ABBYY® FineReader 14 User’s Guide © 2017 ABBYY Production LLC. All rights reserved.
ABBYY® FineReader 14 User’s Guide Information in this document is subject to change w ithout notice and does not bear any commitment on the part of ABBYY. The softw are described in this document is supplied under a license agreement. The softw are may only be used or copied in strict accordance w ith the terms of the agreement.
ABBYY® FineReader 14 User’s Guide Contents Introducing ABBYY FineReader ..................................................................................... 8 About ABBYY FineReader ........................................................................................... 9 What's New in ABBYY FineReader .............................................................................. 11 The New Task window ................................................................................................
ABBYY® FineReader 14 User’s Guide Contents Adding bookmarks ............................................................................................ 79 Adding Bates numbers ...................................................................................... 81 Adding file attachments ..................................................................................... 83 Viewing metadata .............................................................................................
ABBYY® FineReader 14 User’s Guide Contents If a barcode is not detected .............................................................................. 127 If an incorrect font is used or some characters are replaced with "?" or "? " ................. 128 If your printed document contains non-standard fonts ............................................ 129 If your document contains many specialized terms ................................................
ABBYY® FineReader 14 User’s Guide Contents Scanning tips ........................................................................................................ 182 Taking photos of documents .................................................................................... 185 Options dialog box ................................................................................................. 188 Format settings ............................................................................................
ABBYY® FineReader 14 User’s Guide Contents 7
ABBYY® FineReader 14 User’s Guide Introducing ABBYY FineReader This chapter provides an overview of ABBYY FineReader and its features.
ABBYY® FineReader 14 User’s Guide About ABBYY FineReader ABBYY FineReader 14 is a one-stop solution for working with paper documents and all types of PDF documents, combining powerful Optical Character Recognition (OCR) and PDF viewing and editing functionality. ABBYY FineReader 14 features · Scan and convert documents 13 Scan and convert paper and PDF documents into editable formats (including Microsoft® Word, Microsoft Excel®, searchable PDF, and many more) for further editing and re-use.
ABBYY® FineReader 14 User’s Guide ABBYY FineReader 14 can compare two versions of the same document even if they are available to you in two different formats. For example, you can compare a document scan and its Word version. · Convert documents automatically with ABBYY Hot Folder 164 .* 10 ABBYY Hot Folder is a scheduling application provided with ABBYY FineReader 14 that automatically processes documents in user-defined folders.
ABBYY® FineReader 14 User’s Guide What's New in ABBYY FineReader Improved OCR speed and quality · The documents are now processed faster and text is recognized even more accurately. · More of the original formatting is retained as the program now detects graphs and diagrams with greater precision. · New OCR languages added: mathematical symbols (used for recognizing simple one-line formulas) and English transcription symbols.
ABBYY® FineReader 14 User’s Guide We wish to extend our sincere thanks to all users who have contributed their feedback and helped us improve the program. We hope the new combination of powerful OCR and PDF functionality will make ABBYY FineReader even more useful to you.
ABBYY® FineReader 14 User’s Guide The New Task window When you launch ABBYY FineReader, a New Task window opens, where you can easily open, scan, create, or compare documents. If you don’t see the New Task window (e.g. if you closed it or if you initiated an ABBYY FineReader task by right-clicking a file in Windows Explorer), you can always open it by clicking the button on the main toolbar. To start processing a document, select a task: 1.
ABBYY® FineReader 14 User’s Guide The settings for all ABBYY FineReader tasks are specified in the Options dialog box, click Options at the bottom of the left-hand pane. 188 dialog box.
ABBYY® FineReader 14 User’s Guide Viewing and editing PDFs With ABBYY FineReader, you can easily view, edit, comment, and search inside any type of PDF documents, even those that were obtained by simply scanning a paper document and so do not contain any searchable or editable text. Viewing PDF documents and adding your comments On the New Task screen, click the Open tab and then click Open PDF Document. The selected document will be opened in the PDF Editor for viewing 48 and commenting 59 .
ABBYY® FineReader 14 User’s Guide If you don't see the commenting tools, click the button. Editing PDF documents ABBYY FineReader offers the following editing tools: See also: Editing text 72 , Inserting and editing pictures Protecting PDF documents 74 . 90 With ABBYY FineReader, you can: See also: Digital signatures 88 , Removing confidential information from PDF documents Passwords and permissions 91 .
ABBYY® FineReader 14 User’s Guide Quick conversion You can use the built-in tasks on the Open tab of the New Task screen to convert PDF documents or images or create a new PDF from files in various formats. Converting one or more files 1. Click the Open tab and then click a desired task: · Convert to PDF creates PDF documents from *.docx, *.html, *.jpeg, and other files. You can also use this task to combine multiple files into one PDF document.
ABBYY® FineReader 14 User’s Guide 2. In the dialog box that opens, select one or more files to convert. 3. Specify conversion settings. These settings determine the appearance and properties of the output document. 4. Add or remove files if necessary. 5. Click the Convert to button. 6. Specify a destination folder for the output file. When the task is completed, the resulting file will be placed into the folder that you specified. Combining files 1.
ABBYY® FineReader 14 User’s Guide 5. Arrange the files in the desired order and select the Combine all files into one document option. 6. Click the Convert to button. 7. Specify a name and a destination folder for the output file. When the task is completed, the resulting file will be placed into the folder that you specified. Use advanced conversion 26 for large documents with complicated layouts.
ABBYY® FineReader 14 User’s Guide Creating PDF documents In the New Task window, you can: · Create PDF documents from files in various formats. · Convert multiple files to PDF. · Combine multiple files into one PDF. · Create searchable PDF documents. · Create PDF/A-compliant documents. Converting one or more files 1. Click the Open tab and then click Convert to PDF. 2. In the dialog box that opens, select one or more files to convert. 3. Specify conversion settings.
ABBYY® FineReader 14 User’s Guide 3.3.Create PDF/A documents Select this option to create a PDF/A-compliant document. A PDF/A-2b document will be created by default. Click More options... to select another version of PDF/A. 3.4.Use MRC compression Select this option to apply Mixed Raster Content (MRC) compression to reduce file size without noticeable loss in image quality. 3.5.OCR languages Select the language(s) of your document. See also: OCR languages 214 . 3.6.Image preprocessing settings...
ABBYY® FineReader 14 User’s Guide Creating Microsoft Word documents In the New Task window, you can create Microsoft Word documents from PDF documents and images and from files in any of the supported formats 212 . You can also convert and combine multiple files into one Microsoft Word document. Converting one or more files 1. Click the Open tab and then click Convert toMicrosoft Word. 2. In the dialog box that opens, select one or more files to convert. 3. Specify conversion settings.
ABBYY® FineReader 14 User’s Guide Combining files 1. Click the Open tab and then click Convert toMicrosoft Word. 2. In the dialog box that opens, select the files that you want to convert. 3. Specify conversion settings 22 . 4. Add or remove files if necessary. 5. Arrange the files in the desired order and select the Combine all files into one document option. 6. Click the Convert to Word button. 7. Specify a name and a destination folder for the output file.
ABBYY® FineReader 14 User’s Guide Creating Microsoft Excel spreasheets In the New Task window, you can create Microsoft Excel documents from PDF documents and images and from files in any of the supported formats 212 . You can also convert and combine multiple files into one Excel document. Converting one or more files 1. Click the Open tab and then click Convert toMicrosoft Excel. 2. In the dialog box that opens, select one or more files to convert. 3. Specify conversion settings.
ABBYY® FineReader 14 User’s Guide 5. Arrange the files in the desired order and select the Combine all files into one document option. 6. Click the Convert to Excel button. 7. Specify a name and a destination folder for the output file. When the task is completed, the resulting Microsoft Excel document will be placed into the folder that you specified.
ABBYY® FineReader 14 User’s Guide Other formats In the New Task window, you can convert PDF documents and images into popular formats (*.pptx, *.odt, *.html, *.epub, *.fb2, *.rtf, *.txt, *.csv, *.djvu) and combine multiple files into one document. Converting one or more files 1. Click the Open tab and then click Convert toother formats. 2. In the dialog box that opens, select one or more files to convert. 3. Specify conversion settings.
ABBYY® FineReader 14 User’s Guide images in order to improve OCR accuracy, and much more.
