OneTouch 4.
Design © 2013 Xerox Corporation. All rights reserved. Xerox®, Xerox and Design® and DocuMate® are registered trademarks of Xerox Corporation in the United States and/or other countries. Content © 2013 Visioneer, Inc. All rights reserved. The Visioneer brand name and OneTouch® logo are registered trademarks of Visioneer, Inc.
Table of Contents 1 Safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1 Safety Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-1 Operational Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-1 Electrical Information . . . . . . . . . . . . .
Table of Contents Documents to Avoid Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Unsupported Document Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Select the Paper Feeding Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Select the Paper Path . . . . . . . . . . . . . . . . . . . . . . . .
Table of Contents Creating an HTML Web Page from Your Scanned Documents . . . . . . . . . . . . . . . . . . . . . . 6-74 Still Image Client . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-75 Image Editors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-77 Image Documents Properties . . . . . . . . . . . . . . . . . . .
Table of Contents Imprinter Panel Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-136 Image Enhancements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-138 Disabled Options in this Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-139 Main Panel Options . . . . . . . . . . . . . . .
Table of Contents A Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-191 Basic Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-191 United States (FCC Regulations) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-191 European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Table of Contents 8 Xerox® DocuMate® 4799 User’s Guide
1 Safety Safety Introduction Notices and Safety Please read the following instructions carefully before operating the machine and refer to them as needed to ensure the continued safe operation of your machine. Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental standards.
Safety Do Not Do These • Never use a ground adapter plug to connect the equipment to a power outlet that lacks a ground connection terminal. • Never attempt any maintenance function that is not specifically described in this documentation. • Never remove covers or guards that are fastened with screws. There are no operator serviceable areas within these covers. • Never locate the machine near a radiator or any other heat source.
Safety WARNING: This equipment must be connected to a protective earth circuit. This equipment is supplied with a plug that has a protective earth pin. This plug will only fit into an earthed electrical outlet. This is a safety feature. If you are unable to insert the plug into the outlet, contact your electrician to replace the outlet. Disconnect Device The power cable is the disconnect device for this equipment. It is attached to the back of the machine as a plugin device.
Safety Product Safety Certification This product is certified by the following Agency using the Safety standards listed: Standard UL60950-1 (USA) CSA 22.2 No.
2 Welcome Your new Xerox scanner can quickly scan stacks of single-sided or double-sided pages and place their electronic images on your computer. What’s in the Box Before proceeding, check the contents of the box. If items are missing or damaged, contact the dealer where you purchased the scanner.
Welcome – 32-bit Windows XP (Service Pack 1 and 2) – 32-bit or 64-bit Windows Vista (Service Pack 1) – 32-bit or 64-bit Windows 7 – 32-bit or 64-bit Windows 8 The scanner is compatible with Service Pack 3 for Windows XP, Service Pack 2 for Windows Vista, and Service Pack 1 for Windows 7.
Welcome Patch code sheets—use with an application that supports detection of patch code data when using the TWAIN interface. The patch code page layouts have been specifically designed for your scanner. The file contains Patch 2, 3 and T layouts for A4 and U.S. Letter size pages. • Make sure you print the correct page size for the paper in your printer. Also, make sure the application you are using is not set to automatically scale the page to fit on the paper in your printer.
Welcome Pre-Imprinter door—Lift the output tray to access the pre-imprinter compartment. Control panel—Scanner hardware controls. • Hopper—Press the up or down arrow to manually adjust the height of the input tray level to match the height of the document stack. • ADF—Changes the scanner between automatic document feeding and manual document feeding. • Thickness—Press to change the roller position to match the paper thickness of the documents being scanned. • Start/Stop—Press to start scanning.
3 Scanner Setup Unpack the Scanner Use care when unpacking, moving and assembling the scanner. Follow these instructions to prevent injury and damage to the scanner. 1. Remove the scanner from the shipping box, verify all parts listed on page 5 are in the box. We recommend that you keep the original packing materials in case you need them later. 2. Always have at least two people carry the scanner, lifting the scanner up from underneath. 3.
Scanner Setup Install the Double Feed Prevention roller 1. Open the Pre-Imprinter door. 2. Release the retaining screw and then close the Pre-Imprinter door. 3. Pull on the scanner cover release and lift the lid to open the scanner.
Scanner Setup 4. Flip open the double feed prevention roller cover. 5. Align the roller bar with the brackets in the roller compartment. Make sure the groove on the right side of the roller bar is aligned so that it slides in place into the U shape of the bracket. 6. The roller is properly in place when you cannot rotate the metal bar of the roller. 7. Close the double feed prevention roller cover when you are finished.
Scanner Setup 8. Close the scanner when you are finished. Connect the Scanner Power Cord 1. Select the appropriate power cord for your country. 2. Plug the power cord into the scanner and into a wall outlet. Note: Do not turn on the scanner until after you install the software.
Installation 4 Before You Begin Please make sure of the following before you begin installation: • The information in this guide may cover software not provided with the scanner you purchased. Please disregard any information about the software not applicable to your scanner. • If your computer has AntiVirus or AntiSpyware software running, you may encounter alerts or messages during installation asking you to allow the installation to proceed.
Installation Install the Software and Connect the Scanner 1. Start Microsoft Windows and make sure that no other applications are running. 2. Insert the installation disc into your computer’s DVD-ROM drive. The disc automatically starts. 3. The Select Language window opens. Click the drop-down menu arrow and select the language to use. Click OK. The disc’s Main menu window opens. Note: If the disc does not start, check the following: – Make sure the disc drive’s door is completely shut.
Installation 4. On the Main menu, select Install software. 5. Leave the default selections and click Install Now. Note: The software provided with your scanner may differ slightly from the list shown in the window. 6. Click Install now.
Installation Installing the Scanner Driver 1. The Welcome screen for the scanner driver Setup Wizard opens. Click Next. 2. On the Xerox License Agreement window, read the license agreement. If you accept the terms, select I Agree then click Next. If you choose not to accept the license agreement, click Cancel. Click Close on the Installation Interrupted window. 3. The software will now be installed. 4. Stop when you see the “Complete the installation by connecting your hardware” window.
Installation Connect the USB Cable and Turn on the Power 1. Remove any tape from the USB cable. 2. Plug the USB cable into the USB port on the scanner then into a USB port on the computer. Check your computer’s manual for USB port locations. If the plug does not attach easily, make sure that you are plugging it in correctly. Do not force the plug into either connection. 3. Turn on the scanner power. The status light comes on and flashes indicating that the scanner is receiving power.
Installation 4. When you’re certain that the software has completely loaded, return to the “Complete the installation by connecting your hardware” window. 5. Click OK to complete the installation process. 6. Click Close on the Installation Complete window to close and exit the driver installer. Installing the User Utility The User Utility is a software diagnostic and maintenance software that you can use for monitoring your scanner hardware. 1.
Installation 2. The next screen lets you choose where the installation files are going to be on your computer. Click on Browse... to change the location where the files are installed. We recommend that you keep the default options on this window and just click on Next to proceed with the installation. 3. The next screen lets you change the Program Files folder name and where the program appears in your Windows Start Programs list.
Installation Installing Additional Applications Your scanner includes free, additional applications as described in the table below. 1. Return to the disc’s Main menu and click Install software. 2. Select the additional applications you want to install, then click Install now. 3. Follow the instructions on the screen to install each of the additional applications.
Installation Software About the Software Nuance PDF Converter PDF Converter Professional 7 features 100% industry-standard PDF creation and editing plus the world’s most accurate PDF conversion to editable Microsoft® Office® formats available. It also offers one-click scanning to PDF, the most advanced PDF search capabilities, excellent graphics management, document flattening and autoremoval of sensitive information.
Installation 2. Click on View scanner documentation to access the scanner user guide. Click on View software documentation to access the user guides for the software applications provided with the scanner. From either of these user guide windows, click on the User guide menu button to return to the main user guide window, then select the other documentation section to view the user guides. Scanner documentation window Software documentation window 3. Click the links of the guides you want to view. 4.
Loading Documents to Scan 5 Note: Always remove any staples or paper clips from documents before inserting them into the scanner. Staples and paper clips can jam the feed mechanism and scratch the internal components. Also remove any labels, stickers, or Post-It™ notes that may come off during the scanning process and get stuck in the scanner. Misuse as described here will void your scanner’s warranty.
Loading Documents to Scan Supported Document Types You can scan the following types of documents and cards with this scanner. • The maximum amount of paper in the input tray should not exceed the maximum stack thickness indicated on the paper guides. This is approximately 350 sheets of 20 lb (75–80 g/m2) new printer paper. • Document size – Minimum size (width x length) – 1.9 x 2.8 inches (48 x 71 mm) – Maximum size (width x length) – 11.
