Version 4.0 User Manual BePunctual Server Copyright © 2008 Aquarius Soft Pte Ltd. All rights reserved.
User Manual of BePunctual Server Version 4.0 1 Table of Content 1 TABLE OF CONTENT................................................................................................................ 2 2 INTRODUCTION......................................................................................................................... 5 WHAT IS BEPUNCTUAL SERVER? ..................................................................................................... 5 FEATURES AND BENEFITS ...................
User Manual of BePunctual Server Version 4.0 6 ORGANIZATION INFORMATION ........................................................................................ 19 7 DEPARTMENTS........................................................................................................................ 19 ADDING A NEW DEPARTMENT ........................................................................................................ 19 STAFF TYPES..............................................................
User Manual of BePunctual Server Version 4.0 RUN WHEN LOG ON WINDOWS ..................................................................................................... 34 SHOW ICON IN TASKBAR NOTIFICATION AREA ............................................................................ 34 PREVENT STANDBY AND HIBERNATE ............................................................................................. 34 PREVENT CHANGING OF SYSTEM TIME ..........................................................
User Manual of BePunctual Server 2 Version 4.0 Introduction What is BePunctual Server? Aquarius Soft BePunctual Server is the central configuration, management and reporting component of the Aquarius Soft BePunctual computer employee biometric fingerprint time clock software and visitor management solution.
User Manual of BePunctual Server Version 4.0 Easy to Use Like all other Aquarius Soft products, we spent much time in making sure that the software is very easy to learn and use by both the administrator and your staff. Single or multiple distributed punch stations You can setup BePunctual solution on one single computer or on multiple computers in your network. For single computer setup, you would install the Server software and the Group Punch Station software in the same computer.
User Manual of BePunctual Server 3 Version 4.0 Installation and Remove Installing the application NOTE: Please ensure that you log into Windows with an administrator account before starting the installation. After downloading the application setup file BePunctualServer.EXE, double click on the file to run the setup program that will guide you through a simple installation process. For detailed instructions on how to setup a complete solution, please visit http://www.bepunctual.
User Manual of BePunctual Server Version 4.
User Manual of BePunctual Server Version 4.0 Main Tab The Main Tab is for selecting the content to display in the Content Area. The following tabs are available on the Main Tab: • Today: Click this tab to check who's in/out today. • Punch Cards: Click this tab to show staff punch cards containing punch in/out times and remarks. • Approved Leave: Click this tab to show staff approved leave. You can then add, edit or delete staff approved leave.
User Manual of BePunctual Server Version 4.0 Setup Departments View You can then group your staffs into departments and set a department head for each department. This view lets you add, edit and delete your organization departments. This view is accessed via Setup Tab > Departments Control Type Description Add Text Button Click this to add a new department. Edit Text Button Click this to edit the selected department. Delete Text Button Click this to delete the selected departments.
User Manual of BePunctual Server Version 4.0 Setup Leave Types View This view lets you add, edit and delete your organization leave types like Annual Leave, Medical Leave, No-Pay Leave etc. This view is accessed via Setup Tab > Leave Types Control Type Description Add Text Button Click this to add a new leave type. Edit Text Button Click this to edit the selected leave type. Delete Text Button Click this to delete the selected leave types.
User Manual of BePunctual Server Version 4.0 Today View This view lets you check who's in/out now today and their punch in/out times and remarks. This view is accessed via Today Tab. Control Type Description Punch In Photo Image This shows the staff/visitor photo captured during punch in. Punch Out Photo Image This shows the staff/visitor photo captured during punch out. Who's Not In Radio Button Click this to view staffs/visitors who has not punch in today and the reason if any.
User Manual of BePunctual Server Version 4.0 Approved Leave View This view lets you add, edit and delete your staff approved leave. This information lets you track the frequency and reason of their leave easily. This information is also used when generating the various reports. This view is accessed via Approved Leave Tab. Control Type Description Add Text Button Click this to add a new approved leave. Edit Text Button Click this to edit the selected approved leave.
