Xerox WorkCentre 7755 / 7765 / 7775 Multifunction Printer Xerox WorkCentre 7755 / 7765 / 7775 ® ® System Administrator Guide Guide de l’administrateur système Español Guía del administrador del sistema Português Guia de Administração do Sistema
© 2009 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation.
Contents 1 Introduction Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Configuration Steps. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 More Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Contents Raw TCP/IP Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Basic Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Advanced Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . SMTP . . . . . . . . . . . . . . .
Contents IPsec . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Enabling IPsec. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Managing Actions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Contents 7 Scanning Scanning to a Folder on the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100 Enabling or Disabling Scan to Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100 Setting Scan Policies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100 Managing Folders and Scanned Files. . . . . . . . .
Contents LAN Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138 Sending a LAN Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138 Adding a Fax Recipient. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Contents 11 Customization and Expansion Xerox Extensible Interface Platform (EIP) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172 Enabling Extensible Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172 Auxiliary Interface Kit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Introduction 1 This chapter includes: • Overview on page 10 • More Information on page 11 WorkCentre 7755/7765/7775 Multifunction Printer System Administrator Guide 9
Introduction Overview This guide is designed for a system administrator with network administrator rights who has knowledge of networking concepts as well as experience creating and managing network user accounts. This guide will help you install, configure, and manage the printer on a network. Notes: • • Network features are not available if you are connected over USB. Embedded fax features are not available for all printer models.
Introduction More Information See the following links for more information about your printer. Information Source Quick Use Guide Packaged with printer and www.xerox.com/office/WC7755_WC7765_WC7775docs User Guide (PDF) Software and Documentation Disc www.xerox.com/office/WC7755_WC7765_WC7775docs Recommended Media List www.xerox.com/paper (United States) www.xerox.com/europaper (Europe) Printer Management Tools www.xerox.com/office/WC7755_WC7765_WC7775drivers Online Support Assistant www.xerox.
Introduction 12 WorkCentre 7755/7765/7775 Multifunction Printer System Administrator Guide
Initial Setup 2 This chapter includes: • Physical Connection on page 14 • Initial Setup at the Control Panel on page 15 • Initial Setup in CentreWare IS on page 17 WorkCentre 7755/7765/7775 Multifunction Printer System Administrator Guide 13
Initial Setup Physical Connection To connect your printer: 1. 2. 3. 4. 14 Connect the power cable to the printer, and plug it into an electrical outlet. Connect one end of a Category 5 or better Ethernet cable to the Ethernet port in the back of the printer. Connect the other end of the cable to a correctly configured network port. If your printer has fax installed, connect it to a correctly configured telephone line. Turn the printer on.
Initial Setup Initial Setup at the Control Panel The Installation Wizard The first time the printer is turned on, the Installation Wizard starts. The wizard prompts you with a series of questions to help you configure basic settings for your printer. You are prompted to: • Select the preferred language for the printer. • Select Customer as your profile. • Select default paper size preferences. • Set the current date and time. • Select your local time zone.
Initial Setup Manually Setting the Printer’s Ethernet Interface Speed The printer’s Ethernet interface automatically detects the speed of your network. If your network is connected to another auto-sensing device, such as a hub, the hub may not detect the correct speed. Refer to the configuration page to make sure the printer has detected the correct speed of your network. To view the configuration page, see Accessing the Configuration Report on page 18.
Initial Setup Initial Setup in CentreWare IS CentreWare IS is an application on the printer’s embedded Web server that allows you to configure and administer the printer from a Web browser on any computer. Accessing CentreWare IS Before you begin: • TCP/IP and HTTP must be enabled to access CentreWare IS. If you disable either of these services, you must enable them at the printer before you can access CentreWare IS. For details, see Accessing CentreWare IS on page 17.
Initial Setup Accessing the Configuration Report The Configuration Report lists the printer’s current settings. By default, a Configuration Report prints at startup. Viewing or Printing the Configuration Report in CentreWare IS. 1. 2. Click Status > Configuration Report. To print the report, click Print Configuration Page. Disabling the Configuration Report at Startup Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing CentreWare IS on page 17. 1. 2. 3.
Initial Setup Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing CentreWare IS on page 17. 1. 2. 3. In CentreWare IS, click Properties > Services > Service Registration. Ensure that all listed services are enabled. Click Apply. Note: If a service is not enabled on the Service Registration page, you may not be able to view or manage it from the Tools and Features page. Ensure that the desired service is enabled.
Initial Setup 20 WorkCentre 7755/7765/7775 Multifunction Printer System Administrator Guide
Network Configuration 3 This chapter includes: • TCP/IP on page 22 • SLP on page 27 • FTP on page 28 • SNMP on page 29 • SSDP on page 32 • LPR/LPD on page 33 • Raw TCP/IP Printing on page 34 • SMTP on page 36 • LDAP on page 38 • POP3 on page 43 • HTTP on page 44 • Proxy Server on page 45 • NTP on page 46 • AppleTalk on page 47 • NetWare on page 48 • Microsoft Networking on page 50 • WSD on page 51 WorkCentre 7755/7765/7775 Multifunction Printer System Administrator Guide 21
Network Configuration TCP/IP Transmission Control Protocol (TCP) and Internet Protocol (IP) are a two protocols within the Internet Protocol Suite. IP manages the transmission of messages from computer to computer while TCP manages the actual end-to-end connections. Note: You can configure IPv4 settings at the printer control panel or through CentreWare IS. You can only configure IPv6 through CentreWare IS. Enabling TCP/IP Notes: • • 1. 2. 3. 4. By default, TCP/IP is enabled.
Network Configuration Configuring Dynamic Address Settings Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing CentreWare IS on page 17. 1. 2. 3. 4. At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Network Settings > TCP/IP Settings. Touch Dynamic Addressing. Touch DHCP, BOOTP, or RARP, then touch Save.
Network Configuration 3. 4. 5. Type a unique Host Name for your printer. Select the desired method for obtaining a dynamic IP address from the IP Address Resolution drop-down menu, or select Static to define a static IP address. If you select Static, type the Machine IP Address, Subnet Mask, and Gateway Address in the appropriate fields. Notes: • 6. If you select BOOTP or DHCP, you cannot change the IP address, Subnet Mask, or default gateway.
Network Configuration respond to this request with a router advertisement packet containing network-layer configuration parameters. Notes: • • 1. 2. IPv6 is optional and may be used in addition to or in place of IPv4. If both protocols are disabled, you cannot access CentreWare IS. If your printer is locked, you must log in as a system administrator. For details, see Accessing CentreWare IS on page 17. In CentreWare IS, click Properties > Connectivity > Protocols > IP (Internet Protocol).
Network Configuration DNS Configuration for IPv6 1. 2. Type an IP address for the Preferred DNS Server, Alternate DNS Server 1, and Alternate DNS Server 2. Select Prefer IPv6 DNS severs over IPv4 if you want to use IPv6 addresses. Note: There is no support for IPv6 DDNS. The printer directs the DHCPv6 server to update DNS. Manual Address Options 1. 2. Select Enable Manual Address to enable Router Prefix attachment.
Network Configuration SLP Devices use Service Location Protocol (SLP) to announce and look up services on a local network. If you enable SLP on the printer, it becomes a Service Agent (SA) and announces its services on the network to User Agents (UA), who search for services, using the protocol. Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing CentreWare IS on page 17. 1. 2. In CentreWare IS, click Properties > Connectivity > Protocols > SLP.
Network Configuration FTP Use this page to set the File Transfer Protocol (FTP) mode when FTP is selected as the protocol to be used for network filing services. Features that use network filing services include Workflow Scanning, Backup Saved Jobs, and Software Upgrade. Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing CentreWare IS on page 17. 1. 2. In CentreWare IS, click Properties > Connectivity > Protocols > FTP.
