ABBYY FineReader ® Version 12 User’s Guide © 2013 ABBYY Production LLC. All rights reserved.
ABBYY FineReader 12 User’s Guide Information in this document is subject to change without notice and does not bear any commitment on the part of ABBYY. The software described in this document is supplied under a license agreement. The software may only be used or copied in strict accordance with the terms of the agreement.
ABBYY FineReader 12 User’s Guide Contents Introducing ABBYY FineReader 12 ............................................................................................................. 6 What's New in ABBYY FineReader 12 ........................................................................................................ 8 Quick Start ...........................................................................................................................................................
ABBYY FineReader 12 User’s Guide Incorrect Font Is Used or Some Characters Are Replaced with "?" or "□" ............................................. 46 If Your Printed Document Contains Non–Standard Fonts ............................................................................ 47 If Your Text Contains Too Many Specialized or Rare Terms ........................................................................ 49 If the Program Fails to Recognize Some of the Characters ...................................
ABBYY FineReader 12 User’s Guide Privacy Policy ............................................................................................................................................................ 90 ABBYY Screenshot Reader .............................................................................................................................92 Appendix ..............................................................................................................................................
ABBYY FineReader 12 User’s Guide Introducing ABBYY FineReader 12 ABBYY FineReader is an optical character recognition (OCR) system that converts scanned documents, PDF documents, and image files (including digital photos) into editable formats. ABBYY FineReader 12 advantages Fast and accurate recognition The OCR technology used in ABBYY FineReader quickly and accurately recognizes and retains the original formatting of any document.
ABBYY FineReader 12 User’s Guide Recognition of digital photos You can take a picture of a document with your digital camera, and ABBYY FineReader 12 will recognize the text just as if it was an ordinary scan. PDF archiving ABBYY FineReader can convert your paper documents or scanned PDFs into searchable PDF and PDF/A documents. MRC compression can be applied to reduce the size of PDF files without impairing their visual quality.
ABBYY FineReader 12 User’s Guide What's New in ABBYY FineReader 12 Below follows a brief overview of the major new features and improvements that have been introduced in ABBYY FineReader 12. Improved recognition accuracy The new version of ABBYY FineReader delivers more accurate OCR and better recreates the original formatting of your documents thanks to improvements in ABBYY's proprietary Adaptive Document Recognition Technology (ADRT).
ABBYY FineReader 12 User’s Guide In ABBYY FineReader 12, you can disable recreation of such structural elements as headers, footers, footnotes, tables of contents, and numbered lists. This may be necessary if you want these elements to appear as normal text for better compatibility with other products, e.g. translation software and e–book authoring software.
ABBYY FineReader 12 User’s Guide Quick Start ABBYY FineReader converts scanned documents, PDF documents, and image files (including digital photos) into editable formats.
ABBYY FineReader 12 User’s Guide 1.
ABBYY FineReader 12 User’s Guide 1. On the main toolbar, select the document languages from the Document language drop–down list. 2. Scan pages or open page images. Note: By default, ABBYY FineReader will automatically analyze and recognize the scanned or opened pages. You can change this default behavior on the Scan/Open tab of the Options dialog box (click Tools > Options… to open the dialog box). 3. In the Image window, review the detected areas and make any necessary adjustments. 4.
ABBYY FineReader 12 User’s Guide 2. From the Color mode drop–down list, select either full–color or black–and–white mode. Important! Once the document is converted to black and white, you will not be able to restore the colors. 3.
ABBYY FineReader 12 User’s Guide 1. From the Document language drop–down list at the top of the window, select the languages of your document. 2. From the Color mode drop–down list, select either full–color or black–and–white mode. Important! Once the document is converted to black and white, you will not be able to restore the colors. 3. Select desired document options in the right–hand section of the window: o Text and pictures only This option saves only the recognized text and the pictures.
ABBYY FineReader 12 User’s Guide o Image or PDF File to Other Formats converts PDF documents or image files to a format of your choice As a result, a new FineReader document will be created containing the text of your original document. Important! When you start a built–in task, the currently selected program options are used. If you decide to change any of the options, you will need to restart the task.
ABBYY FineReader 12 User’s Guide o folder. You will need to either specify a folder or choose to have the program prompt you to select one every time the task starts. Scan If you choose this option, you will need to scan the pages. Note: c. This step is optional if earlier you chose Select existing document or Use current document. d. If images are added to a document that already contains images, only the newly added images will be processed. e.
ABBYY FineReader 12 User’s Guide o Save FineReader document Here you can specify the folder to which the FineReader document should be saved. Specify what options the program should use to save the results. You can choose between the global options specified in the program at the time of saving or the options which you will specify for this particular task. Remove any unnecessary steps from the task using the button. Note: Sometimes, removing one step will also cause another step to be removed.