Loading Documents to Scan Unsupported Document Types Do not scan the following types of documents as they may cause damage to the scanner. • Items outside of the specified supported sizes, thickness, and weight defined in this document. • Non-rectangular or irregularly shaped paper will cause the scanner to detect and report document skew errors or paper jams. • Carbon paper that will leave residue in the scanner and on the rollers that will transfer to the next set of documents scanned.
Loading Documents to Scan Paper thickness LED indicator Type of paper Normal 50–157 g/m2 (13 ~ 42 lbs.) When you are scanning normal printer/copier paper. Thick 157–209 g/m2 (42 ~ 56 lbs.) When you are scanning thick paper or paper with a smooth surface, such as card stock. Auto 19–157 g/m2 (5 ~ 42 lbs.) When scanning a stack of documents of mixed paper thickness. When this option is selected the scanning speed may be reduced as the scanner auto-adjusts to the document type detected.
Loading Documents to Scan 2. Adjust the paper guide for the width of paper, and make sure the input and output trays are fully extended. Flip up the paper stop to make sure the paper stays in the output area as they are exited from the scanner. 3. Load the documents face up with their tops into the Automatic Document Feeder. The stack of pages should not exceed the maximum height indicated on the input tray. 4.
Loading Documents to Scan • OneTouch—When you press the Start/Stop button on the scanner, the documents are scanned using the scans settings for the first OneTouch scan function. See Scanning and Configuring OneTouch on page 29. • OneTouch Button Panel—Use this scan option when you want to scan from the computer screen. Scanning from the on-screen OneTouch Button Panel is the same as selecting a scanning option on the scanner, except you click an icon that represents the function.
Scanning and Configuring OneTouch 6 Based on the recommended full installation of the scanner driver and the Visioneer OneTouch software, OneTouch is your main scanning interface for using the scanner. The OneTouch Button Panel, that you see on the computer screen, shows the pre-set function for each button (such as Email) and the icon of the destination (called the Destination Application) where the images will be sent when scanning is finished.
Scanning and Configuring OneTouch If the OneTouch OmniPage Module is not installed, then the options for sending to word processing applications such as Microsoft Word will not be available. The OneTouch OmniPage module is installed automatically when you install Visioneer OneTouch from the installation disc. Note: The default page size in each configuration is based on your computer’s Windows Measurement system selection of U.S. (United States) or Metric units. • If U.S.
Scanning and Configuring OneTouch Click on the OneTouch icon to open the panel. The Button View The Detail View The Hardware View The Title Bar • Green arrows—click to cycle through the panel’s 3 views. • Scanner icon—click to open the scanner’s hardware properties. • Red “X”—click to close the OneTouch panel. The Button View • Left-click on a Destination Application icon to start scanning. • Right-click on a Destination Application icon to open the OneTouch Properties.
Scanning and Configuring OneTouch 3. The OneTouch Properties window opens. The OneTouch Properties window will also open when you press, hold down for 3 seconds, and release a scanner button. Scanner button configuration tab Select a file format for your scanned images. Select the Destination Application that will open when you are finished scanning. You use the destination application to view and work with your scanned images. Select a configuration for scanning the item.
Scanning and Configuring OneTouch Properties button—displays a window for selecting properties for a destination. This button is disabled if the selected destination application does not have global configuration properties. Refresh button—updates the links between all your computer’s Destination Applications and OneTouch. If you install new software that can be used as a Destination Application, click the Refresh button to link the new software to OneTouch.
Scanning and Configuring OneTouch Destination Categories: • Document management includes Nuance PaperPort and other applications for processing and keeping track of your scanned documents. This category includes the Send to Application and Open Scanned Document(s) destinations. • Image editors include Microsoft Paint and other drawing and graphics applications. • Text editors include Microsoft Word and WordPad, Microsoft Excel, and other word processing and spreadsheet applications.
Scanning and Configuring OneTouch • Type the file name you want into the input field. Note that you cannot input these characters in a file name: \/:*?“<>| When inputting a file name, the file name must be unique, otherwise every scan created would overwrite the previous scan. The menu to the right of the input field contains a list of tokens you can select to create unique file names. These tokens include counting numbers, date and time values, number of pages scanned, and so on.
Scanning and Configuring OneTouch Technical Note Some destination application links, such as the NewSoft Presto! BizCard software, require a specific filename format for the images that have been sent to the link to open correctly in the application. For example, when scanning duplex, if the image token {#03b} is not included in the filename, then each image sent will be regarded as a separate scan, and instead of one file with 2 pages you will have 2 files.
Scanning and Configuring OneTouch • To edit the configuration, click the Edit button. Edit the settings and click OK. Note: Your scanner comes with a number of configurations pre-set at the factory. To ensure that your scanner will always have a set of correct scan configurations, do not delete the pre-set configurations. We also recommend that you keep those configurations locked so they are not inadvertently deleted. That way, you will always have the factory-settings available.
Scanning and Configuring OneTouch • Black&White to scan in black and white. For example, letters and memos are usually scanned in black and white. • Grayscale to scan items such as documents containing drawings or black and white photographs. • Color to scan color photographs and other color items. Color scans have the largest file size. Resolution—drag the slider to the right or left to adjust the dots per inch (dpi) of the resolution.
Scanning and Configuring OneTouch • Reduce Moiré patterns—moiré patterns are wavy, rippled lines that sometimes appear on the scanned images of photographs or illustrations, particularly newspaper and magazine illustrations. Selecting Reduce moiré patterns will limit or eliminate moiré patterns in the scanned image. This option is only available when scanning in Color or Grayscale at lower resolutions, and when the scanner supports this feature.
Scanning and Configuring OneTouch • Skip blank originals—select this option to have the scanner detect if a blank page has been fed through the scanner, and remove it from the final file. Typically you might use this option when scanning a stack of twosided pages which have a number of blank sides. Sensitivity—you can adjust the sensitivity level of the blank image detection.
Scanning and Configuring OneTouch Advanced Settings Tab Use the Advanced Settings tab to set color correction options for Color or Grayscale scanning. Drag the sliders to the left and right to change the color settings. As you do, the image changes to show the effects of the new settings. • Color saturation—the strength or purity of a color. This option is only available when the selected scan mode is Color. • Color hue—the color your eyes see as reflected from the image.
Scanning and Configuring OneTouch Enable redaction—select this option to enable redaction when scanning. You might use this option if you want to remove a logo or image that appears on each page that you are scanning. You can choose what color to fill in the redacted area in the scanned image, and set multiple areas. If you are scanning in Duplex mode, you can specify the area separately for the front and back side of the pages. Click Add to add a line item to the area list in this window.
Scanning and Configuring OneTouch Preview—this color field shows the actual color that will fill the redaction area in the final scanned image. When scanning in color, the Preview field will match the Color field. When scanning in Grayscale, the preview field will show the gray version of the color you selected, and that color will be in the final scanned image.
Scanning and Configuring OneTouch Most of the format icons have a right-click menu to select file format specific options, or choose additional formats that are not represented in the panel by default. The format names in the Select format panel indicates the file type extension for the scanned file. Text Formats; TEXT is only one of several text formats available. Image Formats. The BMP, JPG, and PDF image formats have right-click menu options.
Scanning and Configuring OneTouch Right-click on the BMP icon to access the GIF and PNG image formats. When you select either of these formats, the format panel will change the BMP icon to the selected image format icon. BMP—the *.bmp (bitmap) format is generally used when you want to do additional image processing, such as photo touch-up or color correction, as very little image compression is used when creating the file.
Scanning and Configuring OneTouch 3. Choose the file size/image quality option for your scanned images. Minimize Size—smallest file size, lowest image quality. Normal—medium file size, some loss of image quality. Maximize Quality—largest file size, minimal loss of image quality. Your selection pertains only to the button currently selected on the OneTouch Properties window.
Scanning and Configuring OneTouch 4. Click OK or Apply on the OneTouch Properties window. Text Formats Selecting the text format option also selects OCR processing as an automatic step for scanning. Therefore, when you scan a document with the text format selected, the text portions of the document are automatically converted to editable text. Select a text format for documents with text or numbers, such as a business letter, report, or spreadsheet.
Scanning and Configuring OneTouch Configure Before Scan You can set up the scanner so that, when you press a button or click it on the Button Panel, a different scanning interface opens before the scanning starts. You can then use the interface to change the Resolution, Scan Mode, and other settings. When you scan, the scanned image will still be sent as the file type and to the same Destination Application already selected in the OneTouch Properties window for that button. 1.
Scanning and Configuring OneTouch 2. The following window will open asking if you want to cancel the entire job. – Yes—scanning stops and all pages scanned in this batch, up to this point, will be deleted. The TWAIN interface will close and you can restart your scan from the beginning. Choose Yes if the TWAIN scan settings are incorrect for your current scanning batch. For instance, the Picture Type is Black & White but you want to scan your documents in color.