ABBYY® FineReader 14 User’s Guide The OCR Editor also offer powerful features for fine-tuning OCR and conversion to get the best possible results. For example, you can edit recognition areas 118 , check recognized text 137 , and train 129 ABBYY FineReader to recognize non-standard characters and fonts. 1. There are several ways to open the OCR Editor: · Open the New Task 13 window by clicking File > New Task, click the Open tab, and then click the Open in OCR Editor task.
ABBYY® FineReader 14 User’s Guide ABBYY FineReader analyzes documents to detect areas that contain text, pictures, tables, and barcodes. Sometimes, areas in complex documents may be detected incorrectly. In most cases it is easier to correct automatically detected areas than to draw all areas manually. You can find tools for drawing and editing areas on the toolbar above the Image pane and on the toolbars that appear above text, picture, background picture, and table areas when you select them.
ABBYY® FineReader 14 User’s Guide Comparing documents (This functionality is not available in some versions of ABBYY FineReader 14. See also: http://www.ABBYY.com/FineReader. ABBYY FineReader includes ABBYY Compare Documents, an application that lets you compare two versions of a document, even if these versions are in different formats. ABBYY Compare Documents automatically detects differences in the two versions, enabling you to quickly get a clear picture of the changes that were made to the original.
ABBYY® FineReader 14 User’s Guide 1. Open ABBYY Compare Documents, open one of the versions that you want to compare in the left-hand pane and the other one in the right-hand pane. 2. In the COMPARE pane, select the languages of the document from the drop-down list. 3. Click the Compare button to compare the documents.
ABBYY® FineReader 14 User’s Guide 4. Review the differences detected by ABBYY Compare Documents. The differences between the two versions will be highlighted in each version and listed in the righthand pane, providing you with a clear picture of the changes made to the document. This makes it easy to see which text was added, removed or edited in each version. Both pages are scrolled simultaneously and the identical fragments are always displayed side by side.
ABBYY® FineReader 14 User’s Guide Scanning and saving documents You can use the tasks on the Scan tab of the New Task window to create digital documents in various formats. You will need a scanner or a digital camera to obtain document images. 1. Click the Scan tab and then click a task: · Scan to OCR Editor opens scans in the OCR Editor 100 . · Scan to PDF creates PDF documents from images obtained from a scanner or digital camera.
ABBYY® FineReader 14 User’s Guide 2. Select a device and specify scanning settings 182 . 3. Click the Preview button or click anywhere inside the image. 4. Review the image. If you are not satisfied with the quality of the image, change the scanning settings and click the Preview button again. 5. Specify the settings specific to the selected format. These settings determine the appearance and properties of the output document. 6. Click the Scan to button. 7.
ABBYY® FineReader 14 User’s Guide · Processed and converted to the selected format. Specify the folder where you want to save the resulting document. The document will remain open in the OCR Editor.
ABBYY® FineReader 14 User’s Guide Scanning to the OCR Editor You can open images from a scanner or camera in the OCR Editor, where you will be able to: · Draw and edit recognition areas manually · Check recognized text · Train ABBYY FineReader to recognize non-standard characters and fonts · Use other advanced tools to ensure the best possible OCR result. 1. Open the New Task window, click the Scan tab, and then click the Scan to OCR Editor task. 2. Select a device and specify scanning settings 182 . 3.
ABBYY® FineReader 14 User’s Guide 6. Click Scan. 7. A progress dialog box will be displayed, showing a progress bar and tips. 8. After the page has been scanned, a dialog box prompting you to decide what to do next will appear. Click Scan Again to scan subsequent pages using the current settings or Finish Scanning to close the dialog box. 9.
ABBYY® FineReader 14 User’s Guide Scanning to PDF The Scan to PDF task in the New Task window lets you create PDF documents from images obtained from a scanner or a digital camera. 1. Open the New Task window, click the Scan tab, and then click Scan to PDF. 2. Select a device and specify scanning settings 182 . 3. Click the Preview button or click anywhere inside the image. 4. Review the image.
ABBYY® FineReader 14 User’s Guide 5.7.More options... Opens the PDF 191 section of the Format Settings 191 of the Options dialog box, where you can specify additional settings (you can also open this dialog box by clicking Options... on the Tools menu). 6. Click Scan to PDF. 7. A dialog box will be displayed, showing a progress bar and tips. 8. After the page has been scanned, a dialog box prompting you to decide what to do next will appear.
ABBYY® FineReader 14 User’s Guide Scanning to Microsoft Word The Scan to Microsoft Word task in the New Task window lets you create Microsoft Word documents from images obtained from a scanner or a digital camera. 1. Open the New Task window, click the Scan tab, and then click the Scan to Microsoft Word task. 2. Select a device and specify scanning settings 182 . 3. Click the Preview button or click anywhere inside the image. 4. Review the image.
ABBYY® FineReader 14 User’s Guide 5.6.More options... Opens the DOC(X)/RTF/ODT 196 section of the Format Settings 191 tab of the Options dialog box, where you can specify additional settings (you can also open this dialog box by clicking Options... on the Tools menu). 6. Click Scan to Word. 7. A dialog box will be displayed, showing a progress bar and tips. 8. After the page has been scanned, a dialog box prompting you to decide what to do next will appear.
ABBYY® FineReader 14 User’s Guide Scanning to Microsoft Excel The Scan to Microsoft Excel task in the New Task window lets you create Microsoft Excel documents from images obtained from a scanner or a digital camera. 1. Open the New Task window, click the Scan tab, and then click the Scan to Microsoft Excel task. 2. Select a device and specify scanning settings 182 . 3. Click the Preview button or click anywhere inside the image. 4. Review the image.
ABBYY® FineReader 14 User’s Guide 8. After the page has been scanned, a dialog box prompting you to decide what to do next will appear. Click Scan Again to scan more pages using the current settings or click Finish Scanning to close the dialog box. 9. Specify the folder where you want to save your Microsoft Excel document. When the task is completed, a Microsoft Excel document will be created in the folder that you specified. All of the document's pages will also be opened in the OCR Editor.
ABBYY® FineReader 14 User’s Guide Scanning to image files The Scan to Image Files task in the New Task window lets you create image-only documents from images obtained from a scanner or a digital camera. 1. Click the Scan tab and then click the Scan to Image Files task. 2. Select a device and specify scanning settings 182 . 3. Click the Preview button or click anywhere inside the image. 4. Review the image.
ABBYY® FineReader 14 User’s Guide 8. After the page has been scanned, a dialog box prompting you to decide what to do next will appear. Click Scan Againto scan more pages using the current settings or click Finish Scanning to close the dialog box. 9. Specify the folder where you want to save your output file. When the task is completed, output files in the specified format will be created in the folder that you specified. All of the document's pages will also be opened in the OCR Editor.
ABBYY® FineReader 14 User’s Guide Scanning to other formats The Scan to Other Formats task in the New Task window lets you create documents in popular formats (*.pptx, *.odt, *.html, *.epub, *.fb2, *.rtf, *.txt, *.csv, and *.djvu) from images obtained from a scanner or a digital camera. 1. Open the New Task window, click the Scan tab, and then click the Scan to Other Formats task. 2. Select a device and specify scanning settings 182 . 3. Click the Preview button or click anywhere inside the image. 4.
ABBYY® FineReader 14 User’s Guide PDF Editor The PDF Editor is an easy-to-use tool that lets you view and search PDF documents, rearrange, add or delete pages, copy text and pictures, edit text, and add comments to documents. You don't need to convert your PDF to an editable format, even if it only contains scans without a text layer.
ABBYY® FineReader 14 User’s Guide Viewing PDF documents The PDF Editor allows you to view and search PDF documents and copy text, pictures, and tables inside them. To open a PDF document in the PDF Editor: · Open the New Task 13 window, click the Open tab and then click the Open PDF Document task. · Open the New Task window and click File > Open PDF Document.... The document will be displayed in the PDF Editor. To customize the way the document is displayed, use the following settings.
ABBYY® FineReader 14 User’s Guide · Actual Size displays the page at a scale of 100%. · Fit to Width changes the scale at which the document is displayed so that the width of the document fits to the width of the screen. · Best Fit changes the scale at which the document is displayed so that the height of the document fits to the height of the screen. · Zoom Out/Zoom In lets you adjust the scale manually. To show/hide the toolbar with PDF tools, click the PDF Tools button on the main toolbar.