ABBYY FineReader 12 User’s Guide Tip: If the recognized document's appearance is significantly different from that of the source document, try using different recognition settings or specifying text areas manually. You can find more information about recognition settings in the "Tips for Impr oving OCR Quality" section. To open an image or PDF file from Windows Explorer: 1. Select the file in Windows Explorer. 2.
ABBYY FineReader 12 User’s Guide Scanning Paper Documents You can scan a paper document and recognize the resulting image in ABBYY FineReader 1 2. Complete the following steps to scan an image. 1. Make sure that the scanner is properly connected to your computer and turn it on. When connecting a scanner to your computer, follow the instructions in the scanner's manual or other accompanying documentation, and make sure you install the software that comes with the scanner.
ABBYY FineReader 12 User’s Guide (brightness is adjusted automatically in this mode) thin. Characters blend together and become distorted because they are too dark and thick. Increase the brightness to make the image lighter Use the grayscale scanning mode (brightness is adjusted automatically in this mode) What to do if you see a message prompting you to change the resolution Recognition quality depends on the resolution of the document image.
ABBYY FineReader 12 User’s Guide Follow the instructions below to scan facing pages from a book or dual pages. 1. Open the Options dialog box (Tools >Options…) and click the Scan/Open tab. 2. Select the Split facing pages option in the General fixes group. Note: For best results, make sure that the pages are oriented correctly when you scan them and enable the Detect page orientation option in the Scan/Open tab of the Options dialog box. 3. Scan the facing pages.
ABBYY FineReader 12 User’s Guide Lighting Lighting greatly affects the quality of the resulting photo. Best results can be achieved with bright and evenly distributed light, preferably daylight. On a bright sunny day, you can increase the aperture number to get a sharper picture. Using a flash and additional lighting sources When using artificial lighting, use two light sources positioned so as to avoid shadows or glare.
ABBYY FineReader 12 User’s Guide Taking photos To obtain good quality photos of documents, be sure to position the camera correctly and follow these simple recommendations. Use a tripod whenever possible. The lens should be positioned parallel to the page. The distance between the camera and the document should be selected so that the entire page fits within the frame when you zoom in. In most cases this distance will be between 50 and 60 cm.
ABBYY FineReader 12 User’s Guide How to improve an image if: the image is too dark or its contrast is too low. Solution: Try to improve the lighting. If that is not an option, try setting a lower aperture value. the image is not sharp enough. Solution: Autofocus may not work properly in poor lighting or when taking pictures from a close distance. Try using brighter lighting. Use a tripod and self–timer to avoid moving the camera when taking the picture.
ABBYY FineReader 12 User’s Guide You can access these settings from dialog boxes for opening and scanning documents (if you are using the scanning interface of ABBYY FineReader 12) and on the Scan/Open tab of the Options dialog box (Tools > Options…). Important! Any changes you make in the Options dialog box will only be applied to newly scanned/opened images.
ABBYY FineReader 12 User’s Guide Correct image resolution ABBYY FineReader 12 will automatically determine the best resolution for images, and will change the resolution of images when necessary. Photo correction Detect page edges Sometimes digital photographs have borders that do not contain any useful data. The program will detect such borders and delete them. Whiten background ABBYY FineReader will whiten backgrounds and select the best brightness for images.
ABBYY FineReader 12 User’s Guide Complete the steps below if you want ABBYY FineReader 12 to automatically preprocess all images that are opened or scanned. 1. Open the Options dialog box (Tools >Options…). 2. Click the Scan/Open tab and make sure that the Automatically process pages as they are added option in the General group is enabled and the necessary operations are selected in the Image preprocessing group.
ABBYY FineReader 12 User’s Guide 2. Select a tool and make the desired changes. Most of the tools can be applied to selected pages or to all pages in the document. You can select pages using the Selection drop– down list or in the Pages window. 3. Click the Exit Image Editor button after you are done editing the image. The image editor contains the following tools: Recommended Preprocessing The program automatically determines which adjustments need to be made to the image.
ABBYY FineReader 12 User’s Guide Recognizing Documents ABBYY FineReader uses Optical Character Recognition (OCR) technologies to convert document images into editable text. Prior to OCR, the program analyzes the structure of the entire document and detects the areas that contain text, barcodes, images, and tables. OCR quality can be improved by selecting the correct document language, reading mode and print type prior to recognition. By default, FineReader documents are recognized automatically.
ABBYY FineReader 12 User’s Guide Opening a FineReader document When you start ABBYY FineReader, a new FineReader document is created. You can use this document or open an existing one. To open an existing FineReader document: 1. On the File menu, click Open FineReader Document… 2. Select the desired document in the dialog box that opens.
ABBYY FineReader 12 User’s Guide Closing a document To close a document page, click Close Current Page on the Document menu. To close the entire document, click Close FineReader Document on the File menu. Splitting FineReader documents When processing large numbers of multi–page documents, it is often more practical to scan all the documents first and only then analyze and recognize them.