Scanning and Configuring OneTouch Destination type—the Open Scanned Document(s) destination is classified as a “Document Management Link”. To make it available in the destination list, you must select Document management on the Options tab in the OneTouch Properties window. Technical Note • If there is no application installed for the file format you selected, the OneTouch Link Log Viewer will open when scanning is finished showing the failure.
Scanning and Configuring OneTouch Setting the Folder and Options from OneTouch In the OneTouch Properties window, select Transfer to Storage as the Destination Application for scanning. • Click the Properties button to open the OneTouch Link Properties for Transfer to Storage. From this window, you can change the global default storage location and options. On initial installation of OneTouch, all scan configurations use these settings.
Scanning and Configuring OneTouch • Click the New, Copy, or Edit button to open the Scan Configuration Properties window. Click on the Storage Options tab and use this window to set a configuration to scan to a different folder than the one selected in the Link Properties window. Changing the options in this window only affects the configuration you are creating or modifying. All other configurations will retain their settings for this destination.
Scanning and Configuring OneTouch 2. Hover the mouse cursor over the Set as scan destination option and the sub-menu will open to the right. Click on the setting you want the Storage location to be updated with. – For all configurations—select this option to have the storage location, in all scan configurations Storage Options tabs, updated to use this location. Note that the storage Link Properties location will also update to use this location.
Scanning and Configuring OneTouch 4. Click the New button. The Scan Configuration Properties dialog box opens. 5. To help you remember which folder it is, give the new configuration a name that indicates the folder name, such as “Business Receipts.” 6. Click the Scan Settings, Page Settings, and Advanced Settings tabs, and select the settings you want. 7. Click the Storage Options tab. 8. Click the Browse button.
Scanning and Configuring OneTouch 9. Select the folder you created for storing the scanned documents. 10. Click OK. The selected folder will now be set as the Storage location, such as “Business Receipts.” 11. Click OK. The new configuration is now listed as a Transfer to Storage configuration. 12. Repeat the process to create additional new configurations, such as one named “Personal Receipts.” Note: Make sure to designate separate folders as the Storage Locations for each new configuration.
Scanning and Configuring OneTouch 13. You will now have multiple configurations set up for the Transfer to Storage destination, and each configuration scans documents to separate folders. The new configurations apply to the Transfer to Storage Destination Application. 14. Now select a scanner button for each new configuration. Click Apply to set that button for that configuration. Scan to multiple storage folders: 1. Insert the document you want to scan to storage. 2.
Scanning and Configuring OneTouch 2. Select Burn to CD as the Destination Application. 3. Choose a File Format and a Scan Configuration. 4. Click OK. 5. Now start scanning using the scanning button you set to scan and burn to a CD. The scanner will start scanning. When finished the file will be saved to the Windows temporary location for CD files. An information bubble will appear in the Windows notification area telling you that there are files waiting to be burned to CD. 6.
Scanning and Configuring OneTouch Printer or Fax The availability of printers and/or faxes in the OneTouch destination list depends on whether or not you have printers or faxes configured in Windows. Please refer to the Windows documentation, or your printer or fax documentation, for setting up printers and faxes. Supported file types—only the BMP file format is available, when scanning to a printer or fax, as only uncompressed data can be send to these devices.
Scanning and Configuring OneTouch • Fit to page, reduce image if necessary—if the scanned image is too big to be printed or faxed on a single page, the image will automatically be reduced to fit the page. • Actual size, crop image if necessary—if the scanned image is too big to be printed or faxed on a single page, the image will automatically be cropped around its edges to fit on the page. • Center image on page—the image will be printed in the center of the page instead of at the top left corner.
Scanning and Configuring OneTouch Destination type—the PaperPort destination is classified as a “Document Management Link”. To make it available in the destination list, you must select Document management on the Options tab in the OneTouch Properties window. • Click the Properties button to open the OneTouch Link Properties for PaperPort. From this window, you can change the default folder location and options.
Scanning and Configuring OneTouch Select the destination folder for Scanned Documents • Select a folder to send the scanned document(s) to when scanning to the PaperPort destination. The list of folders in this window are from the PaperPort Folder Manager. Use the PaperPort Folder Manager to add or delete folders, add other drives and network locations to this list. You cannot add new folders from the OneTouch PaperPort configuration windows.
Scanning and Configuring OneTouch 1. Select SharePoint as the destination application. 2. Open the Scan Configuration you want to modify for scanning to a SharePoint site, or create a new Scan Configuration. Select an existing configuration in which you have already specified your SharePoint site information, and then click on the Copy button to create a new configuration using the settings of the current configuration. 3.
Scanning and Configuring OneTouch • Password—input the password for the user account name you specified. • Use Windows Integrated Authentication—select this option to use the Windows current user’s login name and password to access the SharePoint site. • Destination folder—this is the folder where the final scanned document(s) are transferred to when scanning is complete. • Filename format—select a file naming format, for the scanned document, from the list.
Scanning and Configuring OneTouch Click on the Properties button to open the Log Viewer from the SharePoint OneTouch Link Properties window. There are no global configuration properties for the SharePoint destination application, all configuration is done using the Scan Configuration Properties window as described in the previous section. FTP Transfer The FTP Transfer destination link allows scans to be sent directly to an FTP server from OneTouch.
Scanning and Configuring OneTouch 1. Select FTP Transfer as the destination application. 2. Open the Scan Configuration you want to modify for scanning to an FTP server, or create a new Scan Configuration. Select an existing configuration in which you have already specified your FTP server information, and then click on the Copy button to create a new configuration using the settings of the current configuration. 3.
Scanning and Configuring OneTouch Because the destination configuration is done through the scan configuration, you can set each configuration to scan to a different FTP server, destination folder, and so on. This is the same process used as when scanning to different folders using the Transfer to Storage destination, as described in detail starting on page 53. FTP Link Log Viewer The OneTouch Link Log Viewer opens automatically when scanning is complete.
Scanning and Configuring OneTouch SMTP The SMTP destination link allows scans to be sent directly to an email address, through an SMTP server, from OneTouch. Please contact your server administrator for the server information you need to configure this link. Alternatively, have your site administrator or IT professional configure this link for you. Configuration of the SMTP server settings and user accounts is outside the scope of this document.
Scanning and Configuring OneTouch 3. Click on the SMTP Settings tab and fill in the fields with the information for you SMTP server. • Protocol—select which protocol you want to use to transfer the scan to the server. • Host—input the internet or intranet path of the server where you want to send the scanned documents. For example, smtp.company.com • Port—input which port to use with the selected protocol.
Scanning and Configuring OneTouch SMTP Link Log Viewer The OneTouch Link Log Viewer opens automatically when scanning is complete. Click on the menu arrow next to View logs for and select SMTP Link Agent from the list to display the transfer history for the SMTP link only. Double-click on any of the line items to open the selected log file in the Log File Detail View. If you open a failed transfer, the log file may contain the information you need to determine why the transfer failed.
Scanning and Configuring OneTouch Supported file types—all image and text file formats, except HTML, are available when scanning to an email application. Note that text file formats are only available if an OCR module or application is installed. Please refer to Text Formats on page 47 to see a list of text file formats that are available when OCR is installed. Destination types—the email destination is classified as an “Email Link”.
Scanning and Configuring OneTouch • Internet options—if you need to change your email client, or any other internet options, click the Internet Options button. The Windows Internet Options Control Panel opens. Click the Programs tab and choose a new email client from the program list. These are the standard Windows Internet Explorer options. Please see your Windows documentation for more information about the Internet Explorer options.
Scanning and Configuring OneTouch 1. In the OneTouch Properties window select one of the default text editors such as WordPad. 2. Click on the Properties button to open the Text Document OneTouch Link Properties window. From this window you can select what OneTouch should do when text is not detected or recognition fails, and add other applications to OneTouch.
Scanning and Configuring OneTouch • Delete application—select an application in the list then click this button to remove the application from the OneTouch destination list. You can only delete an application that you have added, the destinations that are linked when OneTouch is installed cannot be deleted. General OCR settings—click in the OCR settings boxes for the options you want. The options will apply to all the applications in the group.
Scanning and Configuring OneTouch – Standard ASCII text file—select this option if you want to have plain text, without formatting, sent to your text editing application. Most text editing applications will accept plain text (*.txt) files. – Adobe PDF format—select this option if you are adding a PDF viewing or editing application to the list. This PDF format is an image format only, it will not recognize the document using OCR, and you will not be able to search or edit the text in the final file.
