobs are usually shown in the Active Jobs list, however if your System Administrator has enabled the Hold All Jobs feature, your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list. To release a held job select the job in the required list and then select the Release button. 16. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job.
WorkCentre® 5945/5955 Print 9. If required, click the Booklet Adjustments button to specify precise layout options. • • • • • Select the Imposition Source option required. - Imposed By Driver automatically arranges the pages of your original in the correct sequence to form a booklet when the pages are folded in half. - Pre-Imposed By App lets the application you are printing from determine the correct page sequence to form a booklet when the pages are folded in half.
WorkCentre® 5945/5955 Print Use the Booklet Fold and Staple option to have the device automatically reduce and arrange the pages of your original in the correct sequence to form a booklet when the pages are folded in half - and to fold and staple the pages automatically when they are printed. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce.
Print WorkCentre® 5945/5955 More Information Printing a Document using the PCL Print Driver Choosing a Finishing Option when using the PCL Print Driver System Administrator Guide www.xerox.com/support.
WorkCentre® 5945/5955 Print Note: If the Add Inserts button is greyed out it is because you have selected a finishing option that is incompatible with inserts or your job only has 1 page. 11. Select the option(s) required. 12. Click the OK button. 13. Click the Add Exceptions button. Note: If the Add Exceptions button is greyed out it is because you have selected a finishing option that is incompatible with inserts or your job only has 1 page. 14. Select the option(s) required. 15. Click the OK button.
WorkCentre® 5945/5955 Print Use the Covers option to add blank or printed pages to the front, back or front and back of your set. This option is also used to add a cover to a booklet. The covers can be a different media to the rest of your job. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce.
WorkCentre® 5945/5955 Print System Administrator Guide www.xerox.com/support.
Print WorkCentre® 5945/5955 10. Select the Paper option(s) required. You can select a specific paper size, color and type. You can also specify that the inserts should be printed using the existing job settings. 11. Click the OK button. 12. Click the OK button to save your settings. 13. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the OK or Print button. 14. Collect your job from the device. 15.
WorkCentre® 5945/5955 Print 4. Open the print driver Properties window - the method will vary depending on the application you are printing from. From most Microsoft applications select the Properties or Preferences button to open the window. 5. Click the Document Options tab. 6. Select the Special Pages tab. 7. Click the Add Exceptions button. Note: If the Add Exceptions button is greyed out it is because you have selected a finishing option that is incompatible with inserts or your job only has 1 page.
WorkCentre® 5945/5955 Print If Authentication has been enabled on your device you may have to login at the device to see or release your jobs. If Accounting has been enabled you may have to enter login details at the print driver before you can send your job. Use the Watermark option to add a picture or some text to your document from within the print driver. You can set the watermark image to appear behind or on top of your main document text. 1. Open the document to be printed.
WorkCentre® 5945/5955 Print 15. Print jobs are usually shown in the Active Jobs list, however if your System Administrator has enabled the Hold All Jobs feature, your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list. To release a held job select the job in the required list and then select the Release button. 16. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job.
Print WorkCentre® 5945/5955 11. Press the Job Status button on the device control panel to view the job list and check the status of the job. 12. Print jobs are usually shown in the Active Jobs list, however if your System Administrator has enabled the Hold All Jobs feature, your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list. To release a held job select the job in the required list and then select the Release button. 13.
WorkCentre® 5945/5955 Print If your System Administrator has created an ID for you they may have chosen to set up your ID to include specific information such as your name or your user name. Refer to the System Administrator Guide for further information. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce.
Print WorkCentre® 5945/5955 If Authentication has been enabled on your device you may have to login at the device to see or release your jobs. If Accounting has been enabled you may have to enter login details at the print driver before you can send your job. Use the Job ID option to print some identification with your print job. You can choose whether to print the information on a separate page from the main job, or whether to print it within the margins.
WorkCentre® 5945/5955 Print Menu at the bottom of the Tabs Using Saved Print Settings using the PCL Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. If Authentication has been enabled on your device you may have to login at the device to see or release your jobs.
Print WorkCentre® 5945/5955 12. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the Details button. Once the resources are available the job will print. More Information Printing a Document using the PCL Print Driver System Administrator Guide www.xerox.com/support.
Print WorkCentre® 5945/5955 Renaming Saved Print Settings using the PCL Print Driver Deleting Saved Print Settings using the PCL Print Driver Logging into a Print Driver using Xerox Standard Accounting or Network Accounting Saving Print Settings as Application Defaults using the PCL Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems.
Print WorkCentre® 5945/5955 If Accounting has been enabled you may have to enter login details at the print driver before you can send your job. Use the Saved Settings option if you often use the same settings in your print driver. The Saved Settings option stores your print driver selections in the Saved Settings list. This list is saved on your computer and will not be available to you if you print from a different computer. Use this option when you to want to select your saved print settings. 1.
Print WorkCentre® 5945/5955 If Accounting has been enabled you may have to enter login details at the print driver before you can send your job. Use the Rename option to change the name you assigned to your saved print settings. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce.
Print WorkCentre® 5945/5955 7. Click the OK button. 8. Click the Yes button. 9. Click the OK button. More Information Printing a Document using the PCL Print Driver System Administrator Guide www.xerox.com/support.
WorkCentre® 5945/5955 Print Use the Reset Defaults option to reset the settings to either the Xerox settings or the settings programmed by your System Administrator. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce. Depending on the application you are using you may also be able to select a page range and make other print selections. 3.
WorkCentre® 5945/5955 Print • Sample Set prints one copy of a multiple-copy print job. When you collect the print you can check it has printed as you expected before approving the rest of the job for printing. If the first copy is not correct you can cancel the rest of the copies and resubmit the job with different print settings. 7. Click the OK button. 8. Click the OK button to save your settings. 9. Click the OK button. 10. Collect your job from the device. 11.
WorkCentre® 5945/5955 Print • Limiting access to specific paper trays. • Preventing single sided printing. • Setting specific print settings for applications, for example, setting all Microsoft Word documents to print single sided. • Limiting print jobs to secure print jobs. Your System Administrator may also configure your print driver to prompt you to enter login details when you print a document. Note: This option must be made available by your System Administrator.
WorkCentre® 5945/5955 Print • XPS (XML Paper Specification) is an open specification for a page description language and a fixed document format originally developed by Microsoft. Use this driver to improve the speed and quality of XPS files that you print. • Mac is a PostScript driver that has been specifically designed to work on Macs. Note: To print an XPS document, your device needs to have the optional XPS feature installed.
Print WorkCentre® 5945/5955 10. Print jobs are usually shown in the Active Jobs list, however if your System Administrator has enabled the Hold All Jobs feature, your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list. To release a held job select the job in the required list and then select the Release button. 11. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job.
Print WorkCentre® 5945/5955 Use the Sample Set option to print one copy of a multiple-copy print job. When you collect the print you can check it has printed as you expected before approving the rest of the job for printing. If the first copy is not correct you can cancel the rest of the copies and resubmit the job with different print settings. Use the Delay Print option to print your document at a specified time, up to 24 hours after the original job submission.
Print WorkCentre® 5945/5955 More Information Printing a Document using the PostScript Print Driver Viewing Active Jobs using the Job Status Menu Releasing a Held Job using the Job Status Menu Releasing a Secure Print Job using the Job Status Menu Accessing Your Personal Secure Jobs List using the Job Status Menu Releasing Jobs Held in a Public Queue using the Job Status Menu Releasing Jobs Held in a Private Queue using the Job Status Menu Viewing the Unidentified Held Jobs Queue using the Job Status Menu
WorkCentre® 5945/5955 Print 13. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the Details button. Once the resources are available the job will print.
WorkCentre® 5945/5955 Print 10. Select the option(s) required. 11. Click the OK button to save your settings. 12. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the OK or Print button. 13. When the job arrives at the device it displays in the Secure Print job list. To view the list at the device press the Job Status button on the Control Panel and select Secure Print Jobs. 14.
WorkCentre® 5945/5955 Print 7. Select the option(s) required. 8. Click the OK button to save your settings. 9. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the OK or Print button. 10. Press the Job Status button on the device control panel to view the job list and check the status of the job. 11.
Print WorkCentre® 5945/5955 4. Open the print driver Properties window - the method will vary depending on the application you are printing from. From most Microsoft applications select the Properties or Preferences button to open the window. 5. If required, click the Printing Options tab. This is usually the active tab when the print driver opens. 6. Select Delay Print from the Job Type dropdown menu. 7. Select the Time to Print entry box and use your keyboard to enter a time when your job should print.
WorkCentre® 5945/5955 Print Note: Your System Administrator must enable the Job Storage feature on your print driver before you can use the Saved Job option. If you are able to update your own driver settings, this feature can be found by opening the drivers window, right clicking the driver, selecting Printer Properties and then the Configuration tab. Use the dropdown menu to set the Job Storage Module status in the Installable Options section to Installed.
WorkCentre® 5945/5955 Print Sending a Fax using the PostScript Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. If Authentication has been enabled on your device you may have to login at the device to see or release your jobs.
WorkCentre® 5945/5955 Print Or • • • Click the Add From Phonebook button to add a recipient stored in the address book. - Select the option required. - Personal Phonebook displays contacts you have added to the phonebook using your print driver. - Shared Phonebook lists contacts you have added, but also contacts added by other people. This address book is usually saved on a network server and must be made available by your System Administrator.
WorkCentre® 5945/5955 Print • • If you want to add a watermark to your cover sheet, click the Image tab. - Select the required saved watermark from the Watermark dropdown menu, or select Custom to create a new watermark. - Select the option required. - Text activates a text entry box where you can type in your text. There are options to select a font, color, orientation and position for your text. - Picture activates the graphic settings. Click the folder icon to browse to your image.
WorkCentre® 5945/5955 Print If Accounting has been enabled you may have to enter login details at the print driver before you can send your job. Use the Paper option to specify a type of paper for your job. The type of paper automatically selected for your job is shown in the Paper box, this default is set by your System Administrator. The paper types loaded in the device are listed.
WorkCentre® 5945/5955 Print More Information Printing a Document using the PostScript Print Driver System Administrator Guide www.xerox.com/support.
Print WorkCentre® 5945/5955 10. Press the Job Status button on the device control panel to view the job list and check the status of the job. 11. Print jobs are usually shown in the Active Jobs list, however if your System Administrator has enabled the Hold All Jobs feature, your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list. To release a held job select the job in the required list and then select the Release button. 12.
Print WorkCentre® 5945/5955 Use the Booklet options to automatically produce folded and stapled booklets. A cover can be inserted onto the booklet automatically. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce. Depending on the application you are using you may also be able to select a page range and make other print selections. 3.
WorkCentre® 5945/5955 Print Use the stapling options to staple your document. The options available are dependent on the finishing device installed. The basic stapling options are Off, 1 Staple, 2 Staples and Multi-Staple. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce.
Print WorkCentre® 5945/5955 Depending on the optional finishing device and kits installed you will have the choice of different output options such as stapling, folding and collating. Note: This option must be made available by your System Administrator. The options available from your print driver depend on how your System Administrator has configured the print driver on your computer. Use the Hole Punch option if you want the device to punch holes in each page after it is printed.
WorkCentre® 5945/5955 Print Folding using the PostScript Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. Use the Folding options to fold a single sheet of A4 (8.5 x 11”) media in a weight range of 60 to 120 gsm (16 to 32 lb). Pages can be bi-folded (folded into half).
Print WorkCentre® 5945/5955 8. Select the OK button. 9. Click the OK button to save your settings. 10. Select the OK button. 11. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the OK or Print button. 12. Collect your job from the device. 13. Press the Job Status button on the device control panel to view the job list and check the status of the job. 14.
WorkCentre® 5945/5955 Print Note: SEF is Short Edge Feed (where the short edge of the paper is the leading edge when the paper is fed into the device). LEF is Long Edge Feed (where the paper is oriented so that the long edge is fed into the device first). 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce.
WorkCentre® 5945/5955 Print Booklet Creation Creating a Booklet Layout using the PostScript Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. If Authentication has been enabled on your device you may have to login at the device to see or release your jobs.
WorkCentre® 5945/5955 Print • • • Select the Creep entry box and use your keyboard to enter an amount to shift the page images outwards by. This feature compensates for the fact that the outer pages in a large booklet have to fold around all the inner pages, this makes the outer pages slightly shorter than the inner pages in the final booklet. Select the Reading Order option required.
WorkCentre® 5945/5955 Print The options available from your print driver depend on how your System Administrator has configured the print driver on your computer. Use the Booklet Fold option to have the device automatically reduce and arrange the pages of your original in the correct sequence to form a booklet when the pages are folded in half - and to fold the pages automatically when they are printed. 1. Open the document to be printed.
Print WorkCentre® 5945/5955 12. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the OK or Print button. 13. Collect your job from the device. 14. Press the Job Status button on the device control panel to view the job list and check the status of the job. 15.
WorkCentre® 5945/5955 Print 4. Open the print driver Properties window - the method will vary depending on the application you are printing from. From most Microsoft applications select the Properties or Preferences button to open the window. 5. If required, click the Printing Options tab. This is usually the active tab when the print driver opens. 6. Select Booklet Creation... from the Finishing menu. 7. Check the Booklet Fold and Staple radio button. 8.
WorkCentre® 5945/5955 Print More Information Printing a Document using the PostScript Print Driver Choosing a Finishing Option when using the PostScript Print Driver System Administrator Guide www.xerox.com/support.
WorkCentre® 5945/5955 Print 12. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the Details button. Once the resources are available the job will print. More Information Printing a Document using the PostScript Print Driver System Administrator Guide www.xerox.com/support.
WorkCentre® 5945/5955 Print 11. Press the Job Status button on the device control panel to view the job list and check the status of the job. 12. Print jobs are usually shown in the Active Jobs list, however if your System Administrator has enabled the Hold All Jobs feature, your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list. To release a held job select the job in the required list and then select the Release button. 13.
WorkCentre® 5945/5955 Print 8. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the OK or Print button. 9. Collect your job from the device. 10. Press the Job Status button on the device control panel to view the job list and check the status of the job. 11.
Print WorkCentre® 5945/5955 8. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the OK or Print button. 9. Collect your job from the device. 10. Press the Job Status button on the device control panel to view the job list and check the status of the job. 11.
WorkCentre® 5945/5955 Print 7. Check the required radio button to choose how many pages to print per sheet. Note: The number of pages per sheet is the number of pages per side of the sheet. For example, if you select 2 Pages Per Sheet and print your document 2 sided the device will print 2 pages on each side of your sheet (4 pages in total). 8. If required, check the Page Borders checkbox to print a border around each image. 9.
WorkCentre® 5945/5955 Print If your device is fitted with a Booklet Maker you can use the Booklet Creation feature to automatically produce folded and stapled booklets. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce. Depending on the application you are using you may also be able to select a page range and make other print selections. 3.
Print WorkCentre® 5945/5955 16. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the Details button. Once the resources are available the job will print. More Information Printing a Document using the PostScript Print Driver System Administrator Guide www.xerox.com/support.
WorkCentre® 5945/5955 Print 9. If required, click the Booklet Adjustments button to specify precise layout options. • • • • • • • • Select the Imposition Source option required. - Imposed By Driver automatically arranges the pages of your original in the correct sequence to form a booklet when the pages are folded in half. - Pre-Imposed By App lets the application you are printing from determine the correct page sequence to form a booklet when the pages are folded in half.