ABBYY FineReader 12 User’s Guide facing pages, but fail to specify the correct language. Important! This option will only work for 2 or more consecutively numbered pages, including at least 2 facing pages. Note: To cancel this operation, select Undo last operation. 4. Click OK. The order of the pages in the Pages window will change to reflect the new numbering. Note: 1. To change the number of one page, click its number in the Pages window and enter the new number in the field. 2.
ABBYY FineReader 12 User’s Guide Document Features to Consider Prior to OCR The quality of images has a significant impact on recognition quality. This section explai ns what factors you should take into account before recognizing images. Document languages Print type Print quality Color mode Document languages ABBYY FineReader recognizes both single – and multi–language documents (e.g. written in two or more languages).
ABBYY FineReader 12 User’s Guide An example of typewritten text. All letters are of equal width (compare, for example, "w" and "t"). For texts of this type, select Typewriter. An example of a text produced by a fax machine. As you can see from the example, the letters are not clear in some places, in addition to noise and distortion. For texts of this type, select Fax. Tip: After recognizing typewritten texts or faxes, be sure to select Auto before processing regular printed documents.
ABBYY FineReader 12 User’s Guide Use the Color mode drop–down list in the Task dialog box or Select one of the options under Color mode on the Document tab of the Options dialog box (Tools > Options…). Important! Once the document is converted to black–and–white, you will not be able to restore the colors. To get a color document, open the file with color images or scan the paper docu ment in color mode. OCR Options Selecting the right OCR options is important if you want fast and accurate results.
ABBYY FineReader 12 User’s Guide Texts with special symbols (e.g. uncommon mathematical symbols) Large volumes of text from low–quality images (over 100 pages) The Read with training option is disabled by default. Enable this option to train ABBYY FineReader when recognizing text. You can use built–in or custom patterns for recognition. Select one of the options under Training to choose which patterns you want to use.
ABBYY FineReader 12 User’s Guide Recommended fonts Recognition of text in Arabic, Hebrew, Yiddish, Thai, Chinese, Japanese, and Korean may require the installation of additional fonts in Windows. The table below lists the recommended fonts for texts in these languages.
ABBYY FineReader 12 User’s Guide Note: To split facing pages in Arabic, Hebrew, or Yiddish, be sure to select the corresponding recognition language first and only then select the Split facing pages option. This will ensure that the pages are arranged in the correct order. You can also restore the original page numbering by selecting the Swap book pages option.
ABBYY FineReader 12 User’s Guide Changing the direction of recognized text ABBYY FineReader detects text direction automatically, but you can also specify text direction manually. 1. Select one or more paragraphs in the Text window. 2. Click the button on the toolbar of the Text window. Note: You can use the Direction of CJK text drop–down list in the Image window to specify the direction of text prior to recognition. See "If Vertical or Inverted Text Is Not Recognized" for details.
ABBYY FineReader 12 User’s Guide Tips for Improving OCR Quality This section provides advice on selecting the OCR options that best match the structure of your document and on choosing the right settings to handle non –standard situations.
ABBYY FineReader 12 User’s Guide The tools for drawing and editing areas manually can be found in the Image window and on the pop–up toolbars of the Text, Picture, Background Picture, and Table areas (pop–up toolbars appear next to the active area). Important! After you have finished editing the areas, run the OCR process again.
ABBYY FineReader 12 User’s Guide Adding/removing area parts 1. Select the / tool on the pop–up toolbar of a Text, Picture or Background Picture area. 2. Place the mouse cursor inside the area and select a part of the image. This segment will be added to or deleted from the area. 3. Adjust the area border, if necessary. Note: 1. These tools may only be applied to Text, Picture or Background Picture areas. You cannot add or delete a segment in a Table or Barcode area. 2.
ABBYY FineReader 12 User’s Guide Changing text orientation Right–click an area, click Properties on its shortcut menu to open the Area Properties pane, and then select the desired text orientation from the Orientation drop–down list. For more information about editing the text properties of text areas, see "Adjusting Text Area Properties." Changing area border colors 1. Open the Options dialog box (Tools > Options…) and then click the View tab. 2.
ABBYY FineReader 12 User’s Guide 2. Right–click the table and then click Analyze Table Structure on the shortcut menu, or click the button on the pop–up toolbar of the Table area. 3. Use the pop–up toolbar, the shortcut menu of the table area, or the commands on the Area menu to edit the results. 4. Run the OCR process again. You can change the type of an area that has already been recognized.
ABBYY FineReader 12 User’s Guide If there is text printed over a picture in your document, draw a Background Picture area around the picture. 1. In the Image window, select the tool on the toolbar and draw a frame around the picture. Note: If you do not see this tool on the toolbar, add it. See Toolbars for detailed instructions. 2. Start the OCR process. You can change an existing area to Picture or Background Picture.