Scanning and Configuring OneTouch Still Image Client If you want to specify an application to use for scanning at the start of the process, you can use event forwarding. Supported file formats—you cannot select a file format when scanning to the Still Image Client as the destination application is not selected until after you start scanning. Destination type—the Still Image Client destination is classified as an “Event Forward Link”.
Scanning and Configuring OneTouch 4. A dialog box opens for you to select the application to use for scanning. Select the application you want in the box and click OK. Now the application you selected opens and you can continue scanning using that application’s interface.
Scanning and Configuring OneTouch Image Editors Image editors include Microsoft Paint and other drawing and graphics applications. Supported file formats—the available file formats are based on the selected destination application. For example, you can scan to Microsoft’s Paint application as a BMP, GIF, PNG, or JPG, but not as TIFF. Please refer to Image Formats on page 44 for more information on which image formats OneTouch supports.
Scanning and Configuring OneTouch Image Documents Properties These properties apply to Microsoft Paint and other image processing applications. • Add application—click this button to open the Add Simple Image Link dialogue so you can add other image editing applications to OneTouch. • Delete application—select an application in the list then click this button to remove the application from the OneTouch destination list.
Scanning and Configuring OneTouch Adding Image Editor Applications to OneTouch 1. To add another application to the list, click the Add application button. The Add Simple Image Link dialog box opens. 2. Click Browse to find the application you want to add to the list. When you select the application using the Browse button, Steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in Step 3. 3. Select the icon in Step 3 of the dialog box.
Scanning and Configuring OneTouch PDF Applications PDF destinations are applications that can open and/or edit the Adobe PDF file format. Supported file types—applications in the PDF destination group support the *.pdf file format. When the OmniPage module or software is installed, OneTouch includes an option to scan as sPDF or nPDF. Selecting either of these two formats still creates a *.
Scanning and Configuring OneTouch 3. Click on one of the default text editors such as WordPad. 4. Click on the Properties button. 5. To add another application to the list, click the Add application button. The Add Text Based Link dialog box opens. 6. Click Browse to find the application you want to add to the list. When you select the application using the Browse button, Steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in Step 3. 7.
Scanning and Configuring OneTouch 8. In Step 4 of the dialog box, select Adobe PDF format and Adobe searchable PDF. Adobe PDF format—select this option if you are adding a PDF viewing or editing application to the list. This PDF format is an image format only, it will not recognize the document using OCR, and you will not be able to search or edit the text in the final file. The application you are adding must be able to open *.pdf files.
Scanning and Configuring OneTouch • Click the Properties button to open the OneTouch Link Properties for the Send to Application link. From this window, you can configure the default application for this link. After configuring the link properties, all of the default scan configurations will immediately update to send to the application you specify in this window. When you create new configurations, the default settings will also match what you have selected here.
Scanning and Configuring OneTouch 6. Put the document(s) in the scanner and start scanning with the button you set to use the Send to Application destination. 7. The scanner starts scanning and, when finished, sends the scanned file to the application you selected. Technical note • After configuring this link, you may need to click Refresh in the OneTouch Properties window to show the correct application icon in the Select destination list.
Scanning and Configuring OneTouch Scanning to Multiple Destinations Scanning to multiple destinations works the same as when scanning to a single destination, OneTouch simply distributes the final scan to several destinations. This option is enabled separately for each OneTouch button. 1. Open the OneTouch Properties window and click on the Options tab. 2. Select Enable scanning to multiple destinations, then click back on the configuration tab. 3.
Scanning and Configuring OneTouch 4. If any of the destinations you select have global configuration properties, the Properties button at the bottom of the Selected destinations list will be enabled for you to configure the destination options. Click on the Properties button to open the OneTouch Link Properties window to configure the destinations. Each destination that has global properties will be represented by its configuration tab in the OneTouch Link Properties window.
Scanning and Configuring OneTouch 6. Select the scan configuration you want to use for scanning in the Select configuration list. Click on the Edit button to open the Scan Configuration Properties window to configure any destination specific scanning options. Each destination that has per-scan configuration properties will be represented by its configuration tab in the OneTouch Scan Configuration Properties window.
Scanning and Configuring OneTouch 2. Select the Destination Application, File Format, and Scan Configuration applicable to your scanning batch. Make sure the option Create single image files is not selected. If this option is selected, the job separation features on the Options tab will be disabled. 3. Click on the Options tab in the OneTouch Properties window. 4. Click on the down arrow next to the Select Button list to select the button you want to modify.
Scanning and Configuring OneTouch – Sensitivity—you can adjust the sensitivity level of the blank page detection. For instance, depending on the paper weight, color mode, or image processing options selected, you might get varying results. Changing the sensitivity level allows you to fine-tune the accuracy of the blank page detection. When the number of images reaches—input the maximum number of images you want in the scanned file. The scanner will create a new file each time that number is reached.
Scanning and Configuring OneTouch Scanning with Optical Character Recognition (OCR) Optical Character Recognition (OCR) converts text and numbers on a scanned page into editable text and numbers. You can then work with the text and numbers to edit, spell check, change font or type size, sort, calculate, and so forth. Note: Xerox recommends that all OCR processing use the original factory settings for OCR scanning that came with your scanner.
Scanning and Configuring OneTouch Text Formats You select the text format option by clicking on the text icon on the OneTouch Properties window. This is the text format icon. Selecting the text format option also selects OCR processing as an automatic step for scanning. Therefore, when you scan a document with the text format selected, the text portions of the document are automatically converted to editable text.
Scanning and Configuring OneTouch 2. Right-click on the text format icon. Example menu for the text format when the Destination Application is Microsoft Word. 3. Example menu for the text format when the Destination Application is a Storage location. Choose the file type that you want for the text format. Your selection of a file type pertains only to the Destination Application currently selected on the OneTouch Properties window.
Scanning and Configuring OneTouch Normal PDF—the.pdf file format used by Adobe Acrobat. This format converts scanned text into a PDF with the text ready for editing in a PDF editing program. Additional options are available on the menu for the sPDF and nPDF text formats. The three image quality settings are: • Minimize Size—smallest file size, lowest image quality. • Normal—medium file size, some loss of image quality. • Maximize Quality—largest file size, no loss of image quality.
Scanning and Configuring OneTouch 4. Choose OCR Options from the menu. The OCR Properties window opens with the OCR tab selected. The OCR Tab The options shown on the OCR tab window are for spellchecking scanned text, replacing missing or unrecognized characters, and setting the speed and quality levels of the OCR processing. 1. Choose the options you want from the OCR window. – Languages in Document—click on the language(s) in list that correspond to the languages in the documents to be scanned.
Scanning and Configuring OneTouch – Use languages and dictionaries to improve accuracy—select this option to automatically check the validity of the recognized words. An OCR engine looks at each letter or symbol on the page individually, then “guesses” what the letter or symbol is based on the shape. Therefore, the OCR engine may have more than one guess for a particular letter or symbol, a “best guess”, a “second-best guess”, and so on.
Scanning and Configuring OneTouch 2. Click OK or Apply. These options will now apply to the OCR processing when you select any text format as the page format. Creating Your Own Dictionaries You can create multiple dictionaries for your personal use. For example, you might have different dictionaries for separate work projects, especially if each project uses different acronyms and terminology. To create a personal dictionary: 1.
Scanning and Configuring OneTouch 7. The User Dictionary Files window opens and shows the available dictionaries. MyDictionary is an example of a user dictionary. 8. Click Add New. The Add New User Dictionary window opens. 9. Click the drop-down arrow for Files of type and choose Text Files (.txt). 10. Select the file you just created for your user dictionary and click Open. In the example above, the file is named USERDIC1. 11.
Scanning and Configuring OneTouch 12. Select a dictionary and click Set As Current to set it as the current dictionary for spellchecking. The label [current] is added to the name. If you don’t want to use any user dictionaries for spellchecking, click [none] at the top of the list. To remove a dictionary from the list, select it and click Remove. This only removes the dictionary from the list. It does not affect the original text file you created with the list of words.
Scanning and Configuring OneTouch 4. Select the file that has the words you want to add to your user dictionary. Importing will add the entire list of words in a file to the user dictionary. 5. Click Import. The file’s words will be added to your user dictionary list. 6. To export a user dictionary so it can be used by another program, select the dictionary on the User Dictionary Files list and click Export. The Export User Dictionary window opens. 7.
Scanning and Configuring OneTouch The Format Tab The options on the Format tab window are for setting the input and output formats for the scanned documents. Click the Format tab and choose the options you want for both the input and output formats. Input Format Options • Automatic—choose this option to let the OCR process determine the format of the pages.
Scanning and Configuring OneTouch • Retain fonts and paragraphs—this output format retains the font and paragraph styling, including graphics and tables without columnized text, but does not retain layout formatting. If the document is being scanned as an Excel spreadsheet, each detected table or spreadsheet becomes a separate worksheet, while other content is placed on the last worksheet. • Flowing page—this format preserves the original layout of the pages, including columns.
