WorkCentre Pro® 65/75/90 CopyCentre™ C65/C75/C90 User Guide May 2003 604S13900 Xerox Model _______________ Serial Number ____________________________
The Document Company Xerox , Bessemer Road, Welwyn Garden City, Hertfordshire AL7 1HE England ©2003 by Xerox Corporation. All rights reserved. Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitation material generated from the software programmes that are displayed on the screen such as icons, screen display looks, etc.
The Document Centre ST model includes software provided by the Internet Software Consortium. Copyright (c) 1995, 1996, 1997, 1998, 1999, 2000, 2001, 2002, 2003 The Internet Software Consortium - DHCP. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
European Union Declaration of Conformity Approvals and Certifications The CE marking applied to this product symbolises XEROX Limited Declaration of Conformity with the following applicable Directives of the European Union as of the dates indicated: January 1, 1995: Council Directive 73/23/EEC amended by Council Directive 93/68/EEC, approximation of the laws of the member states related to low voltage equipment.
WARNING This product is certified manufactured and tested in compliance with strict safety and radio frequency interference regulations. Any unauthorised alteration which, includes the addition of new functions or the connection of external devices, may impact this certification. Please contact your local XEROX Limited representative for a list of approved accessories.
The Electricity at Work Regulation (in England and Wales) UK ONLY Electricity at Work Regulations: The Electricity at Work Regulation 1989 came into force in England and Wales on the 1 April 1990. This 1989 Regulation places a duty on all employers and self-employed persons to ensure the electrical system in their premises are constructed, maintained and operated in such a manner as to prevent, so far as reasonably practical, danger.
However, rest assured that all Xerox equipment which Xerox and its authorised distributors supplies to customers, conform with all the relevant safety legislation and standards. QUESTION:Is Xerox equipment safe? ANSWER:All Xerox equipment supplied by Xerox and their authorised distributors conform to all relevant safety legislation and standards.
ANSWER:After safety testing, your Xerox Customer Service Engineer will provide you with a certificate which details the results of all tests completed. In the event of any defect being noted, the Xerox equipment will be switched off and disconnected from the supply until the defect has been corrected. You will be advised of such action to enable such defects to be corrected.
Radio Equipment & Telecommunications Terminal Equipment Directive 99/5/EC The Xerox WorkCentre Pro/CopyCentre RDT modem option has been self-certified by Xerox (Europe) Limited in accordance with Directive 99/5/EC and has been designed to work with the national analogue public switched telephone networks (PSTN) and compatible PBXs of the following countries: Austria Sweden Netherlands Iceland France Finland Germany Belgium Switzerland Norway Ireland Italy Luxembourg Greece Denmark United Kingdom Portugal
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Table of Contents Safety Notes ..................................................................................... 1 Symbology .........................................................................................................2 Electrical Safety .................................................................................................2 Emergency Power Off .......................................................................................4 Disconnect Device ...............................
Scanning Documents (Optional Feature) ........................................................ 32 Faxing Documents (Optional Feature) ............................................................ 34 Loading paper ................................................................................................. 36 Using the Job Queue ...................................................................................... 37 Internal Auditron Login .................................................................
Index Xerox WorkCentre Pro/CopyCentre User Guide xiii Table of Contents Faxing a Document .........................................................................................70 Network Scanning Overview (Optional Feature) .............................................72 Scanning Options ............................................................................................73 Internet Fax Overview (Optional Feature) .......................................................
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Safety Notes Safety Notes Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency examination and approval, and compliance to established environmental standards. Please read the following instructions carefully before operating the machine and refer to them as needed to ensure the continued safe operation of your machine. The safety testing and performance of this product have been verified using Xerox materials only.
Symbology This symbol on the machine indicates heated surface Electrical Safety CAUTION Ensure that the power connection for your machine satisfies these requirements. Model Power Requirements WorkCentre Pro 90 220-240V Outlet CopyCentre C90 Dedicated 20A circuit WorkCentre Pro 65/75 220-240V Outlet CopyCentre C65/C75 10A or 13A line. The equipment must be connected to a grounded mains outlet 1.