ABBYY FineReader 12 User’s Guide may need to select the appropriate type manually on the Area Properties pane. ABBYY FineReader can automatically detect the following types of barcode: Code 3 of 9, Code 93, Code 128, EAN 8, EAN 13, Postnet, UCC–128, UPC–E, PDF417, UPC–A and QR code. Adjusting Area Properties When performing automatic document analysis, ABBYY FineReader detects different area types on document pages (such as tables, pictures, text and barcodes).
ABBYY FineReader 12 User’s Guide Important! If a FineReader document was recognized or edited on another computer, the text in the document may be displayed incorrectly on your computer. If this is the case, make sure that all the fonts used in this document are installed on your machine. If Your Printed Document Contains Non–Standard Fonts The Training mode improves OCR quality on documents with decorative fonts or documents containing special characters (e.g. mathematical symbols).
ABBYY FineReader 12 User’s Guide 9. Teach the program to read new characters and ligatures. A ligature is a combination of two or three characters that are "glued together" (for example, fi, fl, ffi, etc.) and are difficult for the program to separate. In fact, better results can be obtained by treating them as single compound characters.
ABBYY FineReader 12 User’s Guide 1. Rather than differentiating between some similar yet different characters, ABBYY FineReader recognizes them as one and the same character. For example, the straight ('), left (‘), and right (’) quotes will be stored in a pattern as a single character (straight quote). This means that left and right quotes will never be used in the recognized text, even if you try to train them. 2.
ABBYY FineReader 12 User’s Guide 1. On the Tools menu, click View Dictionaries…, select the desired language, and then click View…. 2. The Dictionary dialog box will open. In this dialog box, click the Import… button and select the dictionary file you wish to import (it must have the extension *.pmd, *.txt, or *.dic). If the Program Fails to Recognize Some of the Characters ABBYY FineReader uses data about the document langua ge when recognizing text.
ABBYY FineReader 12 User’s Guide Regular expression You can create a custom language dictionary using regular expressions. e. Languages can have several additional properties. To change these properties, click the Advanced… button. The Advanced Language Properties dialog box will open.
ABBYY FineReader 12 User’s Guide If Vertical or Inverted Text Is Not Recognized A fragment of recognized text may contain a large number of errors if the orientation of the fragment was detected incorrectly or if the text in the fragment is inverted (i.e. light text is printed on a dark background). To solve this problem: 1. In the Image window, select the area or the table cell that contains vertical or inverted text. 2.
ABBYY FineReader 12 User’s Guide Checking and Editing Texts Once the OCR process is complete, the recognized text appears in the Text window. The characters recognized with low confidence will be highlighted, so that you can easily spot the OCR errors and correct them. You can edit recognized texts either directly in the Text window or in the Verification dialog box (click Tools > Verification… to open the dialog box).
ABBYY FineReader 12 User’s Guide the Text Properties pane (right–click anywhere in the Text window and then clickProperties on the shortcut menu to display the pane) Note: Use the and buttons to move around the Properties pane if the Text window is too narrow and you cannot see the entire pane. Checking the recognized text in the Verification dialog box ABBYY FineReader offers a Verification dialog box where you can check and correct words that contain low–confidence characters.
ABBYY FineReader 12 User’s Guide When checking texts written in Chinese, Japanese or Korean, the program will suggest similar – looking characters for characters recognized with low confidence. Working with user dictionaries When reading a text, ABBYY FineReader checks recognized words against its dictionaries. If your text contains too many specialized terms, abbreviations or proper names, you can improve OCR quality by adding them to a user dictionary.
ABBYY FineReader 12 User’s Guide Note: When saving recognized texts in DOCX, ODT or RTF, all the existing styles can be preserved. For details, see "Saving Editable Documents." To create, change, and merge styles: 1. On the Tools menu, click Style Editor… 2. In the Style Editor dialog box, select the desired style and adjust its name, font, font size, character spacing, and scale. 3. To create a new style, click New.
ABBYY FineReader 12 User’s Guide Use the mouse to select the table cells to be merged, and then click Merge Table Cells on the Edit menu. Split table cells Click a table cell to split, and then click Split Table Cells on the Edit menu. Important! This command can only be applied to table cells that have been previously merged. Merge table rows Use the mouse to select the table rows to be merged, and then click Merge Table Rows on the Edit menu.
ABBYY FineReader 12 User’s Guide Copying Content from Documents ABBYY FineReader lets you copy text, pictures and tables from documents and paste them to other applications. You can copy content from scanned pages and images without recognizing the entire document or converting it to an editable format. The selected content will be copied to the clipboard and can be pasted in any application that supports pasting from the clipboard. To copy content: 1. Use the , , or document you want to copy.
ABBYY FineReader 12 User’s Guide Saving OCR Results Recognition results can be saved to a file, sent to another application, copied to the Clipboard, or e–mailed. You can also send OCR results to Kindle.com where they will be converted to the Kindle format and become available for download onto your Kindle device. You can save either the entire document, or selected pages only. Important! Be sure to select the appropriate saving options before clicking Save. To save recognized text: 1.
