Aastra Business Communication Solution Aastra 610d User’s Guide Supported platforms: Aastra 415 Aastra 430 Aastra 470 This user's guide describes the functions, the configuration, and the use of the Aastra 600d. eud-1290_en / 1.0 – R1.0 – © 01.
Operating and display elements Operating and display elements Operating elements Key 2 1 Loudspeaker 2 LED indicator 3 Display 4 Side keys + / - Press In the state... Description LED as per Table in Chapter "Indicator LED signals", page 26 short In a connection Adjusting the volume eud-1290/1.0 – R1.0 – 01.
Operating and display elements 5 Key Press In the state... Description Left softkey/foxkey short • Idle state • Menus • Call up complete menu • Executes displayed function above key. Middle softkey/foxkey short • Idle state • Menus • Call up configured call number • Executes displayed function above key. Right softkey/foxkey short • Idle state • Menus • Call up configured call number • Executes displayed function above key. approx.
Operating and display elements 10 11 Key Press In the state... Description End key short • In a connection • Menu • Editor • Ending a call • Back to idle state • Exit editor without changes.
Operating and display elements Display symbols Radio link quality Very good Good Disruption probable Phone calls not possible State of charge Charge state 61-100 % Charge state 31-60 % Charge state 11-30 % Charge state 6-10 % Charge state 4-5 % Charge state 0-3 % (flashing) Notes: • If the battery is completely discharged when the phone is placed in the charging bay, there will be no display initially until the battery has reached a certain charge level.
Operating and display elements Status information Incoming call Incoming call forwarded Call forwarding activated Call Forwarding on No Reply activated Search mode Entries in call list More softkeys available New voice mail Voice mail retrieved Voice mail greeting with possibility to leave a voice message Voice mail greeting without possibility to leave a voice message New text messages Read text messages Ringing tone deactivated Activate discreet ringing Call key activated Loudspeaker/hand
Operating and display elements Status information About Warning Not permitted Phone book Name Private phone number Business phone number Mobile phone number Presence state Available (default) Absent Meeting Busy Not available eud-1290/1.0 – R1.0 – 01.
Safety Safety Information Failure to observe this information can be hazardous and infringe existing laws. Medical equipment The cordless phone must not be used near medical equipment, such as pacemakers or hearing aids. Availability of telephone connections Do not rely on your cordless phone as your only means of communication in emergency or critical situations. Availability cannot always be guaranteed. The device will be inoperable when mains power of the communications system fails.
Safety Disposal Be sure to dispose of your device, batteries and its packaging in an environmentally compatible way. Electrical equipment does not belong in domestic waste. Deposit it at a return centre. Accessories Use original accessories or specifically approved accessories only. The use of other accessories may decrease performance or pose a risk to your health or safety.
Safety User information Document portal: www.aastra.com/docfinder © The information, graphics and layouts featured in the user information are subject to copyright and may not be duplicated, presented or processed without the written consent of Aastra Telecom Schweiz AG. Your product is supplied with a Quick User’s Guide, safety information and, where applicable, with other product-specific information. These and all other user documents are available for download on the Aastra document portal: www.
Safety Purpose and function This product is part of the Aastra 400 communication solution. Aastra 400 is an open, modular and comprehensive communication solution for the business sector with several communication servers of different output and expansion capacity, a comprehensive telephone portfolio and a multitude of expansions.
Safety Protection against listening in and recording The Aastra 400 communication solution comprises features which allow calls to be monitored and recorded without the call parties noticing. Please note that these features can only be used in compliance with national data protection provisions. Disclaimer All parts and components of the Aastra 400 communication solution are manufactured in accordance with ISO 9001 quality guidelines. The relevant user information has been compiled with the utmost care.
Content Operating and display elements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Dialling and phoning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Answering calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88 Connecting a cordless phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89 Battery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90 Carry clip or swivel clip . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Dialling and phoning The following sections explain how to make phone calls simply and the functions your phone offers you whenever you receive a call. Answering calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Making calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 eud-1290/1.0 – R1.0 – 01.