Network Configuration SNMP Simple Network Management Protocol (SNMP) is used in network management systems to monitor network-attached devices for conditions that require administrative attention. It consists of a set of standards for network management including an application layer, a database schema, and a set of data objects. Agents, or software modules, reside in the printer’s SNMPv3 engine.
Network Configuration Note: The Default TRAP community name is used to specify the default community name for all traps generated by this printer. The Default TRAP community name can be overridden by the TRAP community name specified for each individual TRAP destination address. The TRAP community name for one address may not be the same TRAP community name specified for another address. 6. Click Apply button to accept the changes or Undo to retain the previous settings.
Network Configuration 7. 8. Click Apply. Click OK. Adding IPX Trap Destination Addresses Internetwork Packet eXchange (IPX) is a routing protocol used by Novell NetWare environments. Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing CentreWare IS on page 17. 1. 2. 3. 4. 5. 6. 7. In CentreWare IS, click Properties > Connectivity > Protocols > SNMP. Click Advanced Settings at the bottom of the page.
Network Configuration SSDP Simple Service Discovery Protocol (SSDP) provides processes to allow network clients with little or no static configuration to discover network services. SSDP provides multicast discovery, server-based notification, and discovery routing options. Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing CentreWare IS on page 17. 1. 2. 3. 4. 5. 32 In CentreWare IS, click Properties > Connectivity > Protocols > SSDP.
Network Configuration LPR/LPD The Line Printer Daemon (LPD) and Line Printer Remote (LPR) protocols are used to provide printer spooling and network print server functionality for UNIX-like systems such as HP-UX, Linux, and Macintosh. Note: For information on setting up print queues on your client system, refer to your client system’s documentation. Enabling LPR/LPD Notes: • • 1. 2. Verify that TCP/IP and HTTP have been configured. If your printer is locked, you must log in as a system administrator.
Network Configuration Raw TCP/IP Printing Raw TCP/IP is a printing method used to open a TCP socket-level connection over Port 9100, to stream a print-ready file to the printer's input buffer. It then closes the connection either after sensing an End Of Job character in the PDL or after expiration of a preset time-out value. Port 9100 does not require an LPR request from the computer or the use of an LPD running on the printer. Raw TCP/IP printing is selected in Windows as the Standard TCP/IP port.
Network Configuration 3. Backchannel Data • To allow data from several jobs to be interspersed, enable Backchannel Data Transmission to Client, then enable Out of Order Backchannel Data. Note: Out of Order Backchannel Data is only available when Backchannel Data Transmission to Client is enabled. 4. 5. Banner Page Printing • To allow banner pages to print for specific jobs only, select the job types from the Banner Page Enabled drop-down menu. You can select First Job Only, No Jobs, or All Jobs.
Network Configuration SMTP Simple Mail Transfer Protocol (SMTP) is used by the printer’s email feature to deliver scanned images and Internet Fax jobs through email. Configuring SMTP Server Settings Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing CentreWare IS on page 17. 1. 2. In CentreWare IS, click Properties > Connectivity > Protocols > SMTP (Email). Under Required Information, select the method to use to locate an SMTP server.
Network Configuration Note: Select the Select to save new password check box to save the Login and Password information. 7. 8. If authentication is enabled, and Tools and Feature Access is configured to require users to log in before they can access email, select Authenticated User under Login Credentials for the Walkup User to send Scanned Emails to use the credentials of the user to access the SMTP server.
Network Configuration LDAP Lightweight Directory Access Protocol (LDAP) is a protocol used to process queries and updates to an information directory, also known as an LDAP directory, stored on an external server. LDAP directories are heavily optimized for read performance. Use this page to define how the printer retrieves user information from an LDAP directory. Configuring LDAP/LDAPS Server Settings Note: If your printer is locked, you must log in as a system administrator.
Network Configuration 8. Under Search Timeout, select Use LDAP Server Timeout to allow the printer to time out based on the LDAP server settings, or select Wait, and type in the number of seconds between 5 and 100 that the printer will wait before timing out. The default is 30 seconds. Note: If you are having trouble retrieving results from your LDAP server, use the Wait option.
Network Configuration Configuring Authorization Access by Groups LDAP server user groups can be used to control access to services and features. For example, the LDAP server may contain a group of users called Admin. You can configure the Admin group on the printer so that only members of this group have administrator access to the printer. When a user belonging to the group Admin logs onto the printer, the printer performs an LDAP directory look-up to verify the user.
Network Configuration 5. The Test Results column displays the users name if the user is a member of the LDAP group or No Access if they are not a member. Click Apply. Service Access Setup Note: Service Access setup requires that Authentication is enabled and Tools and Feature Access are configured to require users to log in before they can access services. For detail on these topics, see Setting up Access Rights on page 54 and Controlling Access to Tools and Features on page 61.
Network Configuration 3. Under LDAP Authentication on the Custom Filters page, select Prepend Base DN. When enabled, the user's Active Directory domain name will be added to the user name in the form of domain_name\username, when authenticating to the LDAP server. Notes: • 4. 5. Many UNIX/Linux LDAP servers require the Append Base DN attribute to be set when Login Credentials to Access LDAP Server is set to Authenticated User.
Network Configuration POP3 Post Office Protocol, version 3 (POP3) is a protocol that allows email clients to retrieve email from remote servers over TCP/IP on network port 110. This printer uses POP3 for the Internet Fax service. Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing CentreWare IS on page 17. 1. 2. 3. 4. 5. 6. 7. 8. 9. In CentreWare IS, click Properties > Connectivity > Protocols > POP3 Setup. Select the address type.
Network Configuration HTTP Hypertext Transfer Protocol (HTTP) is a request-response standard protocol between clients and servers. Clients making HTTP requests are referred to as UAs while servers responding to these requests for resources such as HTML pages, are referred to as origin servers. There can be any number of intermediaries, such as tunnels, proxies, or gateways between User Agents and Origin Servers. Enabling HTTP By default HTTP is enabled.
Network Configuration Proxy Server A proxy server acts as a go-between for clients seeking services and servers that provide them. The proxy server filters client requests and if the requests confirm to the proxy server’s filtering rules, grants the request and allows the connection. A proxy server has two main purposes: • To keep any devices behind it anonymous for security purposes. • To decrease the amount of time needed to access a resource by caching content, such as Web pages from a Web server.
Network Configuration NTP Network Time Protocol (NTP) is used to synchronize the internal clocks of computers over a network connection at system startup and every subsequent 24-hour period thereafter. This feature ensures that the printer’s internal clock stays synchronized with the NTP server you specify.
Network Configuration AppleTalk AppleTalk is a proprietary suite of protocols developed for networking computers by Apple, Inc. Notes: • • AppleTalk has been deprecated by Apple, Inc., in favor of TCP/IP networking. If your printer is locked, you must log in as a system administrator. For details, see Accessing CentreWare IS on page 17. Before you begin, ensure the following items are available: 1. 2. 3. An existing operational AppleTalk network. The AppleTalk Name you wish to assign to your printer.
Network Configuration NetWare NetWare is a network operating system developed by Novell to run various services using cooperative multitasking. Before you begin: 1. 2. 3. 4. Ensure an existing operational NetWare network is available Verify that you have administrator rights to log in to a NetWare file server/tree. Ensure the printer is connected to the network. Set up a print server object using the appropriate Novell utility. Refer to the Novell system documentation for help.
Network Configuration If you are using NetWare in Bindery mode, under Bindery Settings, type the names of up to four primary File Servers for the printer in the File Server fields. Note: When the printer uses Bindery mode, the NDS Tree and NDS Context fields are blank. NetWare Directory Services (NDS) NDS is a hierarchical, object-oriented database that represents all of the assets of an organization in a logical tree structure.