WARNING: Improper connection of the equipment grounding conductor can result in severe electrical shock. 5. Do not place this equipment where people might step or trip on the power cable. Safety Notes 4. Do not use a ground adapter plug to connect this equipment to an electrical outlet that lacks a ground connection terminal. 6. Do not place objects on the power cable. 7. Do not override or disable electrical or mechanical interlock devices.
Emergency Power Off If any of the following conditions occur, turn off the system immediately and disconnect the power cable from the electrical outlet. Contact an authorised Xerox Service Representative to correct the problem. l The system emits unusual odours, or makes unusual noises. l The power cable is damaged or frayed. l A wall panel circuit breaker, fuse, or other safety device has been tripped. l Liquid is spilled into the system. l The system is exposed to water.
This product produces ozone during normal operation. The ozone produced is dependent on copy volume and is heavier than air. Install the system in a well ventilated room with the minimum cubic requirements size listed below. Providing the correct environmental parameter will ensure the concentration levels meet safe limits.
Laser Safety CAUTION Use of controls, adjustments or procedures other than those specified in this guide may result in hazardous radiation exposure. The system complies with international safety standards and is certified as a Class 1 Laser Product. With specific regard to lasers, the equipment complies with laser product performance standards set by governmental, national, and international agencies as a Class 1 Laser Product.
The system is also certified in compliance with applicable standards by various national bodies. Do These NOTE l Always connect equipment to a correctly grounded power source receptacle. If in doubt, have the outlet checked by a qualified electrician. l Always follow all warnings and instructions that are marked on or are supplied with the equipment. l Always exercise care when moving or relocating the equipment.
Do Not Do These NOTE Page 8 l Never use a ground adapter plug to connect equipment to a power outlet that lacks a ground connection terminal. l Never obstruct ventilation openings. They are provided to prevent overheating. l Never push objects of any kind into the ventilation openings. l Never attempt any maintenance function that is not specifically described in the documentation. l Never remove any covers or guards that are fastened with screws.
Safety Notes These Xerox Digital Copiers/Printers are in compliance with various governmental agencies and national safety regulations. All system data/communication ports meet the requirements for Safety Extra Low Voltage (SELV) circuits for connection to customer-owned devices and networks. Additions of customer-owned or third-party accessories that are attached to these printers/copiers must meet or exceed the requirements previously listed.
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This User Guide supports the WorkCentre Pro® 65/75/90 and the CopyCentre™ C65/ C75/C90 models. CopyCentre models produce copies at the machine. WorkCentre Pro models can copy and accommodate optional features such as scan, e-mail, fax. Because of the digital design of these systems you can expect: l more output options. The digital design allows you to create booklets, put multiple images on a single page, insert dividers into a transparency set, and combine multiple segments into a single job.
Features for printing from your workstation If your system is connected to a network, you can use the following features. See your System Administrator to get connected. CentreWare® Printer Drivers The Printer Driver extends the productivity power of the system to your desktop.
Printing from the Embedded Web Server (Internet Services) Internet Services allows you to: l print a document when your printer driver is not available l send print jobs to your system when you are working from a remote location Access Internet Services through your web browser. This feature supports print-ready file formats only. All files must be submitted in formats such as PDF, PCL, PostScript or TIFF. 1. Type the system’s Internet Protocol (IP) address in your browser.
Printing from the USB Port (Optional Feature) The Universal Serial Bus (USB) Printer Port can be used for printing directly from a PC connected via a USB cable. The USB Print Kit is available upon request. See your System Administrator for more information. Prerequisites l the WorkCentre Pro Printer Driver installed or have the Printer Driver CD available l the USB Port enabled Connect your WorkCentre Pro to the PC with a standard USB peripheral cable. The PC will detect the USB device.
Features at the machine Using the powerful system features you can: Scan Once and Print Many When making copies the system only has to scan a document once regardless of the number of copies or prints needed. This reduces the risk of jams and damage to originals. You can add a job to the job queue by scanning it, even while the system is printing another job.
Use Digital Features to Simplify your Work Process Use the Build Job feature to divide a copy job into different segments and apply different settings to each of the segments. This allows you to: l combine originals from the Document Glass and the Document Feeder into a single job. l create a single job, using different programming features for each original. l feed more than the maximum number of originals through the Document Feeder without reprogramming.