WorkCentre® 5945/5955 Print Folding and Stapling Booklets using the PostScript Print Driver Layout Options You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. If Authentication has been enabled on your device you may have to login at the device to see or release your jobs.
WorkCentre® 5945/5955 Print • • • • Select the Gutter entry box and use your keyboard to enter a width for the center margin of your booklet. Select the Creep entry box and use your keyboard to enter an amount to shift the page images outwards by. This feature compensates for the fact that the outer pages in a large booklet have to fold around all the inner pages, this makes the outer pages slightly shorter than the inner pages in the final booklet. Select the Reading Order option required.
WorkCentre® 5945/5955 Print The Special Pages options are used to give a more professional appearance to your document, for example by adding covers or pages printed on different paper. Use the Covers option to add blank or printed pages to the front, back or front and back of your set. This option is also used to add a cover to a booklet. The covers can be a different media to the rest of your job.
WorkCentre® 5945/5955 Print 21. Print jobs are usually shown in the Active Jobs list, however if your System Administrator has enabled the Hold All Jobs feature, your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list. To release a held job select the job in the required list and then select the Release button. 22. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job.
WorkCentre® 5945/5955 Print • • Front & Back Same adds a blank or printed cover to the front and back of the document. The printing and paper supply options are identical for both covers. Front & Back Different adds a blank or printed cover to the front and back of the document. The printing and paper supply options can be programmed individually for each cover. 9. If required, select the Front Cover Paper options required. • You can select a specific paper size, color and type.
WorkCentre® 5945/5955 Print Use the Inserts option to add blank pages on a different media into your document, or to specify pages to be printed on a different media. Up to two sources of media can be used for the inserts. If inserting blank pages, a blank sheet must be inserted in the appropriate place in your original document. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2.
WorkCentre® 5945/5955 Print Using Internet Services to find System Administrator Contact Details Viewing the Progress and Details of a Job using the Job Status Menu Loading Tray 1 and Changing the Tray Settings Loading Tray 2 and Changing the Tray Settings Loading Tray 3 Loading Tray 4 Loading the Bypass Tray and Changing the Tray Settings Logging into a Print Driver using Xerox Standard Accounting or Network Accounting Setting Exceptions using the PostScript Print Driver You can print to the device from
WorkCentre® 5945/5955 Print 12. Click the OK button to save your settings. 13. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the OK or Print button. 14. Collect your job from the device. 15. Press the Job Status button on the device control panel to view the job list and check the status of the job. 16.
WorkCentre® 5945/5955 Print • • Confidential generates a standard Confidential watermark which you can then customize to meet your needs. Copy produces a watermark that identifies the document as a copy. This watermark can be customized. 8. Select the option required. • • • Text activates a text entry box where you can type in your text. There are options to select a font, color, orientation and position for your text. Time Stamp creates a time specific watermark.
WorkCentre® 5945/5955 Print If Accounting has been enabled you may have to enter login details at the print driver before you can send your job. Use the Orientation option to set your job to portrait or landscape orientation. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce.
WorkCentre® 5945/5955 Print Advanced Adding a Job ID using the PostScript Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. If Authentication has been enabled on your device you may have to login at the device to see or release your jobs.
Print WorkCentre® 5945/5955 12. Print jobs are usually shown in the Active Jobs list, however if your System Administrator has enabled the Hold All Jobs feature, your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list. To release a held job select the job in the required list and then select the Release button. 13. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job.
Print WorkCentre® 5945/5955 10. Collect your job from the device. 11. Press the Job Status button on the device control panel to view the job list and check the status of the job. 12. Print jobs are usually shown in the Active Jobs list, however if your System Administrator has enabled the Hold All Jobs feature, your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list. To release a held job select the job in the required list and then select the Release button. 13.
WorkCentre® 5945/5955 Print Use the Saved Settings option if you often use the same settings in your print driver. The Saved Settings option stores your print driver selections in the Saved Settings list. This list is saved on your computer and will not be available to you if you print from a different computer. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce.
Print WorkCentre® 5945/5955 Saving Print Settings using the PostScript Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. If Authentication has been enabled on your device you may have to login at the device to see or release your jobs.
Print WorkCentre® 5945/5955 If Accounting has been enabled you may have to enter login details at the print driver before you can send your job. Use the Save Print Settings as Application Defaults option to store custom printing settings as the defaults for the current application. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce.
Print WorkCentre® 5945/5955 4. Open the print driver Properties window - the method will vary depending on the application you are printing from. From most Microsoft applications select the Properties or Preferences button to open the window. 5. Select the saved setting required from the Saved Settings menu. 6. Click the OK button. 7. Click the OK button. 8. Collect your job from the device. 9.
Print WorkCentre® 5945/5955 4. Open the print driver Properties window - the method will vary depending on the application you are printing from. From most Microsoft applications select the Properties or Preferences button to open the window. 5. Select the saved settings required from the list. 6. Select Rename... from the Saved Settings menu. 7. Select the Saved Setting Name entry box and use your keyboard to enter a name for your custom setting. 8. Click the OK button. 9.
Print WorkCentre® 5945/5955 Accessing the PostScript Print Driver Help Pages You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. If Authentication has been enabled on your device you may have to login at the device to see or release your jobs.
WorkCentre® 5945/5955 Print 5. Click the circular arrow to reset your print settings to their installation defaults. More Information Printing a Document using the PostScript Print Driver System Administrator Guide www.xerox.com/support.
WorkCentre® 5945/5955 Print 12. Print jobs are usually shown in the Active Jobs list, however if your System Administrator has enabled the Hold All Jobs feature, your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list. To release a held job select the job in the required list and then select the Release button. 13. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job.
WorkCentre® 5945/5955 Print Refer to the System Administrator Guide for further information. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Select the Xerox PS driver from the list of print drivers available. 3. Open the print driver Properties window - the method will vary depending on the application you are printing from.
WorkCentre® 5945/5955 Print In addition to the drivers designed specifically for your device, you can also use the Xerox Global Print Driver or the Xerox Mobile Express Driver. These drivers will not give you access to all the features available with the device specific drivers. • Global Print Driver is available for PS or PCL printer description languages, the same as the device-specific drivers mentioned above. This driver works with Xerox and non-Xerox printers.
Print WorkCentre® 5945/5955 More Information Using the Job Type Feature with the XPS Print Driver Viewing Active Jobs using the Job Status Menu Releasing a Held Job using the Job Status Menu Releasing a Secure Print Job using the Job Status Menu Accessing Your Personal Secure Jobs List using the Job Status Menu Releasing Jobs Held in a Public Queue using the Job Status Menu Releasing Jobs Held in a Private Queue using the Job Status Menu Viewing the Unidentified Held Jobs Queue using the Job Status Menu S
Print WorkCentre® 5945/5955 Use the Delay Print option to print your document at a specified time, up to 24 hours after the original job submission. This is useful if you want to print large jobs during quiet times in your office, or if you want all your jobs to print at the same time. Use the Saved Job option to store your job on the device's hard drive so that it can then be printed on demand when required or printed from Internet Services.
Print WorkCentre® 5945/5955 Accessing Your Personal Secure Jobs List using the Job Status Menu Releasing Jobs Held in a Public Queue using the Job Status Menu Releasing Jobs Held in a Private Queue using the Job Status Menu Viewing the Unidentified Held Jobs Queue using the Job Status Menu System Administrator Guide www.xerox.com/support.
WorkCentre® 5945/5955 Print 13. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the Details button. Once the resources are available the job will print.
WorkCentre® 5945/5955 Print 9. Click the OK button. 10. Select the option(s) required. 11. Click the OK button to save your settings. 12. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the OK or Print button. 13. When the job arrives at the device it displays in the Secure Print job list. To view the list at the device press the Job Status button on the Control Panel and select Secure Print Jobs. 14.
WorkCentre® 5945/5955 Print 5. If required, click the Printing Options tab. This is usually the active tab when the print driver opens. 6. Select Sample Set from the Job Type dropdown menu. 7. Select the option(s) required. 8. Click the OK button to save your settings. 9. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the OK or Print button. 10.
Print WorkCentre® 5945/5955 Use the Delay Print option to print your document at a specified time, up to 24 hours after the original job submission. This is useful if you want to print large jobs during quiet times in your office, or if you want all your jobs to print at the same time. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce.
WorkCentre® 5945/5955 Print If Accounting has been enabled you may have to enter login details at the print driver before you can send your job. Note: To print an XPS document, your device needs to have the optional XPS feature installed. Use the Saved Job option to store your job on the device's hard drive so that it can then be printed on demand when required or printed from Internet Services.
WorkCentre® 5945/5955 Print More Information Printing a Document using the XPS Print Driver Printing a Saved Job using the Print From Feature Printing Saved Jobs from Internet Services Creating a New Folder for Saved Jobs in Internet Services System Administrator Guide www.xerox.com/support.
WorkCentre® 5945/5955 Print - If required, select the E-mail Address entry box and use your keyboard to enter the recipient’s e-mail address. If required, select the Mailbox entry box and use your keyboard to enter the recipient’s mailbox number. If required, select the fax recipient in the list and then select the Save button. Note: The recipient’s details are saved on your computer’s hard drive, in your personal address book. - Click the OK button.
WorkCentre® 5945/5955 Print • • • Select the entry box under the Recipients menu and use your keyboard to enter your custom text. If you want to add a watermark to your cover sheet, click the Image tab. - Select the required saved watermark from the Watermark dropdown menu, or select Custom to create a new watermark. - Select the option required. - Text activates a text entry box where you can type in your text. There are options to select a font, color, orientation and position for your text.
WorkCentre® 5945/5955 Print If Authentication has been enabled on your device you may have to login at the device to see or release your jobs. If Accounting has been enabled you may have to enter login details at the print driver before you can send your job. Note: To print an XPS document, your device needs to have the optional XPS feature installed. Use the Paper option to specify a type of paper for your job.
WorkCentre® 5945/5955 Print 12. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the Details button. Once the resources are available the job will print. More Information Printing a Document using the XPS Print Driver System Administrator Guide www.xerox.com/support.
Print WorkCentre® 5945/5955 7. Click the OK button to save your settings. 8. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the OK or Print button. 9. Collect your job from the device. 10. Press the Job Status button on the device control panel to view the job list and check the status of the job. 11.
Print WorkCentre® 5945/5955 Note: SEF is Short Edge Feed (where the short edge of the paper is the leading edge when the paper is fed into the device). LEF is Long Edge Feed (where the paper is oriented so that the long edge is fed into the device first). Use the Folding options to fold a single sheet of A4 (8.5 x 11”) media in a weight range of 60 to 120 gsm (16 to 32 lb). Pages can be bi-folded (folded into half). Use the Booklet options to automatically produce folded and stapled booklets.
WorkCentre® 5945/5955 Print The options available from your print driver depend on how your System Administrator has configured the print driver on your computer. Use the stapling options to staple your document. The options available are dependent on the finishing device installed. The basic stapling options are Off, 1 Staple, 2 Staples and Multi-Staple. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2.
Print WorkCentre® 5945/5955 If Accounting has been enabled you may have to enter login details at the print driver before you can send your job. Note: To print an XPS document, your device needs to have the optional XPS feature installed. Depending on the optional finishing device and kits installed you will have the choice of different output options such as stapling, folding and collating. Note: This option must be made available by your System Administrator.
WorkCentre® 5945/5955 Print Logging into a Print Driver using Xerox Standard Accounting or Network Accounting Folding using the XPS Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. Use the Folding options to fold a single sheet of A4 (8.
WorkCentre® 5945/5955 Print • • Bi Fold Multiple Sheets Print Outside folds the output in the middle of each page. If the pages are single sided the printed content will be on the inside of the fold. If the pages are double sided, page 1 will be on the inside. Bi Fold Multiple Sheets Print Inside folds the output in the middle of the page. If the pages are single sided the printed content will be on the outside of the fold. If the pages are double sided, page 2 will be on the inside. 8.
WorkCentre® 5945/5955 Print Use the Multiple Finishing option to hole punch and staple your document. Use the stapling options to staple your document. The options available are dependent on the finishing device installed. The basic stapling options are Off, 1 Staple, 2 Staples and Multi-Staple. Use the Hole Punch option if you want the device to punch holes in each page after it is printed. Each sheet will be punched individually so there is no limit to the number of pages you can have in a set.
Print WorkCentre® 5945/5955 More Information Printing a Document using the XPS Print Driver Choosing a Finishing Option when using the XPS Print Driver System Administrator Guide www.xerox.com/support.
WorkCentre® 5945/5955 Print 8. If required, click the Booklet Adjustments button to specify precise layout options. • • • • • • • Select the Booklet Paper Size option required. - Use Job Setting creates the booklet using the paper size selected in your source document. - Manual activates a dropdown menu where you can select the paper size required. Select Standard from the Booklet Margins menu to create a margin between each image on your booklet.
WorkCentre® 5945/5955 Print If Authentication has been enabled on your device you may have to login at the device to see or release your jobs. If Accounting has been enabled you may have to enter login details at the print driver before you can send your job. Note: To print an XPS document, your device needs to have the optional XPS feature installed. Depending on the optional finishing device and kits installed you will have the choice of different output options such as stapling, folding and collating.
WorkCentre® 5945/5955 Print • • Select the Reading Order option required. - Left to Right places page 1 of your document on the front of your booklet when the fold is to the left or top of the booklet. - Right to Left places page 1 of your document on the front of your booklet when the fold is to the right or bottom of the booklet. Click the OK button. 9. If required, check the Page Borders checkbox to print a border around each image. 10. Click the OK button to save your settings. 11.
WorkCentre® 5945/5955 Print Use the Booklet Fold and Staple option to have the device automatically reduce and arrange the pages of your original in the correct sequence to form a booklet when the pages are folded in half - and to fold and staple the pages automatically when they are printed. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce.
WorkCentre® 5945/5955 Print 14. Press the Job Status button on the device control panel to view the job list and check the status of the job. 15. Print jobs are usually shown in the Active Jobs list, however if your System Administrator has enabled the Hold All Jobs feature, your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list. To release a held job select the job in the required list and then select the Release button. 16.
Print WorkCentre® 5945/5955 7. Click the OK button to save your settings. 8. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the OK or Print button. 9. Collect your job from the device. 10. Press the Job Status button on the device control panel to view the job list and check the status of the job. 11.
WorkCentre® 5945/5955 Print 6. Click the OK button to save your settings. 7. Select the Output Destination option required. • • • • Automatically Select sends the job to an output tray based on the paper size. Top Tray sends the job to the output tray at the top of the device. Stacker Tray the document will print to the stacker tray at the side of the device. Booklet Maker Bin sends the job to the output tray on the right side of the device. 8. Click the OK button. 9.
WorkCentre® 5945/5955 Print Use the Page Layout feature when creating handouts, storyboards or archive documents. Your device will reduce or enlarge the images as needed, to display them either in landscape or portrait orientation on one page, based on the paper supply selected. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce.
WorkCentre® 5945/5955 Print Booklet Creation Creating a Booklet Layout using the XPS Print Driver Layout Options You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. If Authentication has been enabled on your device you may have to login at the device to see or release your jobs.
WorkCentre® 5945/5955 Print • • Select the Reading Order option required. - Left to Right places page 1 of your document on the front of your booklet when the fold is to the left or top of the booklet. - Right to Left places page 1 of your document on the front of your booklet when the fold is to the right or bottom of the booklet. Click the OK button. 9. If required, check the Page Borders checkbox to print a border around each image. 10. Click the OK button. 11.