Network Configuration Microsoft Networking Configuring Microsoft Networking Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing CentreWare IS on page 17. 1. 2. 3. 4. 5. 6. 7. 8. 9. Click Properties > Connectivity > Protocols > Microsoft Networking. Select Enabled to enable the protocol. Type the workgroup name in the Workgroup field. Type the host name in the SMB Host Name field. Type a descriptive comment, if desired, in the SMB Host Name Comment field.
Network Configuration WSD Web Services for Devices (WSD) is technology from Microsoft that provides a standard method for discovering and using network connected devices. It is supported in Windows Vista and Windows Server 2008 operating systems. WSD is one of several supported communication protocols. Enabling WSD Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing CentreWare IS on page 17. 1. 2. 3.
Network Configuration Note: This service is always available when WSD Services is enabled. 4. 52 Click Apply.
4 Security This chapter includes: • Setting up Access Rights on page 54 • Controlling Access to Tools and Features on page 61 • Digital Certificates on page 62 • Secure HTTP (SSL) on page 65 • IPsec on page 66 • 802.1X on page 71 • Stored Data Encryption on page 73 • Overwriting Image Data on page 74 • IP Filtering on page 76 • Audit Log on page 78 See also: www.xerox.
Security Setting up Access Rights Overview You can control access to the printer’s services and features by setting up authentication, authorization, and personalization. Authentication Authentication is the process of confirming a user’s identity by comparing information provided by the user, such as their user name and password, against another source of user information such as an LDAP directory. Users can be authenticated when accessing the control panel or when accessing CentreWare IS.
Security Note: Personalization is only available when the printer is configured to use network authentication. Local Authentication Before you can define access rights for users, user information must be defined. You can add or edit the printer’s internal User Information Database with user information, or you can specify a network database or LDAP server containing user information.
Security 4. Click Save. Note: Existing passwords are not affected by new password rules. Setting Up Local Authentication To configure local authentication: Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing CentreWare IS on page 17. 1. 2. 3. 4. 5. 6. In CentreWare IS, click Properties > Security > Access Rights > Setup. On the Authentication Configuration page, next to Authentication, click Edit Methods. Click Next.
Security Configuring Authentication Server Settings for Kerberos (Solaris) Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing CentreWare IS on page 17. 1. 2. 3. 4. 5. 6. 7. 8. On the Authentication Configuration page, click Configure next to Authentication Server. Under Authentication Type, select Kerberos (Solaris). Under Default Key Distribution Center (Required), in Realm, type the realm for your authentication server. Select the desired address type.
Security 6. 7. 8. Type the appropriately formatted address and port number. The default port number is 137. To specify any alternate domains and controllers, type the IP addresses, host names, domains, and port numbers in the Alternate Domains (Optional) fields. Click Save. Configuring Authentication Server Settings for NDS (Novell) Notes: • • 1. 2. 3. 4. 5. If your printer is locked, you must log in as a system administrator. For details, see Accessing CentreWare IS on page 17. Netware must be enabled.
Security Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing CentreWare IS on page 17. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. In CentreWare IS, click Properties > Security > Access Rights > Setup. The Step 1 of 3 window displays. If this is the first time you have configured authentication, click Next otherwise, click Edit Methods.
Security 3. 4. 5. Under Server Communication, select the address type and port number. Options are IPv4 Address or Host name. Type the appropriately formatted address and port number. Type the details in the Path field. Note: Type the HTTP path public/dce/xeroxvalidation/convauth and port number of 1824 to facilitate communication. 6. 7. 8.
Security Controlling Access to Tools and Features Controlling Access for All Users To lock, unlock, or hide tools and features for all users: Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing CentreWare IS on page 17. 1. 2. 3. 4. In CentreWare IS, click Properties > Security > Access Rights > Tools & Feature Access. Under Presets, select Custom Access. Select Locked or Unlocked. Select Hidden to hides services in the Services Pathway.
Security Digital Certificates A digital certificate must be installed on the printer before you can enable secure HTTP (SSL). A digital certificate is a set of data used to verify the identity of the holder or sender of the certificate. A certificate includes the following data: • Information about the person, organization, or computer that the certificate is being issued to, including the name, location, Email address and other contact information.
Security Creating a Request Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing CentreWare IS on page 17. 1. 2. 3. 4. In CentreWare IS, click Properties > Security > Machine Digital Certificate Management. Click Create New Certificate. Select Certificate Signing Request. Fill out the form with your 2-Letter Country Code, State/Province Name, Locality Name, Organization Name, Organization Unit, and Email Address.
Security Downloading the Generic Xerox CA If the printer does not have a trusted root certificate, or if a self-signed certificate is installed, users may see an error message related to the certificate when attempting to connect to the printer using CentreWare IS. To resolve this, install the generic Xerox Root CA Certificate in your Web browser. For details, see your Web browser’s help.
Security Secure HTTP (SSL) You can encrypt all data sent over HTTP by establishing an encrypted SSL connection. You can enable SSL encryption for the following services: • Configuring the printer in CentreWare IS • Printing from CentreWare IS • Printing using IPP • Managing scan templates • Workflow scanning • Network accounting Before you begin: • Install a digital certificate. For details, see Installing a Digital Certificate on page 62. • DNS must be enabled and configured.
Security IPsec Internet Protocol Security (IPsec) is a group of protocols used to secure Internet Protocol (IP) communications by authenticating and encrypting each IP data packet.
Security 8. Configure selected settings below. Manual Keying Settings Manual Keying is used when client systems either do not support IKE or are not configured for IKE. 1. Under IPsec Mode, select Transport Mode or Tunnel Mode. Note: Transport mode only encrypts the IP payload whereas Tunnel mode encrypts the IP header and the IP payload. Tunnel mode provides protection for an entire IP packet by treating it as an Authentication Header (AH), or Encapsulating Security Payload (ESP).
Security Note: DH is a public-key cryptography scheme that allows two parties to establish a shared secret over an insecure communications channel. It is also used within IKE to establish session keys. 2. 3. 4. Select the DH Group. Options are: • Group 2: Provides a 1024-bit Modular Exponential (MODP) keying strength. • Group 14: Provides a 2048-bit MODP keying strength.
Security Managing Protocol Groups Protocol groups are logical groupings of selected protocols based on service type, service name, port number, device type. If you want to apply specific security policies only to some protocols, use a group to define these. Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing CentreWare IS on page 17. Creating a New Protocol Group 1. 2. 3. 4. 5. 6. 7. 8. 9. In CentreWare IS, click Properties > Security > IPSec.
Security Editing or Deleting a Host Group To edit or delete a host group, select the host group from the list, and click Edit or Delete. Managing Security Policies IPSec security policies are sets of conditions, configuration options, and security settings that enable two systems to agree on how to secure traffic between them. You can have multiple policies active at the same time, however the scope and policy list order may alter the overall policy behavior.
Security 802.1X 802.1X is an Institute for Electrical and Electronics Engineers (IEEE) standard that defines a method for port-based network access control or authentication. In an 802.1X secured network, the printer must be authenticated by a central authority, typically a RADIUS server, before it can access the physical network. You can enable and configure the printer to be used in an 802.1X secured network. Before you begin: • Ensure your 802.
Security 2. 3. 4. 5. 6. 7. 72 Under Protocol, select Enable 802.1X. Under Authentication Method, select the method used on your network. Options are: • EAP-MD5 • PEAPv0/EAP-MS-CHAPv2 • EAP-MS-CHAPv2 Type the User Name (Device Name) required by your authentication switch and server. Type the Password, then retype it. Enable Save to save new password. Click Apply.
Security Stored Data Encryption All data on the printer’s hard drive can be encrypted to protect it from unauthorized access in the event the drive is removed. To enable User Data Encryption: Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing CentreWare IS on page 17. 1. 2. 3. In CentreWare IS, click Properties > Security > User Data Encryption. Under User Data Encryption Enablement select Enabled. Click Apply. CAUTION: The printer will restart.
