User's Manual

Scanning

WorkCentre 7755/7765/7775 Multifunction Printer

User Guide

124

Managing Xerox Scan Utility Folder and Email Profiles

This section includes:

• Creating or Editing Email Profiles on page 124

• Deleting Email Profiles on page 125

• Creating or Editing Folder Profiles on page 125

• Deleting Folder Profiles on page 126

With the Xerox Scan Utility, you can create profiles to be reused when sending scanned images as

email attachments or when copying scanned images to specific folders. Profiles eliminate the need for

re-entering the same email or folder destination information.

Creating or Editing Email Profiles

To create or revise an email profile:

1. Access the Xerox Scan Utility on your computer:

• Windows: Right-click the Xerox Scan Utility icon in the taskbar, then select Open Xerox Scan

Utility. If the icon does not appear in the taskbar, click Start, select All Programs, or Programs if

you are using Windows Classic View, select Xerox Office Printing > Scanning > Xerox Scan Utility.

• Macintosh: Navigate to Applications > Xerox > Xerox Scan Utility, then double-click the Xerox

Scan Utility.

2. Click the Scan to Email tab.

3. Select one of the following options:

• To create a new profile, enter the name for the new profile in the Email Profiles field.

• To edit an existing profile, select a profile from the list displayed in the Email Profiles drop-

down list.

4. To create a unique name for one or more of the scanned images in the thumbnail view:

a. Select the images, then enter a file name in the Base Attachment Name field.

b. Enter the appropriate information in the To, CC, Subject, and Message fields.

5. Click the Save button to save the settings for the new or revised profile.

Note: When you enter a name for images in the Base Attachment Name field, and save the profile,

the file name is the name you entered and the unique date and time each image was scanned.