ABBYY® FineReader 14 User’s Guide If you want to display even pages on the left and odd pages on the right in one of the two-page viewing modes, click View > View mode > Odd Pages on the Right. There are several ways to change the viewing mode: · Click one of the buttons on the toolbar at the bottom of the screen: · Click View > View mode and select one of the viewing modes. · Use the following keyboard shortcuts: Ctrl+1, Ctrl+2, Ctrl+3, and Ctrl+4.
ABBYY® FineReader 14 User’s Guide Hiding toolbars and panes when reading PDF documents When reading a document in the PDF Editor, you may want to hide some or all of the toolbars and panes in order to leave as much screen space for the document as possible. The menu bar, the main toolbar, and the toolbar at the bottom of the screen can't be hidden separately, but you can use the fullscreen mode if you want to hide all toolbars and panes.
ABBYY® FineReader 14 User’s Guide Navigating PDF documents The PDF Editor offers a number of tools for navigating PDF documents. · The Pages pane lets you navigate pages quickly, change the order of pages, add pages to the document, or delete them. · The Bookmarks pane contains tools for creating, editing, and navigating bookmarks. · The Search pane lets you search and highlight text. · The Attachments pane lets you view and edit attachments.
ABBYY® FineReader 14 User’s Guide · Click View > Go to Page and then click Next Page, Previous Page, First Page or Last Page. To quickly open a specific page: · Type the number of the desired page in the box on the main toolbar and press Enter. · Click View > Go to Page > Page Number..., type the number of the desired page, and click OK. Navigating pages in the full-screen view To open a specific page in full-screen view, do the following: 1.
ABBYY® FineReader 14 User’s Guide Background recognition The PDF Editor allows you to search and copy text and pictures in PDF documents without a text layer, such as scanned documents and documents created from image files. This is possible thanks to an OCR process that runs in the background. Background recognition is enabled by default and starts automatically when you open a PDF document. The background recognition process does not change the contents of the PDF file.
ABBYY® FineReader 14 User’s Guide Keyword search The PDF Editor allows you to find and highlight information in PDF files. Comments, metadata, and bookmarks will be searched along with the text in the document itself, and the results will be displayed in a separate panel. Search results will also be highlighted in the document, and you will be able to apply various effects to these results. 1. Click the tab in the pane on the left or click View > Search to open the Search pane. 2.
ABBYY® FineReader 14 User’s Guide By default, the markup tools in the Search pane use the same colors as the markup tools on the PDF Tools toolbar. To navigate to the next/previous search hit, use the search result by pressing F3. buttons.
ABBYY® FineReader 14 User’s Guide Copying content from PDF documents The PDF Editor allows you to copy text, pictures, and tables from PDF documents to other applications. These features can be used in PDF documents of any type, even those that contain only scans. Complete the following steps to copy text: 1. Select the text that you want to copy. 2. Right-click the selected text and click Copy Text on the shortcut menu or click one of the icons on the pop-up toolbar that appears above the text. 3.
ABBYY® FineReader 14 User’s Guide If the copied content is significantly different from the original document: · If the document does not have a text layer, check that the right OCR languages 214 are selected. · If the page with the content you want to copy has a poor quality text layer, replace the text layer with a new one. Now try copying the content again. Complete the following steps to copy a page fragment as an image: 1. Select the area you wish to copy. 2.
ABBYY® FineReader 14 User’s Guide Reviewing PDF documents The PDF Editor includes a number of features for reviewing PDF documents. While reading a document, you can add comments, highlight important fragments, make notes, draw shapes to highlight specific areas, and place stamps on pages.
ABBYY® FineReader 14 User’s Guide Marking up text The PDF Editor allows you to indicate what changes should be made to a document. Any editing marks that you add will not alter the text itself but merely indicate what changes must be made and where. Annotations related to editing text are only available in documents with a text layer or documents that have been recognized by the background recognition process.
ABBYY® FineReader 14 User’s Guide 2. Type the word or phrase you want to find. 3. In the Search pane, select the search hits you want to mark up and click the desired markup tool. If you want to choose a different color, click the arrow next to the markup tool instead of clicking the tool itself and then click the desired color on the color palette that appears. By default, the markup tools in the Search pane use the same colors as the markup tools on the PDF Tools toolbar.
ABBYY® FineReader 14 User’s Guide Drawing shapes The PDF Editor allows you to comment on objects that have various shapes and sizes, such as blueprints or irregularly shaped fragments of text. Before adding your comment, you can draw a shape around the object that you want to comment on. 1. On the PDF Tools toolbar, click . 2. Select a desired drawing tool on the toolbar that is shown below. · Ink Draws a line when you hold down the left mouse button, letting you draw any shape.
ABBYY® FineReader 14 User’s Guide · Polyline Draws a jagged line. Click the page to start drawing, click again when you want to draw the next segment, and double-click where you want the jagged line to end. 3. Once you have finished drawing the shape, double-click it if you want to type a comment. If you are using the Ink tool, you will need to disable the drawing tools before you can type a comment.
ABBYY® FineReader 14 User’s Guide Adding text to a PDF document The PDF Editor allows you to add a block of text to any type of PDF without converting it to an editable format. 1. On the PDF Tools toolbar, click . A toolbar with text editing tools will appear beneath the PDF Tools toolbar. 2. Click where you want to add text. You can drag the mouse pointer without releasing the mouse button to change the size of the text block. 3. Type your text. You can choose a font type, font size, and font color.
ABBYY® FineReader 14 User’s Guide Collaborating on PDF documents The PDF Editor allows you to see and reply to comments made by other reviewers, even if they were created in applications other than ABBYY FineReader. You can also change the status of a comment to inform a reviewer that you have accepted or rejected their suggestion. To view a list of all comments in the document, open the Comments pane by clicking the on the main toolbar.
ABBYY® FineReader 14 User’s Guide · Double-click the annotation to which you want to add a comment, or · Right-click the annotation and select the Add Comment command on the shortcut menu. If the Comments pane is hidden, a comment box where you can type the comment will appear. If the Comments pane is visible, the comment box associated with the annotation will be highlighted. Opening a comment · Select the annotation that contains the comment you want to see.
ABBYY® FineReader 14 User’s Guide You can assign statuses to comments you have read or flag those comments which you want to revisit later. To flag a comment: · Click the box next to the comment in the Comments pane or right-click the comment and click Flag on the shortcut menu. To change the status of a comment: · Right-click a comment or its annotation, click Status on its shortcut menu, and select the desired status. · Click the button in the comments box and select the desired status.
ABBYY® FineReader 14 User’s Guide The Comments pane displays all annotations added to the document, with or without comments, and all text blocks, stamps, and editorial marks. · To navigate the comments, use the buttons. · You can search for a specific comment, reply or author using the search box at the top of the Comments pane. To sort the comments: · On the Comments pane, click and then select the desired sorting option from the menu.
ABBYY® FineReader 14 User’s Guide Adding stamps The PDF Editor allows you to stamp PDF documents in the same manner as you stamp paper documents. You can select a stamp from the list of available stamps or create your own, adding any desired text, the date and time of stamping, or an image. To stamp a page: 1. On the PDF Tools toolbar, click and select the desired stamp. If the stamp you want to use is not available in the menu, click Other stamp. 2. Stamp the page. 3.
ABBYY® FineReader 14 User’s Guide The PDF Editor allows you to create textual stamps and stamps from images. To create a stamp from an image: 1. On the PDF Tools toolbar, click > Create Stamp from Image.... 2. In the dialog box that opens, type a name for your stamp in the Name field. 3. Click Open Image to open an image from your hard disk or click Paste Image from Clipboard if you have previously copied an image to the Clipboard. 4. Use the Stamp size slider if you need to adjust the size of the image.
ABBYY® FineReader 14 User’s Guide How to delete a stamp To remove a stamp from your document, do one of the following: · Select the stamp in the document and press Del. · Right-click the stamp in the document and select Delete on the shortcut menu. · Select the comment for the stamp in the Comments pane and press Del. To remove a stamp from the list: 1. On the PDF Tools toolbar, click > Manage Stamps.... 2. In the dialog box that opens, select the stamp and click Delete.
ABBYY® FineReader 14 User’s Guide Editing text The PDF Editor allows you to edit text in any type of PDF documents, including those that contain only scans. The PDF Editor lets you correct typos, add new text, and edit the formatting of separate lines of text.
ABBYY® FineReader 14 User’s Guide 1. Click the button on the PDF Tools toolbar and wait several seconds while the program prepares the document for editing. A Text toolbar will appear above the document. 2. Check that the right OCR languages are selected. See also: Document features to consider prior to OCR 214 . 3. If a page has distorted text lines or other defects, the program will ask you if you want to improve the quality of the image.