WorkCentre® 5945/5955 Print Use the Booklet Fold option to have the device automatically reduce and arrange the pages of your original in the correct sequence to form a booklet when the pages are folded in half - and to fold the pages automatically when they are printed. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce.
Print WorkCentre® 5945/5955 14. Press the Job Status button on the device control panel to view the job list and check the status of the job. 15. Print jobs are usually shown in the Active Jobs list, however if your System Administrator has enabled the Hold All Jobs feature, your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list. To release a held job select the job in the required list and then select the Release button. 16.
WorkCentre® 5945/5955 Print 6. Click the Page Layout tab. 7. Check the Booklet Creation radio button to open the Booklet Creation window. If the window does not open click the Setup... button. 8. If required, click the Booklet Adjustments button to specify precise layout options. • • • • • • • • Select the Imposition Source option required. - Imposed By Driver automatically arranges the pages of your original in the correct sequence to form a booklet when the pages are folded in half.
WorkCentre® 5945/5955 Print Using Internet Services to find System Administrator Contact Details Viewing the Progress and Details of a Job using the Job Status Menu Logging into a Print Driver using Xerox Standard Accounting or Network Accounting Special Pages Choosing a Special Pages Option using the XPS Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems.
WorkCentre® 5945/5955 Print 11. Select the option(s) required. 12. Click the OK button. 13. Click the Add Exceptions button. Note: If the Add Exceptions button is greyed out it is because you have selected a finishing option that is incompatible with inserts or your job only has 1 page. 14. Select the option(s) required. 15. Click the OK button. 16. Click the OK button to save your settings. 17. Select the confirmation button, the name will vary depending on the application you are printing from.
WorkCentre® 5945/5955 Print Use the Covers option to add blank or printed pages to the front, back or front and back of your set. This option is also used to add a cover to a booklet. The covers can be a different media to the rest of your job. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce.
WorkCentre® 5945/5955 Print System Administrator Guide www.xerox.com/support.
Print WorkCentre® 5945/5955 10. Select the Paper option(s) required. You can select a specific paper size, color and type. You can also specify that the inserts should be printed using the existing job settings. 11. Click the OK button. 12. Click the OK button to save your settings. 13. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the OK or Print button. 14. Collect your job from the device. 15.
WorkCentre® 5945/5955 Print 4. Open the print driver Properties window - the method will vary depending on the application you are printing from. From most Microsoft applications select the Properties or Preferences button to open the window. 5. Click the Document Options tab. 6. Select the Special Pages tab. 7. Click the Add Exceptions button. Note: If the Add Exceptions button is greyed out it is because you have selected a finishing option that is incompatible with inserts or your job only has 1 page.
WorkCentre® 5945/5955 Print If Authentication has been enabled on your device you may have to login at the device to see or release your jobs. If Accounting has been enabled you may have to enter login details at the print driver before you can send your job. Note: To print an XPS document, your device needs to have the optional XPS feature installed. Use the Watermark option to add a picture or some text to your document from within the print driver.
WorkCentre® 5945/5955 Print 14. Press the Job Status button on the device control panel to view the job list and check the status of the job. 15. Print jobs are usually shown in the Active Jobs list, however if your System Administrator has enabled the Hold All Jobs feature, your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list. To release a held job select the job in the required list and then select the Release button. 16.
Print WorkCentre® 5945/5955 9. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the OK or Print button. 10. Collect your job from the device. 11. Press the Job Status button on the device control panel to view the job list and check the status of the job. 12.
WorkCentre® 5945/5955 Print Use the Job ID option to print some identification with your print job. You can choose whether to print the information on a separate page from the main job, or whether to print it within the margins. If your System Administrator has created an ID for you they may have chosen to set up your ID to include specific information such as your name or your user name. 1. Open the document to be printed.
Print WorkCentre® 5945/5955 Removing a Job ID using the XPS Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. If Authentication has been enabled on your device you may have to login at the device to see or release your jobs.
WorkCentre® 5945/5955 Print Using Internet Services to find System Administrator Contact Details Viewing the Progress and Details of a Job using the Job Status Menu Menu at the bottom of the Tabs Using Saved Print Settings using the XPS Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems.
Print WorkCentre® 5945/5955 10. Press the Job Status button on the device control panel to view the job list and check the status of the job. 11. Print jobs are usually shown in the Active Jobs list, however if your System Administrator has enabled the Hold All Jobs feature, your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list. To release a held job select the job in the required list and then select the Release button. 12.
Print WorkCentre® 5945/5955 9. Click the OK button to save your settings. More Information Printing a Document using the XPS Print Driver System Administrator Guide www.xerox.com/support.
Print WorkCentre® 5945/5955 Applying Saved Print Settings using the XPS Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. If Authentication has been enabled on your device you may have to login at the device to see or release your jobs.
Print WorkCentre® 5945/5955 Viewing the Progress and Details of a Job using the Job Status Menu Logging into a Print Driver using Xerox Standard Accounting or Network Accounting Renaming Saved Print Settings using the XPS Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device.
Print WorkCentre® 5945/5955 Note: To print an XPS document, your device needs to have the optional XPS feature installed. Use the Delete option to erase a specific set of custom print settings you have saved. Note: You can also access the saved settings by opening an application and selecting the print driver as though you were about to send a print job. 1. At your computer, click the Start button with the Microsoft logo on it. 2. Select the Devices and Printers menu link. 3.
Print WorkCentre® 5945/5955 More Information Printing a Document using the XPS Print Driver System Administrator Guide www.xerox.com/support. Using Internet Services to find System Administrator Contact Details Logging into a Print Driver using Xerox Standard Accounting or Network Accounting Resetting Defaults using the XPS Print Driver You can print to the device from your computer through a print driver.
WorkCentre® 5945/5955 Print Use the Earth Smart option to quickly set controls that will reduce the number of pages printed for your job by removing banner sheets, turning on 2-sided printing, and printing 2 images on each page instead of a single image per page. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce.
WorkCentre® 5945/5955 Print If Authentication has been enabled on your device you may have to login at the device to see or release your jobs. If Accounting has been enabled you may have to enter login details at the print driver before you can send your job. Note: To print an XPS document, your device needs to have the optional XPS feature installed. Use the Status section to view the basic status of your device, such as the content of the paper trays.
WorkCentre® 5945/5955 Print Mac Driver Printing a Document using the Mac Print Driver You can print to the device from your computer through a print driver. The Xerox Mac print driver allows you to use the specific features available on your device. Note: The device is enabled for AirPrint. AirPrint is Apple’s driverless printing technology that enables Apple devices, including Macs, phones and tablets, to print to the device without installing drivers or downloading software.
Print WorkCentre® 5945/5955 More Information Using the Job Type Feature with the Mac Print Driver Viewing Active Jobs using the Job Status Menu Releasing a Held Job using the Job Status Menu Printing a Secure Print Job using the Mac Print Driver Accessing Your Personal Secure Jobs List using the Job Status Menu Releasing Jobs Held in a Public Queue using the Job Status Menu Releasing Jobs Held in a Private Queue using the Job Status Menu Viewing the Unidentified Held Jobs Queue using the Job Status Menu S
Print WorkCentre® 5945/5955 Use the Saved Job option to store your job on the device's hard drive so that it can then be printed on demand when required or printed from Internet Services. Note: Your System Administrator must enable the Job Storage feature on your print driver before you can use the Saved Job option.
Print WorkCentre® 5945/5955 Releasing Jobs Held in a Public Queue using the Job Status Menu Releasing Jobs Held in a Private Queue using the Job Status Menu Viewing the Unidentified Held Jobs Queue using the Job Status Menu System Administrator Guide www.xerox.com/support.
WorkCentre® 5945/5955 Print Viewing Active Jobs using the Job Status Menu System Administrator Guide www.xerox.com/support. Using Internet Services to find System Administrator Contact Details Viewing the Progress and Details of a Job using the Job Status Menu Logging into a Print Driver using Xerox Standard Accounting or Network Accounting Printing a Secure Print Job using the Mac Print Driver You can print to the device from your computer through a print driver.
Print WorkCentre® 5945/5955 15. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the Details button. Once the resources are available the job will print.
WorkCentre® 5945/5955 Print 13. Print jobs are usually shown in the Active Jobs list, however if your System Administrator has enabled the Hold All Jobs feature, your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list. To release a held job select the job in the required list and then select the Release button. 14. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job.
WorkCentre® 5945/5955 Print 10. Print jobs are usually shown in the Active Jobs list, however if your System Administrator has enabled the Hold All Jobs feature, your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list. Select the job in the required list and select the Release button to print the sample set. 11. Check the printed sample is correct. 12. Select the job required from the list.
WorkCentre® 5945/5955 Print 6. Select Saved Job from the Job Type dropdown menu. 7. Select the Job Name entry box and use your keyboard to enter a name for your job. • Select Use Document Name from the Job Name dropdown menu to save your job with the same name as the original document. 8. Use the Folder dropdown menu to select the folder where your job should be saved. • If your required folder does not display, you can use your keyboard to enter the name of the folder where your job should be saved.
WorkCentre® 5945/5955 Print Note: To use this feature, your System Administrator must install and enable the fax option on your device. 1. Open the document to be printed. From most applications select File, then select Print from the file menu. 2. Enter the number of copies you want to send. Note: You only need to select 1 copy even if you are sending the fax to more than one address.
WorkCentre® 5945/5955 Print 8. Select Print a Cover Sheet from the Cover Sheet Options menu. • • • • Click the Cover Sheet Notes button. - Click the Cover Sheet Notes entry box and use your keyboard to enter your note. - Click the OK button. Click the Sender Information button. - If required, select the Sender Name entry box and use your keyboard to enter your name. - If required, select the Sender Organization entry box and use your keyboard to enter your company name.
WorkCentre® 5945/5955 Print 13. Depending on how your device has been set up, the Fax Confirmation screen may display with the fax recipients for your job. If required, click the OK button to confirm. More Information Printing a Document using the Mac Print Driver Using the Job Type Feature with the PostScript Print Driver System Administrator Guide www.xerox.com/support.
WorkCentre® 5945/5955 Print 10. Print jobs are usually shown in the Active Jobs list, however if your System Administrator has enabled the Hold All Jobs feature, your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list. To release a held job select the job in the required list and then select the Release button. 11. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job.
WorkCentre® 5945/5955 Print • 2-Sided Print, Flip on Short Edge prints on both sides of a sheet of paper. The images are printed so the job can be bound on the short edge of the sheet. 7. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the OK or Print button. 8. Collect your job from the device. 9. Press the Job Status button on the device control panel to view the job list and check the status of the job. 10.
WorkCentre® 5945/5955 Print 6. Select the Print Quality option required. • • • High Resolution prints your document at the highest quality. High Resolution uses more toner than the Toner Saver option. Standard balances print quality with environmental considerations and the size of the file sent across your network. Standard print quality is suitable for most print jobs. Toner Saver uses less toner than the other options. Documents may appear slightly lighter than with the other options. 7.
Print WorkCentre® 5945/5955 Use the Hole Punch option if you want the device to punch holes in each page after it is printed. Each sheet will be punched individually so there is no limit to the number of pages you can have in a set. Hole punching can only be selected for A4 LEF (8.5 x 11" LEF) and A3 (11 x 17”) paper. Note: SEF is Short Edge Feed (where the short edge of the paper is the leading edge when the paper is fed into the device).
WorkCentre® 5945/5955 Print Use the stapling options to staple your document. The options available are dependent on the finishing device installed. The basic stapling options are Off, 1 Staple, 2 Staples and Multi-Staple. 1. Open the document to be printed. From most applications select File, then select Print from the file menu. 2. Enter the number of copies you want to produce. Depending on the application you are using you may also be able to select a page range and make other print selections. 3.
Print WorkCentre® 5945/5955 Depending on the optional finishing device and kits installed you will have the choice of different output options such as stapling, folding and collating. Note: This option must be made available by your System Administrator. The options available from your print driver depend on how your System Administrator has configured the print driver on your computer. Use the Hole Punch option if you want the device to punch holes in each page after it is printed.
WorkCentre® 5945/5955 Print Folding using the Mac Print Driver You can print to the device from your computer through a print driver. The Xerox Mac print driver allows you to use the specific features available on your device. If Authentication has been enabled on your device you may have to login at the device to see or release your jobs. If Accounting has been enabled you may have to enter login details at the print driver before you can send your job.
WorkCentre® 5945/5955 Print • • • • C-Tri Fold Print Inside folds the output into three equal sections. If the page is single sided the printed content will be on the inside of the folds, with the outside front panel blank. If the page is double sided, part of page 2 will be on the outside front panel. C-Tri Fold Print Outside folds the output into three equal sections.
WorkCentre® 5945/5955 Print The options available from your print driver depend on how your System Administrator has configured the print driver on your computer. Use the Booklet Fold option to have the device automatically reduce and arrange the pages of your original in the correct sequence to form a booklet when the pages are folded in half - and to fold the pages automatically when they are printed. 1. Open the document to be printed.
WorkCentre® 5945/5955 Print Folding and Stapling Booklets using the Mac Print Driver You can print to the device from your computer through a print driver. The Xerox Mac print driver allows you to use the specific features available on your device. If Authentication has been enabled on your device you may have to login at the device to see or release your jobs. If Accounting has been enabled you may have to enter login details at the print driver before you can send your job.
WorkCentre® 5945/5955 Print 11. Print jobs are usually shown in the Active Jobs list, however if your System Administrator has enabled the Hold All Jobs feature, your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list. To release a held job select the job in the required list and then select the Release button. 12. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job.
Print WorkCentre® 5945/5955 8. Collect your job from the device. 9. Press the Job Status button on the device control panel to view the job list and check the status of the job. 10. Print jobs are usually shown in the Active Jobs list, however if your System Administrator has enabled the Hold All Jobs feature, your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list. To release a held job select the job in the required list and then select the Release button. 11.
WorkCentre® 5945/5955 Print 4. Select Xerox Features from the print driver properties menu - the name of the menu will vary depending on the application you are printing from. From most applications select the dropdown menu that states Copies and Pages, or that states the application name. 5. Select Special Pages from the Xerox features group selection menu. 6. Click the Add Covers button. 7. Select the option(s) required. 8. Click the OK button. 9. Click the Add Inserts button.
WorkCentre® 5945/5955 Print If Accounting has been enabled you may have to enter login details at the print driver before you can send your job. Use the Covers option to add blank or printed pages to the front, back or front and back of your set. This option is also used to add a cover to a booklet. The covers can be a different media to the rest of your job. 1. Open the document to be printed. From most applications select File, then select Print from the file menu. 2.
WorkCentre® 5945/5955 Print System Administrator Guide www.xerox.com/support.
Print WorkCentre® 5945/5955 11. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the OK or Print button. 12. Collect your job from the device. 13. Press the Job Status button on the device control panel to view the job list and check the status of the job. 14.
WorkCentre® 5945/5955 Print Note: If the Add Exceptions button is greyed out it is because you have selected a finishing option that is incompatible with inserts or your job only has 1 page. 7. Click the Pages entry box and use your keyboard to enter the pages in your source document that are exceptions. 8. Select the Paper option(s) required. You can select a specific paper size, color and type. You can also specify that the inserts should be printed using the existing job settings. 9.