Scan Documents to Create Electronic Files This optional feature allows you to create electronic files from your originals which can be: l filed on a server l routed over the network to your desktop l distributed through an e-mail system l automatically placed into a Document Management Application Fax Documents The optional Network Fax connection allows you to send and receive faxes using the WorkCentre Pro® and your computer network.
Quick Reference In addition to the typical everyday documents you can produce, the table below lists several applications that you may not have considered. Most of these jobs can also be done from the Printer Driver or Internet Services if you are connected to a WorkCentre Pro®.
2-Sided Copies Desired Output Refer to Page Page 48 Improving Image Quality Page 49 Removing Unwanted Marks Page 50 Copying Pages From Books or Other Bound Documents Page 51 Xerox WorkCentre Pro/CopyCentre User Guide Page 19 Welcome Your Original
Your Original Desired Output Refer to Page Using Reduction/ Enlargement Page 52 Shifting an Image Page 53 Adding Covers Page 54 Placing Multiple Images on a Single Page Page 55 Page 20 Xerox WorkCentre Pro/CopyCentre User Guide
Desired Output Refer to Page Making Transparencies with Dividers Page 56 Making Brochures and Booklets Page 57 Making Folded Booklets Page 58 Xerox WorkCentre Pro/CopyCentre User Guide Page 21 Welcome Your Original
Your Original Desired Output Refer to Page Making Tri-Fold Sheets Page 59 Mixed Size Originals Page 60 l Copying l Network Scanning Page 61 Page 62 Build Job Overview Unique Programming for Each Segment Segment 1 Segment 2 Segment 3 Page 22 Xerox WorkCentre Pro/CopyCentre User Guide
Your Original Desired Output Refer to Page Page 63 Using Build Job and Sample Set Page 64 Welcome Copying Bound Documents Using Build Job Print a set to review. Print the rest.
Your Original Desired Output Using Tabs/Build Job Refer to Page Page 65 Page 67 Segment 1 Segment 2 Segment 3 Segment 4 Network Faxing l to a Single Number l to Multiple Numbers Page 24 Page 70 Xerox WorkCentre Pro/CopyCentre User Guide
Network Scanning l to File l to Desktop l to E-Mail l to Fax Sending an Internet Fax or E-mail Xerox WorkCentre Pro/CopyCentre User Guide Desired Output Refer to Page Page 73 Page 78 Page 25 Welcome Your Original
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Quick Start Scan your originals once using the Document Feeder or use the Document Glass underneath the cover to scan originals that will not feed through the Document Feeder. The Functional Information Badge identifies installed optional features. Press the Touch Screen to make copy selections. Use the buttons to access other features. Power on/off here. = Off Use Tray 5 for odd size or special stock. Quick Start = On Use the Finisher to create single or dual stapled sets.
Making Copies Document Feeder 1. Load your Originals l If using the Document Feeder... Place the originals into the Document Feeder face up, with page one on top. The originals should be in good condition, and without staples or paper clips. Adjust the edge guides against the original. Otherwise, the copies may print incorrectly or the originals may jam. Edge Guides Document Glass For fastest performance, place the originals Long Edge Feed with the top of the document away from you.
2. Make your selections on the Touch Screen Press the Features button to display Copy, Fax, or Scan Screens Touch the screen to make your copy selections. Use the keypad to enter the number of sets. 3. Press Start Quick Start After Start ( ) has been pressed, the Job Progress screen will appear. This screen displays information about your job. After your job is complete, or you press the Programme Next Job button, it will close.
Authentication Overview Authentication is the verification of user identity and authorization. The Administrator can limit access to system services such as E-mail, Network Scanning, and Network Fax by enabling Authentication. If Authentication is enabled, you will be presented with a Login Required screen. Network Authenticated Access requires a Login Name and Password. See the Administrator to login using the Guest Access passcode.
Authentication Login Using the touch screen: 1. Select Network Authenticated or Guest Access level. 2. Depending on the access level selected, enter the Guest Passcode or your network Login Name and Password 3. Press the Enter button. The system will validate the login information. If the account information is authenticated the restriction will be released. Remember to logout to prevent unauthorised access. The system will allow 5 login attempts.