Dialling and phoning Answering calls This section explains the procedure for answering a call. Answering a call Your phone is ringing and the indicator LED is flashing. To answer the call, proceed as follows. The volume of the ringing call can become very loud. Do not hold the sound aperture up to your ear. Press the Call key. Notes: • If the caller's phone number is received, it is shown on the display.
Dialling and phoning Making calls This section explains the different ways you can make a call with your phone. Dialling with the phone number You want to call someone and key in that person's phone number. With call preparation you can enter a phone number without it being dialled automatically, so you have time to check the number and, if necessary, correct it. The number is not dialled until you press the Call key.
Dialling and phoning Using your phone in hands-free mode You want other people to join the conversation or to have your hands free while making the call. The hands-free mode function activates the loudspeaker and the microphone. During a call: Press the Loudspeaker key. ➔The hands-free mode is now activated, is displayed. Notes: • Make sure the hands-free microphone is not obstructed. • The sound quality is improved if you set the volume of your phone to a low setting.
Dialling and phoning Using a headset To make a phone call with the headset. If you answer a call in headset mode using the Call key or Loudspeaker key, the call is provided on the headset. Your phone is ringing. To answer the call, proceed as follows: Press the Call key or Loudspeaker key. ➔The call is provided on your headset. Press the Loudspeaker key. ➔The phone’s microphone is switched on and the headset microphone is switched off.
Using the display and operating elements The following sections explain how to operate your phone quickly and simply. Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Input . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Menu-guided navigation . . . . . . . . . . . . . .
Using the display and operating elements Keys Using the softkey The 3 softkeys have variable functions. These functions are displayed above the key. You can also store phone numbers on a softkey (see Chapter "Store a phone number under a key – number key", page 84). Press the softkey where the display shows the function you want. Keep the softkey held down for a moment (about 2 seconds). eud-1290/1.0 – R1.0 – 01.
Using the display and operating elements Input Digit keys The characters are assigned to the digit keys as follows. Press the relevant digit key repeatedly until the character you want is displayed. -.
Using the display and operating elements Enter the letters You can also use the digit keys to enter letters and special characters. A number of letters and special characters are assigned to each key. To enter letters using the digit keys, you need to be in text mode. The text mode is activated automatically if the phone is expecting a text input. You can switch back and forth between number mode and letter mode during your input.
Using the display and operating elements Move the cursor with the horizontal navigation key. Menu-guided navigation Accessing the menu The phone is in standby mode: Press the navigation key to the right or the Menu softkey. ➔The first menu entry is displayed. Use the vertical navigation key to scroll through the menu entries. Select Press the Select softkey. ➔Accessing the displayed menu.
Using the display and operating elements Undoing actions To cancel operating steps, proceed as follows: Exit editor without changes: Press the End key. Scrolling back through the menu step by step: Press the Correction key. Back to the idle state in the menu: Press the End key. Activate/deactivate function You can enable or disable a function or a menu entry by selecting the entry you want and pressing the Select softkey. Select Activate/deactivate function: Press the Select softkey.
Using the display and operating elements Signals Indicator LED signals Depending on the situation the indicator LEDs will flash or light up in different colours. Colour 26 State Description Flashes fast • Incoming call • Callback Lit Hands-free on Flashes slowly New voice mail or new text message Flashes fast Outside the system’s service area Flashes slowly • Battery almost empty • Not subscribed to any system Flashes alternately The phone is switched off eud-1290/1.0 – R1.0 – 01.
Supplementary features The following sections explain the supplementary features provided by your phone for more efficient use. Making and answering calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Using functions while in a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 Organising absences from the desk . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Supplementary features Making and answering calls This section explains some convenient features provided by your phone for making a call. Dialling by name (Quickdial) You want to make a call by entering a name. With Quickdial you only need to press the digit keys for each letter once, even though each key is assigned several letters. An efficient algorithm provides quick search results. Requirement: The name and the corresponding call number have to be stored in one of the system’s phone books.