WorkCentre® 5945/5955 Print Use the Lighten / Darken options to manually adjust the lightness or darkness of the image. Light originals containing pencil images may produce better output if the darkness is increased. Dark originals such as halftones or documents with colored backgrounds may need to be lightened. 1. Open the document to be printed. From most applications select File, then select Print from the file menu. 2. Enter the number of copies you want to produce.
WorkCentre® 5945/5955 Print Use the Contrast option to control the image density on the output and compensate for an original that has too much or too little contrast on the image. 1. Open the document to be printed. From most applications select File, then select Print from the file menu. 2. Enter the number of copies you want to produce. Depending on the application you are using you may also be able to select a page range and make other print selections. 3.
WorkCentre® 5945/5955 Print Use the Booklet Layout option to have the device automatically reduce and arrange the pages of your original in the correct sequence to form a booklet when the pages are folded in half. If your device is fitted with a Booklet Maker you can use the Booklet Finishing feature to automatically produce folded and stapled booklets. Note: This option must be made available by your System Administrator. 1. Open the document to be printed.
WorkCentre® 5945/5955 Print Using Internet Services to find System Administrator Contact Details Viewing the Progress and Details of a Job using the Job Status Menu Logging into a Print Driver using Xerox Standard Accounting or Network Accounting Folding and Stapling Booklets using the Mac Print Driver Booklet / Watermark Options You can print to the device from your computer through a print driver. The Xerox Mac print driver allows you to use the specific features available on your device.
Print WorkCentre® 5945/5955 10. Click the OK button. 11. If required, check the Draw Page Borders checkbox to print a border around each image. 12. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the OK or Print button. 13. Collect your job from the device. 14. Press the Job Status button on the device control panel to view the job list and check the status of the job. 15.
WorkCentre® 5945/5955 Print Either • Select the Watermark option required. - Draft provides a standard draft watermark which you can customize. - Confidential generates a standard Confidential watermark which you can then customize to meet your needs. - Copy produces a watermark that identifies the document as a copy. This watermark can be customized. Or • • Select New... from the Watermark menu. Select the option required. - Text activates a text entry box where you can type in your text.
WorkCentre® 5945/5955 Print Advanced Adding a Job ID using the Mac Print Driver You can print to the device from your computer through a print driver. The Xerox Mac print driver allows you to use the specific features available on your device. If Authentication has been enabled on your device you may have to login at the device to see or release your jobs. If Accounting has been enabled you may have to enter login details at the print driver before you can send your job.
Print WorkCentre® 5945/5955 More Information Printing a Document using the Mac Print Driver System Administrator Guide www.xerox.com/support. Using Internet Services to find System Administrator Contact Details Viewing the Progress and Details of a Job using the Job Status Menu Removing a Job ID using the Mac Print Driver You can print to the device from your computer through a print driver. The Xerox Mac print driver allows you to use the specific features available on your device.
WorkCentre® 5945/5955 Print Using Internet Services to find System Administrator Contact Details Viewing the Progress and Details of a Job using the Job Status Menu Changing the Booklet Image Order using the Mac Print Driver You can print to the device from your computer through a print driver. The Xerox Mac print driver allows you to use the specific features available on your device. If Authentication has been enabled on your device you may have to login at the device to see or release your jobs.
Print WorkCentre® 5945/5955 The advanced features are only likely to be needed by your System Administrator, IT Administrator or Xerox support team. More Information Printing a Document using the Mac Print Driver System Administrator Guide www.xerox.com/support. Using Internet Services to find System Administrator Contact Details Other Options Accessing the Mac Print Driver Help Pages You can print to the device from your computer through a print driver.
WorkCentre® 5945/5955 Print Note: Your System Administrator must enable Bi-Directional Communication between your device and your print driver before you can use this feature. If you do not see paper tray graphics then BiDirectional Communication has not been enabled. Your System Administrator can configure permissions to control access to the print feature. • Specifying the time and day of the week when you can print to the device. • Blocking certain types of job such as secure print.
WorkCentre® 5945/5955 Print Use the Earth Smart option to quickly set controls that will reduce the number of pages printed for your job by removing banner sheets, turning on 2-sided printing, and printing 2 images on each page instead of a single image per page. 1. Open the document to be printed. From most applications select File, then select Print from the file menu. 2. Enter the number of copies you want to produce.
WorkCentre® 5945/5955 Print Print From Printing a Saved Job using the Print From Feature The Print From feature prints jobs which have been saved on the device or on a USB stick. This is a useful feature if you have documents that you need to print regularly. Note: This option must be made available by your System Administrator. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Print From feature.
WorkCentre® 5945/5955 Print More Information Printing Saved Jobs from Internet Services Using the Job Type Feature with the PostScript Print Driver Using a User ID to Log In at the Device System Administrator Guide www.xerox.com/support. Using Internet Services to find System Administrator Contact Details Printing From a Mailbox using the Print From Feature The Print From feature prints jobs which have been saved on the device or on a USB stick.
WorkCentre® 5945/5955 Print 13. Select the 2-Sided Scanning option required. • • • 1-Sided use this option if your originals are printed on 1 side. 2-Sided use this option if your originals are 2-sided. The document feeder must be used to scan your originals with this option. 2-Sided, Rotate Side 2 use this option if your originals are 2-sided and open up like a calendar. The document feeder must be used to scan your originals with this option. 14.
WorkCentre® 5945/5955 Print 9. Select the OK button. 10. Select the 2-Sided Printing button. 11. Select the 2-Sided Scanning option required. • • • 1-Sided use this option if your originals are printed on 1 side. 2-Sided use this option if your originals are 2-sided. The document feeder must be used to scan your originals with this option. 2-Sided, Rotate Side 2 use this option if your originals are 2-sided and open up like a calendar.
WorkCentre® 5945/5955 Print 9. If required, select the folder your job will be saved in. 10. Select the OK button. More Information Submitting a Print Job using Internet Services System Administrator Guide www.xerox.com/support.
WorkCentre® 5945/5955 Print Your System Administrator may have loaded a specific print driver on your computer. However, if the choice of driver is yours, the following information may help you decide which driver to install. • PS (PostScript) gives you the most options to scale and manipulate images; it offers more precision with high-end graphics. PostScript also provides you with different types of errorhandling and font substitution options.
WorkCentre® 5945/5955 Print Either - for Windows - Click the Run button. Click the Run button. Click the Accept button to accept the license agreement. If required, select the Browse button and choose a destination to save the driver files. Click the Install button. Select the Add a local printer option. Select the Create a New Port radio button. Select Standard TCP/IP Port from the Type of port dropdown menu. Select the Next button.
WorkCentre® 5945/5955 Print Configuring a Print Driver in Windows 7 including editing the Default Print Settings You can configure your print driver to add features or set default print settings such as 2-sided printing. Your System Administrator can lock this feature. 1. At your computer, click the Start button with the Microsoft logo on it. 2. Select the Devices and Printers menu link. 3. Right-click on the icon for your device. 4. Select Printer Properties. 5.
Print WorkCentre® 5945/5955 510 User Guide
E-Mail 7 Sending an E-mail Use the E-mail feature to scan images and send them to a recipient as an attachment to an e-mail. Note: This option must be made available by your System Administrator. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the E-mail features. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder.
WorkCentre® 5945/5955 E-Mail 11. If required, select the From... button and use the touch screen keyboard to enter or edit the From address for the e-mail. Note: Your System Administrator may choose to lock the From button to prevent the preset From address being altered. • Select the OK button. 12. If required, select the Subject... button and use the touch screen keyboard to enter or edit the subject title for the e-mail. • Select the OK button. 13.
WorkCentre® 5945/5955 E-Mail 6. Select the Address Book button. The name of the button will vary depending on the type of address book your System Administrator has installed or set as the default address book, for example the button may be labelled Device Address Book or Network Address Book. 7. Select the Address Book type from the dropdown menu to the left of the Enter name entry box. • If required, select the Search button to search the device address book.
E-Mail WorkCentre® 5945/5955 If Authentication or Accounting has been enabled on your device you may have to enter login details to access the E-mail features. Use the Favorites option to quickly access regularly used e-mail addresses. The Favorites are saved in the Address Book. Note: This option must be made available by your System Administrator. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder.
WorkCentre® 5945/5955 E-Mail 3. Select the E-mail button on the touch screen. 4. If required, select the E-mail tab. This is usually the active tab when the E-mail service opens. 5. Select the Address Book button. The name of the button will vary depending on the type of address book your System Administrator has installed or set as the default address book, for example the button may be labelled Device Address Book or Network Address Book. 6.
WorkCentre® 5945/5955 E-Mail 7. Use the touch screen keyboard to enter the e-mail address of the recipient. • • • • The number of alphanumeric characters that can be entered depends on the size of the characters chosen. Once the end of the entry box has been reached no more characters can be added. To delete a character use the backspace X button. Use the special characters button to access special characters such as $ and %.
WorkCentre® 5945/5955 E-Mail Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support. Using E-mail to send 2-Sided Originals Use the E-mail feature to scan images and send them to a recipient as an attachment to an e-mail. Note: This option must be made available by your System Administrator. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the E-mail features.
WorkCentre® 5945/5955 E-Mail 10. Select the Close button to save the information you entered. 11. If required, select the From... button and use the touch screen keyboard to enter or edit the From address for the e-mail. Note: Your System Administrator may choose to lock the From button to prevent the preset From address being altered. • Select the OK button. 12. If required, select the Subject... button and use the touch screen keyboard to enter or edit the subject title for the e-mail.
WorkCentre® 5945/5955 E-Mail Use the Original Type options to enhance the quality of your output based on the type of original images and how they were produced. For example, if you use a text setting for the original type your device will produce output with sharper edges than if you selected a photo setting - this will make text documents easier to read, but will reduce the quality of photo images where there are lightness and darkness gradations not found in text. 1.
WorkCentre® 5945/5955 E-Mail 13. If required, select the File Name button and use the touch screen keyboard to enter a name for the file created from your scanned document. If you choose not to enter a file name a default name entered by your System Administrator will be used. • Select the OK button. 14. Select the Original Type option required. • • • • • Photo and Text produces high quality pictures but slightly reduces the sharpness of text and line art.
WorkCentre® 5945/5955 E-Mail Use the File Name option to specify a name for the file containing the scanned images. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2. Press the Clear All button on the control panel to cancel any previous programming selections. 3.
E-Mail WorkCentre® 5945/5955 14. Select the File Name button. 15. Use the touch screen keyboard to enter the file name. 16. Select the OK button. 17. Press the Start button on the control panel to scan the original. 18. Remove the original from the document feeder or document glass when scanning has completed. The job enters the job list ready for processing. 19. Press the Job Status button on the device control panel to view the job list and check the status of the job.
WorkCentre® 5945/5955 E-Mail 5. If required, select the E-mail tab. This is usually the active tab when the E-mail service opens. 6. Select the New Recipient... button. 7. Use the touch screen keyboard to enter the e-mail address of the recipient. • • • • The number of alphanumeric characters that can be entered depends on the size of the characters chosen. Once the end of the entry box has been reached no more characters can be added. To delete a character use the backspace X button.
WorkCentre® 5945/5955 E-Mail More Information Lightening or Darkening E-mails Changing the Sharpness of E-mail Attachments Changing the Saturation of E-mail Attachments Using a User ID to Log In at the Device Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support. Lightening or Darkening E-mails Use the E-mail feature to scan images and send them to a recipient as an attachment to an e-mail.
WorkCentre® 5945/5955 E-Mail Note: At least one To address must be selected, documents cannot be sent to a Cc address alone. 10. Select the Close button to save the information you entered. 11. If required, select the From... button and use the touch screen keyboard to enter or edit the From address for the e-mail. Note: Your System Administrator may choose to lock the From button to prevent the preset From address being altered. • Select the OK button. 12. If required, select the Subject...
WorkCentre® 5945/5955 E-Mail Use the Sharpness option to manually control the sharpness of the scanned images. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2. Press the Clear All button on the control panel to cancel any previous programming selections. 3.
WorkCentre® 5945/5955 E-Mail 14. Select the Advanced Settings tab. 15. Select the Image Options button. 16. Select the Sharpness option required. • • Move the indicator up to sharpen the scanned image. Text images are more likely to be improved by sharpening than photo images. Move the indicator down to soften the scanned image. This is particularly useful when scanning photos. 17. Select the OK button. 18. Press the Start button on the control panel to scan the original. 19.
WorkCentre® 5945/5955 E-Mail 7. Use the touch screen keyboard to enter the e-mail address of the recipient. • • • • The number of alphanumeric characters that can be entered depends on the size of the characters chosen. Once the end of the entry box has been reached no more characters can be added. To delete a character use the backspace X button. Use the special characters button to access special characters such as $ and %.
WorkCentre® 5945/5955 E-Mail More Information Choosing the Image Options for E-mails Lightening or Darkening E-mails Changing the Sharpness of E-mail Attachments Using a User ID to Log In at the Device Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support. Image Enhancement Choosing an Image Enhancement Option for E-mails Use the E-mail feature to scan images and send them to a recipient as an attachment to an e-mail.
WorkCentre® 5945/5955 E-Mail Note: If e-mail encryption is enabled, e-mails may only be sent to recipients with a valid encryption certificate. Encryption ensures that the message cannot be read by anybody except the intended recipient. In addition, with e-mail signing enabled, the recipient can be sure that the message has actually come from the person marked as the sender. 8. Select the Add button.
WorkCentre® 5945/5955 E-Mail If Authentication or Accounting has been enabled on your device you may have to enter login details to access the E-mail features. Use the Background Suppression option to enhance originals that have colored backgrounds, by reducing or eliminating the background on the output. This option is useful when your original is on colored paper. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents.
WorkCentre® 5945/5955 E-Mail 13. If required, select the File Name button and use the touch screen keyboard to enter a name for the file created from your scanned document. If you choose not to enter a file name a default name entered by your System Administrator will be used. • Select the OK button. 14. Select the Advanced Settings tab. 15. Select the Image Enhancement button. 16. Select Auto Suppression from the Background Suppression menu to automatically suppress unwanted background.
WorkCentre® 5945/5955 E-Mail 7. Use the touch screen keyboard to enter the e-mail address of the recipient. • • • • The number of alphanumeric characters that can be entered depends on the size of the characters chosen. Once the end of the entry box has been reached no more characters can be added. To delete a character use the backspace X button. Use the special characters button to access special characters such as $ and %.
WorkCentre® 5945/5955 E-Mail 20. Press the Job Status button on the device control panel to view the job list and check the status of the job. More Information Choosing an Image Enhancement Option for E-mails Setting the Background Suppression for E-mails Using a User ID to Log In at the Device Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support.
WorkCentre® 5945/5955 E-Mail 9. If required, select Cc from the To: dropdown menu to copy a recipient on the e-mail. Use the touch screen keyboard to enter the recipient details and then select the Add button. Note: At least one To address must be selected, documents cannot be sent to a Cc address alone. 10. Select the Close button to save the information you entered. 11. If required, select the From... button and use the touch screen keyboard to enter or edit the From address for the e-mail.
WorkCentre® 5945/5955 E-Mail Use the Resolution options to balance the quality of the image against the transmission time if the image is to be sent across a network. A higher resolution produces a better quality image, but a slow transmission time. A lower resolution reduces the image quality but decreases the communication time. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder.
WorkCentre® 5945/5955 E-Mail 13. If required, select the File Name button and use the touch screen keyboard to enter a name for the file created from your scanned document. If you choose not to enter a file name a default name entered by your System Administrator will be used. • Select the OK button. 14. Select the Advanced Settings tab. 15. Select the Resolution button. 16. Select the Resolution option required.
