ABBYY FineReader ® Version 11 User’s Guide © 2011 ABBYY. All rights reserved.
ABBYY FineReader 11 User’s Guide Information in this document is subject to change without notice and does not bear any commitment on the part of ABBYY. The software described in this document is supplied under a license agreement. The software may only be used or copied in strict accordance with the terms of the agreement.
ABBYY FineReader 11 User’s Guide Contents Introducing ABBYY FineReader ......................................................................... 5 What is ABBYY FineReader ................................................................................................ 5 What's New in ABBYY FineReader 11 ................................................................................ 6 The ABBYY FineReader 11 Interface ................................................................. 7 The Main Window ...
ABBYY FineReader 11 User’s Guide Group Work in a LAN ....................................................................................................... 78 ABBYY Hot Folder ............................................................................................................ 79 Appendix ............................................................................................................ 85 Glossary ...........................................................................................
ABBYY FineReader 11 User’s Guide Introducing ABBYY FineReader This chapter provides an overview of ABBYY FineReader and its features. Chapter Contents • What Is ABBYY FineReader • What's New in ABBYY FineReader What is ABBYY FineReader ABBYY FineReader is an optical character recognition (OCR) system. It is used to convert scanned documents, PDF documents, and image f iles, including digital photos, into editable formats.
ABBYY FineReader 11 User’s Guide What's New in ABBYY FineReader 11 • Increased processing efficiency With the new Black–and–White mode, FineReader 11 provides 30% faster processing when you don't need color. Furthermore, the program effectively takes advantage of multi–core processors for even faster conversion. • Flexible e–book creation Scan paper books and convert them to EPUB and FB2 formats to read them on–the–go on your iPad, tablet or preferred portable device.
ABBYY FineReader 11 User’s Guide The ABBYY FineReader 11 Interface ABBYY FineReader's user–friendly, intuitive, and results–driven interface makes it easy to use the program without any additional training. It takes new users almost no time at all to master the main functions. ABBYY FineReader's interface can be customized. You can customize your workspace to suit your individual needs.
ABBYY FineReader 11 User’s Guide • In the Pages window, you can view the pages of the current FineReader document. There are two page viewing modes: icons (which shows a small image) or a list of document pages and their properties. You can toggle between these modes from this window's shortcut menu, from the View menu, and the Options dialog box (Tools>Options…). • The Image window displays an image of the current page. You can edit image areas, page images, and text properties in this window.
ABBYY FineReader 11 User’s Guide The Main Toolbar has a f ixed set of buttons for all basic actions: opening a document, scanning a page, opening an image, recognizing pages, saving results, etc. The Quick Access Bar can be customized by adding special buttons for virtually any command in the main menu. By default, this bar is not displayed in the main window. To display it, select the Quick Access Bar under View>Toolbars, or from the main toolbar's shortcut menu.
ABBYY FineReader 11 User’s Guide • You can temporarily hide the windows you do not use. In order to hide/show windows, use the View menu options or keyboard shortcuts: • F5 for the Pages window • F6 for the Image window • F7 for the Image and Text windows • F8 for the Text window • CTRL+F5 for the Zoom window • You can change the window size by dragging the window spacers with your mouse. • You can also change the position of the Pages and Zoom windows.
ABBYY FineReader 11 User’s Guide • Document print type • Color mode • Document properties (the file name, author, and keywords) This tab also displays the path to the active ABBYY FineReader document.
ABBYY FineReader 11 User’s Guide • • E–book See Saving E–Books for details. • DjVu See DjVu format for details. View This option contains: • • Settings for the page view in the Pages (Thumbnails or Details) window • Options for the Text window, including the option to highlight uncertain characters and words (and the highlighting color), whether non–printable characters (e.g.
ABBYY FineReader 11 User’s Guide Working with ABBYY FineReader This chapter provides an overview of ABBYY FineReader: how to quickly produce an e–document in a format convenient for editing and use, and how to perform complex and nonstandard text– recognition tasks.
ABBYY FineReader 11 User’s Guide ABBYY FineReader Tasks Document processing with ABBYY FineReader often involves the same execution sequence, e.g., scanning and recognizing a document, and then saving the results in a particular format. In order to execute the most frequently used tasks, ABBYY FineReader offers quick tasks enabling you to recognize text with only one mouse click. Quick tasks are launched from the New Task window, which opens by default after the application loads.
ABBYY FineReader 11 User’s Guide ABBYY FineReader tasks are executed subject to the settings customized in the Options dialog box (Tools>Options…). While an automated task is running, the screen shows the task execution bar with the task execution indicator, a list of automated task steps, tips, and warnings. Note: In order to recognize documents with complex structures, you can customize and start each processing stage manually. For details, see ABBYY FineReader Step–by–Step.
ABBYY FineReader 11 User’s Guide Important! When you run a quick task, data are converted based the program's current options. If you have changed application options, re–run the task to recognize text with the new options. Microsoft Word Tasks The tasks on the Microsoft Word tab of the New Task window will help you convert documents to a Microsoft Word document. 1. In the Document language drop–down list at the top of the window, select the document languages. 2.
ABBYY FineReader 11 User’s Guide cases, the appearance of the resulting document may slightly differ from the original. • Text under the page image This option saves the entire page image as a picture and places the recognized text underneath. Use this option to create a fully searchable document that looks virtually the same as the original. • Page image only This option saves the exact image of the page.