Supplementary features Dialling from the phone book You want to search a user in one of the connected phone books. The surname and first name have to be separated by a space, for example "no s" for Noble Stephen. Ask your system administrator whether you should start with the surname or the first name. To find out to create a new contact in your private phone book, refer to the Chapter "Creating a new contact entry", page 80. Press the navigation key down.
Supplementary features Dialling from the call list of unanswered calls You want to call someone who has previously tried to reach you. Your phone automatically stores the phone number of this user in the call list and the display shows Missed calls. You can now call the person back using this call list. The call list of unanswered calls contains a maximum of 10 entries. Show Calling a user back: Press the Show softkey. ➔The display shows a list of the last unanswered calls.
Supplementary features Dialling from the call list of answered calls You want to call back someone whose call you answered. Your phone automatically stores the phone number of this user in the call list. You can now call the person back using this call list. The list of answered calls contains a maximum of 10 entries. Press the navigation key to the right or the Menu softkey. Call lists Scroll to Call lists and press the Select softkey.
Supplementary features Dialling with configured softkey You want to call someone whose phone number is stored under a softkey. You can dial the person by pressing the corresponding softkey. To find out how to configure a softkey, refer to the Chapter "Configuring keys", page 84. Press the configured softkey. ➔The key’s allocated phone number is shown on the display. Press the Call key. ➔The phone number displayed is dialled. Requesting a callback You want to talk to a certain person.
Supplementary features To answer the callback request Someone has asked you to call back. The display shows Callback requested. Call Delete To answer the callback request: Press the Call softkey. ➔The phone number is dialled. Clear callback: Press the Delete softkey. ➔Callback is deleted. Note: The callback can be changed via Menu > Activated features > Delete or Call as long as it was not answered or cancelled by the system. Call waiting on an internal user You want to talk to an internal user.
Supplementary features Answering call waiting You are in a call and hear the call waiting tone. Another user is urgently trying to reach you. You can either answer, deflect or reject the call. Answer Answering the call: Press the Answer softkey. ➔The first call party is put on hold. You are now connected with the party who initiated the call waiting.
Supplementary features Starting an announcement You want to address internal users directly via their loudspeaker – where available –, without waiting for a reply (similar principle to that of an intercom system). Requirement: It is essential that the internal user has not barred his phone against announcement (for configuration see the Chapter "Activating protection against call types", page 79). Announcement Enter the call number and press the Announcement softkey.
Supplementary features Receiving an announcement Your phone rings once and then automatically initiates the announcement. The display shows . You will be addressed via your loudspeaker. You can listen to the announcement or stop it. To continue the announcement as a phone call: Press the Call key. ➔You are now connected to the person who initiated the announcement. To stop the announcement: Press the End key. Private call with PIN You want to make a private call on your phone or on a third-party phone.
Supplementary features Using functions while in a call This section explains the different options provided by your phone while you are in a call. Enquiry call during a call You want to call someone else briefly without losing your current call partner. Then you want to resume your conversation with your original call partner. With the Enquiry function you can call someone else in the middle of a call and put your original call partner on hold.
Supplementary features Brokering between an enquiry call party and your call partner You are talking with an enquiry call party and have your original call partner on hold. You want to be able to switch back and forth between the two. In an enquiry call you can use the brokering function to switch back and forth between an enquiry call party and the party on hold. Brokering is possible with both internal and external users. You can also broker between conference parties as a group and an enquiry call party.
Supplementary features Transferring a call partner You want to put your call partner through to someone else. With the Enquiry function you can connect your call partner with someone else. You can connect internal and external users with one another. Enquiry You are making/taking a call: Press the Enquiry softkey. Enter the phone number of the enquiry call party. ➔Enquiry call party is called; first call partner is on hold.
Supplementary features Parking a call partner You want to put your call partner on hold without using a phone line as a result. You can park your call partner locally. A locally parked call partner can only be retrieved by the phone from which the function was initially carried out. You can also allocate the Park function to a freely configurable key (see Chapter "Configuring keys", page 84). Park Take back Press the Park softkey. ➔Your call partner is now parked locally; is displayed.