WorkCentre® 5945/5955 E-Mail Use the Quality / File Size options to choose between scan image quality and file size. You can select the highest quality, the smallest files or adjust the settings to balance quality against file size. • A small file size delivers slightly reduced image quality but is better when sharing the file over a network. • A larger file size delivers improved image quality but requires more time when transmitting over the network. 1.
WorkCentre® 5945/5955 E-Mail • Select the OK button. 13. If required, select the File Name button and use the touch screen keyboard to enter a name for the file created from your scanned document. If you choose not to enter a file name a default name entered by your System Administrator will be used. • Select the OK button. 14. Select the Advanced Settings tab. 15. Select the Quality / File Size button. 16. Select the Quality / File Size option required.
WorkCentre® 5945/5955 E-Mail Use the Original Orientation option to specify the layout of the originals being scanned, whether the image on the page is in portrait, landscape, upright or rotated orientation in relation to the page itself. The orientation of the images on the originals must match the orientation selected. The device uses this information to identify if the images require rotating to produce the required output. 1. Load your documents face up in the document feeder input tray.
WorkCentre® 5945/5955 E-Mail 13. If required, select the File Name button and use the touch screen keyboard to enter a name for the file created from your scanned document. If you choose not to enter a file name a default name entered by your System Administrator will be used. • Select the OK button. 14. Select the Layout Adjustment tab. 15. Select the Original Orientation button. 16. Select the Original Orientation option required.
WorkCentre® 5945/5955 E-Mail 6. Select the New Recipient... button. 7. Use the touch screen keyboard to enter the e-mail address of the recipient. • • • • The number of alphanumeric characters that can be entered depends on the size of the characters chosen. Once the end of the entry box has been reached no more characters can be added. To delete a character use the backspace X button. Use the special characters button to access special characters such as $ and %.
E-Mail WorkCentre® 5945/5955 • Mixed Size Originals scans documents containing different sized pages. The pages must be the same width, such as A4 (8.5 x 11”) LEF and A3 (11 x 17”) SEF, other combinations are shown on the device touchscreen. The device detects the size of the documents and will produce different output depending on the combinations selected. Note: SEF is Short Edge Feed (where the short edge of the paper is the leading edge when the paper is fed into the device).
WorkCentre® 5945/5955 E-Mail Note: If e-mail encryption is enabled, e-mails may only be sent to recipients with a valid encryption certificate. Encryption ensures that the message cannot be read by anybody except the intended recipient. In addition, with e-mail signing enabled, the recipient can be sure that the message has actually come from the person marked as the sender. 8. Select the Add button.
WorkCentre® 5945/5955 E-Mail Removing Blank Pages from E-mail Originals During Scanning Use the E-mail feature to scan images and send them to a recipient as an attachment to an e-mail. Note: This option must be made available by your System Administrator. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the E-mail features. Use the Blank Page Management option to ignore the non-imaged pages in your originals when scanning.
WorkCentre® 5945/5955 E-Mail Note: Your System Administrator may choose to lock the From button to prevent the preset From address being altered. • Select the OK button. 12. If required, select the Subject... button and use the touch screen keyboard to enter or edit the subject title for the e-mail. • Select the OK button. 13. If required, select the File Name button and use the touch screen keyboard to enter a name for the file created from your scanned document.
WorkCentre® 5945/5955 E-Mail Use the Filing Options to specify details about the scanned images to be stored, such as the file format, whether the document is stored as a single file per page or as a multi-page document, or whether the scanned document should be searchable. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder.
WorkCentre® 5945/5955 E-Mail • Select the OK button. 14. Select the E-mail Options tab. 15. Select the File Format button. 16. Select the type of file required. • • • • • PDF (Portable Document Format) produces a single file, or an individual file per page.The output is not searchable. Depending on the receiving device, the PDF selection may not be compatible when the resolution is set to 200 dpi. This option is best used for sharing and printing documents.
WorkCentre® 5945/5955 E-Mail Use the Message option to add a brief message to the file that will be sent. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2. Press the Clear All button on the control panel to cancel any previous programming selections. 3.
WorkCentre® 5945/5955 E-Mail 14. Select the E-mail Options tab. 15. Select the Message button. 16. Use the touchscreen keyboard to enter the text required. • • • • • The number of alphanumeric characters that can be entered depends on the size of the characters chosen. Once the end of the entry box has been reached no more characters can be added. To delete a character use the backspace X button. Use the special characters button to access special characters such as $ and %.
WorkCentre® 5945/5955 E-Mail 7. Use the touch screen keyboard to enter the e-mail address of the recipient. • • • • The number of alphanumeric characters that can be entered depends on the size of the characters chosen. Once the end of the entry box has been reached no more characters can be added. To delete a character use the backspace X button. Use the special characters button to access special characters such as $ and %.
WorkCentre® 5945/5955 E-Mail 19. Remove the original from the document feeder or document glass when scanning has completed. The job enters the job list ready for processing. 20. Press the Job Status button on the device control panel to view the job list and check the status of the job. More Information Using a User ID to Log In at the Device Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support.
WorkCentre® 5945/5955 E-Mail Note: If e-mail encryption is enabled, e-mails may only be sent to recipients with a valid encryption certificate. Encryption ensures that the message cannot be read by anybody except the intended recipient. In addition, with e-mail signing enabled, the recipient can be sure that the message has actually come from the person marked as the sender. 9. Select the Add button.
WorkCentre® 5945/5955 E-Mail 23. Press the Start button on the control panel to scan the original. 24. If required, select the options for the segment. • • • Sample Last Segment produces a proof print of the last segment scanned. If you are satisfied with the proof you can continue programming the Build Job. Delete Last Segment deletes the last segment scanned. You can continue programming the Build Job. Delete All Segments deletes the current Build Job and returns you to the main Build Job screen. 25.
ID Card Copy 8 Making Copies of ID Cards If Authentication or Accounting has been enabled on your device you may have to enter login details to access the ID Card Copy features. ID Card Copy enables you to scan each side of an ID card onto one side of a single sheet of paper. The ID card is placed on the document glass and the first side is scanned. When prompted, the card is turned over and the other side is scanned. You can also set different image quality settings for side 1 and side 2.
ID Card Copy WorkCentre® 5945/5955 ID Card Copy enables you to scan each side of an ID card onto one side of a single sheet of paper. The ID card is placed on the document glass and the first side is scanned. When prompted, the card is turned over and the other side is scanned. You can also set different image quality settings for side 1 and side 2. Note: This option must be made available by your System Administrator.
ID Card Copy WorkCentre® 5945/5955 Note: This option must be made available by your System Administrator. A variety of options are available on your device to enable you to reduce or enlarge the output from your original. You can input a specific reduction or enlargement ratio, or choose from a selection of pre-defined options. Use the Proportional % options to reduce or enlarge the image by the same ratio in both directions so that the image gets bigger or smaller, but the proportions remain the same. 1.
ID Card Copy WorkCentre® 5945/5955 A variety of options are available on your device to enable you to reduce or enlarge the output from your original. You can input a specific reduction or enlargement ratio, or choose from a selection of pre-defined options. The Independent X-Y% selection enables you to set different reduction or enlargement ratios for the X (width) and the Y (length) of the image. This will produce a distorted copy of your original. 1. Lift up the document feeder.
ID Card Copy WorkCentre® 5945/5955 Use the Paper Supply options to select a specific paper tray for your job. 1. Lift up the document feeder. Place the ID Card face down onto the document glass and register it to the arrow at the top left rear corner. Close the document feeder. 2. Press the Clear All button on the control panel to cancel any previous programming selections. 3. Press the Services Home button. 4. Select the ID Card Copy button on the touch screen. 5. Select the Paper Supply option required.
ID Card Copy WorkCentre® 5945/5955 Use the Original Type options to enhance the quality of your output based on the type of original images and how they were produced. For example, if you use a text setting for the original type your device will produce output with sharper edges than if you selected a photo setting - this will make text documents easier to read, but will reduce the quality of photo images where there are lightness and darkness gradations not found in text. 1. Lift up the document feeder.
ID Card Copy WorkCentre® 5945/5955 Use the Lighten / Darken options to manually adjust the lightness or darkness of the image. Light originals containing pencil images may produce better output if the darkness is increased. Dark originals such as halftones or documents with colored backgrounds may need to be lightened. 1. Lift up the document feeder. Place the ID Card face down onto the document glass and register it to the arrow at the top left rear corner. Close the document feeder. 2.
ID Card Copy WorkCentre® 5945/5955 5. Select the Image Quality Side 1 tab. 6. Select Auto Suppression from the Background Suppression menu to automatically suppress unwanted background. • If required, select Off to turn the Background Suppression feature off.
Internet Services 9 Using Internet Services Internet Services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. 1. At your computer, open your web browser. 2. In the URL field, use your keyboard to enter http:// followed by the IP Address of the device. For example: If the IP Address is 192.168.100.100, enter http://192.168.100.100.
Internet Services WorkCentre® 5945/5955 Configuring the Device in Internet Services Internet Services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. Use the Configure Device button to access the settings you need to configure the device on the network and to enable services. Note: This feature is for System Administrator use only. Refer to the System Administrator Guide for further information.
Internet Services WorkCentre® 5945/5955 The install option provides an easy way to install your print drivers. By default the link goes to Xerox.com to find the latest drivers for your device. Your System Administrators can change the Install Print / Scan Drivers link to another location, such as an internal site, if required. They can also hide the link. If you do not see the Install Print / Scan Drivers link check with your System Administrator.
Internet Services WorkCentre® 5945/5955 System Administrator Guide www.xerox.com/support. Printing a Document using the PostScript Print Driver Printing the Information Pages from the Machine Status Menu Choosing Not to Show the Internet Services Welcome Page Again Internet Services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser.
Internet Services • IPv4 Address shows the network address of your device. • IPv6 Address shows the network address of your device, if configured. • Fax Line gives the fax number for your device, if configured. WorkCentre® 5945/5955 The Alerts area displays any current faults and the suggested skill level required to resolve the problem. • Severity identifies the importance or impact of the problem. • Status Code is used if the problem needs a Service Representative.
Internet Services WorkCentre® 5945/5955 Note: To find out the IP Address of your device, print a configuration report or ask your System Administrator. 3. Press the Enter button on your keyboard to load the page. 4. If required, click the Status tab. This is usually the active tab when Internet Services opens. 5. Click Billing Information from the Status menu on the left of the page. The billing information will display.
Internet Services WorkCentre® 5945/5955 Opening the Configuration Report in Internet Services Internet Services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. Use the Configuration Report to view information about your device. Click the links at the top of the screen to go to specific topics, or scroll through the report to the required section.
Internet Services WorkCentre® 5945/5955 Viewing the Supplies Status in Internet Services Internet Services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. Use the Supplies section to monitor the status of the components you can replace yourself, without support from a Xerox Support Representative.
Internet Services WorkCentre® 5945/5955 3. Press the Enter button on your keyboard to load the page. 4. If required, click the Status tab. This is usually the active tab when Internet Services opens. 5. Click Trays from the Status menu on the left of the page. The paper tray and output tray status will display. • If you leave the page open for a while click the Refresh button to display the latest data.
Internet Services WorkCentre® 5945/5955 SMart eSolutions Viewing the status of SMart eSolutions in Internet Services Internet Services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. SMart eSolutions includes the Meter Assistant®, Supplies Assistant® and Maintenance Assistant features. Note: SMart eSolutions is not available in all countries. Please refer to your Xerox Representative for further information.
Internet Services WorkCentre® 5945/5955 Using the Meter Assistant in Internet Services Internet Services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. SMart eSolutions includes the Meter Assistant®, Supplies Assistant® and Maintenance Assistant features. Note: SMart eSolutions is not available in all countries. Please refer to your Xerox Representative for further information.
Internet Services WorkCentre® 5945/5955 The Supplies Assistant® detects when the replaceable units will soon need changing and sends this information to Xerox so that the replacement units can be sent to you. Use the Supplies Assistant screen to see the date and time of the last communication with Xerox and the life remaining for each unit. Note: This feature must be enabled by your System Administrator. Refer to the System Administrator Guide for further information. 1.
Internet Services WorkCentre® 5945/5955 5. Select SMart eSolutions from the Status menu on the left of the page. 6. Click the Maintenance Assistant tab. 7. Click the option you require. • • • Send Diagnostic Information to Xerox sends fault history information from your device to Xerox. The process may take several minutes. When the information has been sent a Communication Successful page will be displayed. Start an Online Troubleshooting Session at www.xerox.
Internet Services WorkCentre® 5945/5955 Use the Delete option to remove a job from the list. If the job is a Secure Print job you will be able to delete it without System Administrator rights. You can delete other people’s jobs as well as your own jobs. Once a job has been deleted it cannot be retrieved. 1. At your computer, open your web browser. 2. In the URL field, use your keyboard to enter http:// followed by the IP Address of the device. For example: If the IP Address is 192.168.100.
Internet Services WorkCentre® 5945/5955 Use the Sample Set option to print one copy of a multiple-copy print job. When you collect the print you can check it has printed as you expected before approving the rest of the job for printing. If the first copy is not correct you can cancel the rest of the copies and resubmit the job with different print settings. 1. At your computer, open your web browser. 2. In the URL field, use your keyboard to enter http:// followed by the IP Address of the device.
Internet Services WorkCentre® 5945/5955 Use the print driver to make more advanced selections, not included in the print ready document, such as adding watermarks. 1. At your computer, open your web browser. 2. In the URL field, use your keyboard to enter http:// followed by the IP Address of the device. For example: If the IP Address is 192.168.100.100, enter http://192.168.100.100. Note: To find out the IP Address of your device, print a configuration report or ask your System Administrator. 3.
Internet Services WorkCentre® 5945/5955 5. Click the Saved Jobs tab. The Reprint Saved Jobs page is displayed and any jobs saved in the Default Public Folder are listed. 6. Check the checkbox to left of the job(s) required. To select all the jobs check the checkbox at the top of the heading row. 7. Select the Print Job option from the Print Job dropdown menu. 8. If required, click the Copies entry box and use your keyboard to update the number of copies.
Internet Services WorkCentre® 5945/5955 3. Press the Enter button on your keyboard to load the page. 4. Click the Jobs tab. 5. Click the Saved Jobs tab. The Reprint Saved Jobs page is displayed and any jobs saved in the Default Public Folder are listed. 6. Check the checkbox to left of the job(s) required. To select all the jobs check the checkbox at the top of the heading row. 7. Select the Delete Job option from the Print Job dropdown menu. 8. Click the Go button.
Internet Services WorkCentre® 5945/5955 Saving Jobs using the PostScript Print Driver Logging in to Internet Services Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support. Printing the Information Pages from the Machine Status Menu Copying Saved Jobs using Internet Services Internet Services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser.
Internet Services WorkCentre® 5945/5955 If Authentication or Accounting has been enabled on your device you may have to enter login details to access this feature. Saved Jobs are documents that are sent to the device and stored there for future use. Saved jobs can be accessed and printed at the device and from Internet Services. Note: This option must be made available by your System Administrator. Use the Create New Folder option to make your own folder to save jobs into.
Internet Services WorkCentre® 5945/5955 Saved Jobs are documents that are sent to the device and stored there for future use. Saved jobs can be accessed and printed at the device and from Internet Services. Note: This option must be made available by your System Administrator. Use the Delete Folders option to remove a Saved Job folder. Folders can be deleted even they contain Saved Jobs. The jobs will be deleted with the folder. Refer to the System Administrator Guide for further information. 1.