ABBYY FineReader 11 User’s Guide Important! When a built–in task is launched, ABBYY FineReader uses the options selected at the moment of launch. If you adjust the options, launch the task once again to recognize the texts with these new options. Other Tasks Use the Other tab in the New Task window to access the other quick tasks available in ABBYY FineReader. 1. In the Document language drop–down list at the top of the window, select the document languages. 2.
ABBYY FineReader 11 User’s Guide 4. Select desired options for each step. button removes a step from the task. Some of the steps are Note: Clicking the dependent on other steps and may not be removed separately. For example, when you remove an Analyze step, the corresponding Read step will also be removed. 5. Once you have added all the steps and selected their options, click Finish. Task Steps To create your custom automated task, select one of the actions available for each step: 1.
ABBYY FineReader 11 User’s Guide • Analyze the layout automatically, then adjust areas manually ABBYY FineReader will analyze the images and identify the appropriate areas on them. • Draw areas manually ABBYY FineReader will ask you to draw the appropriate areas manually. • Use an area template Specify the area template to be used by ABBYY FineReader to analyze the images. For more about area templates, see Using Area Templates. 4.
ABBYY FineReader 11 User’s Guide To open the Task Manager dialog box, do one of the following: • In the New Task window, click the My Tasks tab and then click Create / Edit / View Tasks… • Select Task Manager… in the Tools menu • Press CTRL+T The toolbar at the top of the Task Manager contains buttons for creating, modifying, copying, deleting, importing, and exporting tasks.
ABBYY FineReader 11 User’s Guide To begin the OCR process, ABBYY FineReader needs to retrieve an image of your document. There are several ways to create an image, including: • Scanning your paper document • Opening an existing image file or PDF document • Taking a picture of your text Scanning paper documents 1. Make sure that your scanner is connected and turned on. Consult your scanner's documentation to ensure it is set up correctly. Be sure to install the software provided with your scanner.
ABBYY FineReader 11 User’s Guide • In Microsoft Outlook, select the e–mail message with the image or PDF attachments you wish to open, and then click on the toolbar. In the dialog box that opens, select the files to open. • In Microsoft Outlook or Windows Explorer, drag the desired image file into ABBYY FineReader's main window. The image will be added to the current ABBYY FineReader document. Note: The author of a PDF file may choose to restrict access to it.
ABBYY FineReader 11 User’s Guide Checking and Editing Recognition results are displayed in the Text window. Uncertain characters are highlighted in color in this window. This makes it easy to locate possible errors and quickly correct them.
ABBYY FineReader 11 User’s Guide E–mailing OCR Results With ABBYY FineReader, you can e–mail recognition results in any of the supported formats with the exception of HTML. To send a document: 1. Select E–mail>Document from the File menu. 2. In the dialog box, select: • the format in which the document should be saved • one of the saving options: save all pages to one file, save each page to a separate file, or split the document into files based on blank pages 3. Click OK.
ABBYY FineReader 11 User’s Guide • On the shortcut menu of the Pages window, select Pages Window and then select either Thumbnails or Details. • On the View tab of the Options dialog box (Tools>Options…), in the Pages Window group, select either Thumbnails or Details. To open a page, click its thumbnail in the Pages window (in Thumbnails mode) or double–click its number (in Details mode).
ABBYY FineReader 11 User’s Guide Note: You can also add images directly from Windows Explorer: • In Windows Explorer, select the desired image files, right–click the selection, and select Open with ABBYY FineReader from the shortcut menu. If ABBYY FineReader is running, the selected files will be added to the current document. Otherwise, ABBYY FineReader will be launched and the selected files will be added to a new document. • Save the current document 1.
ABBYY FineReader 11 User’s Guide 3. Move pages from the Pages pane into their appropriate documents displayed in the New Documents pane using one of the following three methods: • Select pages and drag them with the mouse. Note: You can also use drag–and–drop to move pages between documents. • Click the Move button to move the selected pages into the current document displayed in the New Documents pane or click the Return button to remove the selected pages from the current document.
ABBYY FineReader 11 User’s Guide 2. In Thumbnails mode, you can change page numbering simply by dragging selected pages to the desired place in the document. Taking Into Account Some of the Features of Your Paper Document OCR quality greatly depends on the quality of the source image. Consider the following elements to ascertain whether you will get the scanning results you desire: • Document Type Various devices may be used to produce printed documents, such as typewriters or faxes.
ABBYY FineReader 11 User’s Guide Poor–quality documents are best scanned in grayscale. When scanning in grayscale, the program will select the optimal brightness value automatically. Grayscale scanning mode retains more information about the letters in the scanned text to achieve better OCR results when recognizing documents of medium to poor quality. You can also correct some of the defects manually using the image editing tools available in the Image Editor.
ABBYY FineReader 11 User’s Guide • Autoselect ABBYY FineReader will automatically select the appropriate languages from the user–defined list of languages. To modify this list: 1. Select More languages… 2. In the Language Editor dialog box, select the option Automatically select document languages from the following list is selected. 3. Click the Specify… button. 4. In the Languages dialog box, select the desired languages.