ABBYY FineReader 12 User’s Guide Note: To insure the best compatibility between ABBYY FineReader and the applicatio ns listed above, make sure you install the latest available updates to these applications. ABBYY FineReader lets you save data from recognized images in editable formats. When choosing a format, consider how you intend to use the document.
ABBYY FineReader 12 User’s Guide Keep line numbers Retains the original line numbering (if any). The line numbers will be saved in a separate field that remains unchanged when you edit the text. Note: This feature is only available if Exact copy or Exact copy is selected. Keep headers, footers, and page numbers Retains headers, footers and page numbers in the output text. Keep bold, italic, and underlined text styles in plain text Retains text styles when saving in Plain text mode.
ABBYY FineReader 12 User’s Guide Keep headers and footers Preserves headers and footers in the output document. Picture settings Documents containing a large number of pictures are very large. To reduce the size of the file, select the desired option in the Image quality group. Tip: To change the picture saving parameters, click Custom…. In the Custom Settings dialog box, select the desired parameters and click OK.
ABBYY FineReader 12 User’s Guide Encoding ABBYY FineReader detects the code page automatically. To change the code page, select the desired code page from the drop–down list under Encoding. ABBYY FineReader lets you save tables in the XLS, XLSX, and CSV formats. XLS and XLSX To save your text in XLS or XLSX: Click the arrow next to the Save button on the main toolbar and then click Save as Microsoft Excel Workbook… or Save as Microsoft Excel 97–2003 Workbook….
ABBYY FineReader 12 User’s Guide If you want to specify a wider range of picture quality parameters, select Custom… and change the settings in the Custom Settings dialog box. If you do not want to keep the pictures in the recognized text, make sure that the Keep pictures (XLSX only) option is not selected. CSV To save your text in CSV: On the File menu, click Save Document As and then click CSV Document.
ABBYY FineReader 12 User’s Guide fully searchable and the size of the PDF file will be small. The appearance of the resulting document may slightly differ from the original Text over the page image This option saves the background and pictures of the original document and places the recognized text over them. Usually, this PDF type requires more disk space than Text and pictures only. The resulting PDF document is fully searchable.
ABBYY FineReader 12 User’s Guide Custom… Select this option to choose your own picture and page image settings in the Custom Settings dialog box. Tip: If you do not want to keep the pictures in the recognized text, make sure that the Keep pictures option is not selected. Font settings When saving texts to PDF, you can use either Adobe fon ts or Windows fonts installed on your machine.
ABBYY FineReader 12 User’s Guide The password you specified will be displayed as dots in the Permissions Password field of the PDF Security Settings dialog box. Next, select the actions you want to allow users to do with the PDF document. These restrictions are set in the Permissions settings options group. o o o o Items in the Printing allowed drop–down list let you allow or prohibit document printing. Items in the Changes allowed drop–down list let you allow or prohibit document editing.
ABBYY FineReader 12 User’s Guide Tip: Additional saving options are available in the Options dialog box: click Tools > Options…, click the Save tab, and then click the PDF/A tab. The saving options on this tab are grouped into the following ca tegories: Default paper size Select the paper size to be used when saving documents in PDF from the drop –down list.
ABBYY FineReader 12 User’s Guide Best quality (source image resolution) Select this option to retain the quality of the pictures or the page image. The original resolution of the source image will be preserved. Balanced Select this option to reduce the size of the PDF file while keeping the quality of the pictures or page image at a reasonably high level. Compact size Select this option to obtain a small–sized PDF file.
ABBYY FineReader 12 User’s Guide aligned). Note: Any vertical text will be displayed horizontally if this option is selected. Plain text Does not preserve text formatting. Use first page as cover Selecting this option will place the fir st page of the document on the cover of the e –book. EPUB Settings You can choose which version of the EPUB format you want to use. When saving to EPUB, you can additionally save fonts and font sizes by selecting Save fonts and font sizes.
ABBYY FineReader 12 User’s Guide Click the arrow next to the Save button on the main toolbar and then click Save as HTML... If the format that you need is not displayed in the list, click Save in Other Formats… and then select the desired format from the Save as type drop–down list. Alternatively, on the File menu, click Save Document As and then click HTML Document.
ABBYY FineReader 12 User’s Guide Encoding ABBYY FineReader detects the code page automatically. To chan ge the code page or its type, select the desired code page or code page type from the drop –down lists under Encoding. Book settings Select the Generate a table of contents and use it to divide the book into files option if you are converting a printed book into electronic form.
ABBYY FineReader 12 User’s Guide E–mailing OCR Results With ABBYY FineReader, you can e–mail recognition results in any of the supported formats with the exception of HTML. To e–mail a document: 1. On the File menu, click E–mail > Document… 2. In the dialog box that opens, select: o the format in which the document should be saved o one of the saving options: save all pages to one file, save each page to a separate file, or split the document into files based on blank pages 3. Click OK.