Security Overwriting Image Data To ensure that image data on the printer’s hard drive cannot be accessed, you can delete and overwrite image data. Image data is any and all in-process or temporary user data on the disk, such as current jobs, queued jobs, temporary scan files, but not saved jobs or folders. Manually Deleting Image Data To manually delete image data on the printer’s hard drive: Note: If your printer is locked, you must log in as a system administrator.
Security • • • • Jobs and folders stored by the Reprint Saved Jobs service Jobs stored by the Scan to Mailbox service Fax Dial Directories Fax Mailbox contents CAUTION: If you select Full, all image data will be deleted. 6. Click Apply.
Security IP Filtering You can prevent unauthorized network access by blocking or allowing data sent from particular IP addresses. Creating an IP Filter Rule Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing CentreWare IS on page 17. 1. 2. 3. 4. 5. In CentreWare IS, click Properties > Security > IP Filtering. Click Add. From the Protocol drop-down menu, select the protocol to apply the rule to. Options include All, TCP, UDP, or ICMP.
Security 4. To delete a rule, click Delete. Click OK to confirm. Arranging the Execution Order of IP Filter Rules Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing CentreWare IS on page 17. 1. 2. 3. In CentreWare IS, click Properties > Security > IP Filtering. Click an IP filter rule. Under Move selected rule to position, select the position and click Move.
Security Audit Log When the Audit Log feature is enabled, the printer begins recording events that happen on the printer. You can download the Audit Log as a tab-delimited text file, and review it to find security breaches and assess the printer’s security. Enabling Audit Log Notes: • • 1. 2. 3. Secure HTTP (SSL) must be enabled before you can enable Audit Log. For details, see Enabling Secure HTTP (SSL) on page 65. If your printer is locked, you must log in as a system administrator.
Security • Other Event Details: Columns 6-10 list other information about the event, such as: • Identity: User Name, Job Name, Computer Name, Printer Name, Folder Name, or Accounting Account ID (when Network Accounting is enabled). Note: Network Authentication must be configured to record the user's name in the Audit Log. • • Completion Status Image Overwrite Status: The status of overwrites completed on each job. Immediate Image must be enabled.
Security 80 WorkCentre 7755/7765/7775 Multifunction Printer System Administrator Guide
5 Printing This chapter includes: • Saving and Reprinting Jobs on page 82 • Managing Banner Sheet Printing Options on page 86 • UNIX, Linux, and AS/400 Printing on page 88 WorkCentre 7755/7765/7775 Multifunction Printer System Administrator Guide 81
Printing Saving and Reprinting Jobs The Reprint Saved Jobs feature allows you to save a print job on the printer so that it can be printed at any time. Enabling the Reprint Saved Jobs Feature Note: If your printer is locked, you must log in as a system administrator. For details, see Initial Setup in CentreWare IS on page 17. 1. 2. In CentreWare IS, click Services > Reprint Saved Jobs > Enablement. Under Enablement, select Enabled, then click Apply.
Printing Note: If your printer is locked, you must log in as a system administrator. For details, see Initial Setup in CentreWare IS on page 17. 1. 2. 3. 4. 5. 6. In CentreWare IS, select Print to access the Job Submission page. Type the name of the file or click Browse to locate the file on your computer. From the Job Type drop-down menu select Save Job for Reprint. The Saved Job options display.
Printing Note: If your printer is locked, you must log in as a system administrator. For details, see Initial Setup in CentreWare IS on page 17. To edit a folder: 1. 2. 3. 4. In CentreWare IS, click Jobs > Saved Jobs. Click Manage Folders; the list of existing folders displays. To edit a specific folder, click the pencil icon next to the folder name. The Edit Folder Properties page displays. You can rename the folder and change folder permissions, if allowed.
Printing Note: If your printer is locked, you must log in as a system administrator. For details, see Initial Setup in CentreWare IS on page 17. To restore jobs from an FTP file repository: In CentreWare IS, click Properties > Services > Reprint Saved Jobs > Restore Jobs. Under Settings, select FTP as the protocol. Select the address type and Port for the server to use to restore saved jobs from. Options are IPv4 Address, IPv6 Address, or Host Name. 4.
Printing Managing Banner Sheet Printing Options You can set the printer to print a Banner Sheet with each print job. The banner sheet contains information identifying the user and job name. This option can be set in the print driver, in CentreWare IS, or at the printer control panel. Note: Banner sheet printing must be enabled in the print driver. It must also be enabled at the control panel, or in CentreWare IS or a banner sheet will not print.
Printing Setting Banner Sheet Identification Options in CentreWare IS 1. 2. In CentreWare IS, click Properties > Services > Printing > General. Under Banner Sheet Identification, click the down arrow and select an option: • Job Owner User ID and Job Name: This format displays on the banner sheet as: User ID: x1234 Job Name: [Application Name] - filename.
Printing UNIX, Linux, and AS/400 Printing UNIX-based printing uses LPD/LPR port 515 or lp to port 9100 to provide printer spooling and network print server functionality. Xerox printers can communicate using either protocol. Xerox Services for UNIX Systems (XSUS) XSUS is an application that allows you to manage and print to multiple printers in UNIX and Linux environments. With XSUS you can: • Configure and check the status of network connected printers.
Printing 3. 4. 5. 6. Click Support & Drivers > Multifunction > WorkCentre > 7755/7765/7775 Multifunction Printer > Drivers & Downloads. In the Operating System list, select UNIX, Linux, or Sun Solaris. In the language list, select language. Click Go. You must download the following two .tgz files: 1. 2. Printer Model Package file which contains ppd files for all printer models. The file name is PrinterPkgXPXX_20xx_xx_xx.tgz. Printer Driver for your operating system.
Printing Note: XSUS automatically detects if your system’s X server is able to run in graphical mode or not and starts accordingly. For more information on managing printers and queues through XSUS, see the XSUS Administrator Online Help. Printing from a Linux Workstation Ensure that CUPS is installed and running on your workstation. The instructions for installing and building CUPS are contained in the CUPS Software Administrators Manual, written and copyrighted by Easy Software Products.
Printing AS/400 Xerox provides Work Station Customization Object (WSCO) files to support AS/400 or Iseries, V5R2 or later. The WSCO is a file that provides printer-specific PCL codes that the host print transform uses to select the correct tray, duplex option, font size and type, and orientation. The XTOOLSxxxx library provides a source WSCO for each supported Xerox printer or device. You only need to download and install the library once.
Printing 92 WorkCentre 7755/7765/7775 Multifunction Printer System Administrator Guide
Managing Copy Functions 6 This section includes: • Specifying Default Copy Settings on page 94 • Changing the Reading Order on page 95 • Creating Copy Feature Presets on page 96 WorkCentre 7755/7765/7775 Multifunction Printer System Administrator Guide 93
Managing Copy Functions Specifying Default Copy Settings Note: If your printer is locked, you must log in as a system administrator. For details, see System Administrator Access at the Control Panel on page 15. 1. 2. 3. At the printer control panel, press the Machine Status button. Touch the Tools tab, then touch Service Settings. Touch Copy Service Settings. Note: If Copy Service Settings do not display, verify the feature is not hidden or disabled.
Managing Copy Functions Changing the Reading Order You can change: • The order that pages are scanned in books. This impacts the Book Copy and Book Fax features. • The order that pages are printed. This impacts the Page Layout and Booklet Creation features. Notes: • • 1. 2. 3. Reading order is left-to-right by default. If your printer is locked, you must log in as a system administrator. For details, see System Administrator Access at the Control Panel on page 15.
Managing Copy Functions Creating Copy Feature Presets Note: If your printer is locked, you must log in as a system administrator. For details, see System Administrator Access at the Control Panel on page 15. You can define copy feature presets for the following features: • Edge Erase • Image Shift • Reduce/Enlarge To access the copy presets screen: 1. 2. 3. At the printer control panel, press the Machine Status button. Touch the Tools tab, then touch Service Settings. Touch Copy Service Settings.