User Manual of BePunctual Server 5 Version 4.0 Getting Started Running the Application BePunctual Server has a Windows service (BePunctual Server Service) module that is run in the background when the computer is power up with or without log on. This ensure that the punch stations can connect to it and perform punch in/out without having to log on into the computer.
User Manual of BePunctual Server Version 4.0 Viewing Who's In/Out To view who's in/out today: • Run and show the Server software. • Click Today Tab to show the Today View • To see who is not in today, click Who's Not In • To see who is in already today, click Who's In • To see who is out already today, click Who's Out • To see all staff status, click All You can filter the information by staff, staff type, department or visitor type.
User Manual of BePunctual Server Version 4.0 Viewing Organization Information To view your organization information: • Run and show the Server software. • Click Setup Tab. • Click Organization to show the Setup Organization View Viewing Departments To view the departments you have added to the system: • Run and show the Server software. • Click Setup Tab. • Click Departments to show the Setup Department View • Select the department you want.
User Manual of BePunctual Server Version 4.0 Viewing Staff Information To view your staff information: • Run and show the Server software. • Click Setup Tab. • Click Staffs to show the Setup Staffs View • Select the staff you want. Viewing Visitor Types To view the visitor types that have been added to the system: • Run and show the Server software. • Click Setup Tab. • Click Visitor Types to show the Setup Visitor Types View • Select the staff type you want.
User Manual of BePunctual Server Version 4.0 Enrolling Staff Fingerprint You can enroll a staff fingerprint for use in punching in/ou via Server software -> Setup -> Staffs -> Edit Staff -> Biometric Fingerprint -> Enroll Importing Staff Fingerprint Template Alternative, you can enroll the staff fingerprint on another computer and save it as a template to be imported into the Server software. To enroll staff fingerprint and save it to a template, use the BePunctual Biometric Fingerprint Scanner Software.
User Manual of BePunctual Server 6 Version 4.0 Organization Information You can view and edit your organization information in the Setup Organization View. 7 Departments You can group your staff into departments. Examples of departments are human resource, R&D etc. When a department is created, you can select one of the staff as its head of department. The head of department will be the manager of the staffs within that department.
User Manual of BePunctual Server Version 4.0 Staffs 8 Staffs are your organization employees or workers. The following groups of information can be store and set for each staff: • General information like full name, display name, staff ID, department, staff type, supervisor etc.
User Manual of BePunctual Server Version 4.0 Staff Punch In/Out Settings Page This page lets you configure a staff's punch in/out settings. Item Description Punch ID Set the staff punch ID here. This must be set. Punch PIN Set the optional staff punch PIN here. Disallow this staff from punching in/out Check this option if you want to disallow this staff from punching in/out. Maximum number of punch in and out sets per day. This is the number of times the staff can punch in and out per day.
User Manual of BePunctual Server Version 4.0 1st Half Knock Off Time (Monday to Sunday) (Only for full-working days) This is the time a staff can knock off from work when the staff takes 2nd half of the day leave. 2nd Half Reporting Time (Monday to Sunday) (Only for full-working days) This is the time a staff has to report to work when the staff takes 1st half of the day leave. Knock Off Time (Monday to Sunday) This the the time the staff can knock off from work on a working day.
User Manual of BePunctual Server Version 4.0 amount for daily based staff only. Working Day Pay Per Day By Day of Week Check this option if the working day pay per day is different for one or more days of the week. You will then be able to enter the pay for each day of the week. Working Day Pay Per Hour Working day pay per hour amount for hourly based staff only. Working Day Pay Per Hour By Day of Week Check this option if the working day pay per hour is different for one or more days of the week.