Scanning Documents (Optional Feature) Document Feeder 1. Load your Originals l If using the Document Feeder... Place the originals into the Document Feeder face up, with page one on top. The originals should be in good condition, and without staples or paper clips. Adjust the edge guides against the original. Otherwise, the copies may print incorrectly or the originals may jam.
2. Make your selections on the Touch Screen Press the Features button to display Copy, Fax, or Scan Touch the Network Scanning button. If Authentication is active, you must complete a login sequence. Remember to log out to prevent unauthorised access. Templates tell the system how to create the scan file and where to send it after it is processed. For information about templates, refer to page 72. 3.
Faxing Documents (Optional Feature) Document Feeder 1. Load your Originals l If using the Document Feeder... Place either 1 or 2 sided originals into the Document Feeder face up, with page one on top. The originals should be in good condition, and without staples or paper clips. Adjust the edge guides against the original. Otherwise, the copies may print incorrectly or the originals may jam. For fastest performance, place the originals Long Edge Feed with the top of the document away from you.
2. Make your selections on the Touch Screen Press the Features button to display Copy, Fax, or Scan Touch the Fax button. Touch the screen to make your selections. If Authentication is active, you must complete a login sequence. Remember to log out to prevent unauthorised access. Quick Start Enter the fax number using the numeric keypad. For multiple numbers Touch the Add To Send List button and enter another number. For more information, refer to page 68. If you have 2 sided originals, select 2 Sided.
Loading paper Loading Paper in Trays 1 - 4 1. Pull out the paper tray. 2. Load the paper neatly in the tray. Do not load paper above the maximum fill line mark on the edge guide. 3. Ensure that the edge guides are against the top, bottom, and side edges of the paper. 4. Push in the paper tray. A pop-up screen may appear on the screen asking you to confirm the paper stock settings or to load the required paper for the tray. Confirm or change the paper and size descriptions as required.
Using the Job Queue Press the Job Status button to view the Job Queue The system provides a queuing feature that sequences the printing of jobs. To view the Job Queue, press the Job Status button. Touch a job in the queue for additional options. l Press Delete to remove a job from the queue. Anyone can delete any job in the Job Queue. l Press Promote to move near the top of the job queue. l Press Release to start to print a held job.
Internal Auditron Login The system is equipped with a standard feature known as the Internal Auditron. This feature controls access to the machine and tracks copy usage. If the tracking feature is active you will see a screen similar to the one above. Remember: Log out to prevent unauthorised access Press the Access Button on the User Interface then press the Logout button on the Touch Screen. An administrator will assign you a User Number. Use this number in the following procedure to login. 1.
Network Accounting (Optional Feature) Login If you see this screen, your site is using a network tracking feature that provides the ability to track copy, print, fax and scan usage. An administrator will assign you a User and Account ID. Use them to login to the system to access any of the system functions. Use the following procedure to login: From the Machine Log out to prevent unauthorised access Press either the Clear All button or the Access Button on the User Interface.
Security Features Xerox provides Secure Print and optional Image Overwrite to protect your classified or private information. See your System Administrator for more information about security. 1. Secure Print is a standard network feature. Jobs are held in the print queue until you enter your personal 4-10 digit Secure Print ID. 2. Image Overwrite is available upon request as an optional feature. When available, the overwrite components are enabled by the Machine Administrator.
Getting a Secure Print (Networked Models) Follow these steps to get a secure print. At the Workstation 1. In the Windows printer driver, click Properties to get to a WorkCentre Pro® Printer Driver. 2. Once in the Printer Driver select the Paper/Output tab and click the Job Type pull down menu. 3. Select Secure Print. 4. Select Secure Print Setup, enter a 4-10 Digit Secure Print ID then click OK. 5. When you are ready to retrieve your secure print job go to the machine. At the Machine 1.
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Try These Jobs This section contains step-by-step instructions to help you get the most from your system. Most of what you need is in the Basic Copying tab.