Managing Copy Functions Reduce/Enlarge Presets To change the presets for reducing or enlarging images: 1. 2. 3. 4. 5. Touch Reduce/Enlarge Presets. To change a proportional preset, touch Proportional %, touch the desired preset between 1 and 10, then type the percentage using the touch-screen keypad. To change a preset that uses an independent percentage for the width and length of the image, touch Independent X-Y%.
Managing Copy Functions 98 WorkCentre 7755/7765/7775 Multifunction Printer System Administrator Guide
7 Scanning This chapter includes: • Scanning to a Folder on the Printer on page 100 • Scanning to an Email Address on page 104 • Workflow Scanning on page 106 • Scanning to a User’s Home Folder on page 116 • Configuring the Printer for the Xerox Scan Utility on page 118 WorkCentre 7755/7765/7775 Multifunction Printer System Administrator Guide 99
Scanning Scanning to a Folder on the Printer The Scan to Mailbox feature allows users to scan files to mailboxes, which are folders created on the printer’s hard drive. These files can then be retrieved through CentreWare IS. This feature provides scanning capability without the need to configure a separate server. Notes: • • This feature requires the Network Scanning and Email Feature Enablement Kit to be installed on your printer. For more information, see your Xerox Sales Representative.
Scanning Note: If Allow additional folders to be created is disabled, the Create Folder button does not display on the Scan tab. Require password when creating additional folders: Enable this option to require users to type a new password every time they create a new folder. This feature only allows users to create private folders.
Scanning 4. 5. To schedule files to be deleted regularly, under Schedule Cleanup of Folder Files, specify the files that you want to delete, and set the time when you want files to be deleted. Click Apply. Delete Scan Folders You can modify or delete scan folders from two locations in CentreWare IS. Deleting folders from either location deletes them from the printer. Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing CentreWare IS on page 17.
Scanning Note: Both of these processes perform the same task. Monitoring Capacity Capacity is the total space available for all mailboxes. Notes: • • If the available space is less than 100 MB or the current percentage used is above 99%, your system requires cleanup to remove old, unneeded mailboxes and files. If your printer is locked, you must log in as a system administrator. For details, see Accessing CentreWare IS on page 17.
Scanning Scanning to an Email Address The Email feature allows users to scan a document and send it to an Email address as an attachment to one or more Email addresses. Notes: • • This feature requires the Network Scanning and Email Feature Enablement Kit to be installed on your printer. For more information, see your Xerox Sales Representative. For instructions explaining how to use this feature, see the User Guide at www.xerox.com/office/WC7755_WC7765_WC7775docs.
Scanning 7. 8. 9. Verify the printer’s TCP/IP Domain Name, host name, and DNS settings are properly configured. See Configuring SMTP Server Settings on page 36. Verify the printer is not on a restricted host list on the SMTP server. Verify the printer’s account name and password are correct. See also: See the Online Support Assistant at www.xerox.com/office/WC7755_WC7765_WC7775support.
Scanning Workflow Scanning Workflow Scanning allows you to scan an original document and distribute and archive the scanned image file. The Workflow Scanning feature is designed to simplify the task of scanning many multipage documents and saving the scanned image files in one or more file locations. To specify how and where scanned images are stored, you must create a template. You can create templates and manage and store them on a network in a template pool repository.
Scanning Note: HTTP/HTTPS scans to a Web server using a CGI script. FTP Before you begin: • Ensure that FTP services are running on the server or computer to be used to store scanned image files. Note the IP address or host name. Set the FTP mode on the printer if needed. See FTP on page 28. • Create a user account and password with read and write access for the printer to use to access the repository folder. Note the user name and password. • Create a folder within the FTP root.
Scanning • • • On the NetWare server, create a folder. This is your file repository. Note the server name, server volume, directory path, the NDS Context and Tree, if applicable. Create a user account and password with read and write access for the printer to use to access the repository folder. Note the user name and password. Test the connection by logging into the file repository from a computer with the user name and password. Create a new folder in the directory, then delete it.
Scanning Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing CentreWare IS on page 17. In CentreWare IS, click Properties > Services > Workflow Scanning > File Repository Setup. Click Add New. Type a name for the repository in the Friendly Name field. Select SMB from the Protocol drop-down menu. Select the address type. Options are IPv4 or Host Name.
Scanning CGI Scripts A CGI (Common Gateway Interface) script is a program on a Web server that is executed when the server receives a request from a browser. A CGI script is required to allow files to be transferred to your HTTP server from your printer. When a document is scanned, the printer logs in to the Web server, sends a POST request along with the scanned file, then logs out. The CGI script handles the remaining details of file transfer.
Scanning Authenticated User: The authentication server validates the user credentials against the LDAP server. • Prompt at User Interface: Users type their credentials at the control panel. • System: Login name and password credentials are specified in this field and stored in the printer. The printer uses the system credentials go log into the file server. 13. Type the Login Name and Password if the system will be directly accessing the file server. 14. Click Save.
Scanning The Job Log can be accessed by third-party software and the information can be retrieved and associated with the scanned files. To add Document Management Fields: 1. 2. 3. 4. 5. 6. 7. Under Document Management Fields, click Add. Type a name for Field Name using up to 128 characters. This text is not shown at the control panel and is used by third party software to access the Document Management information. This field cannot be empty.
Scanning 4. 5. update the template list from the control panel, see Updating the List of Templates at the Control Panel on page 114. If you are using a template pool repository, the printer must access the repository to access the network templates. Under Login Source, select None to allow the printer to access the repository without authenticating, or select one of the following: • Authenticated User: The authentication server controls access to the template pool.
Scanning Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing CentreWare IS on page 17. 1. 2. In CentreWare IS, click Properties > Services > Workflow Scanning > Advanced > Template Pool Setup. Your template pool repository can be configured to transfer files using FTP, SMB, HTTP, or HTTPS. Configure the settings by following the same instructions as you did when setting up the file repository. Refer to the following: • FTP: FTP on page 107.
Scanning Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing CentreWare IS on page 17. 1. 2. 3. 4. 5. 6. In CentreWare IS, click Properties > Services > Workflow Scanning > Validation Servers. Click Add. Select HTTP or HTTPS. Under Protocol, select the address type. Options are IPv4, IPv6, or Host Name. Type the appropriately formatted address and port number in the Address: Port field. The default port number is 80 for HTTP and 443 for HTTPS.
Scanning Scanning to a User’s Home Folder The Scan to Home feature allows users to scan to their home folder as defined in your LDAP directory, or to a shared folder on the network. Note: This feature requires the Network Scanning and Email Feature Enablement Kit to be installed on your printer. For more information, see your Xerox Sales Representative. Before you begin: • Enable Workflow Scanning. For details, see Configuring Workflow Scanning on page 106. • Configure Network Authentication.
Scanning If you want to create individual folders for each user, select Automatically Create User Name directory if one does not exist. Example: \\servername\foldername\username. 10. Click Apply. 9.
Scanning Configuring the Printer for the Xerox Scan Utility The Xerox Scan Utility (XSU) allows you to scan directly to your computer and helps you manage and distribute scanned image files. Before you can scan, you must create a template in the utility. The template is saved on the printer. XSU is installed when you install scan drivers. For instructions explaining how to use this feature, see the User Guide at www.xerox.com/office/WC7755_WC7765_WC7775docs.
Fax 8 This chapter includes: • Embedded Fax on page 120 • Server Fax on page 131 • Internet Fax on page 135 • LAN Fax on page 138 WorkCentre 7755/7765/7775 Multifunction Printer System Administrator Guide 119
Fax Embedded Fax This section includes: • Fax Install Wizard on page 120 • Configuring Embedded Fax Settings on page 121 • Setting Fax Defaults on page 121 • Setting Transmission Defaults on page 123 • Fax Reports on page 126 • Fax Polling on page 127 • Troubleshooting Embedded Fax on page 129 When you send a fax from the printer control panel, the document is scanned and transmitted to a fax machine using a dedicated telephone line. Before you begin: 1. 2. 3.