ABBYY® FineReader 14 User’s Guide In the dialog box that opens, select the OCR language(s). You can also image preprocessing to correct the orientation of pages, deskew the image, straighten distorted text lines, and remove other defects. Once the document has been recognized, you can begin editing it. 4. Editable lines of text will be enclosed in frames.
ABBYY® FineReader 14 User’s Guide Recognizing text Background recognition 54 is a process that adds a temporary text layer to a document, enabling you to mark up, copy, and search its text. You can make these capabilities available to other users by adding a permanent text layer to PDF documents. Documents with text layers are practically indistinguishable from their originals. You can also replace an existing text layer in a searchable PDF document. 1.
ABBYY® FineReader 14 User’s Guide Working with pages The PDF Editor allows you to delete or add pages to a PDF document, change their order, and insert blank pages. Adding pages from a file... 1. On the main toolbar, click the button. 2. Click Add from File.... Alternatively, click Add Pages from File... in the shortcut menu of the Pages pane or from the drop-down menu that appears if you click the button. 3.
ABBYY® FineReader 14 User’s Guide Changing the order of pages... · In the Pages pane, select one or more pages and drag them to the desired place in the document. Rotating pages... · In the Pages pane, select one or more pages, right-click them, click Rotate Pages on the shortcut menu, and then click Rotate Right or Rotate Left. Alternatively, click the at the top of the pane and then click Rotate Pages >Rotate Right (or Rotate Left). the button Deleting pages...
ABBYY® FineReader 14 User’s Guide · Улучшать изображения страниц Select this option if you want the program to rectify defects that commonly occur in scans and digital photos. Click the Preprocessing settings... button and specify image preprocessing settings 218 . · Recognize text on images Select this option if you want to add a text layer to the document. You will get a searchable PDF document that looks almost exactly like the original.
ABBYY® FineReader 14 User’s Guide Adding bookmarks The PDF Editor allows you to add bookmarks to PDF documents. To create a bookmark in the Bookmarks pane or using a shortcut menu. 1. To create a bookmark in the Bookmarks pane: a. Click the button on the vertical bar to the left or click View > Bookmarks. The Bookmarks pane will open. b. Click and type a name for your bookmark. c. By default, the newly created bookmark will point to the start of the current page. 2.
ABBYY® FineReader 14 User’s Guide 1. Select a bookmark in the Bookmarks pane. 2. Hold down the left mouse button and drag the bookmark to a desired location. To create a nested bookmark, drag it onto an existing parent bookmark, wait for the icon of the parent bookmark to change, and release the left mouse button. Alternatively, right-click a bookmark and use the Move one level left and Move one level right commands on the shortcut menu.
ABBYY® FineReader 14 User’s Guide Adding Bates numbers The PDF Editor allows you to add Bates numbers to PDF documents. You can use Bates numbering to index your documents. Bates numbers facilitate document search and retrieval and are useful for electronic archiving. To add Bates numbers: 1. Click . 2. On the menu that opens, click one of the available numbering styles. Creating a Bates numbering template...
ABBYY® FineReader 14 User’s Guide 1. Click the button and then click Create.... 2. In the dialog box that opens, enter a name for your numbering style in the Name field. 3. Select one of the eight possible locations on the page. 4. In the Bates number text field, type your text. 5. Specify Bates numbering settings: a. From the Add Date/Time drop-down list, select a date and/or time format. b. Click Add Page Number. This will add the number of the current page to each Bates number. c.
ABBYY® FineReader 14 User’s Guide 1. Click the button and then click Manage Bates Numbers.... 2. In the dialog box that opens, select the Bates numbering style that you want to modify and click Edit.... 3. Specify the desired settings and click Save. Removing a Bates numbering style from the list... 1. Click the button and then click Manage Bates Numbers.... 2. In the dialog box that opens, select the Bates numbering style that you want to delete and click Delete.
ABBYY® FineReader 14 User’s Guide Viewing metadata The PDF Editor allows you to view the title and author of a PDF document and some other information. This information is called metadata. Some of the metadata are specified by the author and some are generated automatically. You can also search documents by metadata. To view metadata, click File > Document Properties... to open the Document Properties dialog box.
ABBYY® FineReader 14 User’s Guide Enhancing page images The PDF Editor can enhance the quality of PDF documents created from image files. Depending on the type of an input image, the program will select the appropriate image enhancement algorithms. Besides automatic image enhancement, the PDF Editor can correct page orientation, skew, distorted text lines and other defects, and make characters look smoother with ABBYY PreciseScan technology.
ABBYY® FineReader 14 User’s Guide Filling out forms The PDF Editor allows you to view, fill out, save, and print interactive forms. 1. If a document contains a form, the following message is displayed: You can disable field highlighting by clearing the Highlight fields check box in this message. If no fields are highlighted on a PDF form, you can still fill out such a form using the Text Box tool. See also: Adding text to a PDF document 64 . 2.
ABBYY® FineReader 14 User’s Guide Signing PDF documents The PDF Editor allows you to sign documents digitally and to validate any digital signature in a document. You can also add text and picture signatures.
ABBYY® FineReader 14 User’s Guide Digital signature The PDF Editor allows you to sign documents digitally and to validate any digital signature in a document. A digital signature is used to establish the identity of the person that signed the document. Additionally, a digital signature can be used to make sure that a signed document has not been altered. To sign a document: 1. On the main toolbar, click > Add Digital Signature.... 2. Select the certificate to be used from the Sign as drop-down list.
ABBYY® FineReader 14 User’s Guide Text signature The PDF Editor allows you to add text signatures to your PDF documents. 1. On the PDF Tools toolbar, click > Create Text Signature.... If you have already created some text signatures, select a signature from the list of available signatures. Alternatively, click Other Signature > Create Text Signature.... 2. In the Create Text Signature dialog box that opens, enter some text for the signature. 3. Change the style of the signature, if required. 4.
ABBYY® FineReader 14 User’s Guide You can delete both text and picture signatures 90 . You can add more than one signature to a document. Picture signature ABBYY FineReader allows you to add picture signatures to your PDF documents. 1. On the PDF Tools toolbar, click > Create Signature from Image.... If you have already created some signatures, select a signature from the list of available signatures. Alternatively, click Other Signature>Create Signature from Image... 2.
ABBYY® FineReader 14 User’s Guide Passwords and permissions When you create a PDF document 93 , you can set passwords to protect it from unauthorized access, editing, and printing. A PDF document can be protected with a Document Open password and/or Permissions Password. If a PDF document is protected from unauthorized access, it can only be opened after entering the Document Open Password that was specified by the document's author.
ABBYY® FineReader 14 User’s Guide Deleting confidential information from PDF documents You can use the PDF Editor to remove confidential information from PDF documents before publishing them. Both text and images can be redacted. 1. On the PDF Tools toolbar, click Redaction Mode. or click the arrow next to this tool and select 2.
ABBYY® FineReader 14 User’s Guide Creating PDF documents Chapter contents · Creating PDF documents from selected pages · Using a virtual printer to create PDF documents 93 93 For detailed instructions on creating PDF documents from files, scans, or digital photos, see: Creating PDF documents 20 and Scanning to PDF 38 . Creating PDF documents from selected pages The PDF Editor allows you to create PDF documents from selected pages. 1.
ABBYY® FineReader 14 User’s Guide Saving and exporting PDF documents The PDF Editor allows you to save, print, and e-mail PDF documents or send them to the OCR Editor for further processing.
ABBYY® FineReader 14 User’s Guide Saving in PDF/A The PDF Editor allows you to save documents in PDF/A, a format intended for long-term storage. PDF/A documents contain all the information required for their correct display: · All fonts are embedded into the document (except for non-visible text). · Only embeddable fonts are used. · Colors are displayed correctly irrespective of the device. · The metadata used in the document comply with the applicable standards.
ABBYY® FineReader 14 User’s Guide · A – accessible – additional document requirements (tags) · B – basic – basic compliance level ISO 19005-1:2005 (Cor 1: 2007, Cor 2: 2011). · 2011: PDF/A-2 is based on PDF 1.7 and supports additional features: · U - Unicode · JPEG2000 compression · transparency · PDF/A attachments · digital signatures ISO 19005-2:2011. · 2012: PDF/A-3 supports additional features: · file attachments in any format ISO 19005-3:2012.