Making Copies Typical Application Standard copying tasks. Procedure 1. Load your originals. Adjust the edge guides as necessary. Use Long Edge Feed (LEF) for the fastest performance. LEF Short Edge Feed (SEF) originals require more time to scan. SEF 2. Make your programming selections by touching the screen. The most common selections are on the Basic Copying tab (Output, 2-sided Copy, Reduction/ Enlargement, and Paper Supply). 3. Use the keypad to enter the number of copy sets. 4.
Stapling Copy Jobs Typical Application Standard copying tasks with 1 or 2 staples. Procedure 1. Load your originals and make your paper and programming selections based on the table below. Press the More... button to access 2 staples. 2. Use keypad to enter the number of copy sets. 3. Press the Start ( Feed Direction of Common Paper Sizes Desired Staple Location ) button. Paper Supply Output Options Select this Staple Button Auto Paper Supply or select the appropriate size LEF paper.
Feed Direction of Common Paper Sizes Desired Staple Location Paper Supply Output Options Select this Staple Button Auto Paper Supply or select the appropriate size SEF paper A4 Auto Paper Supply or select the appropriate size LEF paper. A4 To achieve optimum staple location with this feed direction you must select 8.5 inch, SEF Paper Supply.
Feed Direction of Common Paper Sizes Desired Staple Location Paper Supply Output Options Select this Staple Button Auto Paper Supply or select the appropriate size SEF paper. A4 A3 Auto Paper Supply or select the appropriate size LEF or SEF paper. Try These Jobs Build Job is required when stapling copies made from the document glass. See page 62 for more information about Build Job.
Making 2-Sided Copies Typical Application Standard office copying tasks with or without staples. Procedure 1. Load your originals. 2. Make your programming selections by touching the screen. The most common selections are on the Basic Copying tab (Output, 2-sided Copy, Reduction/ Enlargement, and Paper Supply). 3. Select which 2-sided option you want. These options are displayed when the 2-sided Copy, More... selection is pressed.
Improving Image Quality Typical Application Create copies with the best possible image quality. Procedure 1. Load your originals. 2. Make your desired programming selections from the Basic Copying tab. 3. Use the keypad to enter the number of copy sets. 4. Depending on the configuration of your machine press either the More Copy Features tab or the Image Adjustment tab. Press the Image Quality button. 5. Select the setting that best matches your original then press the Save button.
Removing Unwanted Marks on the Edges of Copies Typical Application Remove distracting marks on your copies. Procedure 1. Load your originals. 2. Make your programming selections by touching the screen. The most common selections are on the Basic Copying tab (Output, 2-sided Copy, Reduction/ Enlargement, and Paper Supply). 3. Use the keypad to enter the number of copy sets. 4. Depending on the configuration of your machine press either the More Copy Features tab or the Image Adjustment tab. 5.
Copying Pages from Books or other Bound Documents Typical Application Copy a page from a book or other bound original. Procedure 1. Open the Document Cover and place the bound original on the Document Glass. Align the spine of the bound document with the Book Binding mark. Book Binding Guide mark 2. Touch the screen to make your selections from the Basic Copying tab (Output, 2-sided Copy, Reduction/ Enlargement, and Paper Supply). 3. Use the keypad to enter the number of copy sets. 4.
Using Reduction/Enlargement Typical Application Use the automatic Reduction/Enlargement features to adjust the size of the output image. Procedure 1. Load your originals. 2. Make your programming selections by touching the screen. The most common selections are on the Basic Copying tab (Output, 2-sided Copy, Reduction/ Enlargement, and Paper Supply). 3. Use the keypad to enter the number of copy sets. 4. In the Basic Copying tab under Reduce/Enlarge, select an existing preset or press the More...button.
Shifting an Image Typical Application Shift the image on a copy to create a binding edge. Procedure 1. Determine the amount of space needed to shift the content away from the binding edge. 2. Load your originals. 3. Make your programming selections by touching the screen. The most common selections are on the Basic Copying tab (Output, 2-sided Copy, Reduction/ Enlargement, and Paper Supply). 4. Use the keypad to enter the number of copy sets. 5.
Adding covers Typical Application Add covers to any set of documents. Procedure 1. Load the cover stock into the Bypass Tray or any appropriate paper tray. 2. Load your originals into the Document Feeder. 3. Make your programming selections by touching the screen. The most common selections are on the Basic Copying tab (Output, 2-sided Copy, Reduction/ Enlargement, and Paper Supply). 4. Use the keypad to enter the number of copy sets. 5.