ABBYY FineReader 11 User’s Guide Important! Any program setting changes made in the Options dialog box require re–scanning or re–opening the image. These steps are required to processyour image under the new settings. The following settings are available on the Scan/Open tab of the Options dialog box: • Launching automatic analysis and recognition of the retrieved images ABBYY FineReader is by default set to analyze and recognize documents automatically. These settings can be modified as needed.
ABBYY FineReader 11 User’s Guide b. Split facing pages (enable this feature to automatically split facing pages into separate images) c. Enable image preprocessing (enable this feature to perform automatic processing of scanned images) • Multi–page document scanning options: a. Use the Automatic Document Feeder (ADF) b. Apply automatic duplex scanning (if supported by the scanner) c.
ABBYY FineReader 11 User’s Guide Tuning Brightness ABBYY FineReader will display a warning message during scanning if the brightness setting is incorrect. You may also need to adjust the brightness setting when scanning in black–and–white mode. To adjust the brightness: 1. Click the Scan button. 2. In the dialog box, specify the desired brightness. Depending on which scanning interface is being used, either the ABBYY FineReader scanning dialog box or the scanner driver dialog box will open.
ABBYY FineReader 11 User’s Guide Source image Recommended resolution 300 dpi for typical texts (printed in fonts of size 10pt or larger) 400–600 dpi for texts printed in smaller fonts (9pt or smaller) Adjusting Image Resolution OCR quality is affected by the resolution at which documents are scanned. Low resolutions may adversely affect the quality of OCR. We recommend scanning documents at 300 dpi. Important! For best OCR results, vertical and horizontal resolutions must be the same.
ABBYY FineReader 11 User’s Guide To improve OCR quality, split the facing pages into two separate images. The program features a special mode that automatically splits two facing pages into two separate images in the ABBYY FineReader document. Scanning facing pages or dual pages: 1. Open the Options dialog box from the Scan/Open tab (Tools>Options…). 2. Check the Split facing pages option in the Image Processing group. 3. Scan the pages.
ABBYY FineReader 11 User’s Guide Note: For detailed information about your camera, please refer to the documentation supplied with your device. Lighting Lighting greatly affects the quality of the resulting photo. Best results can be achieved with bright and evenly distributed light, preferably daylight. On a bright sunny day, you can increase the aperture number to get a sharper picture.
ABBYY FineReader 11 User’s Guide To obtain good quality photos of documents, be sure to position the camera correctly and follow these simple recommendations. • Use a tripod whenever possible. • The lens should be positioned parallel to the page and look towards the center of the document. The distance between the camera and the document should be selected so that the entire page fits within the frame when you zoom in. In most cases this distance will be between 50 and 60 cm.
ABBYY FineReader 11 User’s Guide ABBYY FineReader offers an image preprocessing feature to deal with image defects of this kind. When activated, the image preprocessing feature automatically decides what action to take depending on the input image type and applies the correction. Adjustments include removing noise from digital photos, deskewing, straightening text lines, and correcting trapezium distortions. Note: These operations can be very time consuming.
ABBYY FineReader 11 User’s Guide In the Image Editor, the active page of the current ABBYY FineReader document is displayed on the left and the image editing tools are shown on the right. 2. An overview of the image editing tools: • Deskew corrects image skew. • Photo Correction straightens text lines, removes motion blur, and reduces noise. • Correct Trapezium Distortions corrects perspective distortions. When you select this tool, a frame with grid lines is superimposed on the image.
ABBYY FineReader 11 User’s Guide • Brightness & Contrast allows you to select the optimal brightness and contrast values to improve image quality. • Levels allows you to adjust the tonal values of the image by selecting the levels for shadows, highlights, and midtones on a histogram. To increase image contrast, move the right and left sliders on the input levels histogram.
ABBYY FineReader 11 User’s Guide • Training Pattern training is disabled by default. Select the Read with training option to teach ABBYY FineReader new characters when it performs OCR on your pages. Pattern training is useful for the following types of texts: • Texts printed in decorative fonts • Texts which contain special characters (e.g. mathematical symbols) • Large documents (more than 100 pages) of poor print quality You can either use the built–in character patterns or create your own.
ABBYY FineReader 11 User’s Guide • Shortcut menu commands available by right–clicking the selected area in the Image window or the Zoom window. • Commands in the main Areas menu. Restart the OCR process after making the desired adjustments. Adjusting Area Shapes and Area Borders Before recognition, the program analyzes and highlights different area types, such as: Text, Image, Table and Barcode. Different types of border areas are distinguished by different colors.
ABBYY FineReader 11 User’s Guide 1. Place the mouse cursor on the area border. 2. Left–click and drag in the desired direction. 3. Release the mouse button when done. Note: You can simultaneously adjust the vertical and horizontal borders of the area by placing the mouse pointer on a corner of the area. Adding/removing area parts 1. Select the / tool on the pop–up toolbar for Text, Image or Background Picture areas. 2. Place the mouse cursor inside the area and select part of the image.
ABBYY FineReader 11 User’s Guide • Select the desired text orientation from the drop–down Orientation menu on the Area Properties toolbar (the Area Properties shortcut menu). For details, see Changing Text Properties. Changing area border colors 1. Open the Options dialog box in the View tab (Tools>Options…). 2. Select the area type under Appearance and choose the color on the Color palette. Picture Not Detected Picture areas mark the pictures contained in your document.