ABBYY® FineReader 14 User’s Guide Reducing the size of your PDF documents PDF documents that contain page images or a lot of pictures can be very large. The PDF Editor allows you to reduce the size of such documents. 1. Click File > Reduce File Size.... 2. In the dialog box that opens, the following options are available: · Image quality - Select this option if you want to reduce the size of the file by lowering the quality of the pictures inside the document.
ABBYY® FineReader 14 User’s Guide Sending PDF documents to the OCR Editor The PDF Editor allows you to send PDF documents to the OCR Editor 100 , where you can draw recognition areas, check recognized text, train the program to recognize non-standard fonts and characters, and use other advanced features offered by ABBYY FineReader. · To send a PDF document to the OCR Editor, click the arrow next to the then click Recognize and Verify in OCR Editor.
ABBYY® FineReader 14 User’s Guide Printing PDF documents The PDF Editor allows you to print PDF documents. Before printing, please make sure your computer has a local or network printer connected to it and that the drivers for the printer are installed. 1. Click the button on the main toolbar or clickFile >Print.... 2. In the dialog box that opens, specify desired printing settings: · Printer - Select one of the available printing devices. · Copies - Specify the number of copies to be printed.
ABBYY® FineReader 14 User’s Guide OCR Editor The OCR Editor uses Optical Character Recognition technology for advanced conversion of document scans, PDF documents, and image files (including digital photos) into editable formats. In the OCR Editor, you can draw recognition areas, check recognized text, train the program to recognize non-standard characters and fonts, and use some other advanced features to achieve maximum OCR quality.
ABBYY® FineReader 14 User’s Guide OCR Editor interface The OCR Editor window displays your current OCR project. For more information on working with OCR projects, see OCR projects 108 . · The Pages pane shows the pages contained in the OCR project. Two page views modes are available: thumbnails (shown above) and details, which shows a list of document pages and their properties.
ABBYY® FineReader 14 User’s Guide · The Zoom pane displays an enlarged image of the current line of text or any other image area you are currently working on. In the Image pane you see the entire page, whereas in the Zoom pane you can examine certain image fragments in greater detail, e.g. compare the image of a character with its recognized counterpart in the Text window. To scale the image up or down, use the controls at the bottom of the pane. Toolbars There are several toolbars in the OCR Editor.
ABBYY® FineReader 14 User’s Guide The Warnings pane displays warnings and error messages.
ABBYY® FineReader 14 User’s Guide or click the button in the lower left-hand corner of the OCR Editor window. Warnings and errors are displayed for the page that is currently selected in the Pages pane. To scroll through the warnings and errors and delete unwanted messages, use the buttons. Customizing the OCR Editor workspace · You can temporarily hide the panes that you do not need. To show/hide panes, use the View menu or the following keyboard shortcuts: · F5 — shows or hides the Pages pane.
ABBYY® FineReader 14 User’s Guide Obtaining documents After you launch the OCR Editor, you need to open an image file or PDF. This chapter provides instructions on how you can obtain images and PDF documents for subsequent processing in the OCR Editor. Chapter contents · Opening images and PDF documents · Scanning paper documents 105 182 The quality of OCR depends on the quality of images and PDF documents that you open with ABBYY FineReader.
ABBYY® FineReader 14 User’s Guide Scanning paper documents To scan a document: 1. In the OCR Editor, click on the main toolbar or click File >Scan Pages.... 2. Select a scanning device and specify scanning settings 182 . 3. Click the Preview button or click anywhere inside the image. 4. Review the image. If it is not satisfactory, change the scanning settings and click the Preview button again. 5. Click Settings... and specify image processing options 188 .
ABBYY® FineReader 14 User’s Guide Recognizing documents ABBYY FineReader uses Optical Character Recognition (OCR) technology to convert document images into editable text. Prior to OCR, the program analyzes the structure of the entire document and detects the areas that contain text, barcodes, pictures, and tables. For best OCR results, be sure to select the right OCR language 214 , recognition mode 220 , and print type 215 .
ABBYY® FineReader 14 User’s Guide OCR projects While working with the program, you can save your interim results in an OCR project 244 so that you can resume your work where you left off. An OCR project contains the source images, the text that has been recognized on the images, your program settings, and any user patterns 244 , languages or language groups that you have created.
ABBYY® FineReader 14 User’s Guide Using settings from earlier versions of ABBYY FineReader ABBYY FineReader lets you import user dictionaries and program settings from files created in earlier versions of the program. To use dictionaries created in ABBYY FineReader 10, 11 or 12: 1. Click Tools > View Dictionaries.... 2. In the User Dictionaries dialog box, select the language of the dictionary and click View.... 3. In the Dictionary for... dialog box, click Import... and specify the path to the dictionary.
ABBYY® FineReader 14 User’s Guide Closing an OCR project · To close an OCR project, click File > Close. Splitting an OCR project into several projects When processing large numbers of multi-page documents, it is often more practical to scan all the documents first and only then analyze and recognize them. However, to preserve the original formatting of each paper document correctly, ABBYY FineReader must process each of them as a separate OCR project.
ABBYY® FineReader 14 User’s Guide · Restore original page order after duplex scanning This option restores the original page numbering of a document with double-sided pages. This option is useful if you use a scanner with an automatic feeder to first scan all the oddnumbered pages and then all the even-numbered pages. You can choose between the normal and the reverse order for the even-numbered pages. This option will only work if three or more consecutively numbered pages are selected.
ABBYY® FineReader 14 User’s Guide 1. Open the OCR tab of the Options dialog box (click Tools > Options... to open this dialog box). 2. Click the Save Patterns and Languages... 3. In the dialog box that opens, type a name for your file and click Save. This file will contain the path to the folder where your user languages, language groups, dictionaries, and patterns are stored. To load patterns and languages: 1. Open the OCR tab of the Options dialog box (click Tools > Options... to open this dialog box).
ABBYY® FineReader 14 User’s Guide Group work with OCR projects ABBYY FineReader provides tools for working on documents together with other users over a network. Multiple users can share the same user languages and dictionaries created for these languages. To make user dictionaries and languages available to multiple users: 1. Create/open an OCR project and select desired scanning and OCR options for the project. 2. Specify a folder where user dictionaries will be stored.
ABBYY® FineReader 14 User’s Guide Improving OCR results Contents: · If your document image has defects and OCR accuracy is low · If areas are not detected properly 115 118 · If the complex structure of a paper document is not reproduced 122 · If you are processing a large number of documents with identical layouts · If tables and pictures are not detected · If a barcode is not detected 123 124 127 · If an incorrect font is used or some characters are replaced with "?" or "?" · If your printed docu
ABBYY® FineReader 14 User’s Guide If your document image has defects and OCR accuracy is low Distorted text lines, skew, noise, and other defects commonly found in scanned images and digital photos can lower OCR quality. ABBYY FineReader provides a variety of automated 217 and manual tools for removing these defects. 115 How to edit images manually If you disabled automatic preprocessing features or want to preprocess specific pages, you can use the Image Editor to manually edit page images.
ABBYY® FineReader 14 User’s Guide The IMAGE EDITOR will open and display the currently selected page. The rightmost panel of the Image Editor contains tools for editing images. 2. Click the tool you want to use and apply it to the image. The resulting changes will be displayed in the Image pane. Most of the tools can be applied both to specific pages and to all of the pages in the document.
ABBYY® FineReader 14 User’s Guide · Brightness & Contrast Changes the brightness and contrast of the image. · Levels This tool lets you adjust the color levels of the images by changing the intensity of shadows, light, and halftones. To increase the contrast of an image, move the left and right sliders on the Input levels histogram. The range of colors between lightest and darkest is divided into 255 increments.
ABBYY® FineReader 14 User’s Guide If areas are detected incorrectly ABBYY FineReader analyzes page images prior to OCR and detects different types of areas on these images, specifically text, picture, background picture, table, and barcode areas. This analysis determines which areas will be recognized and in what order. In the user interface, different area types are distinguished by the colors of their borders. If you click on an area, it will be highlighted and will become active 244 .
ABBYY® FineReader 14 User’s Guide draws a text area 244 . draws a picture area 244 . draws a background picture area draws a table area 244 244 . . 2. Hold down the left mouse button and move the mouse pointer to draw an area. Tip. New areas can be drawn without selecting a tool from the Image pane toolbar. You can draw an area on the image using one of the following key combinations: · Ctrl+Shift draws a text area. · Alt+Shift draws a picture area. · Ctrl+Alt draws a table area.