Fax • Send Only • Receive Only 9. Touch Next. 10. Touch Save to exit. Note: The printer restarts with the new settings. Configuring Embedded Fax Settings Note: If your printer is locked, you must log in as a system administrator. For details, see System Administrator Access at the Control Panel on page 15. 1. 2. 3. 4. At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Service Settings > Embedded Fax Settings. Touch Line 1 Setup or Line 2 Setup.
Fax 2. 3. Touch the field under Automatic Answer Delay and use the left and right arrows to select a time between 0 and 15 seconds for answer delay. Touch Save. Enabling Ring Volume 1. 2. 3. If you want the printer to ring when a fax is received, touch Enabled under Ring Volume. Touch a value for Ring Volume. Options are High, Medium, and Low. Touch Save.
Fax Printing or Clearing Secure Faxes If the Secure Receive option is enabled, the numeric passcode must be typed to print or clear received faxes. 1. 2. 3. At the printer control panel, press the Job Status button. To print faxes, touch Hold Secure Print Job, touch Release, type the passcode using the control panel keypad, then touch Release Job. To delete faxes, touch Delete, type the passcode using the touch-screen keypad, then touch Delete Job.
Fax Send Header Text 1. 2. 3. 4. On the Transmission Defaults window, touch Send Header Text. Using the touchscreen keyboard, type up to 30 characters of text to include in the header for the fax. To delete any text, touch Clear Text. Touch Save. Automatic Resend 1. 2. 3. 4. On the Transmission Defaults screen, touch Automatic Resend. Touch the field under Set number of resends and use the up and down arrows to select the number of resends the printer should attempt between 0 and 5.
Fax 5. 6. 7. 8. Touch a mailbox in the Mailbox List, then touch Edit. To assign a name to a mailbox, touch Mailbox Name, type a name for the mailbox up to 30 characters using the touchscreen keyboard, then touch Save. To assign a passcode to the mailbox, touch Mailbox Passcode. Touch the C button to delete the default values, type a 4-digit passcode using the numeric keypad, then touch Save. Users must type this passcode when storing faxes to, or printing faxes from the mailbox.
Fax 5. 6. 7. 8. Use the control panel keypad to type the following. • Mailbox Number • Mailbox Passcode Touch Save. Load the document in the document feeder or on the document glass. Press the Start button. Printing or Deleting Stored Faxes 1. 2. 3. 4. 5. 6. At the printer control panel, touch Fax. Touch the Fax Options tab, then touch Mailboxes. Touch Print Local Mailbox Documents, or Delete Local Mailbox Documents. Use the alphanumeric keypad to type the following: • Mailbox Number.
Fax 8. 9. Touch Broadcast & Multipoll Report...Print On Error, then touch one of the following options: • Always Print prints a confirmation report every time. • Off never prints a confirmation report. • Print On Error prints a confirmation report only when a fax transmission error occurs. Touch Save. Printing a Fax Report Note: If your printer is locked, you must log in as a system administrator. For details, see System Administrator Access at the Control Panel on page 15.
Fax 2. 3. 4. 5. 6. 7. Touch the Fax Options, then touch Local Polling. To enable Non-Secure Polling, touch Non-Secure Polling. Any fax machine can access the stored faxes. To enable Secure Polling, touch Secure Polling. You must specify the fax machines that can access the stored faxes. Use the alphanumeric keypad, or touch Address Book to add fax numbers to the list or touch Allow all Address Book fax numbers access to add all stored fax addresses to the access list. Touch Save.
Fax 7. Touch Poll Now to retrieve and print the faxes in the mailbox. Defining Mailbox and Polling Policies To define how long polled and stored documents should be retained on the printer: 1. 2. 3. 4. 5. At the printer control panel, press the Machine Status. Touch the Tools tab, touch Service Settings, then touch Embedded Fax Settings. Touch the down arrow to scroll. Touch Mailbox & Polling Policies.
Fax 3. 4. 5. 130 Type in the fax number of a local fax machine using the touch screen keypad, then touch Add. Place your documents in the document handler, then press Start. Verify that your documents were received by the local fax machine.
Fax Server Fax Server Fax allows you to send a fax over a network to a fax server, which then sends the fax to a fax machine over a phone line. Before you can send a server fax, you must configure a fax filing repository, or filing location. The fax server retrieves the documents from the filing location and transmits them over the telephone network. You can also print a transmission report. Server Fax is an optional feature. See your Xerox Sales Representative for details.
Fax 8. Click Apply. Configure a Fax Repository using SMB Before you begin: • Create a shared folder to be used as a fax repository. Note the Share Name of the folder and the Computer Name or Server Name. • Create a user account and password for the printer with full access rights to the fax repository. Note the user account and password. Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing CentreWare IS on page 17. 1. 2. 3. 4. 5. 6. 7. 8. 9.
Fax 5. 6. 7. 8. 9. Type the Script Path and file name, from HTTP root. Click the Get Example Scripts link for further information. Type the path to the scan repository in the Document Path field. Under Login Credentials to Access the Destination, select System to have the system log into the server, or Authenticated User to have your authentication server determine access. Type the user account and password in the Login Name and Password fields. Click Apply.
Fax 5. On the Defaults page, you can change other settings such as: • Server Fax has the following setting that can be adjusted; 2-Sided Scanning, Content Type, How Original was Produced and Resolution. • Image Quality has the following setting that can be adjusted; Lighten/Darken and Suppression. • Layout Adjustment has the following setting that can be adjusted; Original Orientation and Original Size. • Filing Options has the following setting that can be adjusted; Delay Start.
Fax Internet Fax Internet Fax allows you to scan a document at the control panel and send it to a destination using an email address instead of a telephone line. send a document over the Internet to an email address, or to receive and print an email with attachments. You can also print a transmission report. A telephone line connection is not required. Before you begin: Install the Internet and Server Fax Feature Enablement Kit. Follow the instructions in the kit.
Fax 2. 3. Under Internet Fax Image Settings, click Edit. Set desired parameters, and click Apply. Filing Options Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing CentreWare IS on page 17. 1. 2. 3. 4. 5. In CentreWare IS, click Properties > Services > Internet Fax > Defaults. Under Filing Options, click Edit. Select the desired file format, options are Multi-Page TIFF, PDF images, or PDF/A images.
Fax Internet Fax Addresses You can store Internet Fax email addresses in the printer’s internal address book or you can configure the printer to reference a network LDAP directory. To configure LDAP settings, see LDAP on page 38. To add Internet Fax Addresses to the Address book, see Internet Fax and Email Address Book on page 163.
Fax LAN Fax Local Area Network (LAN) Fax allows you to send a fax from the print driver on your computer to a fax machine over a telephone line. Users select the Fax option from their print driver. LAN Fax is an optional feature. You must install a fax kit before you can send a fax. Before you begin: • Install the Fax Hardware Kit. Follow the instructions in the kit. Sending a LAN Fax To send a Fax from a Windows print driver: 1. 2. 3. Open a document, click File, then Print.
Fax Note: To view the details for the recipient, double-click the recipient name. 4. 5. 6. 7. 8. 9. If you want to add more than one recipient, hold down the Ctrl key on your keyboard and click each name. When you have finished selecting your recipients, click the arrow. The names display in the Fax Recipients list. Click OK. To save the list of names as a group, click Save As Group. Type a name for your group in the Group Name field. Click OK. Setting up a Cover Sheet 1. 2. 3. 4. 5. 6.