Internet Services WorkCentre® 5945/5955 Note: To find out the IP Address of your device, print a configuration report or ask your System Administrator. 3. Press the Enter button on your keyboard to load the page. 4. Click the Jobs tab. 5. Click the Saved Jobs tab. The Reprint Saved Jobs page is displayed and any jobs saved in the Default Public Folder are listed. 6. Select the Manage Folders link. 7. Select the Pencil icon Edit button. 8.
Internet Services WorkCentre® 5945/5955 10. Select the Pencil icon Edit button. 11. Select the option required from the Folder Permissions dropdown menu. • • Public Folder allows any user to access the folder and any documents it contains. Private allows only the person who created the folder or the device System Administrator to access the folder and its contents. 12. Click the Apply button. 13. Select the Logout link at the top right hand side of the Internet Services screen. 14.
Internet Services WorkCentre® 5945/5955 7. Select the option(s) required. 8. Click the Submit Job button. 9. Collect your job from the device. 10. Press the Job Status button on the device control panel to view the job list and check the status of the job. 11. Print jobs are usually shown in the Active Jobs list, however if your System Administrator has enabled the Hold All Jobs feature, your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list.
Internet Services WorkCentre® 5945/5955 Your System Administrator may have loaded a specific print driver on your computer. However, if the choice of driver is yours, the following information may help you decide which driver to install. • PS (PostScript) gives you the most options to scale and manipulate images; it offers more precision with high-end graphics. PostScript also provides you with different types of errorhandling and font substitution options.
Internet Services WorkCentre® 5945/5955 Use the Internet Services Job Submission page to send print-ready documents for printing. You can print PDF, PCL, PostScript, TXT, JPEG, TIFF and XPS file formats from the Job Submission page. Note: You can select general print features, such as 2-sided printing and stapling when you submit your job in Internet Services.
Internet Services WorkCentre® 5945/5955 Job Type Sending a Job for Normal Printing using Internet Services Internet Services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. If Authentication or Accounting has been enabled on your device you may have to enter login details to access this feature. Use the Internet Services Job Submission page to send print-ready documents for printing.
Internet Services WorkCentre® 5945/5955 Sending a Job for Secure Printing using Internet Services Internet Services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. If Authentication or Accounting has been enabled on your device you may have to enter login details to access this feature. Use the Internet Services Job Submission page to send print-ready documents for printing.
Internet Services WorkCentre® 5945/5955 More Information Accessing Your Personal Secure Jobs List using the Job Status Menu Viewing Active Jobs using the Job Status Menu Using Internet Services to find System Administrator Contact Details Viewing the Progress and Details of a Job using the Job Status Menu Printing the Information Pages from the Machine Status Menu Printing a Sample or Proof Print using Internet Services Internet Services uses the embedded web server on the device.
Internet Services WorkCentre® 5945/5955 11. Print jobs are usually shown in the Active Jobs list, however if your System Administrator has enabled the Hold All Jobs feature, your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list. Select the job in the required list and select the Release button to print the sample set. 12. Check the printed sample is correct. 13. Select the job required from the list.
Internet Services WorkCentre® 5945/5955 6. Select the file you want to print. Either double-click the file to select it, or click on the file once and then click the Open button. The file name and path will be shown in the File Name box. 7. Select Save Job For Reprint from the Job Type dropdown menu. 8. Select the required option. • • Save stores your job for future use, but will not print a copy. Save and Print stores your job and also sends a copy to the device for printing. 9.
Internet Services WorkCentre® 5945/5955 Use the Delay Print option to print your document at a specified time, up to 24 hours after the original job submission. This is useful if you want to print large jobs during quiet times in your office, or if you want all your jobs to print at the same time. 1. At your computer, open your web browser. 2. In the URL field, use your keyboard to enter http:// followed by the IP Address of the device. For example: If the IP Address is 192.168.100.100, enter http://192.
Internet Services WorkCentre® 5945/5955 Note: You can select general print features, such as 2-sided printing and stapling when you submit your job in Internet Services. If you want to select advanced print features, such as watermarks and booklet layout, you must select these in your print driver before you create your print-ready file. Note: To print an XPS document, your device needs to have the optional XPS feature installed. Use the Paper option to specify a type of paper for your job.
Internet Services WorkCentre® 5945/5955 Loading Tray 1 and Changing the Tray Settings Loading Tray 2 and Changing the Tray Settings Loading Tray 3 Loading Tray 4 Loading the Bypass Tray and Changing the Tray Settings Viewing the Progress and Details of a Job using the Job Status Menu Printing the Information Pages from the Machine Status Menu Using the 2-Sided Printing Options when Printing using Internet Services Internet Services uses the embedded web server on the device.
Internet Services WorkCentre® 5945/5955 10. Press the Job Status button on the device control panel to view the job list and check the status of the job. 11. Print jobs are usually shown in the Active Jobs list, however if your System Administrator has enabled the Hold All Jobs feature, your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list. To release a held job select the job in the required list and then select the Release button. 12.
Internet Services WorkCentre® 5945/5955 8. Click the Submit Job button. 9. Collect your job from the device. 10. Press the Job Status button on the device control panel to view the job list and check the status of the job. 11. Print jobs are usually shown in the Active Jobs list, however if your System Administrator has enabled the Hold All Jobs feature, your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list.
Internet Services WorkCentre® 5945/5955 7. Select the Orientation option required. • • • • • Auto uses the settings programmed in the print-ready file. Portrait orientates your document so that you can read the text while holding the long edge of the paper. Landscape orientates your document so that you can read the text holding the short side of the paper. Rotated Portrait orientates your original document by 180 degrees so that you can read the text holding the long side of the paper.
Internet Services WorkCentre® 5945/5955 Note: To find out the IP Address of your device, print a configuration report or ask your System Administrator. 3. Press the Enter button on your keyboard to load the page. 4. Click the Print tab. 5. Click the Browse... button and navigate to your print-ready file. 6. Select the file you want to print. Either double-click the file to select it, or click on the file once and then click the Open button. The file name and path will be shown in the File Name box. 7.
Internet Services WorkCentre® 5945/5955 Use the Hole Punch option if you want the device to punch holes in each page after it is printed. Each sheet will be punched individually so there is no limit to the number of pages you can have in a set. Hole punching can only be selected for A4 LEF (8.5 x 11" LEF) and A3 (11 x 17”) paper. Note: SEF is Short Edge Feed (where the short edge of the paper is the leading edge when the paper is fed into the device).
Internet Services WorkCentre® 5945/5955 If Authentication or Accounting has been enabled on your device you may have to enter login details to access this feature. Use the Internet Services Job Submission page to send print-ready documents for printing. You can print PDF, PCL, PostScript, TXT, JPEG, TIFF and XPS file formats from the Job Submission page. Note: You can select general print features, such as 2-sided printing and stapling when you submit your job in Internet Services.
Internet Services WorkCentre® 5945/5955 Printing the Information Pages from the Machine Status Menu Changing the Output Destination when Printing Using Internet Services Internet Services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. If Authentication or Accounting has been enabled on your device you may have to enter login details to access this feature.
Internet Services WorkCentre® 5945/5955 More Information Using Internet Services to find System Administrator Contact Details Viewing Active Jobs using the Job Status Menu Viewing the Progress and Details of a Job using the Job Status Menu Printing the Information Pages from the Machine Status Menu Scan Templates Creating a New Template in Internet Services Internet Services uses the embedded web server on the device.
Internet Services WorkCentre® 5945/5955 7. Click in the Template Name entry box and use your keyboard to enter a name for your template. 8. Click in the Template Description entry box and use your keyboard to enter a description. 9. Click the Owner entry box and use your keyboard to enter an owner name for the template. 10. Enter a scan destination. Either • • Select the Enter a Scan Destination radio button. Click in the Friendly Name entry box and use your keyboard to enter a name for your template.
Internet Services WorkCentre® 5945/5955 18. Select the Login Credentials to Access the Destination option required. The Login Credentials are the user name and password required to access the scan destination. • • • • Authenticated User and Domain is used if the user name and domain are authenticated by your LDAP server. Logged-in User is used if the user name is authenticated by your LDAP server. Prompt at User Interface prompts each user to enter authentication details at the device Control Panel.
Internet Services WorkCentre® 5945/5955 3. Press the Enter button on your keyboard to load the page. 4. Click the Scan tab. 5. Select the template required from the Templates list. 6. Click the Delete button. 7. Click the OK button to confirm the deletion. More Information Using Workflow Scanning Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support.
Internet Services WorkCentre® 5945/5955 More Information Using Workflow Scanning Modifying a Template using Internet Services Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support. Printing the Information Pages from the Machine Status Menu Changing a Template Description or Owner in Internet Services Internet Services uses the embedded web server on the device.
Internet Services WorkCentre® 5945/5955 Controlling the Template Display Order using Internet Services Internet Services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. Use the Templates feature when you want to scan or fax jobs using the Workflow Scanning service on your device. Templates contain information to tell the device where to file a scanned document.
Internet Services WorkCentre® 5945/5955 5. Select the template required from the Templates list. 6. Select the Destination Services option required. • • Check the File checkbox to scan to a specific folder location when you use this template. Check the Fax checkbox to send your document to a specific fax number when you use this template. You must have a fax service enabled on your device to use this feature. 7. In the File Destination area, select the required option.
Internet Services WorkCentre® 5945/5955 10. Select the Workflow Scanning options required. This area allows you to change the basic scanning options. • • • • Select the Edit button. Select the Output Color option required. - Auto Detect allows the device to select the most appropriate color setting. - Color produces full color output. - Black and White produces black and white output even if the originals were color. - Grayscale produces output using various shades of gray.
Internet Services • • • • • WorkCentre® 5945/5955 Select Auto Suppression from the Background Suppression menu to automatically suppress unwanted background. If required, select No Suppression to turn the Background Suppression feature off.
Internet Services • • • • • • WorkCentre® 5945/5955 Mixed Size Originals scans documents containing different sized pages. The pages must be the same width, such as A4 (8.5 x 11”) LEF and A3 (11 x 17”) SEF, other combinations are shown on the device touchscreen. The device detects the size of the documents and will produce different output depending on the combinations selected. Select the Edge Erase option required. - Border Erase erases an equal amount from all the edges.
Internet Services WorkCentre® 5945/5955 15. Select the Filename Extension option required. • • • • Select the Edit button. Check the Lower Case radio button to display file extensions in lower case characters, such as .pdf. Or check the Upper Case radio button to display the extensions as capital letters, such as .PDF. Click the Apply button. Select the OK button. 16. Select the Report options required. • • • • Select the Edit button.
Internet Services WorkCentre® 5945/5955 If Authentication or Accounting has been enabled on your device you may have to enter login details to access this feature. Use the Templates feature when you want to scan or fax jobs using the Workflow Scanning service on your device. Templates contain information to tell the device where to file a scanned document. They also contain settings, such as image quality and file format.
Internet Services WorkCentre® 5945/5955 12. Click the Add button to save your template. 13. When you have finished modifying your template, it is ready to use to scan a document. At the device, select the Workflow Scanning feature and select your template in the Templates list. More Information Using Workflow Scanning Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support.
Internet Services • WorkCentre® 5945/5955 Select the Confirm Folder Password entry box and use your keyboard to enter the password. 9. Click the Apply button. More Information Using the Scan to Mailbox Templates in Workflow Scanning Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support.
Internet Services WorkCentre® 5945/5955 More Information Using the Scan to Mailbox Templates in Workflow Scanning Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support. Printing the Information Pages from the Machine Status Menu Printing Documents from your Mailbox using Internet Services Internet Services uses the embedded web server on the device.
Internet Services WorkCentre® 5945/5955 Deleting Documents from your Mailbox using Internet Services Internet Services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. Use Scan to Mailbox to scan hard copy originals and store them in a folder on the device. You can retrieve your stored documents at the device using the Print From feature, or at your computer using Internet Services.
Internet Services WorkCentre® 5945/5955 Modifying Mailbox Template Settings using Internet Services Internet Services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. Use Scan to Mailbox to scan hard copy originals and store them in a folder on the device. You can retrieve your stored documents at the device using the Print From feature, or at your computer using Internet Services.
Internet Services • • WorkCentre® 5945/5955 Select the 2-Sided Scanning option required. - 1-Sided use this option if your originals are printed on 1 side. - 2-Sided use this option if your originals are 2-sided. The document feeder must be used to scan your originals with this option. - 2-Sided, Rotate Side 2 use this option if your originals are 2-sided and open up like a calendar. The document feeder must be used to scan your originals with this option. Select the Original Type option required.
Internet Services • • • WorkCentre® 5945/5955 Select the Resolution option required. - 72 dpi produces the smallest file size and is recommended for output displayed on a computer. - 100 dpi delivers low image quality and is recommended for low quality text documents. This setting should ideally be used for output displayed on a computer rather than printed.
Internet Services • • • • • WorkCentre® 5945/5955 Select the Edge Erase option required. - Border Erase erases an equal amount from all the edges. Use the arrow buttons to adjust the amount to be erased from 3 mm (0.1”) to 50 mm (2.0”) or select the entry field and use your keyboard to enter the amount required. - Edge Erase enables a different amount to be erased from each of the edges, on both the first and second sides. Use the arrow buttons to adjust the amount to be erased from 3mm (0.
Internet Services • WorkCentre® 5945/5955 Click the Apply button. 15. Select the Report options required. • • • • Select the Edit button. Check the Confirmation Sheet checkbox to have the device print a confirmation sheet when a job has been completed successfully. Leave the box empty to disable the confirmation sheet option. Check the Save Job Log (.XST) in Repository checkbox to create a report with information about your scan job. The report is filed in the same place as your scanned image.
Internet Services WorkCentre® 5945/5955 You can store your documents in the Default Public Folder or create a private folder. If you create a private folder, you must enter a name and password to access the folder. All users can create private folders. Your System Administrator can choose to set up the Scan to Mailbox option so that you have to enter a password to access a folder.
Internet Services WorkCentre® 5945/5955 You can store your documents in the Default Public Folder or create a private folder. If you create a private folder, you must enter a name and password to access the folder. All users can create private folders. Your System Administrator can choose to set up the Scan to Mailbox option so that you have to enter a password to access a folder.
Internet Services WorkCentre® 5945/5955 Note: This option must be made available by your System Administrator. Use the Favorites option to save an address as a favorite. Favorites are useful if you regularly send information to the same address. Refer to the System Administrator Guide for further information. 1. At your computer, open your web browser. 2. In the URL field, use your keyboard to enter http:// followed by the IP Address of the device. For example: If the IP Address is 192.168.100.
Internet Services WorkCentre® 5945/5955 Use the Favorites option to save an address as a favorite. Favorites are useful if you regularly send information to the same address. Refer to the System Administrator Guide for further information. 1. At your computer, open your web browser. 2. In the URL field, use your keyboard to enter http:// followed by the IP Address of the device. For example: If the IP Address is 192.168.100.100, enter http://192.168.100.100.
Internet Services WorkCentre® 5945/5955 Use the Address Book tab to create and manage the Device Address Book. You can add E-mail, Fax, Internet Fax and Scan To Destination addresses to the Device Address Book. You can then access these address when you use the E-mail, Fax, Internet Fax and Scan To services at the device. Note: This option must be made available by your System Administrator. Use the Favorites option to save an address as a favorite.