Placing Multiple Images on a Single Page Typical Application Any situation where you want to present multiple reduced images (thumbnail images) to a reader. Procedure 1. Load your Originals. 2. Depending on the configuration of your machine press either the More Copy Features tab or the Output Format tab. If the More Copy Features tab is selected press Output Format tab. 3. Press the Multi-Up button then press On. 4.
Making Transparencies with Dividers Originals Typical Application Produce transparency sets with divider inserts. Procedure 1. Ensure that transparencies and divider separator stock are loaded into different paper trays. 2. Load the originals into the Document Feeder. 3. Depending on the configuration of your machine press either the More Copy Features tab or the Output Format tab. If More Copy Features tab is selected press tab 3, Output Format. 4. Press the Transparencies button. 5.
Making Brochures and Booklets Typical Application Produce a newsletter. Procedure 1. Load the originals into the Document Feeder. The originals must be oriented Long Edge Feed. 2. Depending on the configuration of your machine press either the More Copy Features tab or the Output Format tab. If the More Copy Features tab is selected press Output Format tab. 3. Press the Booklet Creation button. Follow the instructions on the screen. 4. Press the Booklet Creation On button then press the Save button. 5.
Making Folded Booklets (optional Professional Finisher) Typical Application Produce a folded single or multiple sheet booklet with and without staples. Procedure 1. Place the originals image-up in the Document Feeder. The originals must be oriented Long Edge Feed. 2. Select a Paper Supply with Short Edge Feed stock. 3. Select Output Format > Booklet Creation. 4. Select On >1 or 2 Sided Originals > Save. 5. Select Basic Copying > Select More... in the Output column. 6.
Making Tri-Fold Sheets (optional Professional Finisher) Typical Application Produce a single sheet letter fold to fit inside a mailing envelope. Procedure 1. Place the originals image-up in the Document Feeder. The originals must be oriented Short Edge Feed. 2. Select the Basic Copying tab. Z-Configuration 3. Select a Paper Supply with Short Edge Feed stock. 4. Select More... in the Output column > Folding Options. 5. Select Tri-Fold > Z-Configuration > Save. 6. Select Save to confirm fold settings. 7.
Mixed Size Originals Overview This feature allows you to input mixed size original documents of mixed sizes and process them as a single job to produce: l mixed size or common size copies l scan jobs using optional network features such as Network Scanning, Scan to Fax, Scan to E-mail, etc. The originals must all have the same width and must be fed from the Document Feeder. If valid sizes are not scanned, a warning message will appear and the job will be deleted.
Mixed Size Originals Typical Application Produce copies or scans of mixed size originals on either the original sizes or a common size automatically. Procedure Copying 1. Place the originals face up in the Document Feeder. The originals must be the same width. 2. Select the More Copy Features tab or tab 2, Image Adjustment. 3. Select Original Input > Mixed Size Originals > Save. 4. Select the Basic Copying tab. 5. Select Auto Paper to produce the same size output as the original mixed sizes.
Build Job - Overview Build Job is a feature that allows you to divide a job into individual segments and apply unique programming to each individual segment. 3 Originals Typical Copy Job Copy Job with Build Job The same set of programming applies to entire copy job. Each segment can be programmed differently.
Copying Bound Documents using Build Job Typical Application Copy a multipage article that is spread throughout a bound document all at once. Procedure 1. Open the Document Cover and place the bound original on the Document Glass. Align the spine of the bound document with the Book Binding mark. 2. Make your programming selections by touching the screen. The most common selections are on the Basic Copying tab (Output, 2-sided Copy, Reduction/ Enlargement, and Paper Supply). 3.
Using Build Job and Sample Set Typical Application Produce multiple sets of a document where individual segments require unique feature programme selections. Procedure 1. Load the originals for the first job segment. 2. Depending on the configuration of your machine press the More Copy Features tab or the Job Assembly tab. If the More Copy Features tab is selected press the Job Assembly tab. 3. Press Build Job then press the Build Job On button. Press the Save button.