ABBYY FineReader 12 User’s Guide To open an image or PDF file from an online storage location: 1. In ABBYY FineReader, click Open or click Open PDF File or Image… on the File menu. 2. In the Open Image dialog box, click the Favorites or Recent places tab and select a desired storage service. 3. Select one or more image files. 4. In the case of a multi–page document, specify a page range. 5. Enable the Automatically process pages as they are added option if required.
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ABBYY FineReader 12 User’s Guide Group Work in a Local Area Network ABBYY FineReader provides tools and capabilities for processing documents together with other users in a network. Multiple users can share the same user languages and the dictionaries of these languages. To make user dictionaries and languages available to multiple users: 1. Create/open a FineReader document and select desired scanning and OCR options for the document. 2. Specify a folder where user dictionaries will be stored.
ABBYY FineReader 12 User’s Guide Automating and Scheduling OCR Automatic document processing Processing multiple documents often involves repeating the same actions multiple times. ABBYY FineReader includes built–in automated tasks that let you perform common operations with just one click. If you need more flexibility, you can create custom automated tasks from a wide range of available processing steps.
ABBYY FineReader 12 User’s Guide ABBYY Hot Folder (ABBYY FineReader Corporate only) ABBYY FineReader includes ABBYY Hot Folder, a scheduling agent which allows you to select a folder with images and set the time for ABBYY FineReader to process the images contained in the folder. For example, you can schedule your computer to recognize images overnight. To process images in a folder automatically, create a processing task for that folder and specify the image opening, OCR, and saving options.
ABBYY FineReader 12 User’s Guide Status Description Running… The images in the folder are being processed. Scheduled You chose to check the hot folder for images only once at start time. The start time is indicated in the Next Start Time column. Stopped Processing has been stopped by the user. Completed Finished processing images in this folder. Error (see log) An error occurred when processing images in this folder. ABBYY FineReader did not complete the processing tasks.
ABBYY FineReader 12 User’s Guide Note: You can select more than one language. b. Under Document processing settings, specify whether a document should be recognized or analyzed or whether its page images should be preprocessed. If required, specify additional recognition and image preprocessing options by clicking Recognition Options… and Preprocessing Options… respectively. c. Specify whether the program should detect areas automatically or use an area template for the purpose.
ABBYY FineReader 12 User’s Guide On the ABBYY Hot Folder toolbar, click . The log will be saved as a TXT file in the same folder that contains the files with recognized text. To view a log: 1. In the ABBYY Hot Folder main window, select the task you wish to inspect. 2. Click the Log button on the toolbar. Note: To view information about the progress of a task, point the mouse to the status of the task.
ABBYY FineReader 12 User’s Guide Customizing ABBYY FineReader ABBYY FineReader's user–friendly, intuitive, and results–driven interface makes it easy to use the program without any additional training. It takes new users almost no time at all to master the main functions. The program's interface can be easily customized.
ABBYY FineReader 12 User’s Guide In the Pages window, you can view the pages of the current FineReader document. There are two page viewing modes: thumbnails (which shows a small image) and details (which shows a list of document pages and their properties). You can toggle between these modes using the window's shortcut menu, the View menu, or by selecting Tools > Options… > View. The Image window displays the image of the current page. Here you can edit areas, page images, and text properties.
ABBYY FineReader 12 User’s Guide Switching between the windows Press Ctrl+Tab to switch from one window to another. Press Alt+1 to make the Pages window active. Press Alt+2 to make the Image window active. Press Alt+3 to make the Text window active. For other keyboard shortcuts, see "Shortcut Keys." Toolbars The ABBYY FineReader main window features several toolbars. The toolbar buttons provide easy access to program commands.
ABBYY FineReader 12 User’s Guide 3. 4. 5. 6. In the Toolbar field, select the toolbar where you want to add or remove a command. Select a command in Commands and click >> or << to add or remove the command. Click OK to save the changes. If you want to reset the Quick Access Bar to its default state, click Reset All. The Alerts window displays errors and warning messages that occur when the program is running. To display the Alerts window, click View > Show Alerts Window.
ABBYY FineReader 12 User’s Guide Options Dialog Box In the Options dialog box, you can select document processing options and customize the appearance of the program. Important! To open the Options dialog box, click Tools > Options…. This dialog box can also be opened by clicking the wrench button on the toolbar, by right–clicking the toolbar and then clicking Options..., or by clicking the Options button in the saving or opening dialog boxes.
ABBYY FineReader 12 User’s Guide Customize the appearance of the Pages window, choosing between Thumbnails and Details views Customize the Text window, where you can have the low–confidence recognized characters highlighted in a color of your choice, hide/show non–printed characters, and select the font to be used for plain text. Select the colors and width of frames that enclose the areas displayed in the Image window, the color used to highlight low–confidence characters, etc.