Supplementary features Organising absences from the desk This section explains the different options provided by your phone when you want to leave your desk. The Presence function lets you set your personal presence status quickly. It also tells you directly whether the user you want is reachable or absent without you having to call him. The information details depend on the type of telephone.
Supplementary features To activate the presence profile: Select the profile you want and press the Select softkey. ➔The profile is activated. Or: Press the function key for. To deactivate the presence profile: Select another profile and press the Select softkey. ➔The profile is deactivated. Or: Press the function key for. To check a user's presence: Enter a complete internal name. Or: Select the user you want from the phone book or a call list.
Supplementary features Forwarding calls (Call forwarding) You want to leave your desk. Calls for you are to be forwarded to a different destination (phone, voice mail). With call forwarding you can forward incoming calls directly to a different destination. Notes: • A forwarding applies to all connected phones. • Only one forwarding variant at a time is possible. To activate forwarding: Press the navigation key to the right or the Menu softkey. Forwarding Scroll to Forwarding and press the Select softkey.
Supplementary features Forwarding a Call on No Reply (CFNR) You want calls that you receive on your phone to be forwarded to another destination. Both your own phone and the other destination will then start ringing. The system configuration determines whether or not there is a ringing delay at the other destination. Whoever goes off-hook first, answers the call. Depending on the system configuration, Call Forwarding on No Reply can also be activated when your phone is busy.
Supplementary features Forwarding to voice mail You cannot momentarily be reached on your phone. If you forward to your voice mail, a user can leave you a voice message. You can use the global greeting or your own greeting (see Chapter "Configuring voice mail", page 82). For further information on voice mail refer to the "User’s Guide Voice Mail Systems" on the Aastra document portal: www.aastra.com/docfinder. Notes: • A forwarding applies to all connected phones.
Supplementary features Forwarding to a message You cannot be reached on your phone. You want any internal user who calls you to get a text message. The user hears the busy tone and obtains a text message on his display. Requirement: The internal user must have a phone capable of receiving text messages. Users whose phone cannot receive text messages are put through to your phone or rerouted to a destination predefined within the system. Notes: • A forwarding applies to all connected phones.
Supplementary features Functions for special situations This section explains the different options provided by your phone to deal with special situations. Function selection for configurable key This section contains a list of all the functions you can store under a configurable key via the menu. Contact your system administrator for more information.
Supplementary features Function Description User group In the user group incoming and internal calls are routed to a group of internal destinations according to a preconfigured call distribution. Home alone If calls to a user group can only be answered by one user, the user in question can activate Home Alone on the user group. Then if the user is already in a call, all subsequent internal or external calls to the user group obtain a busy tone.
Supplementary features Deflect a call during the ringing phase You do not want to answer a call yourself but deflect it to another user. With the function Deflect you can deflect calls to an internal or external user or to the voice mail during the ringing phase. Your phone is ringing and the indicator LED is flashing. To deflect the call, proceed as follows. Deflect Press the Deflect softkey. Enter the phone number and confirm with the Ok softkey.
Supplementary features Listening to voice mail Voice Mail from is displayed and the indicator LED is red-flashing. Note: Depending on the system configuration your system administrator can specify that you are notified by e-mail whenever you receive a new voice mail (with the voice mail attached). Contact your system administrator for more information. Listen Listening new messages: Press the Listen softkey. ➔Message is played back.
Supplementary features Send text messages You want to send a written message to an internal user. You can send a text message to an internal user. The text message will appear on the person's display. Requirement: The internal user must have a phone capable of receiving text messages. You can use one of the text messages stored in the system directly, modify it or create a new text message. Press the navigation key to the right or the Menu softkey.
Supplementary features Read text messages Your display shows New message received from and the envelope symbol. The LED indicator is red-flashing. Show Show text message: Press the Show softkey. ➔The display shows the sender and the date/time of the text message. Read Read text messages: Select the text message you want and press the Read softkey. ➔If the text message runs over several lines, use the navigation key to scroll. Delete Delete text message: Press the Delete softkey.