Using Tabs/Build Job Typical Application Insert tab stock dividers in the body of copy jobs. Procedure Prerequisites: l Tab masters, see page 67 l Use trays 2, 3 or 4 only l Tab stock 1. Setup Build Job l Select the Job Assembly tab. l Select Tabs/Build Job > On > Save. 2. Programme Tab Attributes l Select the Basic Copying tab. l Select a Tray filled with tab stock. 3. Scan the Tab Master Place the 1st original tab master face up in the Document Feeder > Start.
4. Programme Body Attributes l Select the Basic Copying tab. l Select a Reduce/Enlarge% as required. l Select a Paper Supply without tabs in it. 5. Scan the Body Segment l Place the 1st body segment face up in the Document Feeder > Start. 6. Repeat steps 2-5 until all the tab and original segments have been scanned 7. End Build job l Select the Build Job Controls button. l Select End Build Job. The entire job will start printing.
Creating Tab Masters The Xerox Template Access the Xerox web site to download templates to create 3, 5, or 8 position tab masters: 1. http://www.xerox.com 2. Search using keywords: tab templates 3. In the Search Results, locate the words: Tab Templates, Supplies Information. 4. Select Tab Templates 5. On the Tab Template page, under the black Tab Template banner, click the number 1 6.
Network Faxing Overview (Optional Feature) Network Faxing is an optional feature that allows you to send and receive faxes using a networked system connected to network fax solution software. The Key Operator or Administrator can limit access to this feature by enabling Authentication. When Authentication is active you will be required to login before using the Network Fax feature. Remember to log out to prevent unauthorised access.
Getting to Know the Process Sending a FAX 1. The system scans the original paper document and creates a digital file. 2. The digital file and routing information is transferred to a Fax Repository on a Server. 3. The Network Fax Server retrieves the digital file from the Fax Repository, processes it and sends it to the destination. Receiving a FAX Try These Jobs The Network Fax Server receives an incoming Fax.
Faxing a Document Typical Application Fax a document to a single number or multiple numbers. Procedure 1. Load your original face up in the Document Feeder. 2. Press the Fax button on the Touch Screen. If Authentication is active, you must complete a login sequence. Remember to log out to prevent unauthorised access. 3. Enter the fax number using the numeric keypad (some configurations require entering a digit and the Dial Pause button to reach an outside line). 4.
10.Once all numbers have been entered you may select the desired resolution and number of sides scanned. 11.Press the Start ( ) button. 12.If enabled by the network fax solution software, the machine will print a Transmission Report once the fax has been received at the destination fax number. Use the Phone List to store up to 30 destination fax numbers to save time when sending a fax. HINT You can use the Phone List button to add preprogrammed numbers to the Send List.
Network Scanning Overview (Optional Feature) Network Scanning is an optional feature that allows you to create and distribute an electronic file from a scanned original. Getting to Know the Process 1. The user decides what type of settings are needed to process the scan job and where the scanned file will need to be sent after it is processed. 2. The user selects a Distribution Template that meets these requirements. Not all scanning features require the use of a template.
Scanning Options Option Typical Application Scan to File Create an electronic file from a hard copy original to be shared on the network. Scan to Desktop Scan a document to your workstation. Scan to E-mail Distribution Scan a document to distribute through e-mail: l using a CentreWare® template l without a CentreWare® template Scan to Fax Scan a document to a fax machine via telephone number. Scan to Internet Fax Scan a document to a fax machine via an internet address. 1.
NOTE If you have recently created a new template or modified an existing one using CentreWare® Network Scanning services tools, you must update the template list at the machine so it reflects the latest information. Press the More Scan Features tab then the Update Template List button. Press the Update Template List button then the Confirm button. This may take a few minutes depending upon the number of templates available. 3. Select the desired template in the Template Name List.
Internet Fax Overview (Optional Feature) Internet Fax is an optional feature that is available upon request for networked systems. The Machine Administrator can limit access to this feature by enabling Authentication. When Authentication is active you will be required to enter a network password or guest passcode. Remember to log out to prevent unauthorised access.