Fax 6. 7. If your telephone system requires a prefix for fax numbers, select Dialing Prefix under Fax Dialing Options, and type the prefix in the field. If your call requires a Charge Code number for billing purposes, select Credit Card and type the details for the charge code in the field. Editing the Phonebook Setting up Phonebook Preferences 1. 2. 3. On the Options tab, click Preferences. Specify the default phonebook from the Default Phonebook drop-down menu. Specify any other User Preferences.
Fax 7. Click OK on the Paper/Output tab to send your fax.
Fax 142 WorkCentre 7755/7765/7775 Multifunction Printer System Administrator Guide
9 Accounting This chapter includes: • Xerox Standard Accounting on page 144 • Network Accounting on page 148 • Enabling Accounting in Print Drivers on page 150 WorkCentre 7755/7765/7775 Multifunction Printer System Administrator Guide 143
Accounting Xerox Standard Accounting Xerox Standard Accounting (XSA) tracks the number of copy, print, scan, and fax jobs for each user. You can set limits to restrict the total number of jobs by type that a user can produce. You can then generate reports listing usage data for individual users and groups. When XSA is enabled, users must log in to the printer before accessing services. They must also provide their account details in the print driver before printing documents from a computer.
Accounting Creating a New User Account and Setting Usage Limits Notes: • • 1. 2. 3. You must create a group account before you can create and add user accounts. If your printer is locked, you must log in as a system administrator. For details, see Accessing CentreWare IS on page 17. In CentreWare IS, click Properties > Accounting > Xerox Standard Accounting > Manage Accounting. Click Add New User. Type a User ID and a Name using up to 32 alphanumeric characters, for the new user.
Accounting Note: If your printer is locked, you must log in as a system administrator. For details, see Initial Setup in CentreWare IS on page 17. 1. 2. In CentreWare IS, click Properties > Accounting > Xerox Standard Accounting > General Accounts Under General Accounts, Type an Account ID up to 12 digits, and an Account Name up to 32 characters. Note: General Account ID and General Account name must be unique. 3. 4. 5. 6. 7. Click Add Account. To add a user to this account, click Manage.
Accounting Note: If your printer is locked, you must log in as a system administrator. For details, see Initial Setup in CentreWare IS on page 17. 1. 2. 3. In CentreWare IS, click Properties > Accounting > Xerox Standard Accounting > Report and Reset. Click Generate Report. Right-click the Right-click to download link and save the .csv file to your computer.
Accounting Network Accounting Network Accounting allows you to manage printer usage with detailed cost analysis capabilities. Print, Scan, Fax, and Copy jobs are tracked at the printer and stored in a job log. All jobs require authentication of User ID and Account ID, which are logged with the job details in the job log. The user is prompted for accounting information when submitting a job to the printer. The job log information can be compiled at the accounting server and formatted into reports.
Accounting 7. 8. 9. 10. Touch Save. Touch Save again. On your network accounting server, open the network accounting application. Configure the application to define the destination for retrieval of data as the IP address or the fully qualified domain name of the printer. Troubleshooting Network Accounting If you are experiencing problems with Network Accounting, check the following: 1. 2. 3. 4. 5. 6. 7. 8. Verify the printer is installed and functioning on the network.
Accounting Enabling Accounting in Print Drivers Jobs sent from a user’s computer can only be counted if accounting is enabled in the print driver. Enabling Accounting in a Windows Print Driver From the Start menu select Printers and Faxes for Windows XP, or Settings > Printers for Windows 2000/20003. 2. Right-click the printer in the list, and select Properties > Configuration > Accounting. 3.
Administrator Tools 10 This chapter includes: • Monitoring Alerts and Status on page 152 • Energy Saving Settings on page 154 • Setting the Date and Time on page 155 • Taking the Printer Offline on page 156 • SMart eSolutions and Billing Information on page 158 • Cloning on page 161 • Address Books on page 163 • Font Management Utility on page 166 • Configuring Embedded Fax Settings on page 121 • Network Logs on page 167 • Customizing Printer Contact Information on page 168 • Updating the Printer Software
Administrator Tools Monitoring Alerts and Status Alerts Any current alerts or warnings that occur on the printer are displayed in CentreWare IS on the Description and Alerts page. At the bottom of the page, the alerts are listed along with details about each alert and the recommended skill level required to resolve the issue. To view any alerts currently listed on the printer: Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing CentreWare IS on page 17. 1.
Administrator Tools 6. 7. Type a number between 1 and 60 minutes in the field under Set jam timer for release of status to selected groups to specify how many minutes the printer waits after a jam is detected before it sends an email status message. The default time is 0 minutes. Click Apply to accept the new settings or Undo to retain the previous settings. Note: Restarting the printer can take up to five minutes. During this time, network access is not available.
Administrator Tools Energy Saving Settings Sleep Mode This feature allows you to define what printer services are allowed to wake the printer from sleep mode. The printer goes into sleep mode when not in use to conserve energy. Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing CentreWare IS on page 17. Sleep Mode Options 1. 2. 3. 4. 5. In CentreWare IS, click Properties > General Setup > Sleep Mode Settings.
Administrator Tools Setting the Date and Time Setting the Date and Time in CentreWare IS Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing CentreWare IS on page 17. 1. 2. 3. In CentreWare IS, click Properties > General Setup > Date and Time. Under Date and Time Setup, select: • Automatic using NTP to use an NTP server. • Manual (NTP Disabled) to manually set the time.
Administrator Tools Taking the Printer Offline To prevent the printer from either sending or receiving jobs over the network at any given time, you can take the printer offline. This allows you to perform printer maintenance or install options without jobs being sent to the printer. When the printer is offline, any installed optional features, such as Workflow Scanning, are unavailable. Note: If your printer is locked, you must log in as a system administrator.
Administrator Tools 7. Touch Reset. Notes: • • Using Software Resets to restart the printer is faster and wastes less consumables than turning the printer on and off. Restarting the printer can take up to five minutes. You can not access CentreWare IS during this time.
Administrator Tools SMart eSolutions and Billing Information SMart eSolutions SMart eSolutions is a suite of features that simplifies printer ownership and administration. It provides free services to enable administration of metered billing and supplies replenishment plans for printers on a network. The suite provides the following: • MeterAssistant™: Meter Assistant automatically submits meter reads to Xerox from network printers.
Administrator Tools 6. To verify communication with the Xerox server, click Test Communication Now. Under Communication Setup, a status message displays indicating if your printer is able to communicate with Xerox. Note: If the HTTP Proxy Server is not configured, click Configure. For details, see Proxy Server on page 45. Meter Assistant To view the last transmission of Billing Meter information for your printer: 1. 2. 3. In CentreWare IS, click Status > SMart eSolutions. Click Meter Assistant.
Administrator Tools Billing Information The Billing Information page displays the count of pages printed or generated in black and white or color for billing purposes. 1. 2. 160 In CentreWare IS, click Status > Billing Information. The list of pages printed or generated by printer displays. Click Refresh to update the page.
Administrator Tools Cloning This feature allows you to save your printer settings in a clone file. You can use the clone file to copy your printer settings to another printer, or use it to back up and restore settings on your own printer. Note: If you are using the clone file to copy your printer settings to another printer, both printers must be the same model, and have the same version of software. Note: Optional features can only be cloned if installed on both printers.
Administrator Tools Installing a Clone File Notes: • • 1. 2. 3. If your printer is locked, you must log in as a system administrator. For details, see Accessing CentreWare IS on page 17. This procedure will cause the printer to restart and will be unavailable over the network for several minutes. In CentreWare IS, click Status > Welcome. Click I Have A Cloning File. Under Install Clone File, type path and name of the clone file you want to use or click Browse to locate the file.
Administrator Tools Address Books If your network is connected to an LDAP server you can configure the printer to look up addresses from the LDAP directory. For details, see LDAP on page 38. If you do not have an LDAP server, you can use the Fax Address Book and the Public Address Book to store fax machine phone numbers and email addresses on the printer. The printer can be configured to access both an LDAP directory and a Public Address Book.