ABBYY FineReader 12 User’s Guide Installing, Activating, and Registering ABBYY FineReader Chapter Contents Installing and Starting ABBYY FineReader Activating ABBYY FineReader Registering ABBYY FineReader Privacy Policy Installing and Starting ABBYY FineReader Installing ABBYY FineReader 1. Double–click the Setup.exe file on the installation disk or other distribution media. 2. Follow the on–screen instructions in the Activation Wizard.
ABBYY FineReader 12 User’s Guide 2. Microsoft® Windows® 8, Microsoft® Windows® 7, Microsoft Windows Vista, Microsoft Windows Server 2012, Microsoft Windows Server 2008, Microsoft Windows Server 2008 R2, Microsoft Windows Server 2003 or Microsoft Windows XP The operating system must support the language you select for the user interface. 3. 1024 MB RAM An additional 512 MB of RAM is required for each additional processor in a multi–processor system. 4.
ABBYY FineReader 12 User’s Guide The Activation Wizard generates a unique Product ID. This parameter is created on the basis of your computer configuration data as of the moment of activation. The parameter does not include any personal information, information about the computer model, installed software, user settings, or stored data.
ABBYY FineReader 12 User’s Guide in the End–User License Agreement. Any personal information provided by you will be used only within the ABBYY group of companies and will not be disclosed to any third party unless ABBYY is required to do so under applicable law or by the End –User License Agreement.
ABBYY FineReader 12 User’s Guide ABBYY Screenshot Reader ABBYY Screenshot Reader is a smart and easy–to–use application for capturing screenshots and text from any area on the screen. ABBYY Screenshot Reader features: Create screenshots Turn screenshots into editable text All the benefits of ABBYY OCR technology ABBYY Screenshot Reader has a straightforward and intuitive interface, which means that you do not need any specialist knowledge to be able to make screenshot s and recognize text in them.
ABBYY FineReader 12 User’s Guide To make a screenshot or to recognize a text fragment: 1. From the Screenshot list in the ABBYY Screenshot ReaderВ select a screen capture method: o Area Lets you select an area to capture. o Window Captures a specific part of the screen (e.g. a window, a window fragment or a toolbar). o Screen Captures the entire screen. o Timed Screen Captures the entire screen after a 5–second delay. 2. In the Language list, select a recognition language 3.
ABBYY FineReader 12 User’s Guide 4. To cancel screen capture, press Esc or the right mouse button. 5. To cancel recognition, click Stop or press Esc. Additional Options To select additional options, right–click on the ABBYY Screenshot Reader and then click Options. The following options are available: icon on the taskbar Always on Top Keeps the ABBYY Screenshot Reader toolbar on top of all the other windows when switching between applications.
ABBYY FineReader 12 User’s Guide Appendix Chapter Contents Glossary Supported Image Formats Supported Saving Formats Required Fonts Regular Expressions Shortcut Keys Glossary A ABBYY Business Card Reader is a handy application that enables users to scan business cards, capture the contact data, and export the captured contacts into various electronic formats. The application can also handle scans and photos of business cards stored on users' computers.
ABBYY FineReader 12 User’s Guide Automatic Document Feeder (ADF) is a device that automatically feeds documents to a scanner. A scanner with an ADF can scan multiple pages without manual intervention. ABBYY FineReader can work with multi–page documents. B Background picture area is an image area that contains a picture with text printed over it. Barcode area is an image area that contains a barcode. Brightness is an image parameter that reflects the amount of white in an image.
ABBYY FineReader 12 User’s Guide Inverted image is an image with white characters printed against a dark background. L License Manager is a utility used for managing ABBYY FineReader licenses and activating ABBYY FineReader 12 Corporate. Ligature is a combination of two or more characters which are "stuck" together (e.g. fi, fl, ffi). Such characters are difficult for ABBYY FineReader t o separate. Treating them as one character improves OCR accuracy.
ABBYY FineReader 12 User’s Guide Prohibited characters are characters that you think will never occur in a text to be recognized. Specifying prohibited characters increases the speed and quality of OCR. R Recognition area is an image area that ABBYY FineReader should analyze automatically. Resolution is a scanning parameter measured in dots per inch (dpi).
ABBYY FineReader 12 User’s Guide 3. In the Commands field, select the command for which you want to create keyboard shortcut or whose shortcut you want to change. 4. Click inside the Press new shortcut key field and then, on your keyboard, press the keys you want to use as a shortcut for the selected command. 5. Click Assign. The keys you specified will be added into the Current shortcut box. 6. Click OK to save the changes. 7.