Supplementary features Making a call on a third-party phone You want to make a call on a third-party phone using your personal settings, for example on a colleague’s phone or in a meeting room. You can activate a third-party phone to make an internal or external call using your personal settings, even if the phone is locked for external calls. You can activate the phone for a business or private call.
Supplementary features Suppressing your call number from your called party's terminal display You do not want your call number to appear on the terminal display of a called party in the public network. You have two possibilities: • If you never want the phone number to be displayed, set CLIR Permanent. • To suppress your call number display for certain calls only, select the function CLIR Per call before dialling your party's call number.
Supplementary features Activating personal call routing You wan to specify which of your phone shall ring when you receive a call. If your system administrator has set up a phone number with several phones for you as well as the call routings, you can specify which of your phones shall signal a call by using the personal call routing. Your system administrator can set up up to 5 call routings. You can only answer a call on phone where the call is signalled.
Supplementary features Activating ring alone You want to specify which of your phones shall ring acoustically when you receive a call. When your system administrator has set up a phone number with several phones, you can define on which phones a call shall acoustically be signalled using ring alone. When you have activated ring alone on a phone, the acoustic ringing tone is deactivated for all other phones ( ). An incoming call is signalled in the display of all phones.
Supplementary features Activating / deactivating room monitoring (Baby surveillance) You want to use your cordless phone to observe acoustic monitoring tasks, for example to monitor a toddler. You can activate a room monitoring mode on your cordless phone. You can select between active and passive room monitoring. Activate the room monitoring on your cordless phone. The microphone for room monitoring is activated after a delay of 10, 20 or 30 seconds.
Supplementary features Room monitoring mode: • Active room monitoring with one-way call connection. • Active room monitoring with two-way call connection. • Passive room monitoring (Listen only). Notes: • Room monitoring based on DECT technology cannot be 100% reliable. • Extraneous noises in the monitored room call lead to false calls. • Therefore no liability can be assumed for failed monitoring calls or for false calls.
Supplementary features Enable room monitoring Activating room monitoring: Scroll to Enable room monitoring and press the Select softkey. ➔You hear the acknowledgement tone and the display shows the destination number after 10 seconds. The symbol shows when the microphone for room monitoring is activated. Enable room monitoring To deactivate room monitoring: Press the Reset softkey. Or: Scroll to Enable room monitoring and press the Select softkey. ➔Room monitoring is now deactivated.
Supplementary features Free seating You do not have your own workplace and share desk and phone with other employees. Log in: Free Seating lets you log in on a phone configured for that purpose. Once you are logged in, your personal call lists, phone book and all your other personal settings and Hotkeys are available to you immediately. Notes: • You can only log in to a phone if no other user has yet logged in to that phone for free seating purposes. • You can only log on once to a Free Seating phone.
Supplementary features Note: The default PIN setting "0000" is not accepted. First change the PIN as described in chapter "Changing the User PIN", page 75 or use */# procedure *47 (see "User’s Guide */# Procedures" on the Aastra document portal: www.aastra.com/docfinder). If you have forgotten your PIN, your system administrator can reset it to the default setting. Free seating log out: Log out free seating: Press the Free seating log out softkey. ➔The display with the call number is displayed.
Personalizing your phone These sections explain how to adapt the phone’s basic settings to suit your personal requirements. Configuring cordless phone functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63 Display settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69 Setting the volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Personalizing your phone Configuring cordless phone functions This section explains the procedure for making settings on your cordless phone. Switching the cordless phone on/off You want to switch your phone on or off. Switching the phone off: Keep the End call key pressed down for approx. 2 seconds and answer Ok to the safety prompt. ➔The phone is switched off. Or: Function is also available via the menu: Menu > Settings > General > Switch off. Notes: • You cannot switch the phone off in a call.