ABBYY® FineReader 14 User’s Guide 2. Area borders can also be adjusted by using sizing handles. The resulting segments can be dragged in any direction using the mouse. To add a new sizing handle, place the mouse pointer on the desired point on the border while holding down Ctrl+Shift (this switches the pointer to crosshairs) and click the border. A new sizing handle will appear on the area border.
ABBYY® FineReader 14 User’s Guide · Right-click an area and click Properties on the shortcut menu to display its properties in the Area Properties pane. In this dialog box, select the desired text orientation from the Orientation dropdown list. Fore more information about editing text properties in text areas, see Editing area properties 121 . To change the colors of area borders: 1. Click Tools > Options... to open the Options dialog box and click the Areas and Text tab. 2.
ABBYY® FineReader 14 User’s Guide If the complex structure of a paper document is not reproduced Before running the OCR process, ABBYY FineReader 14 analyzes of the logical structure of the document and detects areas containing text, pictures, tables, and barcodes. The program then relies on this analysis to identify which parts of the image need to be recognized and the order in which they should be recognized. This information helps recreate the formatting of the original document.
ABBYY® FineReader 14 User’s Guide If you are processing a large number of documents with identical layouts If you are processing a large number of documents with identical layouts (e.g. forms or questionnaires), analyzing the layout of every page will be very time consuming. To save time, you can analyze only one document in a set of similar documents and save the detected areas as a template. Then you can use this template for the other documents in the set. To create an area template: 1.
ABBYY® FineReader 14 User’s Guide If tables and pictures are not detected If a table is not detected Table areas 244 contain tables and text that is arranged in a table-like manner. If the program fails to correctly draw a table area around a table, use the Table tool to draw the area manually. 1. Click on the toolbar at the top of the Image pane and use the mouse pointer to draw a table area around the table. 2.
ABBYY® FineReader 14 User’s Guide · You can use commands on the Area menu and the shortcut menu of a table area to: —Analyze Table Structure (automatically analyzes the structure of a table and saves you the trouble of drawing vertical and horizontal separators manually). —Split Cells, Merge Cells, Merge Rows (allow you to correct any wrongly identified rows or columns).
ABBYY® FineReader 14 User’s Guide If there is text printed over a picture in your document, draw a background picture picture. 244 area around the 1. Select the tool on the toolbar at the top of the Image pane and use the mouse pointer to draw a background picture area around the background picture. 2. Run the OCR process again. You can also assign the Picture or Background Picture type to an area of a different type that was detected automatically.
ABBYY® FineReader 14 User’s Guide If a barcode is not detected Barcode areas 244 contain barcodes. If your document contains a barcode that you would like to render as a sequence of letters and digits rather than as an image, select the barcode and change the area type to Barcode. Barcode recognition is disabled by default. To enable it, click Tools > Options... to open the Options dialog box, click the OCR tab, and select the Convert barcodes into strings option.
ABBYY® FineReader 14 User’s Guide · Data Matrix · QR code · Patch code The default barcode type is Autodetect, which means that barcode types are to be detected automatically. However, not all barcode types can be detected automatically, and sometimes you may need to select the appropriate type manually on the Свойства области 104 pane. ABBYY FineReader can automatically detect the following types of barcode: Code 3 of 9, Code 93, Code 128, EAN 8, EAN 13, Postnet, UCC-128, UPC-E, PDF417, UPC-A, QR code.
ABBYY® FineReader 14 User’s Guide If your printed document contains non-standard fonts If a document you want to recognize contains decorative fonts or special characters (e.g. mathematical symbols), we recommend using the training mode to improve OCR accuracy. It is not advisable to use the training mode in other cases, as the gains in OCR quality will be insignificant compared to the time and effort you will spend on training. In training mode, a user pattern text.
ABBYY® FineReader 14 User’s Guide 4. In the Pattern Editor dialog box, click the New... button. 5. In the Create Pattern dialog box, specify a name for the new pattern and click OK. 6. Click OK in the Pattern Editor dialog box and then click OK in the Options dialog box. 7. Click the button in the toolbar at the top of the Image pane. If the program encounters a character it does not recognize, the Pattern Training dialog will open and display this character. 8.
ABBYY® FineReader 14 User’s Guide · Each pattern may contain up to 1,000 new characters. However, avoid creating too many ligatures, as this may adversely affect OCR quality. Selecting a user pattern ABBYY FineReader lets you use patterns 244 to improve OCR quality. 1. Click Tools > Pattern Editor.... 2. In the Pattern Editor dialog box, select one of the patterns in the list and click the Set Active button. Some important points to remember: 1.
ABBYY® FineReader 14 User’s Guide To delete a character that has been trained incorrectly, click the Delete button in the User Pattern dialog box. If your document contains many specialized terms ABBYY FineReader 14 checks recognized words against its internal dictionary. If your text contains too many specialized terms, abbreviations or proper names, you can improve OCR quality by adding them to a user dictionary. 1. Click Tools > View Dictionaries.... 2.
ABBYY® FineReader 14 User’s Guide If the program fails to recognize certain characters ABBYY FineReader 14 uses data about the document language 214 when recognizing text. The program may fail to recognize some characters in documents with uncommon elements (e.g. code numbers) because the document language might not contain these characters. To recognize such documents, you can create a custom language that has all of the necessary characters.
ABBYY® FineReader 14 User’s Guide Abc abc, Abc, ABC ABC abc, Abc, ABC Abc aBc, abc, Abc, ABC · The Regular expression allows you to create a user dictionary using regular expressions. See also: Regular expressions 233 . e. Languages can have several additional properties. To change these properties, click the Advanced...
ABBYY® FineReader 14 User’s Guide If you know that your text will not contain certain characters, you may wish to explicitly specify these so-called prohibited characters. Doing this can increase the speed and accuracy of OCR. To specify these characters, click the Advanced... button in the Language Group Properties dialog box and enter the prohibited characters in the Prohibited characters field. 5. Click OK. The new group will appear in the drop-down list of languages on the main toolbar 102 .
ABBYY® FineReader 14 User’s Guide Checking and editing texts Once the OCR process is completed, the recognized text appears in the Text pane. The characters recognized with low confidence are highlighted, so that you can easily spot any OCR errors and correct them. You can edit recognized text either directly in the Text pane or in the Verification dialog box (click Recognize > Verify Text... to open this dialog box).
ABBYY® FineReader 14 User’s Guide Checking recognized text You can edit recognized text either directly in the Text 137 pane or in the Verification 137 dialog box (clickRecognize > Verify Text... to open this dialog box). In the Verification dialog box, you can review low-confidence words, correct spelling errors, and add new words to the user dictionary. Checking texts in the Text pane You can check, edit, and format OCR results in the Text pane.
ABBYY® FineReader 14 User’s Guide ABBYY FineReader offers a Verification dialog box, where you can check and correct words that contain low-confidence characters. To open the Verification dialog box, click toolbar or click Recognize > Verify Text.... on the main In the Verification dialog box, you can: · Skip a highlighted word without making any changes. When you click Skip, the highlighting is removed. Replace the highlighted word with one of the suggested variants.
ABBYY® FineReader 14 User’s Guide Working with user dictionaries When recognizing a text, ABBYY FineReader checks recognized words against its dictionaries. If your text contains too many specialized terms, abbreviations or proper names, you can improve OCR quality by adding them to a user dictionary. User dictionaries may not be available for some of the supported languages 205 .
ABBYY® FineReader 14 User’s Guide Using styles When recognizing a text, ABBYY FineReader detects the styles and formatting used in the original document. These styles and formatting are reproduced in the output document. You can review and edit the document styles and create new styles in the Text pane. To apply a style to a text fragment: 1. Select the desired text fragment in the Text pane. 2. Right-click the selected fragment and click Properties on the shortcut menu. 3.
ABBYY® FineReader 14 User’s Guide Editing hyperlinks ABBYY FineReader detects hyperlinks and recreates their destination addresses in the output document. Detected hyperlinks are underlined and displayed in blue. When viewing the recognized document in the Text pane, rest the mouse pointer on a hyperlink to view its address. To follow a hyperlink, right-click it and click the Open Hyperlink command on its shortcut menu, or click the hyperlink while holding down the Ctrl key.