ABBYY FineReader 11 User’s Guide Codabar IATA 2 of 5 Industrial 2 of 5 Aztec code Code 93 Interleaved 2 of 5 UCC–128 Data Matrix Note: The default barcode type is Autodetect, which means that barcode types are to be detected automatically. However, not all barcode types can be autodetected, and sometimes you may need to select the appropriate type manually on the Area Properties panel.
ABBYY FineReader 11 User’s Guide • • Split Cells, Merge Cells, and Merge Rows correct of the rows and columns that were automatically detected in the table. Use the pop–up toolbar for the selected table to: Add a horizontal or vertical separator, delete table separators, analyze table structure, split table cells, or merge table cells or rows. Click the Table area and select the appropriate tool from the pop–up toolbar: . Tip. To toggle separators on or off, select the on the pop–up toolbar. Notes: 1.
ABBYY FineReader 11 User’s Guide Vertical or Inverted Text Not Recognized Properly A fragment of recognized text may contain a large number of errors if the orientation of the fragment was detected incorrectly or if the text in the fragment is inverted (i.e. light text is printed on a dark background). To solve this problem: 1. In the Image window, select the area or the table cell that contains vertical or inverted text. 2.
ABBYY FineReader 11 User’s Guide 1. On the Tools menu, click Style Editor… 2. In the Style Editor dialog box, select the desired style and change its font. 3. Click OK. The font in all the text fragments using this style will change accordingly. Important! If an ABBYY FineReader document was recognized or edited on another computer, the text in the document may be displayed incorrectly on your computer. If this is the case, make sure that all the fonts used in this document are installed on your machine.
ABBYY FineReader 11 User’s Guide Note: Use the / buttons to navigate left and right along the properties panel if the Text window is not wide enough to display the entire text properties panel. Spelling–checking with the Verification dialog box You can check the words with uncertain characters from the Verification dialog box (Tools>Verification…).
ABBYY FineReader 11 User’s Guide User Dictionary: Adding and Removing Words If your text contains many special terms, abbreviations, and proper names, adding these terms to the user dictionary will improve OCR quality. For each added word, ABBYY FineReader generates all possible word forms to allow the program to reliably recognize it in its various forms (plural, verb, etc.).
ABBYY FineReader 11 User’s Guide appropriate style hierarchy. If necessary, you can review and edit the document styles and create new styles to format recognized text in the Text window. To apply a style to a selected text fragment: 1. Select the desired text fragment in the Text window. 2. Select Properties from the shortcut menu. 3. Select the desired style in the open Text Properties panel from the Style list. Note.
ABBYY FineReader 11 User’s Guide When viewing the recognized document in the Text window, rest the mouse pointer on a hyperlink to view its address. To follow a hyperlink, select Open Hyperlink from its shortcut menu, or press CTRL and left–click the hyperlink. To add, delete or change the text or address of a hyperlink: 1. In the Text window, select the desired hyperlink. 2. To remove a hyperlink, right–click it and select Remove Hyperlink from the shortcut menu. 3.
ABBYY FineReader 11 User’s Guide Working with Complex–Script Languages With ABBYY FineReader, you can also recognize documents in Hebrew, Yiddish, Japanese, Chinese, Thai, Korean, and Arabic languages. Consider the following when working with documents in character–based languages and documents in which a combination of character–based and European languages is used.
ABBYY FineReader 11 User’s Guide Yiddish Arial™ Unicode™ MS* Thai Arial™ Unicode™ MS* Aharoni David Levenim mt Miriam Narkisim Rod Chinese (Simplified), Chinese (Traditional), Japanese, Korean, Korean (Hangul) Arial™ Unicode™ MS* SimSun fonts For example: SimSun (Founder Extended), SimSun–18030, NSimSun. Simhei YouYuan PMingLiU MingLiU Ming(for–ISO10646) STSong * This font is installed together with Microsoft Windows XP and Microsoft Off ice 2000 or later.
ABBYY FineReader 11 User’s Guide To disable automatic analysis and OCR: 1. Open the Options dialog box (Tools>Options…). 2. Select the Do not read and analyze acquired page images automatically option on the Scan/Open tab. 3. Click OK. Recognizing Documents Written in More Than One Language The instructions below will help you process a document written in English and Chinese. 1. Disable the automatic analysis and OCR options. 2.
ABBYY FineReader 11 User’s Guide If nothing has changed in the Text window, refer to: Incorrect Font in Recognized Text or Some Characters Are Replaced with "?" or "□". Selecting the Direction of Recognized Text ABBYY FineReader automatically detects text direction when it performs OCR. If required, you can manually adjust the direction of recognized text. 1. Go to the Text window. 2. Select one or several paragraphs. 3. Click on the main toolbar.
ABBYY FineReader 11 User’s Guide • File>Save FineReader Document Saves the current ABBYY FineReader document. Both the recognized text and the page images are saved. • File>Save Document As Saves the recognized text on your hard disk in a format of your choice. • File>Send Document To Opens the recognized text in an application of your choice. No information is saved on your drive.
ABBYY FineReader 11 User’s Guide • Click File>Save Document As>Microsoft Word 97–2003 Document (to save to ODT format, choose File>Save Document As>OpenOffice.org Writer Document) or the Save button on the main toolbar. Click the arrow next to the Save button and choose a saving format from the list. If there is no suitable format in the list, click Save to Other Formats…, and, in the dialog box that opens, select the desired format. Tip.