Personalizing your phone Locking/unlocking the keypad You leave your workstation and want to avoid accidentally pressing your phone keys. You can lock the keypad against unintentional actuation. You can choose whether you want the keypad to be unlocked automatically when you receive a call or whether you prefer to unlock the keys manually in any case. Locking the keypad: Keep the hash key pressed down for approx. 2 seconds. ➔The keypad is locked.
Personalizing your phone Locking your phone You need to leave your desk and want to ensure that no-one can alter your phone's settings, look at your private data, or make outside calls from your phone. You can lock your phone with a PIN consisting of two to ten digits. You can change it via menu (see the Chapter "Changing the User PIN", page 75) or with the function code *47 (see "User’s Guide */# Procedures" on the Aastra document portal: www.aastra.com/docfinder).
Personalizing your phone Unlocking your phone You want to unlock your phone. You can use the PIN to unlock your phone. If you have forgotten your PIN, your system administrator can reset it to the default setting. Press the navigation key to the right or the Menu softkey. Activated features Scroll to Activated features and press the Select softkey. Select the barring you want and press the Reset softkey. ➔You are prompted to enter your PIN. Enter the PIN and confirm with the Ok softkey.
Personalizing your phone Activating range alarm and system busy beep You want to set the system parameters with your cordless phone. The Range alarm indicates that the connection between your phone and the system is weak. You can set the phone so that you receive a warning signal if you leave the coverage area You are making a call and are getting near the limit of the radio area: A warning signal sounds in the loudspeaker and the LED indicator is flashing red.
Personalizing your phone Press the navigation key to the right or the Menu softkey. Settings Scroll to Settings and press the Select softkey. Server alarm Scroll to Server alarm and press the Select softkey. Select the setting you want and switch on or off with the Select softkey. Logging a cordless phone on/off See (also) the Chapter "Managing communication systems", page 77.
Personalizing your phone Display settings This section explains how to set display properties. Setting the display You want to optimise the display settings.
Personalizing your phone Setting the LED indicator You want the attention LED to inform you of any phone incidents. You can activate or deactivate the following settings: • • • • In Service: The phone is switched on. Incoming call Info Appointment call: Function can only be set with a function code, see Chapter "*/# Procedures", page 86) • Hands-free operation • Battery empty Press the navigation key to the right or the Menu softkey. Settings Scroll to Settings and press the Select softkey.
Personalizing your phone Profile settings 6There are five different application profiles to adapt the phones to any given work situation, e.g. headset or conference mode. Setting up a profile All your phone’s ringing properties are stored in the profiles. There are 3 preset default profiles: Normal, Meeting, Charging bay. You can set up to 6 profiles. A profile comprises a set of ringing and phone settings, which you can specify individually for each profile.
Personalizing your phone Modify Setting up a profile: 1. Scroll to the profile you want and press the Modify softkey. 2. Scroll to the setting you want and confirm your choice of setting with the Select softkey. ➔The setting is stored. Note: To listen to all the ring properties use the Test softkey. Rename Delete Renaming a profile: Scroll to the profile you want and press the Rename softkey. ➔The setting is stored. Delete profile: Scroll to the profile you want and press the Delete softkey.
Personalizing your phone Hands-free and headset settings This section explains other ways in which you can make calls with your phone. Connecting a headset Connect your headset to the socket on the bottom left-hand side of your phone. The headset mode is then automatically activated. To activate headset mode You have connected a headset and now want to activate the headset mode. A headset can be connected in parallel with the handset.
Personalizing your phone General settings This section explains other settings you can make on your phone. Selecting the language The display text is not in the language you want. You can select a different language. The menu item under which you select your language is marked by an "*" in front of the word for "language" in the language of your choice, e.g. "*Language" for English. Press the navigation key to the right or the Menu softkey. *Language Scroll to *Language and press the Select softkey.
P e r s o n a liz in g y o u r p h o n e Changing the User PIN You want to change the PIN used to lock/unlock your phone (see Chapter "Locking your phone", page 65 and "Unlocking your phone", page 66). The digit combination "0000" is set as default. You can select any 2 to 10-digit combination for your new PIN. If you have forgotten your PIN, your system administrator can reset it to the default setting. Notes: • Your user PIN applies to all your phones.