ABBYY® FineReader 14 User’s Guide Editing tables You can edit recognized tables in the Text pane. The following commands are available: · Merge table cells Use the mouse to select the table cells to be merged and click Area >Merge Table Cells. · Split table cells Click a table cell to split and click Area > Split Table Cells. This command can only be applied to table cells that have been previously merged.
ABBYY® FineReader 14 User’s Guide Copying content from documents ABBYY FineReader allows you to copy text, pictures, and tables from documents and paste them to other applications. You can copy content from scanned pages and images without recognizing the entire document or converting it to an editable format. The selected content will be copied to the Clipboard. You can then paste it into any application that supports pasting from the Clipboard. To copy content: 1. Use the , , you want to copy.
ABBYY® FineReader 14 User’s Guide Saving OCR results OCR results can be saved to a file, sent to another application or to the PDF Editor, copied to the Clipboard, or e-mailed. You can also send OCR results to Kindle.com, where they will be converted to the Kindle format and become available for download onto your Kindle device. You can save either the entire document, or selected pages only. Be sure to select the appropriate saving options before clicking Save. To save recognized text: 1.
ABBYY® FineReader 14 User’s Guide · Apache OpenOffice Writer 4.1 · LibreOffice Writer 5.1 · Corel WordPerfect X5, X6 · Adobe Acrobat/Reader (8.0 and later) To ensure the best compatibility between ABBYY FineReader and the applications listed above, make sure you install the latest available updates for these applications.
ABBYY® FineReader 14 User’s Guide Saving in PDF ABBYY FineReader allows you to save entire PDF documents or selected pages. Various saving options are available. · To save a PDF document that will allow users to select, copy, and edit its content, click the arrow next to the Save As button on the main toolbar 102 and select Searchable PDF Document. Alternatively, clickFile > Save As > Save as Searchable PDF Document.... The document will be saved as a searchable PDF.
ABBYY® FineReader 14 User’s Guide Saving editable documents ABBYY FineReader allows you to save OCR results in editable formats. When choosing a format, consider how you intend to use the document. · Saving documents in DOC(X)/RTF/ODT · Saving documents in PPTX · Saving plain text (TXT) 147 147 148 DOC(X)/RTF/ODT To save your text in DOCX/RTF/ODT: · Click the arrow next to the Save As button on the main toolbar 102 and select Microsoft Word Document, RTF Document or ODT Document.
ABBYY® FineReader 14 User’s Guide TXT To save your text in TXT: · Click the arrow next to the Save As button on the main toolbar 102 and select TXT Document. If the format that you need is not displayed in the list, select Save in Other Formats... and in the dialog that opens, select the required format. Alternatively, click File > Save As > TXT Document. The document will be saved in the TXT format. To change the saving options, click the Options...
ABBYY® FineReader 14 User’s Guide Saving tables ABBYY FineReader allows you to save tables in the XLS, XLSX, and CSV formats. XLS and XLSX To save your text in XLS or XLSX: · Click the arrow next to the Save As button on the main toolbar 102 and select Microsoft Excel Workbook. If the format that you need is not displayed in the list, select Save in Other Formats... and in the dialog that opens, select the required format. Alternatively, click File > Save As > Microsoft Excel Workbook.
ABBYY® FineReader 14 User’s Guide Saving e-books ABBYY FineReader 14 allows you to scan paper books and convert them into the EPUB, FB2, and DjVu formats. You will be able to read the resulting e-books on tablets (including iPads), and on other mobile devices and upload 155 them to your Kindle.com account. You can also save an e-book in the HTML format. For details, see Saving in HTML 151 .
ABBYY® FineReader 14 User’s Guide Saving in HTML To save your text in HTML: · Click the arrow next to the Save As button on the main toolbar 102 and select HTML Document. If the format that you need is not displayed in the list, select Save in Other Formats... and in the dialog that opens, select the required format. Alternatively, click File > Save As > HTML Document. The document will be saved in the format that you specified. To change the saving options, click the Options...
ABBYY® FineReader 14 User’s Guide Saving images ABBYY FineReader allows you to save both recognized text and page images, including scans. To save one or more images: 1. In the Pages pane, select the pages you want to save. 2. Click File > Save As > Page Images... 3. In the dialog box that opens, select the disk and folder to save the file to. 4. Select an image format you want to save the image in.
ABBYY® FineReader 14 User’s Guide Sending OCR results to the PDF Editor ABBYY FineReader allows you to send OCR results from the OCR Editor to the PDF Editor 47 , where you can add notes and comments to the document and use other features offered by ABBYY FineReader for working with PDF documents. To send OCR results to the PDF Editor: · On the toolbar, click the arrow next to the button and select Send to PDF Editor · Click File > Send To > PDF Editor...
ABBYY® FineReader 14 User’s Guide E-mailing OCR results ABBYY FineReader allows you to e-mail OCR results in any of the supported formats exception of HTML. 212 with the To e-mail a document: 1. Click File > E-mail > Document.... 2. In the dialog box that opens, select: · A saving format · One of the three saving options: save all pages to one file, save each page to a separate file, or split the document into files based on blank pages 3. Click OK. An e-mail message with an attachment will be created.
ABBYY® FineReader 14 User’s Guide Sending OCR results to Kindle ABBYY FineReader allows you to send OCR results to the Kindle.com server, where they will be converted into the Kindle format and made available for download onto your Kindle device. To use this feature, you need a Kindle account on Kindle.com. 1. Click the arrow next to the Save As button on the main toolbar Kindle... 102 and then click Send to Amazon 2.
ABBYY® FineReader 14 User’s Guide Integration with Windows Explorer ABBYY FineReader integrates with Windows Explorer. As a result, ABBYY FineReader commands will appear when you right-click a file in any of the supported formats 212 , enabling you to open and edit PDF documents, perform OCR on image files, convert files, combine multiple files into one PDF, and compare files. To open and process a PDF directly from Windows Explorer: 1. In Windows Explorer, select one or more PDF files. 2.
ABBYY® FineReader 14 User’s Guide When creating PDF documents from Microsoft Word, Microsoft Excel, and Microsoft PowerPoint files, ABBYY FineReader will preserve the structure of the original document, and any bookmarks and hyperlinks. · Convert to PDF and send... converts files to PDF and attaches them to an e-mail message. · Compare with... opens files in the ABBYY Compare Documents application. · Combine into one PDF... combines multiple files into one PDF. · Compare documents...
ABBYY® FineReader 14 User’s Guide If you can't see the ABBYY FineReader commands on the Windows Explorer shortcut menu, this means that you chose not to integrate ABBYY FineReader with Windows Explorer when installing the program. To integrate ABBYY FineReader with Windows Explorer: 1. Click Start > Settings > Control Panel (or click Start > Settings > System > Apps & features in Windows 10) and then click Programs and Features. 2.
ABBYY® FineReader 14 User’s Guide Integration with Microsoft SharePoint ABBYY FineReader allows you to open, edit, and save files stored in Microsoft SharePoint document libraries. To process a PDF document stored on a Microsoft SharePoint server: 1. Open the PDF document in the ABBYY FineReader PDF Editor. 2. Check out the document to prevent other users from changing it. To do this, click File > SharePoint® > Check Out.
ABBYY® FineReader 14 User’s Guide Automating and scheduling OCR · Automating document processing with ABBYY FineReader 161 Processing multiple documents often involves repeating the same actions multiple times. ABBYY FineReader includes built-in automated tasks 13 . If you need more flexibility, you can create custom automated tasks from a wide range of available processing steps.
ABBYY® FineReader 14 User’s Guide Automating document processing with ABBYY FineReader (Not available in some versions of ABBYY FineReader 14. See also: http://www.ABBYY.com/FineReader In ABBYY FineReader, you can use built-in and custom automated tasks to process your documents. You can organize your tasks in the Automated Tasks... 244 dialog box. · To open the Automated Tasks dialog box, click Tools > Automated Tasks.
ABBYY® FineReader 14 User’s Guide · Use current OCR project Select this option if you want the task to process images from the current OCR project. 3. Choose how you will obtain images: · Open image or PDF Select this option if you want the task to process images or PDF documents from a particular folder (you will need to specify the folder in this case). · Scan Select this option if you are going to scan some pages (the current scanning settings will be used). Note: a.
ABBYY® FineReader 14 User’s Guide · Send document Here you can select the application in which to open the resulting document. · E-mail document Here you can specify the name of the file, its format, file options, and the e-mail address to which the file should be sent. · Save images Here you can specify the name of the file, its format, file options, and the folder where the image file should be saved.