ABBYY FineReader 12 User’s Guide Copy Ctrl+C Ctrl+Insert Paste Ctrl+V Shift+Insert Clear Delete Select All Ctrl+A Find… Ctrl+F Find Next F3 Replace… Ctrl+H View Menu Command Shortcut keys Show Pages Window F5 Show Only Image Window F6 Show Image and Text Windows F7 Show Only Text Window F8 Show Zoom Window Ctrl+F5 Next Window Ctrl+Tab Previous Window Ctrl+Shift+Tab Document Menu Command Shortcut keys Read Document Ctrl+Shift+R Analyze Document Ctrl+Shift+E Go to Next Pag
ABBYY FineReader 12 User’s Guide Page Menu Command Shortcut keys Read Page Ctrl+R Analyze Page Ctrl+E Edit Image… Ctrl+Shift+C Delete All Areas and Text Ctrl+Delete Delete Text Ctrl+Shift+Delete Page Properties… Alt+Enter Area Menu Command Shortcut keys Read Area Ctrl+Shift+B Change Area Type to Text Ctrl+2 Change Area Type to Table Ctrl+3 Change Area Type to Picture Ctrl+4 Change Area Type to Background Picture Ctrl+6 Change Area Type to Barcode Ctrl+5 Change Area Type to Recog
ABBYY FineReader 12 User’s Guide Previous Error Shift+F5 Options… Ctrl+Shift+O Help Menu Command Shortcut keys Help F1 General Command Shortcut keys Make the selected text fragment bold Ctrl+B Make the selected text fragment italic Ctrl+I Underline the selected text fragment Ctrl+U Go to table cell Arrow keys Switch to the Pages window Alt+1 Switch to the Image window Alt+2 Switch to the Text window Alt+3 Switch to the Zoom window Alt+4 Supported Image Formats The table below list
ABBYY FineReader 12 User’s Guide DCX, color dcx + + JPEG 2000 jp2, j2k + + JPEG 2000, gray jp2, j2k + + JPEG 2000, color jp2, j2k + + JPEG jpg, jpeg + + JPEG, gray jpg, jpeg + + JPEG, color jpg, jpeg + + JBIG2 jb2, jbig2 + + PCX pcx + + PCX, black and white pcx + + PCX, gray pcx + + PCX, color pcx + + PNG png + + PNG, black and white png + + PNG, gray png + + PNG, color png + + TIFF tif, tiff + + TIFF, black and white uncompressed tif, ti
ABBYY FineReader 12 User’s Guide TIFF, color, Packbits compression tif, tiff + + TIFF, color, JPEG compression tif, tiff + + TIFF, color, ZIP compression tif, tiff + + TIFF, color, LZW compression tif, tiff + + PDF pdf + + PDF v. 1.7 or earlier pdf + + DjVu djvu, djv + + GIF gif + – XPS (requires Microsoft .NET Framework 3.
ABBYY FineReader 12 User’s Guide Altai Arial Unicode MS (*) , Lucida Sans Unicode Arabic Arial Unicode MS (*) Armenian (Eastern, Western, Grabar) Arial Unicode MS (*) Avar Arial Unicode MS (*) , Lucida Sans Unicode Bashkir Arial Unicode MS (*) , Palatino Linotype Chechen Arial Unicode MS (*) , Lucida Sans Unicode Chinese (Simplified), Chinese (Traditional) Arial Unicode MS (*) , SimSun fonts For example: SimSun (Founder Extended), SimSun –18030, NSimSun.
ABBYY FineReader 12 User’s Guide Mansi Arial Unicode MS (*) , Lucida Sans Unicode Mari Arial Unicode MS (*) Ossetian Arial Unicode MS (*) Russian (old spelling) Arial Unicode MS (*) , Palatino Linotype Tabasaran Arial Unicode MS (*) , Lucida Sans Unicode Tajik Arial Unicode MS (*) , Palatino Linotype Thai Arial Unicode MS (*) , Aharoni, David, Levenim mt, Miriam, Narkisim, Rod Udmurt Arial Unicode MS (*) Vietnamese Arial Unicode MS (*) Zulu Arial Unicode MS (*) , Lucida Sans Unicode Yak
ABBYY FineReader 12 User’s Guide Matches forbids 1 Letter or Digit [0–9a–zA–Zа–яА–Я] Capital Latin Letter [A–Z] Small Latin Letter [a–z] Capital Cyrillic letter [А–Я] Small Cyrillic letter [а–я] Digit [0–9] @ [0–9a–zA–Zа–яА–Я] — allows any single character [0–9a–zA–Zа–яА–Я]+ — allows any word Reserved. Note: 1. To use a regular expression symbol as a normal character, precede it with a backslash. For example, [t–v]x+ stands for tx, txx, etc., ux, uxx, etc., and vx, vxx, etc., but \[t–v\]x+
ABBYY FineReader 12 User’s Guide [a–zA–Z0–9_\–\.]+\@[a–z0–9\.\–]+ 108
ABBYY FineReader 12 User’s Guide Technical Support If you have any questions regarding the use of ABBYY FineReader, please consult all the documentation you have (the User's Guide and Help) before contacting our technical support service. You may also wish to browse the technical support section on the ABBYY website at www.abbyy.com/support — you may find the answer to your question there.