Personalizing your phone Changing the Admin PIN You want for example to protect the alarm settings against unauthorized or unintentional changes. You can define and activate an Admin PIN. This means that, if the valid Admin PIN is not entered, you can only view the alarm settings and not modify them. As long as you have not defined the Admin PIN all alarm settings are freely accessible, without a PIN prompt. If you have forgotten your Admin PIN, your system administrator can reset it.
Personalizing your phone Enter the display text for the idle state You want to change the text displayed by your phone in the idle state. In addition to the date and time you can enter a personal text for the text displayed in the idle state. Press the navigation key to the right or the Menu softkey. Settings Scroll to Settings and press the Select softkey. General Scroll to General and press the Select softkey. Idle text Scroll to Idle text and press the Modify softkey.
Personalizing your phone New Rename Registering to a new system: Press the New softkey, enter AC code, and press the Save softkey. ➔The phone searches for the system. Renaming a system: Scroll to the system you want and press the Rename softkey. Enter a new number and press the Save softkey. ➔The setting is stored. Delete Deleting a system: Scroll to the system you want, press the Delete softkey and answer Ok to the safety prompt. ➔The system is deleted.
Personalizing your phone Protection settings This section explains how you can protect yourself against certain types of call. Activating protection against call types You want to protect yourself against certain types of calls. You can set the settings so that these functions are not allowed on your phone: Ask your system administrator whether these functions are enabled on the system. Ask your system administrator whether these functions are enabled on the system.
Personalizing your phone Managing your private contacts This section explains how to manage your private contacts. Creating a new contact entry You want to store your own phone numbers. You can store your own phone numbers as private contacts. For each contact you have the possibility of making several call number entries (Business , Mobile , Private ). You can specify one of these numbers as the standard call number, the one which is used whenever you do not make a particular selection.
Personalizing your phone Editing or deleting a contact You want to edit a call number which you have stored in your private contacts. Note: You cannot modify entries in other phone books. Press the navigation key down. Or: The phone book is also available via the menu: Menu > Phone book. Private contacts Scroll to Private contacts and press the Select softkey. Edit Delete Changing an entry: Select the entry you want and press the Edit softkey. Modify the contact data and confirm with the Save softkey.
Personalizing your phone Configuring voice mail This section explains how to set your voice mail. Managing personal greeting You have the possiblity to record up to two different greetings (e.g. for absence or holiday). Give each greeting the relevant name. Depending on the system configuration a caller may or may not be able to leave a message (for the symbols see Chapter "Display symbols", page 5).
Personalizing your phone Configure presence You can to control your current presence status (see Chapter "Presence state", page 41). You have a choice of 5 presence profiles for controlling your presence status. For each of these presence profiles you can make the following settings: • Description: Type in the text you want to be visible to other users as detailed information on your presence status (e.g. the name of your substitute).
Personalizing your phone Configuring keys This section explains how to assign phone numbers and functions to a configurable key. Available keys You can store phone numbers and functions directly on a softkey that are only retrievable in the idle position. You can assign each key with a specific type so you can trigger a particular action by simply pressing that key. Choice available: • Number key: To store the phone number; • Function key: Activate/deactivate function.
Personalizing your phone Storing a function on a key - function key You want to retrieve a frequently used function - for example "call forwarding on no reply" - using a single keystroke rather than having to enter it by hand. Usually the function is assigned so that you: • activate the function with the first keystroke, • and deactivate the command again with a second keystroke. Keep the key you want pressed down for approx. 2 seconds.
Personalizing your phone Tab. 1 The following function commands are available: "I" Seize line "X" Disconnect "P" 1Pause 1 second before the next operation "N" Use the phone number entered in call preparation "." Control key function (up-circuit system) "Z" Activate/deactivate DTMF mode "R" Use the phone number last dialled "Y" Disconnect and reseize the line Tab.