ABBYY FineReader 11 User’s Guide Note: Word 6.0, 7.0, and 97 (8.0) have a limited text and background color palette, therefore the original document colors may be replaced with the ones available in the Word palette. Word 2000 (9.0) or later retains the colors of the source document in full. Picture settings Documents containing a large number of pictures are very large. To reduce the size of the file, select the desired option in the Image quality group.
ABBYY FineReader 11 User’s Guide format in the list, click Save to Other Formats…, and, in the dialog box that opens, select the desired format. Tip. Additional saving options are available in the Options dialog box: select Tools>Options…, click the Save tab, and then click the PDF tab. The saving options on this tab are grouped into the following categories: Default paper size From the Default paper size drop–down list, choose the paper size to be used for saving in PDF format.
ABBYY FineReader 11 User’s Guide Image settings The resulting f ile may be quite large if your text contains a lot of pictures or if you choose to save the page image together with the recognized text. To adjust the size of the resulting f ile and the quality of the pictures, select one of the options from the Image settings drop–down list: • Best quality (source image resolution) Select this option to retain the quality of the pictures or the page image.
ABBYY FineReader 11 User’s Guide Default paper size From the Default paper size drop–down list, choose the paper size to be used for saving in PDF format. Save mode Depending on how you are planning to use your electronic document, select one of the best option below: • Text and pictures only This option saves only the recognized text and the associated pictures. The page will be fully searchable and the size of the PDF file will be small.
ABBYY FineReader 11 User’s Guide • Best quality (source image resolution) Select this option to retain the quality of the pictures or the page image. The original resolution of the source image will be preserved. • Balanced Select this option to reduce the size of the PDF file while keeping the quality of the pictures or page image at a reasonably high level. • Compact size Select this option to obtain a small–sized PDF file.
ABBYY FineReader 11 User’s Guide 3. In the Enter Permissions Password dialogue box, enter your password and confirm it. The password you specified will be displayed as dots in the Permissions Password f ield of the PDF Security Settings dialogue box. Next, select the actions you want to allow the users to do with the PDF–document. These restrictions are set in the Permissions settings group. • Items in the Printing allowed drop–down list let you allow or prohibit document printing.
ABBYY FineReader 11 User’s Guide • Formatted text Retains fonts, font sizes, and paragraphs, but does not retain the exact locations of the objects on the page or the spacing. The resulting text will be left–aligned. (Right–to–left texts will be right– aligned.) Note: Vertical texts will be changed to horizontal in this mode. • Plain text This mode does not retain formatting.
ABBYY FineReader 11 User’s Guide Tip. Additional saving options are available in the Options dialog box: select Tools>Options…, click the Save tab, and then click the PPTX tab. The saving options on this tab are grouped into the following categories: Text settings • Keep line breaks Retains the original arrangement of lines. • Wrap text This option is only available if Keep line breaks is selected. All recognized text is fit entirely inside the text block in the slide.
ABBYY FineReader 11 User’s Guide Saving in CSV To save your text in CSV: • Click the arrow next to the "Save" button on the main toolbar, or click File>Save Document As>CSV Document. Tip. Additional saving options are available in the Options dialog box: select Tools>Options…, click the Save tab, and then click the CSV tab. The saving options on this tab are grouped into the following categories: Text settings • Ignore text outside tables Saves only the tables and ignores the rest.
ABBYY FineReader 11 User’s Guide Select a layout retention method depending on how you are intending to use the document: • Formatted text Preserves paragraphs, but does not preserve exact positions of objects and line spacing. You will get continuous left–aligned text (texts printed in right–to left scripts will be right–aligned). Note: Any vertical text will be displayed horizontally if this option is selected.
ABBYY FineReader 11 User’s Guide Tip. To specify your own picture settings, select Custom…. In the Custom Picture Settings dialog box, make the necessary settings and click OK. Saving to Microsoft SharePoint (only for ABBYY FineReader Corporate Edition) ABBYY FineReader allows you to save recognized text to a network resource — a website, an online library, etc. To save recognized text in Microsoft SharePoint: 1. On the File menu, click Save to Microsoft SharePoint… 2.
ABBYY FineReader 11 User’s Guide • LZW — provides for no data losses and is used for graphics and gray images.
ABBYY FineReader 11 User’s Guide Advanced Features Chapter Contents • Working in Other Applications • Using Area Templates • Recognition with Training • User Languages and Language Groups • Group Work in a LAN • ABBYY Hot Folder Working in Other Applications When you install ABBYY FineReader 11, you may choose to integrate the program with Microsoft Off ice applications and Windows Explorer.
ABBYY FineReader 11 User’s Guide 1. Go to Add or remove programs (Start>Settings>Control Panel). Note: In Microsoft Windows Vista and Windows 7, this command is called Programs and Features. 2. In the list of installed programs, select ABBYY FineReader 11 and click Change. 3. In the Custom Installation dialog box, select the appropriate components. 4. Follow the setup instructions. Using Area Templates If you are processing a large number of documents with an identical layout (e.g.
ABBYY FineReader 11 User’s Guide • Training User Patterns Provides instructions on training a user pattern, with additional information on training characters and ligatures. • Selecting a User Pattern Provides instructions on selecting a user pattern, with some additional tips on how to make the right choice. • Editing a User Pattern Provides instructions on viewing the characters in a user patter and changing the font effects. Training User Patterns 1. Select Tools>Options… and click the Read tab.