Scanning and Configuring OneTouch The Acuity Settings You select the Visioneer Acuity settings when creating or editing a scan configuration on the OneTouch Properties window. 1. Open the OneTouch Properties window. 2. Click the New button to create a new configuration, or select one of your custom configurations you created earlier and click the Edit button. 3. Click the Acuity Settings tab to see the new Acuity settings. 4. Choose the Visioneer Acuity options for the scan configuration. 5.
Scanning and Configuring OneTouch – AutoCrop to original—Select this option to let the software automatically determine the size of the item being scanned. – Straighten image—Select this option to have the software automatically determine if a page is skewed, then straighten its image. If the page is scanned at too great an angle, the image may not straighten correctly. In that case, re-scan the page.
Scanning and Configuring OneTouch 7. Click OK or Apply to add the Acuity options to your scan configuration. The Acuity icon on the top of the OneTouch Panel and on the scan configuration remind you that the scan will use the Acuity settings. The summary of the scan settings Hardware Properties 1. Right-click on the OneTouch icon and choose Show Hardware from the pop-up menu. 2. The Hardware Properties dialog box opens and shows information about your Xerox scanner. 3. Click the Properties button.
Scanning and Configuring OneTouch Device Settings Please refer to Device Settings on page 154 Driver Settings Please refer to Driver Settings on page 156 Xerox® DocuMate® 4799 User’s Guide 6-105
Scanning and Configuring OneTouch 6-106 Xerox® DocuMate® 4799 User’s Guide
Scanning from TWAIN and WIA 7 Accessing the Scanner Interface Every scanning application will access the scanner using a different method. Below is a brief list of common applications and how to initiate a scan from within that application, including some of the applications which may have been provided with your scanner. Please refer to the application’s user guide for instructions on using the application and accessing the scanner.
Scanning from TWAIN and WIA Please refer to your Windows documentation for WIA scanning instructions if you do not see the interface described below, or if you have any questions regarding Windows scanning applications. Scanning Some features described herein may not be available for the current scanner. Please disregard any information about features that you do not see in the interface for your scanner.
Scanning from TWAIN and WIA Locked Scanning Interface If you see this locked version of the scanner’s interface you will be able to select a predefined scanning profile from the Presets list, and then click the Scan button to start scanning. You can also click on the Preview button to open the preview dialogue for you to scan a preview image and set custom scan regions. Note: You can lock or unlock the scanner’s interface from the driver configuration options for your scanner.
Scanning from TWAIN and WIA 2. The preview window displays the scan area and the current scan region. This scan region reflects the paper size currently selected in the main interface. When you pass the mouse cursor over the scan region it will highlight for you to move or resize it. If you move, resize, or add scan regions the main interface will display User defined for the page size. Please refer to Scan Regions for instructions on creating, resizing and deleting regions.
Scanning from TWAIN and WIA 3. Click Show main UI to bring the main scanner interface in front of the preview window for you to adjust the scan settings. There are some settings in the main interface, such as brightness and contrast, which will immediately update the preview image after you adjust the setting. Other settings, such as changing from color scanning to black and white scanning, will not automatically update the sample image.
Scanning from TWAIN and WIA When you scan, any settings you adjusted are automatically saved to the Last used settings preset. These settings are not retained in a preset until you click Save in the main interface to save the settings to the current preset, or save them to a new preset using the Save as dialogue. If you select a different preset from the Presets list before scanning, the changes you made will be discarded.
Scanning from TWAIN and WIA 5. Move or resize region 1 until the sample image area you want is within the scan region. Resize the region by clicking on one edge of the region outline and dragging the mouse. Move the region by clicking in the region then dragging the mouse. Please refer to Move, Resize, or Delete Regions for detailed instructions. 6.
Scanning from TWAIN and WIA 8. In the main scanner interface click Save to save the regions to the current preset, or save them to a new preset using the Save as dialogue. The Summary area in the main interface will indicate when custom regions have been defined in the preview window. Click on View or modify custom regions in the summary area to display the preview window. 9. Click Scan in the main interface to scan using the custom regions. 10.
Scanning from TWAIN and WIA Move, Resize, or Delete Regions Moving regions – to move a region, place your mouse cursor over the region you want to move. The region will highlight indicating that it is the active region under the mouse cursor. Click on the region and drag the mouse to move the region. Resizing regions – to resize a region, place your mouse cursor over the edge of the region outline. The cursor will change to a dual directional arrow.
Scanning from TWAIN and WIA Deleting regions – to delete a region, place your mouse cursor over the region you want to delete. The region will highlight indicating it is the active region under the mouse cursor. Right-click on the region and select the delete option from the menu. Move, Resize, or Delete a Blocked Region If there is a region you cannot move or resize because another region is in the way, you can temporarily move that region behind the other regions.
Scanning from TWAIN and WIA Make this the first region – select this option to set the region number to 1. This option is not available if the region you right-clicked on is already at position 1. After selecting this option, all other regions will have their number update automatically as appropriate. Make this region a lower number – select this option to move the region number up one in the processing order. This option is not available if the region you right-clicked on is already at position 1.
Scanning from TWAIN and WIA Select Basic or Advanced from the list to show the basic or advanced document source configuration options as described below. Basic Options • Duplex—select this option to scan both sides of the item in the scanner. Click the drop down menu to select the color mode you want to use. • Color scans the document in color, creating a full color copy of an original document or photograph. Color scans have the largest file size.
Scanning from TWAIN and WIA • Color scans the document in color, creating a full color copy of an original document or photograph. Color scans have the largest file size. • Gray scans the document using varying shades of gray to reproduce the document. The grayscale scan mode is often used when scanning documents or graphics where the original color does not need to be retained, but the graphics need to be legible.
Scanning from TWAIN and WIA Tip: Save the changes to a Preset when you are done selecting options for each source. Please refer to Presets for more information. Summary The Summary area displays some of the basic scan options selected in the interface. Clicking on one of the links will open the area of the interface where the setting is located. Presets A preset contains all features in the scanner interface, including color mode, resolution, paper size, and so on.
Scanning from TWAIN and WIA To save a new preset: 1. Adjust the options in the scanner interface as needed. 2. Click on the right arrow and select Save as... from the list. 3. After clicking on the save option, a dialogue opens for you to type in a name. Type in the name you want then click OK. To modify an existing preset: 1. Select the preset you want to modify in the preset list. 2. Adjust the options in the scanner interface as needed. 3. Click Save. To rename a preset: 1.
Scanning from TWAIN and WIA 3. Click Yes when prompted to confirm that you want to delete the currently selected preset. Exporting Presets 1. Click on the right pointing arrow and select Export... from the list. 2. Click on the browse button 3. Browse to a location and select the folder where you want the preset file to be saved. Click on Choose. next to the Destination folder field to open a file browsing window. Make sure to choose a location where you will be able to easily find the file.
Scanning from TWAIN and WIA 4. Select the preset you want to export in the dialogue for exporting a preset. If you want to export multiple presets, click on each preset name. You may need to hold down the Ctrl (Control) key on your keyboard, while clicking on each preset name, to select multiple presets. 5. Click on Export. If you selected multiple presets to be exported, a file will be created for each preset you selected. Note: the software will look for duplicate preset names.
Scanning from TWAIN and WIA 1. Click on the right pointing arrow next to the presets list and select Import.... 2. Browse to the location where the preset file is saved. If you want to import multiple presets, click on each preset name. You may need to hold down the Ctrl (Control) key on your keyboard, while clicking on each preset name, to select multiple presets. 3. Click on Open. 4. The preset will now be in the list of presets available in the scanner's interface.
Scanning from TWAIN and WIA Document Settings • Main panel—this panel contains the most commonly used scan settings. When the Basic source configuration mode is selected, this is the only panel available. Change to the Advanced source configuration mode to enable the other panels which are also described in this section. The Document settings section when the Basic document source configuration mode is selected.
Scanning from TWAIN and WIA Disabled Options in this Section Some options in the interface may be grayed out and cannot be selected. Grayed out options are either not appropriate for the current scanner, the software needed to enable the feature is not installed, or the feature is dependent on another setting in the scanner's interface. Hover the mouse cursor over a grayed out feature to see information about why the feature is unavailable.
Scanning from TWAIN and WIA Resolution The resolution determines the amount of detail you can see in the scanned image. Resolution is the clarity of the image measured in dots-per-inch (dpi). Move the slider left or right to change the resolution for the scanned image. The higher the resolution, the clearer the image. However, high resolution scans also produce larger file sizes. The available range displayed in the slider area are within the minimum and maximum range supported by your scanner.