Installation and first-time operation These sections explain the setup options available with your phone. Equipment provided . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88 Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88 Connecting a cordless phone . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Installation and first-time operation Equipment provided Cordless phone Battery Quick User's Guide and safety information Screwed-on belt Charging bay and plug-in power supply unit with country-specific adapters Options Carry strap 88 Swivel belt clip eud-1290/1.0 – R1.0 – 01.
Installation and first-time operation Connecting a cordless phone Connecting the charging bay The phone can be operated without modifying the charging bay. 1. Plug the cable connector into the socket on the underside of the charging bay. 2. Feed the cable through the strain relief provided. 3. Plug the plug-in power adapter into an available socket outlet. Note: Plug designs vary from country to country.
Installation and first-time operation Battery Take also note of the safety information on handling the battery set out in Chapter "Dealing with batteries", page 9. Inserting the battery 1. Push the battery cover downwards until it is released from the lock, then take it off. 2. Insert the battery with the contacts downwards. 3. Replace the battery cover and push it upwards until it locks. Charging the battery The batteries are supplied uncharged.
Installation and first-time operation Carry clip or swivel clip Fitting / removing the carry clip or swivel clip The carry clip supplied with the phone is placed on the two openings at the top end of the phone and pressed in until it snaps into place. To remove the carry clip, press the small recesses on the edge of the strap and gently pull the strap apart. The phone can also be equipped with a swivel clip accessory.
Installation and first-time operation Carry strap Securing the carry strap The top part of the carry clip has two openings. You can feed the bottom end of the carry strap through these openings (detach the carry clip first before fitting the strap). Carry straps are optionally available. 92 eud-1290/1.0 – R1.0 – 01.
Installation and first-time operation Logging your phone on Registering your phone on the system Your system administrator has to prepare the system before you can log on your phone. Your phone can be operated on a maximum of 4 different communication systems. To do so, it must be registered on each system. As a rule your phone is registered with the communication system by your system administrator. Contact your system administrator for more information.
Further information The following sections contain more useful information about your phone. Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95 Technical data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96 eud-1290/1.0 – R1.0 – 01.
Further information Troubleshooting This section contains a few tips on how to operate your phone if you encounter any problems. Malfunctions Display reads: "System overload" At the moment no connection can be set up via the current system base. The phone is trying to set up a better radio connection with the same or a different system base. This message appears in standby mode only. Display reads: "No system" You have moved out of the coverage area; the radio connection is interrupted.
Further information Technical data Operation Standards DECT, GAP DECT encryption supported Frequency range 1880 MHz up to 1900 MHz Transmitted power 10 mW (average power per channel) Range • up to 300 m outdoors • up to 50 m in indoors Interfaces Headset 2,5 mm jack Battery charge and usage times Battery capacitance 850 mAh lithium-ion (Li-Ion) Operating time, talk time up to 12 hours Operating time, standby up to 100 hours Charging time in the charging bay 2 hours for fully charged stat
Index Symbols */# Procedures ................................................................86 A Accessories (Safety information) ................................ 9 Activate profile ...............................................................72 Activate/deactivate function. ....................................25 Adjusting the volume ...................................................70 Alphasearch .....................................................................29 Ambient conditions ...............
Dimensions ......................................................................96 Disclaimer .........................................................................12 Display ...............................................................................69 Display: Radio link quality ....................................................... 5 Symbols ........................................................................ 5 Disposal (Safety information) ......................................
Operating elements ........................................................ 2 Operation ..........................................................................96 Options for equipment provided .............................88 Organizing absence ......................................................41 P Parking a call partner ....................................................40 Personal call routing .....................................................55 Phone book ......................................
Declaration of Conformity Aastra Telecom Schweiz AG hereby declares that • the Aastra 400 products conform to the basic requirements and other relevant stipulations of Directive 1999/5/EC. • all our products are manufactured in conformity with RoHS and WEEE (2002/95/EC and 2002/96/EC). The product-specific declarations of conformity can be found on the Aastra document portal: www.aastra.com/docfinder. Exclusion of Liability Aastra® is a registered trademark of Aastra Technologies Limited.