ABBYY FineReader 11 User’s Guide To go back to a previously trained character, click the Back button. The frame will jump to its previous location and the latest trained "character image – keyboard character" correspondence will be removed from the pattern. The Back button navigates between characters of one word and will not navigate between words. Important! • You can only train ABBYY FineReader to read the characters included in the alphabet of the recognition language.
ABBYY FineReader 11 User’s Guide User Languages and Language Groups You can create and use your own recognition languages and language groups in addition to the languages and groups included in the program. • Creating an OCR Language This is used to process texts that contain a lot of uncommon elements, such as code numbers. • Creating a Language Group This is used to recognize documents written in several languages that are not available from the predefined language combinations.
ABBYY FineReader 11 User’s Guide • abc abc, Abc, ABC Abc abc, Abc, ABC ABC abc, Abc, ABC aBc aBc, abc, Abc, ABC Regular expression You can use a regular expression to create a new language. e. Advanced… — Opens the Advanced Language Properties dialog box, where you can specify more advanced properties for your language: • Non–letter characters that may occur at the beginning or at the end of words • Standalone non–letter characters (punctuation marks, etc.
ABBYY FineReader 11 User’s Guide The newly created group will be added to the Document Languages drop–down list in the main window. By default, user language groups are saved in the ABBYY FineReader document folder. You can also save all your user languages and patterns to one f ile: Select Tools>Options…, click the Read tab, and then click the Save to File… button. Tip.
ABBYY FineReader 11 User’s Guide To make user dictionaries and languages available to multiple users: 1. Create/open an ABBYY FineReader document and select desired scanning and OCR options for the document. 2. Specify a folder where user dictionaries will be stored. This folder should be accessible to all network users. Note: By default, user dictionaries are stored in %Userprofile%\Application Data\ABBYY\FineReader\11.00\UserDictionaries if your computer is running Windows XP and in %Userprofile%\AppData
ABBYY FineReader 11 User’s Guide should check the folder for new images (at regular intervals or only once) and set the start time for the task. Important! At the time when the task should start, your computer must be turned on and you must be logged on.
ABBYY FineReader 11 User’s Guide To create a new task, click the New button on the toolbar. The ABBYY Hot Folder Wizard will guide you through setting up a hot folder. Note: • By default, task files are stored in %Userprofile%\Local Settings\Application Data\ABBYY\HotFolder\11.00. (In Microsoft Windows Vista, Windows 7 in %Userprofile%\AppData\Local\ABBYY\HotFolder\11.00). • The results will be saved to the folder you specified when setting up the task.
ABBYY FineReader 11 User’s Guide 1. Click the button on the toolbar and select Export… 2. Specify the name of the task and the path to the task. 3. Click Save. To load a previously saved task: 1. Click the button on the toolbar and click Import… 2. Select the desired task and click Open. Creating a Task To create a task: 1.
ABBYY FineReader 11 User’s Guide Note: You can select more than one language. • Click the All Document Settings… button to select more options on the Read tab of the Options dialog box. 5. If required, select the Save FineReader document step. 6. Click Save document and specify the folder where to store the recognition results. • From the Save as drop–down list, select a format for the output files. Tip. You can have more than one saving step in order to save the results in multiple formats.
ABBYY FineReader 11 User’s Guide • The name of the task and its settings • Errors and warnings (if any) • Statistics (number of processed pages, number of errors and warnings, number of uncertain characters) To enable logging: • On the ABBYY Hot Folder toolbar, click . The log will be saved as a TXT f ile in the same folder that contains the files with recognized text. To open a log file: 1. In the ABBYY Hot Folder main window, select the task you wish to inspect. 2.
ABBYY FineReader 11 User’s Guide Appendix Chapter Contents • Glossary • Supported Image Formats • Supported Saving Formats • Languages and Their Fonts • Regular Expressions • Shortcuts Glossary A ABBYY Business Card Reader is a handy application that enables users to scan business cards, capture the contact data, and export the captured contacts into various electronic formats. The application can also handle scans and photos of business cards stored on users' computers.
ABBYY FineReader 11 User’s Guide Area is a section of an image enclosed by a frame and containing a certain type of data. Before performing OCR, ABBYY FineReader detects text, picture, table, and barcode areas in order to determine which sections of the image should be recognized and in what order. Area template is a template that contains information about the size and location of the areas for a set of similar–looking documents.
ABBYY FineReader 11 User’s Guide Ligature is a combination of two or more characters which are "glued together" (e.g. fi, fl, ffi). These characters are difficult for ABBYY FineReader to separate. Treating them as a single compound character improves OCR accuracy. M Monospaced font is a font (such as Courier New) in which all characters are equally spaced. For better OCR results on monospaced fonts, select Tools>Options..., click the Document tab, and select Typewriter under Document print type.
ABBYY FineReader 11 User’s Guide Resolution is a scanning parameter measured in dots per inch (dpi). Resolution of 300 dpi should be used for texts set in 10 pt fonts and larger, 400 to 600 dpi is preferable for texts of smaller font sizes (9 pt and less). Recognition area is an image area that ABBYY FineReader should analyze automatically. Back to Top S Scanner is a device for inputting images into a computer.