Internet Services WorkCentre® 5945/5955 16. Select the Save button. 17. The address displays in the Address Book list. If you selected the address as a Favorite it will also display in the Favorites list. More Information Using the Scan To Feature Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support.
Internet Services WorkCentre® 5945/5955 10. Click in the Internet Fax entry box and use your keyboard to enter the required internet fax address. 11. Select the Internet Fax Favorite button if you want this address to be available in the Favorites list when you use Internet Fax service at the device. If you have selected this address as a Global Favorite it is already available as an Internet Fax favorite. 12. Select the Save button. 13. The address displays in the Address Book list.
Internet Services WorkCentre® 5945/5955 At the time this was written the solutions included tools to increase response rates from marketing campaigns by using variable data, and Xerox PrintBack - a personal printing solution for your iPhone, iPod, iPad or Android-based smartphone or device. 1. At your computer, open your web browser. 2. In the URL field, use your keyboard to enter http:// followed by the IP Address of the device. For example: If the IP Address is 192.168.100.100, enter http://192.168.100.
Internet Services WorkCentre® 5945/5955 Note: To print an XPS document, your device needs to have the optional XPS feature installed. 1. At your computer, open your web browser. 2. In the URL field, use your keyboard to enter http:// followed by the IP Address of the device. For example: If the IP Address is 192.168.100.100, enter http://192.168.100.100. Note: To find out the IP Address of your device, print a configuration report or ask your System Administrator. 3.
Internet Services WorkCentre® 5945/5955 6. Click the link for your chosen browser from the Browser Software section. The browser page opens in a new window. Follow the instructions on the browser page to download the software. More Information Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support.
Internet Services WorkCentre® 5945/5955 Note: To find out the IP Address of your device, print a configuration report or ask your System Administrator. 3. Press the Enter button on your keyboard to load the page. 4. Click the Support tab. 5. If required, click the General tab. This is usually the active tab when the Support page opens. 6. The Xerox Support area displays the contact details if they have been added. You can also find information and support at www.xerox.com.
Internet Services WorkCentre® 5945/5955 If Authentication or Accounting has been enabled on your device you may have to enter login details to access this feature. Use the Maintenance Assistant to provide fault history and usage information to the Xerox support team to help them resolve problems more quickly. Your Xerox support team will let you know when they need you to use the Maintenance Assistant. Note: This feature must be enabled by your System Administrator.
Internet Services WorkCentre® 5945/5955 Use the Billing Impression Mode option to change the billing plan for your device. There are 2 billing impression modes which define how the device tracks images made on large-sized paper such as A3 or tabloid. The images can either be tracked as one large image or multiple smaller images. You should only use this feature if advised to do so by your Xerox Representative. Before you begin You will need information from your Xerox Representative. • The PIN.
Internet Services WorkCentre® 5945/5955 using it. When the touch screen is blocked the user at the device will see a message on the touch screen: Remote Session is active. Local Control Panel is not available. When you close the remote session, the touch screen will be available to use again. Only one person can open the Remote Control Panel at a time. Note: This feature must be enabled by your System Administrator. Refer to the System Administrator Guide for further information. 1.
Internet Services WorkCentre® 5945/5955 Refer to the System Administrator Guide for further information. 1. At your computer, open your web browser. 2. In the URL field, use your keyboard to enter http:// followed by the IP Address of the device. For example: If the IP Address is 192.168.100.100, enter http://192.168.100.100. Note: To find out the IP Address of your device, print a configuration report or ask your System Administrator. 3. Press the Enter button on your keyboard to load the page. 4.
Internet Services WorkCentre® 5945/5955 Use the Index link to find a particular feature or setting in Internet Services. The Index displays a list of the pages available in Internet Services, with links that go directly to each page. Use the Home link to return to the Internet Services Status tab. The Internet Services feature is designed primarily for System Administrators.
Internet Services WorkCentre® 5945/5955 More Information Using the Home link in Internet Services Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support. Printing the Information Pages from the Machine Status Menu Using the Home link in Internet Services Internet Services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser.
Internet Services WorkCentre® 5945/5955 3. Press the Enter button on your keyboard to load the page. 4. Select the Help link at the top right hand corner of the screen. 5. Select the option(s) required. More Information Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support.
Paper and Media 10 Loading Tray 1 and Changing the Tray Settings This tray is fully adjustable and can be used for media sizes A5 LEF (5.5 x 8.5" LEF) to A3 (11 x 17"). Note: SEF is Short Edge Feed (where the short edge of the paper is the leading edge when the paper is fed into the device). LEF is Long Edge Feed (where the paper is oriented so that the long edge is fed into the device first). Detailed media specifications for your device are provided at www.xerox.com.
Paper and Media WorkCentre® 5945/5955 Only use the types of media specified for use in the tray. • Plain • Bond • Recycled • Punched • Letterhead and Pre-printed • Cardstock • Up to 200 gsm (53 lb). Only feed the media specified for this particular tray. The Bypass Tray can feed all the media types listed for the device and the optional Envelope Tray can be used in place of Tray 2 for envelopes. ! Caution A problem will occur if a tray is opened while it is being used to feed media.
Paper and Media WorkCentre® 5945/5955 Changing the paper tray settings 1. Select the Size option required. If the size required is not shown on the list select the Custom button. • • • Use the arrow buttons to increase or decrease the width setting. Or select the Width (y) entry box and use the numeric keypad to enter the size required. Use the arrow buttons to increase or decrease the length setting. Or select the Length (x) entry box and use the numeric keypad to enter the size required.
Paper and Media WorkCentre® 5945/5955 The tray is located on the front of the device and feeds the majority of media sizes. Media can be loaded Long Edge Feed (LEF) or Short Edge Feed (SEF). Your device uses a system of programable settings to manage the trays and media. These settings are established by your System Administrator who can set the tray to Fully Adjustable or Dedicated. • Fully Adjustable if this option is set, the paper settings screen is displayed each time the tray is opened and closed.
Paper and Media WorkCentre® 5945/5955 Paper must not be loaded above the maximum fill line. • • • • Load LEF pre-printed paper face-down and with the top towards the front of the device. Load SEF pre-printed paper face-down and with the top towards the left of the device. Load LEF hole punched paper with the holes towards the left of the device if the holes are along the longest edge of the paper.
Paper and Media WorkCentre® 5945/5955 Note: Do not feed window, board-backed, gusset type, padded or peel and seal envelopes, or envelopes with triangular flaps. Detailed media specifications for your device are provided at www.xerox.com. The trays automatically detect when the media they are loaded with is in low supply, or when they are empty. A warning message is displayed on the touch screen when a tray needs loading.
Paper and Media WorkCentre® 5945/5955 Loading Different Types of Media Using Internet Services to find System Administrator Contact Details Loading Tray 3 This is a high capacity paper tray used for media size A4 LEF (8.5 x 11" LEF). Detailed media specifications for your device are provided at www.xerox.com. The trays automatically detect when the media they are loaded with is in low supply, or when they are empty. A warning message is displayed on the touch screen when a tray needs loading.
Paper and Media WorkCentre® 5945/5955 Paper must not be loaded above the maximum fill line. • • Load LEF pre-printed paper face-down and with the top towards the front of the device. Load hole punched paper with the holes on the left edge. 3. Close the paper tray. More Information Storing Paper and Other Media Loading Different Types of Media Using Internet Services to find System Administrator Contact Details Loading Tray 4 This is a high capacity paper tray used for media size A4 LEF (8.5 x 11" LEF).
Paper and Media • WorkCentre® 5945/5955 Lightweight Cardstock Only feed the media specified for this particular tray. The Bypass Tray can feed all the media types listed for the device and the optional Envelope Tray can be used in place of Tray 2 for envelopes. ! Caution A problem will occur if a tray is opened while it is being used to feed media. 1. Open the tray. 2. Place the media in the tray. Media must be positioned against the left side of the tray.
Paper and Media WorkCentre® 5945/5955 It is important to select the correct Type for the media loaded in the tray. The device can detect different types of media as each page travels through the paper path and will halt a job if a mismatch occurs. Only use the types of media specified for use in the tray. • Plain • Bond • Recycled • Carbonless • Punched • Letterhead and Pre-printed • Cardstock • Up to 200 gsm (53 lb).
Paper and Media WorkCentre® 5945/5955 Changing the paper tray settings 1. Select the Size option required. If the size required is not shown on the list select the Custom button. • • • Use the arrow buttons to increase or decrease the width setting. Or select the Width (y) entry box and use the numeric keypad to enter the size required. Use the arrow buttons to increase or decrease the length setting. Or select the Length (x) entry box and use the numeric keypad to enter the size required.
Paper and Media WorkCentre® 5945/5955 Labels should be left in the printing environment for 72 hours before being used in the printer to allow them to adjust to the ambient temperature. Leave labels sealed in their plastic wrapping until they are ready to be loaded into the printer. Note: Do not fan the label sheets before use unless the package instructs you to do so. If jamming or multi-sheet feeding occurs shuffle the labels before loading. Labels can only be printed 1-sided.
Machine and Job Status 11 Job Status Active Jobs Viewing Active Jobs using the Job Status Menu The Job Status button gives you access to job information. You can use this to check the progress of active jobs or display detailed information about jobs you have completed. You can also release held jobs or secure print jobs you have sent to the device. Use the Active Jobs screen to see all the jobs currently in the list waiting to be processed.
Machine and Job Status WorkCentre® 5945/5955 • Held the job has been temporarily stopped from printing because the required resources are not available. The job remains in the job list and continues to proceed up the list as prior jobs are printed. If a held job is at the top of the list all subsequent jobs continue to be processed and printed, a held job does not hold up other jobs in the list. The reason for the held status is displayed on the Job Progress screen.
Machine and Job Status WorkCentre® 5945/5955 6. Select the option required. • • • • • • • • • Delete removes the selected job from the list. Any job can be deleted using this option, regardless of the job originator. Promote moves a job to the top of the list. It will be completed after the current job. The Promote option is only available if a job is processing. Release submits a job that is held in the queue. Hold pauses the job until it is released or deleted.
Machine and Job Status WorkCentre® 5945/5955 Releasing a Secure Print Job using the Job Status Menu Releasing a Secure Fax Job using the Job Status Menu Releasing a Secure Print Job using the Job Status Menu The Job Status button gives you access to job information. You can use this to check the progress of active jobs or display detailed information about jobs you have completed. You can also release held jobs or secure print jobs you have sent to the device.
Machine and Job Status WorkCentre® 5945/5955 4. Select the Release button. 5. Use the numeric keypad to enter your passcode. 6. Select the OK button. More Information Sending a Job for Secure Printing using Internet Services Releasing Jobs Held in a Public Queue using the Job Status Menu System Administrator Guide www.xerox.com/support.
Machine and Job Status WorkCentre® 5945/5955 If the Hold Jobs in a Private Queue feature has been configured the Job Status menu displays the My Held Print Jobs tab. You can view and release your print jobs from the Held Print Jobs screen. You will need to login to the device to view the My Held Print Jobs tab. Refer to the System Administrator Guide for further information. 1. Press the Log In / Out button on the Control Panel. 2.
Machine and Job Status WorkCentre® 5945/5955 Refer to the System Administrator Guide for further information. 1. Press the Job Status button on the Control Panel. 2. Select the Unidentified Held Jobs tab on the touch screen. • • If the machine’s unidentified job policy has been set to Hold Jobs; Only Administrators can Manage Jobs, held jobs can be released or deleted by your System Administrator.
Machine and Job Status WorkCentre® 5945/5955 Printing a Secure Print Job using the PCL Print Driver Using a User ID to Log In at the Device Viewing Completed Jobs using the Job Status Menu The Job Status button gives you access to job information. You can use this to check the progress of active jobs or display detailed information about jobs you have completed. You can also release held jobs or secure print jobs you have sent to the device.
Machine and Job Status WorkCentre® 5945/5955 • IPv4 Address shows the network address of your device. • Host Name states the name assigned to your device when it was set up by your System Administrator. • Fax Line gives the fax number for your device, if configured. 1. Press the Machine Status button on the Control Panel. 2. View the information required, or select the option required for further information. • • • • Paper Tray Status displays the type of paper loaded in each tray, and its status.
Machine and Job Status WorkCentre® 5945/5955 4. Click the Print button. 5. Select the Close button. 6. Press the Job Status button on the device control panel to view the job list and check the status of the job. 7. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the Details button.
Machine and Job Status WorkCentre® 5945/5955 3. Select the Send Information button. The Sending Diagnostics Information screen displays. You can continue to use the machine while the data is transferred. A Configuration Report will print when the transfer is complete. Your Xerox Representative will advise you of the next steps. 4. Select the Close button. More Information System Administrator Guide www.xerox.com/support.
Machine and Job Status WorkCentre® 5945/5955 More Information System Administrator Guide www.xerox.com/support. Checking the Status of Supplies using the Machine Status Menu The Machine Status button gives you access to useful information about the machine, including the serial number and model. You can also view the status of the paper trays, billing and supplies information, and print useful information pages.
Machine and Job Status WorkCentre® 5945/5955 Use the Billing Information page to find the serial number and the total number of impressions made by your device. This page is useful if you need to provide information about the device for billing purposes. Note: If you need to provide regular billing information for your device you may find the SMart eSolutions feature helpful. SMart eSolutions automatically sends meter readings to Xerox so you don’t have to collect them manually.
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Administration and Accounting 12 Using a User ID to Log In at the Device Authentication is used to manage access to the device or specific features. Accounting is used to record numbers of prints or scans produced at the device. If authentication or accounting is enabled you will need to log into the device. Note: This option must be made available by your System Administrator. Use the Login feature if your System Administrator has enabled Authentication (Login Method) or Accounting on your device.
Administration and Accounting WorkCentre® 5945/5955 Use the Logout feature if your System Administrator has enabled Authentication (Login Method) or Accounting features on your device and you logged in to the device to access services. Logging out is important to stop other users using the services with your account information. Refer to the System Administrator Guide for further information. 1. Select the User Details button on the right hand side of the screen. 2. Select the Logout button. 3.
Administration and Accounting WorkCentre® 5945/5955 Before you begin You will need information from your Xerox Representative. • The PIN. • Information on which option to select from the Impression Mode menu. Refer to the System Administrator Guide for further information. Obtaining your PIN 1. Press the Machine Status button on the Control Panel. 2. Select the Tools tab on the touch screen. 3. Select the Device Settings button. 4. Select the General button. 5.
Administration and Accounting WorkCentre® 5945/5955 Use the Software Activation Portal (SWAP) to obtain a Feature Installation Key. Feature Installation Keys are used to install optional services on the device. When you purchase an optional service you will receive a kit which contains an activation key. Enter the activation key and your machine serial number on the SWAP website to receive a Feature Installation Key.
Administration and Accounting WorkCentre® 5945/5955 Troubleshooting Checking the Device Network Connection using the Echo Test Option within the Tools Menu You can use the Tools menu to adjust the brightness of the Control Panel display, change the billing impression mode, or enable an optional feature on your device. Note: This option must be made available by your System Administrator. Use the Echo Test option to check the device is connected to your network.
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Feature Installation 13 Using the Software Activation Portal (SWAP) to obtain a Feature Installation Key Use the Software Activation Portal (SWAP) to obtain a Feature Installation Key. Feature Installation Keys are used to install optional services on the device. When you purchase an optional service you will receive a kit which contains an activation key. Enter the activation key and your machine serial number on the SWAP website to receive a Feature Installation Key.