Scanning from TWAIN and WIA Custom document sizes Select the measurement units you want to use from the Units list. If the Document size list does not include the document size for your scanning batch, click in one of the fields below the document size list. Input the width of the document in the first field, then input the length in the second field. You can only specify values within the scanner's minimum and maximum supported item size.
Scanning from TWAIN and WIA 6. When you are done scanning all pages in your document, you can click on Abort to stop the timer or simply let the timer run out. Straighten Image Select this option to let the scanner automatically determine if a page is skewed, then straighten its image. This option is only available if the scanner supports this feature. If you are scanning using an automatic document feeder, and the page is fed through at too great of an angle, the image may not straighten correctly.
Scanning from TWAIN and WIA The following image shows a cheque scanned in duplex mode without Merge two sides enabled, and the same cheque scanned with Merge two sides enabled. When Merge two sides is not enabled, side 1 and side 2 of the cheque are saved in two separate files (IMG_0001 and IMG_0002 respectively). With Merge two sides enabled, both sides of the cheque are in a single file (IMG_0003).
Scanning from TWAIN and WIA • Blank threshold—you can use the Threshold slider to fine tune the sensitivity of the blank image detection. The results will depend on the scan settings and the types of documents being scanned. In general leave the threshold level at the default setting if you are scanning good-quality documents printed on standard 20lb printer paper. Try lowering the sensitivity level if your documents contain light colored text or drawings so those pages are not detected as blank.
Scanning from TWAIN and WIA Quality You can fine tune the compression level by adjusting the quality slider between high compression and high quality. When the quality level is set to high compression, the scanner will scan and transfer images faster than high quality, but the image quality of the output scan will be lower. Subsampling The subsampling options allow you to select the encoding ratio between color information and luminosity.
Scanning from TWAIN and WIA 6. In the Document settings section click on the Advanced tab. 7. If your scanner and application supports compressed file transfers, the Compression option will now be available. Scanner Model Panel Options The options in this panel are specific to the scanner you are using. If you select an option in this panel that also appears on the Main panel, when you return to the Main panel, that option will be selected.
Scanning from TWAIN and WIA Detect Stapled Documents Select this option to have the scanner warn you if a stapled page has been detected. When the scanner detects the stapled page it will stop scanning so that you can fix the problem and start the scan again. Skew Detection This option detects when a page has been fed through at an angle. Select an option from the drop menu to turn on this feature.
Scanning from TWAIN and WIA Technical Note: The scanning resolution needs to be at 150 dpi or higher for the scanner to detect the patch code page. Control Sheet Action Select an option from this list to enable detection of control sheets while scanning. Control sheets can be used to change the scan settings automatically while scanning. • Detect and include—the scanner will detect the sheet and then retain an image of the sheet in the output scan.
Scanning from TWAIN and WIA Imprinter Panel Options Use the imprinter tab to set the options for printing data on the pages as they are scanned. The imprinter options are only available if you have an imprinter unit installed in the scanner. Depending on your scanner model, you may have two imprinter options in the TWAIN interface. Only the imprinter options appropriate for your scanner will be available in the interface.
Scanning from TWAIN and WIA • {#0b} – inserts the step number with “0” padding the number based on the selected number of Counter digits. • {YY/MM/DD} – inserts the current date in the 2-digit Year/Month/Day format (11/01/31). • {YYYY/MM/DD} – inserts the current date in the 4-digit Year/Month/Day format (2011/01/31). • {MM/DD/YY} – inserts the current date in the Month/Day/2-digit Year format (01/31/11). • {DD MMM.
Scanning from TWAIN and WIA • Start at—click the up or down arrow to change the first number printed on the first page. The starting number is limited to the number you set in the Pad to field. • Count by—click the up or down arrow to change how the numbers count. You can set the count from 1 to a maximum of 9 digits at a time.
Scanning from TWAIN and WIA The Image enhancements section when the Advanced document source configuration mode is selected. • Color processing panel—this panel contains advanced options for processing colors in the final scans. • Advanced panel—this panel contains advanced image enhancement options for improving the clarity of the scanned image. Disabled Options in this Section Some options in the interface may be grayed out and cannot be selected.
Scanning from TWAIN and WIA Main Panel Options Some of the options in this panel may have advanced adjustment options on a different panel in this section. When the Advanced configuration mode is selected, an icon will appear next to those features which have adjustment options on another tab. Click on one of the icons to go to the area of the interface where the adjustment options are located.
Scanning from TWAIN and WIA Brightness works in conjunction with Contrast for image enhancement. When you are adjusting the brightness level to improve the scanned image quality, try adjusting the contrast level as well. The contrast level is the range between the lightest and darkest parts of the image. For example, if you scanned a document with notes written in pencil, you may have to decrease the brightness level to get the handwritten notes to appear in the scanned image.
Scanning from TWAIN and WIA Adjusting the contrast level is based on how you want the image to appear and there is no standard to adhere to. Contrast works in conjunction with brightness for image enhancement, when decreasing the brightness level, the overall image becomes darker, in which case you may want to increase the contrast level so that the differences between the lighter and darker portions of the image are clearer.
Scanning from TWAIN and WIA Gamma Gamma is the tone curve and starting point for image enhancement. Move the slider left or right to darken or lighten the image. As you raise or lower the Gamma value, the values at which Brightness and Contrast affect the image are changed. It is recommended that you keep the default gamma value, or adjust this setting before adjusting the other options.
Scanning from TWAIN and WIA When scanning in black and white, each pixel is reversed from black to white and white to black. When scanning in grayscale each pixel is reversed to the opposite level of gray. When scanning in color each pixel is reversed to the opposite color in the color wheel. For example, you might choose this option if you are scanning pages that have been printed from newspaper microfilm.
Scanning from TWAIN and WIA Bit Depth Reduction The Bit depth reduction options are only available when scanning in black and white. Click the drop down menu and select an option from the list. Threshold and Dynamic threshold Threshold enables you to set what level of light or dark to look for on a page. When scanning in black and white, everything on the page is set to either white pixels or black pixels in the final image.
Scanning from TWAIN and WIA Bayer dither scan - Close up Mixed Content Options (Text and Graphics) The Bit depth reduction list includes automatic separation options for mixed content documents containing both text and graphics. These options enable the scanner to evaluate the image for text and graphics, and then apply threshold to the text regions and a dither pattern to the graphics regions. This retains text clarity while providing graphic legibility.
Scanning from TWAIN and WIA • The position of the hole cannot be flush to the edge of the margin area and it cannot overlap the edge of the margin area Color Processing Panel Options The options in this panel are for setting how the scanner should process colors in specific color modes. Color Dropout Color dropout tells the scanner and software to remove a specific color from the image. You can choose either Red, Green, or Blue, or define a custom color, to be dropped out of an image.
Scanning from TWAIN and WIA This option is only available when scanning in grayscale or black and white. The example below shows the original text with a red watermark and the resulting image with the color removed. Perform Color Correction Apply color correction to the image so the displayed colors approximate the original item colors. Select this option to use the scanner’s default Gamma table which has been calibrated to produce the best quality color results for your scanner.
Scanning from TWAIN and WIA Despeckle This option removes speckles from the background. Speckles are small spots on an image that the scanner interpreted as a valid part of the document. For example, an irregularity in the paper, a small wrinkle, or holes where a staple was removed may show up as speckles in the scanned image. The Despeckle option identifies these spots and removes them. This option is only available when scanning in black and white.
Scanning from TWAIN and WIA Moiré radius—you can set the size of the area to be evaluated in the Moiré radius field. Adjusting the radius will produce different results for the various types of items that can be scanned. With this feature, you may have to test scan a few times, adjusting the Moiré radius as needed, until you obtain the best results for the type of paper in your scan job. Note that the higher the number is in the Moiré radius field, the longer it will take the driver to evaluate the image.
Scanning from TWAIN and WIA Initialize White Level From Document Automatically detect and adjust the white level using the leading edge of the scanned item. This is a feature that uses the scanner for processing and it is available whether or not Visioneer Acuity is installed. However, please note that there will be a black line at the top of each image. This is where the scanner starts the image capture as the reference point for it to detect and set the background as white in the image.
Scanning from TWAIN and WIA Driver Configuration Use the Driver configuration section to configure the add-on modules, select interface options, and view the scanner hardware properties. When the Advanced configuration mode is selected, a scanner panel option will be available for you to change any hardware settings that may be available for your scanner. Disabled Options in this Section Some options in the interface may be grayed out and cannot be selected.
Scanning from TWAIN and WIA Scanner Configuration The scanner configuration tab shows the hardware information for your scanner. Color correction: Select the optimization style for color correction. • "Printer" will optimize the image for duplicating on a printer. • "Monitor" will optimize the image for displaying on a monitor. Images optimized for a monitor, when printed, will not match the original scanned item.