Administrator Tools 4. Click OK to confirm the delete or Cancel. Editing a Name You can edit individual names directly from the Address Book listing. 1. 2. 3. 4. 5. In Centre Ware IS, click Address Book. Under Public Address Book, click View All Names. Scroll to the entry you want to modify, then click Edit. Type your changes in the Edit Names and Addresses fields. Click Save & Close to save your current settings or click Close to retain the previous settings.
Administrator Tools 3. Type in the path to your file in the Address Book File field or click Browse to locate the file on an external computer. Notes: • • 4. 5. The address book file must be in .csv format. The printer recognizes the second row in the .csv file as the first data entry. The first row contains headings for the data in each column. The default column heading names are: Friendly Name, Email Address, Internet Fax Address. Click Next.
Administrator Tools Font Management Utility The CentreWare Font Management Utility allows you to manage fonts on one or more printers on your network. Note: The Xerox CentreWare Font Management utility is available on the Xerox website at www.xerox.com/office/WC7755_WC7765_WC7775drivers. You use the utility to download soft fonts to your printer, such as your company’s branded fonts or unicode fonts needed to support multiple languages. You then can add, delete or export the fonts to a file.
Administrator Tools Network Logs Log files are text files of recent printer activity that are created and stored in the printer. Log files are used to monitor network activity or troubleshoot network problems. To download logs: 1. 2. In CentreWare IS, click Properties > General Setup > Network Logs. Under Information Level, select Basic or Enhanced. • Basic records a minimum list of network actions that have occurred on the printer.
Administrator Tools Customizing Printer Contact Information The support page in CentreWare IS displays contact information for service and supplies as well as for about the system administrator. You can customize this information to display your company’s contact information for the users of the printer. Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing CentreWare IS on page 17. To add your own custom information: 1. 2. 3.
Administrator Tools Updating the Printer Software When Xerox releases a new version of printer software or firmware, you can update your printer to incorporate the new fixes and improvements. Updating the Software • Manual: Download the latest software update file in .dlm format from the Xerox support website, and update the printer’s software from CentreWare IS.
Administrator Tools Auto Upgrade You can set the printer to automatically schedule printer software upgrades from a central FTP server at a specific time on a regular basis. Caution: • • This procedure deletes any current jobs in the printer print queue and prevents further jobs from printing until the upgrade has completed. If you wish to preserve these jobs, allow them to complete before upgrading your software.
Customization and Expansion 11 This chapter includes: • Xerox Extensible Interface Platform (EIP) on page 172 • Auxiliary Interface Kit on page 173 WorkCentre 7755/7765/7775 Multifunction Printer System Administrator Guide 171
Customization and Expansion Xerox Extensible Interface Platform (EIP) Xerox Extensible Interface Platform (EIP) allows independent software vendors and partners to develop personalized and customized document management solutions that can be integrated and accessed directly from the printer’s control panel. These solutions can leverage existing printer infrastructure and databases. Examples of applications include ScanFlow Store™, Xerox Scan to PC Desktop™, Equitrac Office™, and others.
Customization and Expansion Auxiliary Interface Kit An Auxiliary Interface Kit, or a Foreign Device Interface kit, is a third-party access and accounting device such as a coin operated printer accessory or a card reader that can be attached to the printer. Installation instructions are included with the Foreign Device Interface Kit. After the kit is installed, you must enable Auxiliary Access at the control panel. Note: If your printer is locked, you must log in as a system administrator.
Customization and Expansion 174 WorkCentre 7755/7765/7775 Multifunction Printer System Administrator Guide
Audit Log Event Identification Numbers A WorkCentre 7755/7765/7775 Multifunction Printer System Administrator Guide 175
Audit Log Event Identification Numbers Audit Log Event Identification Numbers Column 4 of the Audit Log contains a unique value that identifies the event.
Audit Log Event Identification Numbers Event Identification Number Description 27 Postscript Passwords 29 Network User Login 30 SA login 31 User Login 32 Service Login Diagnostics 33 Audit log download 34 IIO feature status 35 SA pin changed 36 Audit log Transfer 37 SSL 38 X509 certificate 39 IPSec 40 SNMPv3 41 IP Filtering Rules 42 Network Authentication 43 Device clock 44 SW upgrade 45 Cloning 46 Secure scanning 47 Secure Authentication 48 Service login copy mod
Audit Log Event Identification Numbers 178 WorkCentre 7755/7765/7775 Multifunction Printer System Administrator Guide
Index Numerics 802.1X authentication configuring at the control panel, 71 configuring in CentreWare IS, 71 enabling, 71 A accounting (job), 143 enabling in Macintosh printer driver, 150 enabling in printer drivers, 150 enabling in Windows printer driver, 150 address book security, 163 address books downloading .csv sample of, 164 editing as .
Index D date and time setting printer, 15 DHCP default settings, 25 digital certificates creating a self-signed, 62 creating requests for, 63 definition of, 62 installing, 62 installing trusted root certificates, 63 DNS/DDNS settings configuring at the control panel, 23 E edge erase presents creating, 96 email server configuring, 36 embedded fax, 120 configuring, 121 configuring (Lexington), 120 defining mailbox policies for, 129 defining polling policies for, 129 troubleshooting, 129 embedded fax connect
Index I IKE settings configuring, 67 image data deleting manually, 74 overwriting, 74 scheduling routine deletion of, 74 image shift presets creating, 96 Installation Wizard using, 15 Internet fax, 135 adding fax recipients to, 138 adding recipients from personal phonebooks, 138 configuring receive settings, 136 setting options for, 139 setting up cover sheets for, 139 troubleshooting, 137 Internet fax addresses, 137 Internet fax defaults configuring, 135 selecting filing options, 136 selecting general set
Index Linux printing, 88 local authentication, 55 setting up, 56 local time zone setting, 15 Low Supply Warning enabling display of, 153 LPR/LPD, 33 enabling, 33 M Maintenance Assistant, 158 manual keying settings configuring, 67 Microsoft Networking, 50 N NDS configuring, 49 NDS authentication, 58 neighbor discovery, 25 NetWare, 48 configuring Bindery services for, 48 enabling, 48 NetWare NCP (NetWare Core Protocol), 107 network connecting the printer to, 14 network accounting, 148 enabling and configur
Index printer connection cable type, 14 printer customization and expansion, 171 printer fax number setting, 15 printer features controlling access to, 61 restricting access to, 17 printer installation, 15 printer location assigning, 18 printer name assigning, 18 printer security accessing in CentreWare IS, 17 printer service contact information, 168 printer services viewing from control panel, 19 printer settings cloning, 161 printing current, 15 printer setup, 13 printer software updating, 169 updating m
Index sleep mode settings, 154 setting packet priority, 154 SLP, 27 SMart eSolutions, 158 enabling, 158 Maintenance Assistant, 159 Meter Assistant, 159 Supplies Assistant, 159 SMB authentication, 57 SMTP, 36 SMTP server configuring, 36 setting job size, 36 SNMP, 29 enabling, 29 SNMP advanced settings, 30 SNMP v1/v2c properties editing, 29 SNMP v3 properties editing, 30 software enabling upgrades, 169 updating automatically, 170 updating printer, 169 SSDP, 32 SSL enabling, 65 SSL encryption services, 65 sta
Index configuring repository settings for, 113 workflow scanning templates updating list of at control panel, 114 WSCO installing, 91 WSD (Web Services for Devices) enabling, 51 WSD services configuring, 51 X Xerox Root CA certificate downloading, 64 Xerox Scan Utility configuring printer for, 118 Xerox Services for UNIX systems, 88 installing, 88 launching, 89 performing installation procedure, 89 Xerox Standard Accounting (XSA), 144 creating general account for, 145 creating group accounts for, 144 crea