User Manual of BePunctual Server Version 4.0 Staff Contact Information Page This page lets you configure a staff's contact information. Item Description Office Email This is the staff's office email address. Office Phone and Extension This is the staff's office phone number and extension. Personal Email This is the staff's personal email address. Mobile Phone This is the staff's mobile phone number. Home Phone This is the staff's home phone number.
User Manual of BePunctual Server 9 Version 4.0 Holidays Holidays are non-working days for staffs. BePunctual takes into consideration of holidays when generating reports and when calculating staff pay. Holiday can be paid or not paid. For paid holiday, daily pay staff and hourly pay staff can be paid for this holiday. The number of holiday working hours will be credited to staff with Credit Paid Holiday Hours flag set in their pay settings.
User Manual of BePunctual Server 10 Version 4.0 Leave Types Example of leave types are Annual Leave, Medical Leave etc. Leave can be paid leave or no-pay leave. For paid leave, pay will not be deducted from the staff salary. For no-pay leave, pay for the day will be deducted from the staff salary.
User Manual of BePunctual Server 12 Version 4.0 Punch Cards and Punch Entries A punch card contains all punch entries of a staff. Each staff has his own punch card. Each punch card entry contains the following information: • Punch In Date and Time • Punch In Remarks • Punch In Station • Punch Out Date and Time • Punch Out Remarks • Punch Out Station If a staff forgot to punch in on a working day, there will be no punch entry for that day.
User Manual of BePunctual Server 13 Version 4.0 Punch Stations Punch stations are software for staffs or visitors to punch in/out or for managers to retrieve attendance data from the system. For better security of the BePunctual data, they are usually installed in other computers in the network. BePunctual Group Punch Station is for multiple staffs to punch in/out at a single location. One group punch station can be run on the same computer running the Server software.
User Manual of BePunctual Server Version 4.0 Deleting an Inactive Punch Station You can delete a no longer in use punch station via Punch Stations Tab -> Select an inactive station -> Delete Station Broadcasting a Message to Active Punch Stations You can broadcast a message to active punch stations via Punch Stations Tab -> Select the active stations required -> Broadcast In the Broadcast Message to Stations window, • Select whether to broadcast to all or selected stations.
User Manual of BePunctual Server 14 Version 4.0 Reports BePunctual Server can generate the following report types: • Staff Working Days and Hours: This report shows the working days and hours details of the staff for the selected period. • Attendance Report: This report shows the staff attendance over a selected period and computes his attendance. This report allows you to check when a staff is absent and late for work.
User Manual of BePunctual Server 15 Version 4.0 Working Days and Hours Templates For your convenience, working days and hours templates can be created and subsequently applied to staffs. Editing Default Working Days and Hours Template You can edit the default working days and hours template via Setup -> Options -> Working Days & Hours Saving Staff Working Days and Hours as a Template While editing a staff working days and hours, you can save the settings as a template to apply on other staff.
User Manual of BePunctual Server 16 Version 4.0 Staff Pay Templates For your convenience, staff pay templates can be created and subsequently applied to staff. The default staff pay template can be configured in the BePunctual Options Dialog while additional templates can be saved in the Edit Staff - Pay Page.
User Manual of BePunctual Server Version 4.0 Visitor Types 17 Visitor Type is way to group your visitors. Examples of staff types are parents, contractors etc. To add a visitor to a visitor type, edit the visitor information and set his visitor type. Once you have setup a visitor type and its visitors, you can query information based on visitor type.
User Manual of BePunctual Server 19 Version 4.0 Customizations Run When Log On Windows BePunctual Server has a Windows service (BePunctual Server Service) module that is run in the background when the computer is power up with or without log on. This ensure that the punch stations can connect to it and perform punch in/out without having to log on into the computer.
User Manual of BePunctual Server Version 4.0 You can change the connection port number via Setup -> Options -> General -> Connection Port Number -> Port Number After changing this value, all punch stations will be disconnected and has to reconfigure with this port number. Copyright © 2008 Aquarius Soft Pte Ltd. All rights reserved.