Scanning from TWAIN and WIA • Launch Xerox User Utility—the Xerox User Utility helps you monitor the scanner status and maintenance information. This button will be disabled if the Xerox User Utility is not installed. You can install the User Utility from the installation disc or download it from the support page for your scanner at www.xeroxscanners.com.
Scanning from TWAIN and WIA Color Correction Select the optimization style for color correction. • "Printer" will optimize the image for duplicating on a printer. • "Monitor" will optimize the image for displaying on a monitor. Images optimized for a monitor, when printed, will not match the original scanned item. Select Perform Color Correction on the Color Processing tab in the Image Enhancements section to enable this option.
Scanning from TWAIN and WIA • Reset device—click this button to revert the scanner hardware back to the scanner’s firmware defaults. As this option resets the scanner hardware, you will not see a change in the interface unless the power save time has been changed. Clicking this button includes returning the power save time-out to the default setting. Counters • Counters—click the reset button next to the counter you want to set back to 0.
Scanning from TWAIN and WIA General • Lock settings—this option prevents the user from making changes to the options in the scanner interface. When the interface opens, only the scanning Presets will be available for a user to select and use for scanning. • Default preset—select the preset you want to have be the default displayed options in the scanner interface each time it opens. TWAIN Driver • Auto transfer—scanning and transfer starts when the scanner detects paper.
Scanning from TWAIN and WIA 7-158 Xerox® DocuMate® 4799 User’s Guide
8 Scanning from ISIS You can use the ISIS interface from QuickScan or any other application that will access the ISIS driver. Note that the ISIS interface for each application varies depending on the application. Please refer to that software application’s User Guide for instructions on scanning the ISIS interface. Open the QuickScan software to access the ISIS driver scanning options. Please note that you may see the following warning message: 1. Please disregard the message and click Continue.
Scanning from ISIS 8-160 Xerox® DocuMate® 4799 User’s Guide
Scanner Options, Maintenance and Troubleshooting 9 This section contains information on hardware options available for your scanner, the scanner User Utility, maintenance instructions, troubleshooting, uninstalling, scanner specifications, and spare parts. Changing the Background Color You can change the scanner’s background plate color between black and white. The background color is important as it may affect the cropping quality of the scanned document.
Scanner Options, Maintenance and Troubleshooting 3. Locate the background plates in the top and bottom of the scanner. 4. There is a green lever attached to each background plate. The sticker on each lever indicates which way to push the lever to change between the black and white background. 5. Carefully close the scanner when you are finished. Replacing the Rollers Frequent paper jams are a symptom of a worn roller assembly.
Scanner Options, Maintenance and Troubleshooting When replacing the rollers described in this section, you should replace all of the rollers at the same time. Do not replace just one roller and not the other. When you are finished replacing the roller, reset the roller count in the user utility as described on page 172. Warning: keep all replaceable parts out of the reach of children. These parts are small and pose a choking hazard. Turn off the scanner power then unplug the power cord from the scanner.
Scanner Options, Maintenance and Troubleshooting 1. Pinch the sides of the paper feed roller cover and pull it towards you to access the rollers. 2. Rotate each roller towards you until you see the plastic arm holding it in place. 3. Pinch the plastic tab that locks the roller to the metal bar and pull the roller away from the bar. Do this for each of the rollers. 4. Discard the rollers, they cannot be repaired or reused. 5. Take the new rollers out of their packaging.
Scanner Options, Maintenance and Troubleshooting 6. Align the end of the bar with the hole in the rollers and slide the rollers onto the bar. The rollers will click when they are locked in place. 7. Lift the roller cover up and carefully push it closed to lock it in place. Make sure everything is aligned properly and the cover is fully closed. If the cover is not fully closed it will break during scanning and damage the scanner.
Scanner Options, Maintenance and Troubleshooting 1. Flip open the double feed prevention roller cover. 2. Lift the roller up and out of the scanner. 3. Discard the roller, it cannot be repaired or reused. 4. Take the new roller out of its packaging. 5. Align the roller bar with the brackets in the roller compartment. Make sure the groove on the right side of the roller bar is aligned so that it slides in place into the U shape of the bracket. 6.
Scanner Options, Maintenance and Troubleshooting Installing an Imprinter An imprinter unit will print text, such as a date and time stamp, on the pages as they are scanned. If you have a pre-imprinter unit installed, the text is printed on the face-up side of the page before the image is captured, and the printed text is then reflected in the scanned image.
Scanner Options, Maintenance and Troubleshooting 3. Insert the pins on the right side of the imprinter unit into the holes on the scanner. Angle the imprinter down into the scanner until the pins on the left side line up with the slots in the scanner. Gently press down on the imprinter unit until it clicks in place. 4. Connect the cable to the connection port in the scanner. 5. Close the pre-imprinter door when you are finished. Installing a Post-Imprinter 1. Turn off the scanner. 2.
Scanner Options, Maintenance and Troubleshooting 4. While keeping the imprinter in the direction shown in the diagram below, insert the pins on both sides of the imprinter, into the slots in the scanner. Slide the imprinter unit down until it locks in place. 5. Close the post-imprinter door when you are finished. Installing an Ink Cartridge 1. Turn off the scanner. 2. Open the imprinter door. 3. Remove the protective tape from the ink cartridge. 4.
Scanner Options, Maintenance and Troubleshooting 6. Lower the arms on the carriage to lock the ink cartridge in place. 7. Reverse this procedure to remove the ink cartridge when it is time to be replaced. Adjusting the Printing Position You set the horizontal start position by moving the ink carriage in the imprinter unit itself. Move the ink carriage left or right and align the arrow tab to the appropriate paper width indicated on the imprinter unit.
Scanner Options, Maintenance and Troubleshooting On installation you were prompted to place an icon on your Windows desktop. If you selected yes, simply doubleclick on the user utility icon to open the software. If you do not have the User Utility icon on your desktop, follow these instructions for opening the utility from the Windows programs list: 1. Click on the start button on the Windows taskbar. 2. Click on All Programs. 3. Click on Xerox from the programs list. 4.
Scanner Options, Maintenance and Troubleshooting Scanner Information—this area displays the current hardware specifications of the scanner. • Model: the scanner hardware model. • Firmware Version: the scanner’s current firmware version. • Memory: the amount of memory currently installed on the scanner. • Interface: the connection interface to the computer.
Scanner Options, Maintenance and Troubleshooting Scanner Error Codes The User Utility displays an error code and message in the Scanner Status field. The following table lists the codes, messages, possible causes and common resolutions. If you are unable to resolve the issue using the troubleshooting steps in this table, please refer to the section Troubleshooting on page 184. Error Code U11 U12 U13 Message Cause Resolution Paper Jam and Paper Remains in Scanner errors.
Scanner Options, Maintenance and Troubleshooting Error Code Message Cause Resolution Fxx System error occurred. An unknown system error has occurred. Reset the scanner and computer: 1. Turn off the scanner power. 2. Unplug the USB cable and power from the scanner. 3. Reboot (restart) the computer. 4. Plug the USB cable and power cable back into the scanner. 5. Turn the scanner back on. If you are still unable to scan, contact Xerox Technical Support.
Scanner Options, Maintenance and Troubleshooting Setting Sleep Mode Your scanner has a built-in power saving feature that sets the scanner into low power when the scanner has been sitting idle for 15 minutes. This default setting conserves power and complies with the ENERGY STAR requirements. Power saving extends the life of the lamps by turning them off when not in use. 1. Open the scanner User Utility application. 2. On the main window click on the Sleep Mode button. 3.
Scanner Options, Maintenance and Troubleshooting • After cleaning the scanner, do a test scan and view the final image file. Do not perform a shading adjustment until after you clean the scanner and test scan. A shading adjustment performed before cleaning the scanner may result in degraded image quality. • Have the Shading Paper, provided with your scanner, ready as the software will tell you when to insert it into the scanner. • Make sure the Shading Paper is in-like new condition.
Scanner Options, Maintenance and Troubleshooting 5. Change the background plates to white then click on OK to proceed. Close the scanner before continuing with the shading adjustment. If you have already changed the plates to white you will not see the above message. Proceed to the next step. 6. Place the Shading Paper in the scanner’s input tray in the Landscape position then click on OK. 7. The scanner will pull the Shading Paper through as it sets the adjustment for the white background plate.
Scanner Options, Maintenance and Troubleshooting Note: Do not place the Shading Paper in the scanner. The Shading Paper is not used for the black background shading adjustment. 9. The Now Adjusting message box will close automatically when the black background Shading Adjustment is complete. 10. Click on OK to complete the shading adjustment.