ABBYY FineReader 11 User’s Guide Format Extension Open Save Bitmap bmp, dib, rle + + Bitmap, Black and White bmp, dib, rle + + Bitmap, Gray bmp, dib, rle + + Bitmap, Color bmp, dib, rle + + DCX dcx + + DCX, Black and White dcx + + DCX, Gray dcx + + DCX, Color dcx + + JPEG 2000 jp2, j2k + + JPEG 2000, Gray jp2, j2k + + JPEG 2000, Color jp2, j2k + + JPEG jpg, jpeg + + JPEG, Gray jpg, jpeg + + JPEG, Color jpg, jpeg + + JBIG2 jb2, jbig2 + + 89
ABBYY FineReader 11 User’s Guide PCX pcx + + PCX, Black and White pcx + + PCX, Gray pcx + + PCX, Color pcx + + PNG png + + PNG, Black and White png + + PNG, Gray png + + PNG, Color png + + TIFF tif, tiff + + TIFF, Black and White, Unpacked tif, tiff + + TIFF, Black and White, Packbits tif, tiff + + TIFF, Black and White, CCITT Group 4 tif, tiff + + TIFF, Black and White, ZIP compression tif, tiff + + TIFF, Black and White, LZW compression tif, tiff + +
ABBYY FineReader 11 User’s Guide TIFF, Gray, ZIP compression tif, tiff + + TIFF, Gray, LZW compression tif, tiff + + TIFF, Color, Unpacked tif, tiff + + TIFF, Color, Packbits tif, tiff + + TIFF, Color, JPEG compression tif, tiff + + TIFF, Color, ZIP compression tif, tiff + + TIFF, Color, LZW compression tif, tiff + + PDF pdf PDF v. 1.6 or earlier pdf + + + + DjVu djvu, djv + + GIF gif + – XPS (Microsoft .NET Framework 3.
ABBYY FineReader 11 User’s Guide • HTML Document (*.htm) • FB2 Document (*.fb2) • EPUB Document (*.epub) • Microsoft PowerPoint 2007 Presentation (*.pptx) • Microsoft Office Excel Comma–Separated Values File (*.csv) • Text Document (*.txt) ABBYY FineReader supports Windows, DOS, Mac, and ISO codepages and Unicode encoding. • Microsoft Excel Worksheet (*.xls) • Microsoft Office Excel 2007 Workbook (*.xlsx) • PDF/A (*.pdf) • DjVu Document (*.
ABBYY FineReader 11 User’s Guide STSong Chuvash Arial Unicode MS (*) Chukchee Arial Unicode MS (*) , Lucida Sans Unicode Dargwa Arial Unicode MS (*) , Lucida Sans Unicode Ingush Arial Unicode MS (*) , Lucida Sans Unicode Gagauz Arial Unicode MS (*) Hausa Arial Unicode MS (*) , Lucida Sans Unicode Hebrew Arial Unicode MS (*) Japanese Arial Unicode MS (*) , SimSun fonts For example: SimSun (Founder Extended), SimSun–18030, NSimSun.
ABBYY FineReader 11 User’s Guide Mansi Arial Unicode MS (*) , Lucida Sans Unicode Mari Arial Unicode MS (*) Ossetian Arial Unicode MS (*) Russian (old spelling) Arial Unicode MS (*) , Palatino Linotype Tabasaran Arial Unicode MS (*) , Lucida Sans Unicode Tajik Arial Unicode MS (*) , Palatino Linotype Thai Arial Unicode MS (*) , Aharoni, David, Levenim mt, Miriam, Narkisim, Rod Udmurt Arial Unicode MS (*) Vietnamese Arial Unicode MS (*) Zulu Arial Unicode MS (*) , Lucida Sans Unicode Yak
ABBYY FineReader 11 User’s Guide Group Character not from Group [ty]ell — denotes "tell" and "yell" [^] [^y]ell — denotes "dell," "cell," "tell," but forbids "yell" [^n–s]ell — denotes "bell," "cell," but forbids "nell," "oell," "pell," "qell," "rell," and "sell" Or | c(a|u)t — denotes "cat" and "cut" 0 or More Matches * 10* — denotes numbers 1, 10, 100, 1000, etc. 1 or More Matches + 10+ — allows numbers 10, 100, 1000, etc.
ABBYY FineReader 11 User’s Guide 2. To group regular expression elements, use brackets. For example, (a|b)+|c stands for c or any combinations like abbbaaabbb, ababab, etc. (a word of any non–zero length in which there may be any number of a's and b's in any order), while a|b+|c stands for a, c, and b, bb, bbb, etc. Examples Suppose you are recognizing a table with three columns: the f irst for the birth date, the second for the name, and the third for the e–mail address.
ABBYY FineReader 11 User’s Guide Command Shortcut Scan Pages… CTRL+K Open PDF File/Image… CTRL+O New FineReader Document CTRL+N Open FineReader Document… CTRL+SHIFT+N Save Document As CTRL+S Save Images… CTRL+ALT+S Send FineReader Document by e–mail CTRL+M Send page images by e–mail CTRL+ALT+M Print Image CTRL+ALT+P Print Text CTRL+P The Edit Menu Command Shortcut Undo CTRL+Z Redo CTRL+ENTER Cut CTRL+X Copy CTRL+C CTRL+INSERT 97
ABBYY FineReader 11 User’s Guide Paste CTRL+V SHIFT+INSERT Clear DELETE Select All CTRL+A Find… CTRL+F Find Next F3 Replace… CTRL+H The View Menu Command Shortcut Show Pages Window F5 Show Page Image Only F6 Show Page Image and Page Text F7 Show Page Text Only F8 Show Zoom Window CTRL+F5 Next Window CTRL+TAB Previous Window CTRL+SHIFT+TAB Properties...