Undelivered Internet Fax Jobs In some cases the receiving device may return undelivered jobs back to your WorkCentre Pro. If your system is configured to receive Internet Fax jobs, undelivered jobs could be returned to the WorkCentre Pro and printed as an incoming fax job. When sending Internet Fax jobs, check the status of your sent job through the Job Status button. See page 37 for details on the Job Queue and Job Status.
E-mail Overview (Optional Feature) E-mail is an optional feature that allows you to send electronic-mail messages without using a template. The system must be connected to the network. The Key Operator or Administrator can limit access to this feature by enabling Authentication. When Authentication is active you will be required to login before using the E-mail feature. Remember to log out to prevent unauthorised access. Getting to Know the Process Sending an E-mail Message 1.
Sending an Internet Fax or E-mail without a template Typical Application E-mail or Internet Fax a document to a single recipient or multiple recipients. Procedure 1. Load your original face up in the Document Feeder. 2. Press the E-mail or Internet Fax button. If Authentication is active, you must complete a login sequence. Remember to log out to prevent unauthorised access. 3. Select the desired resolution and number of sides scanned. If the originals are 2 Sided, press 2 Sided Originals. 4.
Document Management Fields Overview Document Management Fields allow you to create fields that contain variable programmable data. The information is stored in the Job Log with your scanned file. You can use your company’s Document Management Information software to access the Job Log to retrieve or route the stored files. This feature is only available when you use a template containing Document Management Fields information. Up to 6 Document Management Fields can be programmed for each template.
Creating Document Management Fields Use Internet Services to create Document Management Fields. You will need the Internet Protocol (IP) address of the system. Your Ke y Operator or Administrator can provide the address if you do not know it. 1. Type the system’s IP address in your browser. The system’s Home Page will open. 2. Select Services. 3. Select the Distribution Templates button. 4. Choose the desired template.
Index A B Access to Copying 39 Account ID Number 39 Address 12 Auditron Establishing Accounts See Reference Guide Using when enabled 38 Authentication E-mail 73, 77, 78 Fax 35, 68, 70 Guest Access 30 Internet Fax 75 Login Procedures 31 Network Access 30 Overview 30 Unauthorized Access 31 Auto Paper Selection 44 Auto Reduction Enlargement 44 Binding Edge 53 Booklet Creation feature 57, 58 Booklet Fold 58 Border Erase 50 Bound Documents 23 Copying 51 Brochures Making brochures 57 Build Job 62–67 Bypass Tr
Copy Quality See Image Quality 49 Copying Adjusting Image Quality 49 Books 51 Mixed Size Originals 60 Covers 20 Adding to a document 54 D Deleting a job 37 Digital Features 15 Distribution Template 72 Dividers Transparency 56 Document Feeder Loading Originals Copying 28 Faxing 34 Scanning 32 Document Glass Copying 28 Faxing 34 Scanning 32 Document Management Fields Creating Fields 80 Overview 79 Double sided copies 45 Duplex copies 45 E Edge Erase 50 Electronic Auditron 39 E-mail 17 Authentication 30, 77
J Job Queue 37 Job Supplement See Build Job 62 L Login/Logout, Auditron 38 Login/Logout, Authentication 31 M Masters, Tabs 67 Mixed Size Originals 60–61 Moving the image 53 Multi-Up feature 55 N Network Accounting 39 Network Authenticated Access 30 Network E-mail Description 17 Network Faxing 24 Authentication 68, 70 Description 17 Overview 68–69 Quick Start 34 To a Single Number 24 To Multiple Numbers 24 Network Scanning 25 Authentication 30 Create electronic files 17 Document Management Fields 79 Mixe
Q Queue Managing the job queue 37 R Recycled Paper 16 Reduction/Enlargement 52 Relocation Ozone requirements 5 S Safety Electrical 2 Laser 6 Operational 7 Sample Set 23, 64 Scanning Authentication 30, 73 Create electronic files 17 Document Management 79 Overview 72 Scan to File 73 Scanning Documents 32 Secure Print 41 Security 40 Image Overwrite Immediate Image Overwrite On Demand Image Overwrite Secure Print Shifting an image 53 Signature Booklet See Booklet Creation 57 Stapling 45 Status of Job 37 T T