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General Care and Troubleshooting 14 General Care Customer Replaceable Units Identifying the Replaceable Units There are several consumables on the device that need replenishing or replacing, such as paper, staples, and customer replaceable units. 1. Toner Cartridge 2. Print Cartridge The device will display a message on the touch screen when any of the units need to be re-ordered. This message is a warning that the unit is nearing the end of its life.
General Care and Troubleshooting WorkCentre® 5945/5955 More Information Replacing the Toner Cartridge Replacing the Print Cartridge Replacing the Toner Cartridge The device displays the status code 09-588-00. The message on the device touch screen reads: Replace Toner Cartridge (R1). The Toner Cartridge is a replaceable unit on the device. You will be notified by the device when the cartridge needs replacing.
General Care and Troubleshooting ! WorkCentre® 5945/5955 WARNING When replacing consumables do NOT remove the covers or guards that are fastened with screws. You cannot maintain or service any of the parts that are behind these covers and guards. Do NOT attempt any maintenance procedure that is NOT specifically described in the documentation supplied with your device. 1. Open the front door on the device. 2. Lift the handle to open the door on the left side of the device.
General Care and Troubleshooting WorkCentre® 5945/5955 This finisher and some of its’ components are optional and may not be fitted to your device. 1. Open the finisher front door. 2. Locate the staple cartridge unit. 3. If required, turn the staple head movement wheel fully clockwise. This will rotate the staple unit slightly and may make it easier for you to access. 4. Grasp the cartridge by the orange handle and pull it out of the device. 5.
General Care and Troubleshooting WorkCentre® 5945/5955 11. Check you have removed the paper tab from the new staple cartridge. 12. Insert the new cartridges one at a time by pushing each up and then to the left (almost in a clockwise motion) until the cartridge clicks into place. 13. Close the finisher door.
General Care and Troubleshooting WorkCentre® 5945/5955 When you use the document feeder, your documents will also pass over the stationary scanner and the Constant Velocity Transport glass. Any dirt or marks on either piece of glass will cause lines or streaks on your copies, faxes or scanned images. Also, any marks or dirt on the document feeder pad may show through the document and appear on your scanned images. 1.
General Care and Troubleshooting WorkCentre® 5945/5955 3. Locate the blue handle at the top right of the print cartridge and pull it out of the device until it stops (after about 40 cm or 16"). 4. Push the blue handle slowly and gently back into the device again to wipe the print head clean. 5. Pull the blue handle out of the device and push it in again two more times. 6. Rotate the orange print cartridge locking lever clockwise to latch the print cartridge and print head cleaning tool in place. 7.
General Care and Troubleshooting WorkCentre® 5945/5955 Note: The tray capacities have been designed so that you can insert whole packets of paper. Always load the complete ream rather than leaving some paper remaining in the opened wrapper (as the opened paper left in the wrapper will pick up moisture from the air and become more likely to cause jams when eventually used). Troubleshooting Avoiding Poor Quality Output A variety of situations can affect the quality of your output.
General Care and Troubleshooting WorkCentre® 5945/5955 If rebooting the device does not resolve the problem, use the instructions on this site to identify and solve the problem. If you still cannot fix the problem, contact the Xerox Support Center for advice. Hard Down Faults Hard Down faults prevent a subsystem, module or component from functioning properly. There are three categories of Hard Down faults. • Low Level Fault this occurs when a subsystem or module is unable to function correctly.
General Care and Troubleshooting WorkCentre® 5945/5955 Interrupting Fault Interrupting faults are presented if the associated fault affects the entire device, where the device is not capable of accepting input or output. They are also presented if the associated fault affects the currently selected document service but does not affect another service, which can still be used. The type of fault screen presented depends on the type of fault occurring.
General Care and Troubleshooting WorkCentre® 5945/5955 Paper Jams Document Feeder Clearing a Misfeed in the Top of the Document Feeder The device displays status code 05-330-00, 05-335-00 or 05-361-00. The message on the device touch screen reads: Misfeed in Document Feeder. Open the Document Feeder Top Cover. Follow the instructions provided on the Control Panel. If you are unable to resolve the problem, contact the Xerox Support Center.
General Care and Troubleshooting WorkCentre® 5945/5955 More Information Identifying the Parts of Your Device Documents will not feed through the document feeder Clearing a Misfeed in the Bottom of the Document Feeder Clearing a Misfeed in the Middle of the Document Feeder Clearing Misfeeds in the Top and Bottom of the Document Feeder Clearing a Misfeed in the Bottom of the Document Feeder The device displays status code 05-340-00 or 05-363-00.
General Care and Troubleshooting WorkCentre® 5945/5955 7. Close the document feeder. 8. Re-order your originals and begin your job again following the instructions on the control panel. Job recovery will usually take place, so completed sets will not be recreated.
General Care and Troubleshooting WorkCentre® 5945/5955 5. Close the document feeder top cover. 6. Re-order your originals and begin your job again following the instructions on the control panel. Job recovery will usually take place, so completed sets will not be recreated.
General Care and Troubleshooting WorkCentre® 5945/5955 5. Open the document feeder (as if you were about to copy a document using the document glass). 6. Locate the green latch underneath the front of the section you just raised. Lower the green latch. 7. Rotate the green knob anti-clockwise to free any jammed document. The green knob is located underneath the top left corner of the section you just raised. 8. Remove any jammed document. 9. Raise the green latch until it clicks back into position. 10.
General Care and Troubleshooting WorkCentre® 5945/5955 If you are unable to resolve the problem, contact the Xerox Support Center. 1. Open the finisher door. 2. Rotate knob 5a anti-clockwise. 3. Lower handle 5b by pulling moving it in a clockwise arc. 4. Rotate knob 5c clockwise until any jammed pages can be removed. 5. Remove any jammed pages. Note: If the page tore while it was being removed, re-assemble the sheet and any pieces to confirm that nothing has been left in the device. 6.
General Care and Troubleshooting WorkCentre® 5945/5955 If you are unable to resolve the problem, contact the Xerox Support Center. 1. Open the cover on top of the finisher. 2. Remove any jammed pages. 3. Close the cover on top of the finisher. 4. Check the output tray is not blocked by other print jobs, debris, or any other item left on the tray.
General Care and Troubleshooting WorkCentre® 5945/5955 New Office Finisher Booklet Maker Clearing Jams in the New Office Finisher Booklet Maker The device displays the status code 12-610-03 or 12-612-03. The message on the device touch screen reads: Paper Jam in Finisher. Open the Finisher Front Door. This finisher and some of its’ components are optional and may not be fitted to your device. If you are unable to resolve the problem, contact the Xerox Support Center. 1. Open the finisher front door. 2.
General Care and Troubleshooting WorkCentre® 5945/5955 Clearing Jams in the Top of the New Office Finisher Booklet Maker The device displays the status code 12-618-03. The message on the device touch screen reads: Paper Jam in Finisher. Open the Finisher Top Cover. This finisher and some of its’ components are optional and may not be fitted to your device. If you are unable to resolve the problem, contact the Xerox Support Center. 1. Open the cover on top of the finisher. 2. Remove any jammed pages. 3.
General Care and Troubleshooting WorkCentre® 5945/5955 This finisher and some of its’ components are optional and may not be fitted to your device. If you are unable to resolve the problem, contact the Xerox Support Center. 1. Pull any jammed pages free from the output tray. Pull the pages from the device in the direction they were travelling, not at an angle (or the page may tear).
General Care and Troubleshooting WorkCentre® 5945/5955 This finisher and some of its’ components are optional and may not be fitted to your device. If you are unable to resolve the problem, contact the Xerox Support Center. 1. Open the finisher front door. 2. Rotate the indented green knob above label R8 anti-clockwise until the handle is in the unlocked position. 3.
General Care and Troubleshooting WorkCentre® 5945/5955 This finisher and some of its’ components are optional and may not be fitted to your device. If you are unable to resolve the problem, contact the Xerox Support Center. 1. Open the finisher door. 2. Rotate the indented green knob above label R8 anti-clockwise until the handle is in the unlocked position. 3. Rotate the large green indented knob to the right of label R8 clockwise until the jammed paper is released into the finisher output tray. 4.
General Care and Troubleshooting WorkCentre® 5945/5955 Clearing Jams in the Horizontal Transport to the Finisher The device displays the status code 10-200-00 The message on the device touch screen reads: Jam in Horizontal Transport. Raise Horizontal Transport Cover. This finisher and some of its’ components are optional and may not be fitted to your device. If you are unable to resolve the problem, contact the Xerox Support Center. 1. Open the finisher transport cover.
General Care and Troubleshooting WorkCentre® 5945/5955 Clearing Jams in the Center Output Tray The device displays the status code 81-200-01. The message on the device touch screen reads Paper Jam Inside Left Side Door. Jams in the center output tray may result in a message saying there’s a jam in the left door. Check the left door and clear any jams before checking the center tray for jams. This output tray is only present on your device if you do not have a finisher fitted.
General Care and Troubleshooting WorkCentre® 5945/5955 7. Lift the door on the left side of the device and gently push it towards the device until you hear it click into place. 1. Pull any jammed pages free from the output tray. Pull the pages from the device in the direction they were travelling, not at an angle (or the page may tear). 2. Check the output guide is still fitted correctly and has not been pulled into the tray when a previous jam was cleared.
General Care and Troubleshooting WorkCentre® 5945/5955 Note: If a page was fed from tray 3 and is jammed near the door it may also be possible to remove the page by opening tray 3 and then pulling the jammed page down. Take great care if attempting to remove paper this way as it is very easy to tear the sheet and cause a jam that only an engineer visit can resolve. 3. Lift the door on the left side of the device and gently push it towards the device until you hear it click into place.
General Care and Troubleshooting WorkCentre® 5945/5955 6. Lower the green tab and gently push it towards the door until it you hear it click into place. 7. Lift the door on the left side of the device and gently push it towards the device until you hear it click into place.
General Care and Troubleshooting WorkCentre® 5945/5955 Clearing Jams in Tray 3 (4 Tray Device) Repeated paper jams, misfeeds or multi sheet feeds Clearing Jams in the Paper Path for 1-Sided Jobs Clearing Jams in the Paper Path for 2-Sided Jobs Tray 2 Clearing Jams in Tray 2 (4 Tray Device) The device displays the status code 81-202-00. The message on the device touch screen reads: Clear the misfeed in Tray 2. 1. Open tray 2. 2. Remove any misfed pages. 3.
General Care and Troubleshooting WorkCentre® 5945/5955 Tray 3 Clearing Jams in Tray 3 (4 Tray Device) The device displays the status code 81-203-00. The message on the device touch screen reads: Paper Jam Inside Left Side Door. 1. Lift the handle to open the door on the left side of the device. Gently lower the door until it comes to rest at a 45° angle from the device. 2. Remove any jammed pages that are sticking out from the device. Pages may be jammed at the top, middle and bottom of the device.
General Care and Troubleshooting WorkCentre® 5945/5955 3. If the paper keeps jamming open a new pack and load fresh paper, or if the paper is still relatively new refresh the existing stack. • • • Fan the media to ensure no pages are stuck together. Remove the top few sheets from the stack. Turn the stack over so that the bottom sheet becomes the top sheet. 4. Close tray 3.
General Care and Troubleshooting WorkCentre® 5945/5955 Clear Tray 4 1. Open tray 4. 2. If required, lift the handle to open the transport cover. 3. Remove any misfed pages. 4. If the paper keeps jamming open a new pack and load fresh paper, or if the paper is still relatively new refresh the existing stack. • • • Fan the media to ensure no pages are stuck together. Remove the top few sheets from the stack. Flip the paper over in the paper tray. 5. If required, close the transport cover. 6. Close tray 4.
General Care and Troubleshooting WorkCentre® 5945/5955 More Information Identifying the Parts of Your Device Clearing Jams in Tray 1 (4 Tray Device) Clearing Jams in Tray 2 (4 Tray Device) Clearing Jams in Tray 3 (4 Tray Device) Repeated paper jams, misfeeds or multi sheet feeds Clearing Jams in the Bypass Tray The device displays the status code: 75-150-00. The message on the device touch screen reads: Tray 5 is unavailable. Empty and reload. 1. Remove any misfed pages. 2.
General Care and Troubleshooting WorkCentre® 5945/5955 If the issue is not with the device, check the power outlet. • Plug another electrical appliance into the outlet and see if it operates properly. • Plug the device into a different outlet. • Check the outlet has a voltage or frequency that matches the device specifications. • • If your device is specified for a power supply of 50 Hz and 10 A it should be connected to a 220-240 V supply.
General Care and Troubleshooting WorkCentre® 5945/5955 4. Ensure that the paper tray is not filled above the MAX line. 5. Ensure that the edge guides are adjusted to touch the sides of the paper. 6. Turn the stack over so that the bottom sheet becomes the top sheet. 7. Fan the media to ensure no pages are stuck together. 8. Load fresh paper. 9. Confirm that the media being fed is within the range specified for the device.
General Care and Troubleshooting WorkCentre® 5945/5955 Loading Tray 3 Loading Tray 4 Loading the Bypass Tray and Changing the Tray Settings The finisher does not stack the output correctly • Unload the finisher tray frequently especially if stacking mixed-size paper. • Do not remove stapled sets while the finisher is compiling. • Check the paper tray guides are locked into position against the paper. • When using large paper, remove any output contained in the Stacker Tray.
General Care and Troubleshooting WorkCentre® 5945/5955 The finisher does not staple or hole punch correctly • To correct stapling problems, ensure the maximum number of sheets is not exceeded for the finisher and weight of paper being used. • Check the correct option has been selected on the touch screen. • Check the touch screen for a fault message indicating no staples or a staple jam. Replace the staple cartridge or clear the jam.
General Care and Troubleshooting WorkCentre® 5945/5955 Creating a Booklet Layout using the XPS Print Driver Folding Booklets using the Mac Print Driver The output is blank • Ensure the originals are loaded either face up in the document feeder or face down on the document glass in the top right position. • Ensure the Xerographic Module is seated and turning correctly.
General Care and Troubleshooting • WorkCentre® 5945/5955 If the image loss is due to wrinkled paper, load fresh paper into the tray. More Information Reducing or Enlarging Copies Using the Image Shift Feature to Reposition the Copy Image Specifying the Size of the Original to be Copied The output images are blurred • Load fresh paper. • If copying from the document glass, check the quality of the originals, close the cover and try again.
General Care and Troubleshooting WorkCentre® 5945/5955 More Information Cleaning the Document Glass and Both Constant Velocity Transport Glass Strips The device cannot sense the size of the original on the glass • Use Original Size to specify the size of the original. • Rescan the original, leaving the cover raised. More Information Specifying the Size of the Original to be Copied Jobs scan but do not print • Some jobs require image processing before printing.
General Care and Troubleshooting WorkCentre® 5945/5955 The device answers incoming fax calls but does not accept incoming data • If the job contains several graphics, the device may not have enough memory. The device will not answer if memory is low. • Remove stored documents and jobs and wait for existing jobs to complete. This will increase the available memory.
General Care and Troubleshooting WorkCentre® 5945/5955 Print job(s) status stuck at Processing • Ask your System Administrator to disconnect the network cable and perform a software reset (the instructions to perform the reset are in the System Administrator Guide). • Repeat the software reset 2 times. More Information Using Internet Services to find System Administrator Contact Details System Administrator Guide www.xerox.com/support.
General Care and Troubleshooting 718 WorkCentre® 5945/5955 User Guide