ABBYY FineReader 11 User’s Guide Command Shortcut Read CTRL+SHIFT+R Analyze Layout CTRL+SHIFT+E Go to Next Page ALT+DOWN ARROW PAGE DOWN Go to Previous Page ALT+UP ARROW PAGE UP Go to Page… CTRL+G Close Current Page CTRL+F4 The Page Menu Command Shortcut Read Page CTRL+R Analyze Page Layout CTRL+E Edit Page Image… CTRL+SHIFT+C Delete All Areas and Text CTRL+DELETE Delete Text CTRL+SHIFT+DELETE Page Properties… ALT+ENTER The Areas Menu Command Shortcut 99
ABBYY FineReader 11 User’s Guide Read Area CTRL+SHIFT+B Change Area Type to Recognition Area CTRL+1 Change Area Type to Text CTRL+2 Change Area Type to Table CTRL+3 Change Area Type to Picture CTRL+4 Change Area Type to Barcode CTRL+5 Change Area Type to Background Picture CTRL+6 The Tools Menu Command Shortcut Task Manager… CTRL+T Hot Folder… CTRL+SHIFT+H View Dictionaries… CTRL+ALT+D Language Editor… CTRL+SHIFT+L Pattern Editor… CTRL+SHIFT+A Verif ication… CTRL+F7 Next Error
ABBYY FineReader 11 User’s Guide The Help Menu Command ABBYY FineReader 11 Help Shortcut F1 General Command Shortcut Mark the selected text fragment bold CTRL+B Mark the selected text fragment italic CTRL+I Underline the selected text fragment CTRL+U Select table cells Arrow keys Select the Pages window ALT+1 Select the Image window ALT+2 Select the Text window ALT+3 Select the Zoom window ALT+4 101
ABBYY FineReader 11 User’s Guide How to Buy an ABBYY Product You can buy ABBYY products from our online store or from our partners (see http://www.abbyy.com for the list of ABBYY partners). For detailed information About ABBYY products, please • visit our website at http://www.abbyy.com • send us an e–mail to sales@abbyy.com • contact the nearest ABBYY office Additional fonts for various languages can be purchased from www.paratype.com/shop/.
ABBYY FineReader 11 User’s Guide The company's headquarters are located in Moscow, and regional offices are situated in Germany, USA, Japan, Ukraine and Taiwan. For more information on ABBYY and its products, please visit www.abbyy.com. ABBYY Offices and Technical Support Contacts Western Europe ABBYY Europe GmbH Phone: +49 89 511 159 0 Fax: +49 89 511 159 59 Address: Elsenheimerstrasse 49, 80687 Munich, Germany Sales e–mail: sales_eu@abbyy.com Support e–mail: support_eu@abbyy.com Web: http://www.abbyy.
ABBYY FineReader 11 User’s Guide Sales e–mail: sales@abbyy.ua Support phone: +380 44 490 9463 Support e–mail: support@abbyy.ua Web: http://www.abbyy.ua Africa, Asia, South America, Greece and Baltic countries ABBYY 3A Phone: +7 495 783 3700 Fax: +7 495 783 2663 Address: P.O. Box 32, Moscow 127273, Russia Sales e–mail: sales_3A@abbyy.com Support e–mail: support@abbyy.com Web: http://www.abbyy.cn http://www.abbyy.com.br http://latam.abbyy.com Taiwan ABBYY Taiwan Address: 3F., No.156, Jiankang Rd.
ABBYY FineReader 11 User’s Guide Activating and Registering ABBYY FineReader Software piracy hurts software manufacturers and end users alike – using an illegal product is never safe. Legal software ensures that a third party cannot introduce detrimental code changes. ABBYY makes every effort to protect its intellectual property rights and the security of its customers through a variety of anti–piracy measures.
ABBYY FineReader 11 User’s Guide • By phone Select your country in the corresponding dialog box of the Activation Wizard. The wizard will show the telephone numbers of the nearest ABBYY office or ABBYY partner in your area. Communicate the serial number and the Product ID displayed in the Activation Wizard to an ABBYY technical support manager. Important! Activation codes may be very long and may take some time to dictate over the phone.
ABBYY FineReader 11 User’s Guide * In ABBYY FineReader 11 Corporate Edition, ABBYY Screenshot Reader is already available and does not require registration. Privacy Policy You agree to transfer your personal data to ABBYY during registration of the ABBYY FineReader 11 software. You also agree that ABBYY may collect, process, and use the data received from you in accordance with terms of the License Agreement.
ABBYY FineReader 11 User’s Guide Technical Support If you have any questions regarding the use of ABBYY FineReader, please consult all the documentation you have (the User's Guide and Help) before contacting our technical support service. You may also wish to browse the technical support section on the ABBYY website at www.abbyy.com/support — you may f ind the answer to your question there.