Scanner Options, Maintenance and Troubleshooting 2. Using the blower brush, brush away any dust build up around the ventilation openings. 3. Using a soft dusting cloth, wipe down the body of the scanner, input tray and exit area. Make sure that the input and exit slots in the scanner are also clean. 4. If there is any accumulation of dust in the indentations around the buttons, use the blower brush to gently brush away the dust. 5.
Scanner Options, Maintenance and Troubleshooting • Use scissors to open the roller cleaning paper bag, cutting across the dotted line. Cleaning the ADF Rollers 1. Pull on the scanner cover release and lift the lid to open the scanner. 2. The following illustration shows where the rollers are located in the scanner. Use a roller cleaning paper to clean all of the rollers indicated in the illustration. Note: Be careful when cleaning the rollers.
Scanner Options, Maintenance and Troubleshooting Reset the Roller Count in the User Utility After cleaning the scanner you need to reset the roller count in the User Utility. 1. Open the User Utility application. 2. From the main screen click on Clear Counter next to the field After Clean Roller. 3. The clean roller count will now be reset to 0. 4. Close the User Utility.
Scanner Options, Maintenance and Troubleshooting 1. Pull on the scanner cover release and lift the lid to open the scanner. 2. The following illustration shows the location of the glass in the scanner. Use a soft cloth to wipe clean the glass. You can use a roller cleaning paper to clean the glass plates if there is any sticky residue on the surface. Cleaning the Paper Sensors The scanner has several sensors to detect the status of the paper when it is in the scanner.
Scanner Options, Maintenance and Troubleshooting • Remove the brush tip from the Blower Brush and set it aside, you will be using only the blower to clean the sensors. Cleaning the ADF Sensors 1. Pull on the scanner cover release and lift the lid to open the scanner. 2. The following illustration shows the location of the sensors in the scanner.
Scanner Options, Maintenance and Troubleshooting 3. Point the tip of the blower at the sensor and squeeze the blower to direct a puff of air at the sensor head to remove dust. Do this for each sensor in the scanner. Clearing Paper Jams If your scanner stops scanning due to a paper jam in the Automatic Document Feeder, use the following procedure to remove the paper from the scanner. 1. Pull on the scanner cover release and lift the lid to open the scanner.
Scanner Options, Maintenance and Troubleshooting • Are the cables loose or not plugged in securely? Inspect the cable connections. Make sure the cables are plugged in securely. • Is the scanner’s status light on? Turn on the scanner’s power. If the status light doesn’t come on, plug the power supply into another electrical outlet. If you are using a UPS battery back-up or power strip, try plugging the scanner directly to a wall outlet.
Scanner Options, Maintenance and Troubleshooting Problem: Why won’t my scanner buttons work after scanning with Windows Image Acquisition (WIA)? After performing a scan using the WIA interface you must close the application you were using before scanning with the buttons on the scanner. This does not occur when scanning using the TWAIN or ISIS interface.
Scanner Options, Maintenance and Troubleshooting This is a known issue where OneTouch stops responding when Internet Explorer 7 is installed after the scanner. To resolve the issue: 1. Open the Windows Add/Remove Programs feature from the Control Panel. 2. Find Windows Internet Explorer 7 and uninstall it using the change/remove options. Follow the wizard through a complete removal of the Internet Explorer 7 software. 3. Find OneTouch and uninstall it using the change/remove options.
Scanner Options, Maintenance and Troubleshooting Follow these instructions to remove any of the other software you installed with your scanner.
Scanner Options, Maintenance and Troubleshooting Xerox DocuMate 4799 Specifications Optical resolution Bit depth Scan method ADF specifications Minimum item size Maximum item size Scanning Speed Capacity Paper Thickness Image Sensor Light source Interface Scanner dimensions Width Depth Height Weight Operating temperature Relative humidity Power supply AC Power cord Power consumption USB cable Safety and agency certifications Supported Operating Systems Scanner Drivers Bundled Software 600 dpi 24-bit
Scanner Options, Maintenance and Troubleshooting Xerox DocuMate 4799 Scanner Parts List Please use the following part names and numbers when ordering replacements for your scanner. Part Name Roller Exchange Kit • Double Feed Prevention Roller • 9-190 Xerox® DocuMate® 4799 User’s Guide Part Number 70-0566-000 Feed and Separation Rollers USB Cable 35-0113-000 Power Cord 35-0233-000 (U.S.) 35-0235-000 (EUR) 35-0236-000 (U.K.
Regulatory Information A Basic Regulations United States (FCC Regulations) This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment.
Regulatory Information A full declaration of conformity, defining the relevant directives and referenced standards, can be obtained from your Xerox Limited representative or by contacting: Environment, Heath and Safety The Document Company Xerox Bessemer Road Welwyn Garden City Herts AL7 1HE England, Telephone +44 (0) 1707 353434 Other Regulations Turkey (RoHS Regulation) In compliance with Article 7 (d) We hereby certify “It is in compliance with the EEE Regulation”.
Regulatory Information Postage Stamps, canceled or uncanceled. (For philatelic purposes, Postage Stamps may be photographed, provided the reproduction is in black and white and is less than 75% or more than 150% of the linear dimensions of the original.) Postal Money Orders. Bills, Checks, or Drafts of money drawn by or upon authorized officers of the United States. Stamps and other representatives of value, of whatever denomination, which have been or may be issued under any Act of Congress. 2.
Regulatory Information 5. Proclamations, orders, regulations or appointments, or notices thereof (with intent to falsely cause same to purport to have been printed by the Queen’s Printer for Canada, or the equivalent printer for a province). 6.
Compliance Information B Product Recycling & Disposal USA & Canada If you are managing the disposal of your Xerox product, please note that the product may contain lead, mercury, Perchlorate, and other materials whose disposal may be regulated due to environmental considerations. The presence of these materials is fully consistent with global regulations applicable at the time that the product was placed on the market. For recycling and disposal information, contact your local authorities.
Compliance Information Energy Star for the USA Energy Program Compliance The Xerox® DocuMate® 4799 is ENERGY STAR qualified under the ENERGY STAR Program Requirements for Imaging Equipment. The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks. The ENERGY STAR Imaging Equipment Program is a team effort between U.S.
Index A Actual size, 6-59 Add Application, 6-73, 6-79, 6-81 Advanced device settings, 6-59 Advanced Settings tab, 6-41 After Clean Roller, 9-172 After Replace Roller, 9-172 Apply button, 6-33 Aspect ratio, 6-59 AutoCrop, 7-131 Automatic color detection, 7-118, 7-129 Automatic Color Detection Options, 7-148 Automatic cropping options, 7-126 AutoRotate image, 6-59 B Background Color, 9-161 bit depth, 9-189 Bit Depth Reduction, 7-145 Black and White, 7-118, 7-119, 7-145 Black Level, 7-151 Black&White mode, 6-
Index Error Diffusion, 7-145 Event Forward (STI), 6-34, 6-75 Example, 7-141, 7-142, 7-143 Excel Spreadsheet, 6-92 F Fax and Print, 6-34 File format, 6-29, 6-43, 6-48 file format, 6-92 File separation action, 7-135 Fill margin holes, 7-146 Fit to page, 6-59 Flip back side, 7-129 flowing page, 6-101 Format tab, 6-100 G Gamma, 6-41, 7-143 Grayscale, 7-118, 7-119, 7-141, 7-143, 7-145 Grayscale mode, 6-38 H Halftone Pattern, 7-145 Hardware properties, 6-31 Height threshold, 7-130 HTM file format, 6-74 htm fi
Index OCR output format, 6-100 OCR tab, 6-94 OmniPage, 4-20 One Touch Button panel, 6-31 icon, 6-30, 6-31 New settings, 6-32 Options tab, 6-33 Panel features, 6-30 properties, 6-32, 6-48, 6-51, 6-56, 6-59, 6-75, 690 One Touch Button Panel names, 6-29 One Touch Properties window options, 6-36 Optical Character Recognition (OCR), 6-34, 6-47, 690 Options tab, 6-33 P Page Settings tab, 6-38 Page size, 7-127 paper jam, 9-162 Paper size, 6-38 Patch code action, 7-134 PDF Image quality and file size, 6-45, 6-46
Index Subsampling, 7-132 Summary, 7-120 System, 9-172 system requirements, 2-5 T Text Documents Properties, 6-72 Text Editors, 6-34 text file format, 6-91 Text file formats, 6-47 Threshold, 7-145 TIFF file format, 6-44 Transfer to Storage, 6-50, 6-53 file formats, 6-47 true page, 6-101 TWAIN interface, 6-48, 6-49 TXT file format, 6-32, 6-90 U Update All Counter, 9-172 Updates, 4-22 USB cable, 4-17 Use languages and dictionaries to improve accuracy, 6-95 Use MRC, 6-93 user dictionary edit, 6-98 new, 6-96