ABBYY® FineReader 14 User’s Guide ABBYY Hot Folder (Not available in some versions of ABBYY FineReader 14. See also: http://www.ABBYY.com/FineReader ABBYY FineReader includes ABBYY Hot Folder, a scheduling agent that allows you to select a folder with images that ABBYY FineReader should process automatically. You can schedule ABBYY FineReader to process documents when you don’t use your computer, e.g.
ABBYY® FineReader 14 User’s Guide Use the toolbar buttons at the top of the window to set up, copy, and delete tasks, to initiate processing, and to view reports. The set-up tasks are displayed in the ABBYY Hot Folder main window. For each task, the complete path to its folder, its status, and the time of the next processing session are displayed. A task may have one of the following statuses: Statu Description s Running... The images in the folder are being processed.
ABBYY® FineReader 14 User’s Guide 2. In the dialog box that opens, select a task and click Open. To create a new task: 1. On the ABBYY Hot Folder toolbar, click the New button. 2. In the Task name field, type a name for the task. 3. Specify a schedule for the task: · Run once(the task will be run once at the time you specify) · Recurring (the task will be run every minute, once a day, once week or once a month at the specified time. 4.
ABBYY® FineReader 14 User’s Guide When saving to PDF, specify whether the text on the images should be recognized or whether the images should be converted to image-only PDF documents. b. In the Folder field, specify a folder where documents should be saved after processing. c. From the Output drop-down list, select a saving method: · Create a separate document for each file (retains folder hierarchy) creates a separate document for each file.
ABBYY® FineReader 14 User’s Guide · Statistics (number of processed pages, number of errors and warnings, number of uncertain characters) To enable logging, click on the toolbar. The log will be saved as a TXT file in the same folder that contains the files with recognized text. To view a log: 1. In the ABBYY Hot Folder main window, select the task you wish to inspect. 2. Click the Log button on the toolbar at the top of the ABBYY Hot Folder window.
ABBYY® FineReader 14 User’s Guide Launching ABBYY Compare Documents There are many ways to launch ABBYY Compare Documents: · Open the New Task 13 window, click the Compare tab and then click the Open ABBYY Compare Documents task. · In the New Task window, click Tools > Compare Documents. · Click Start > ABBYY FineReader 14 > ABBYY Compare Documents. (In Windows 10, click Start and then click All Programs > ABBYY FineReader 14 > ABBYY Compare Documents.
ABBYY® FineReader 14 User’s Guide Comparing documents To compare two versions of a document, complete these steps: 1. Launch ABBYY Compare Documents. See also: Launching ABBYY Compare Documents 169 . 2. Open the documents in ABBYY Compare Documents. The documents have to be in one of the supported formats 212 . To open a document, do one of the following: · Drag and drop a document onto one of the two of the display areas. · Click anywhere on a display area and browse to the file location.
ABBYY® FineReader 14 User’s Guide · View a list of differences on the DIFFERENCES tab of the rightmost pane, or · View the differences highlighted in the documents. 6. Save the comparison result. There are two ways to do this: · Save an annotated PDF file with differences in the comments. To do this, click the button in the area of the document you want to save. The document will be saved as a PDF file with all differences relative to the other document highlighted and commented.
ABBYY® FineReader 14 User’s Guide The main window When you launch 169 ABBYY Compare Documents, its main window opens. · Display Area 1 shows the first document. · Display Area 2 shows the second document. Tip. You can change the way the documents are displayed: · Zoom in by pressing Ctrl+=, zoom out by pressing Ctrl+-, or press Ctrl+0 to reset the zoom level. You can also do this using the commands on the shortcut menu of the document and the buttons above the document.
ABBYY® FineReader 14 User’s Guide For more about the types of differences that can be detected and how to navigate them, see Viewing comparison results 176 .
ABBYY® FineReader 14 User’s Guide Improving comparison results ABBYY Compare Documents offers a number of additional options to achieve more accurate document comparison. To configure these options, do one of the following: · Click the СРАВНЕНИЕ tab in the rightmost pane. · Click Compare > Advanced. СРАВНЕНИЕ tab This tab contains the following settings: · Find differences in punctuation Select this option to detect differences in punctuation and hyphenation.
ABBYY® FineReader 14 User’s Guide · Reset Advanced Options Select this command to revert to the default settings.
ABBYY® FineReader 14 User’s Guide Viewing comparison results The differences that the program has detected are highlighted in the two texts and are also listed separately in the pane on the right. ABBYY Compare Documents can find the following types of differences: · · · Each item in the list of differences contains a deleted, inserted or edited text fragment and the numbers of the pages where this text occurs in each document.
ABBYY® FineReader 14 User’s Guide When you select a difference on the DIFFERENCES tab, the differing text will be displayed in both documents side-by-side. To navigate the differences, do one of the following: · Click a difference in one of the two documents. · Use keyboard shortcuts · Use the and 250 : Ctrl+Right Arrow/Ctrl+Left Arrow. buttons on the DIFFERENCES tab. · Click Compare and then click Next Difference or Previous Difference.
ABBYY® FineReader 14 User’s Guide Saving comparison results There are two ways to save differences in ABBYY Compare Documents: 1. To save the comparison results as comments in an annotated PDF document, do one of the following: · Click the document you want to save and then click File > Save Document with Differences as PDF.... · Click the button on the toolbar above the document you want to save. 2.
ABBYY® FineReader 14 User’s Guide Reference This chapter provides answers to some frequently asked questions.
ABBYY® FineReader 14 User’s Guide Types of PDF documents The features of a PDF document depend on the program in which it was created. Some PDF documents are searchable and have text you can copy, while in other documents this only becomes possible when you open them in special applications like ABBYY FineReader. There are three types of PDF documents. Image-only PDF documents Image-only PDF documents are created from scans of hard-copy documents.
ABBYY® FineReader 14 User’s Guide PDF documents that were created in other applications Searchable PDF documents can be created from documents in various editable formats (such as DOCX). Documents of this type contain a text layer and pictures, but do not contain page images. These documents are searchable and their text and pictures can be copied and edited, provided that such actions do not require entering a password or that the user knows the password. PDF documents if this type can be created by: 1.
ABBYY® FineReader 14 User’s Guide Scanning tips You can set the scanning settings in the ABBYY FineReader scanning dialog box. · Make sure that the scanner is properly connected to your computer and turn it on. Consult your scanner documentation to ensure it is set up correctly. Be sure to install the software provided with your scanner. Some scanners have to be turned on before turning on the computer they are connected to.
ABBYY® FineReader 14 User’s Guide · Lower the brightness to make the image darker. Characters are very thin and sketchy · Use the grayscale scanning mode (brightness is adjusted automatically in this mode). · Increase the brightness to make the image lighter. Characters are very thick and are stuck together · Use the grayscale scanning mode (brightness is adjusted automatically in this mode). Scanning resolution Changes the scanning resolution.
ABBYY® FineReader 14 User’s Guide Multi-page document scanning options: Specify settings for scanning multi-page documents if your scanner supports the following features: duplex scanning, automatic document feeding (ADF), delays between automatic scans, etc. Scanning facing pages When you scan a book, a scanned image will typically contain two facing pages. To improve OCR quality, images with facing pages need to be split into two separate images.
ABBYY® FineReader 14 User’s Guide Taking photos of documents Scanning isn't the only way to acquire images of your documents. You can photograph documents with a camera or a mobile phone and then open the photographs in ABBYY FineReader 14 105 and recognize them. When taking pictures of documents, a number of factors should be kept in mind to make the photo better suited for OCR.
ABBYY® FineReader 14 User’s Guide Using a flash and additional lighting sources · When using artificial lighting, use two light sources positioned so as to avoid shadows or glare. · If there is enough light, turn the flash off to prevent sharp highlights and shadows. When using the flash in poor lighting conditions, be sure to take photos from a distance of approximately 50 cm. We advise against using the flash when taking pictures of documents printed on glossy paper.
ABBYY® FineReader 14 User’s Guide · Even out the paper document or book pages (especially in the case of thick books). The text lines should not be skewed by more than 20 degrees, otherwise the text may not be converted properly. · To get sharper images, focus on the center of the image. · Enable the anti-shake feature, as longer exposures in poor lighting conditions may cause blur. · Use the automatic shutter release feature.
ABBYY® FineReader 14 User’s Guide Options dialog box The Options dialog box contains a variety of options that let you decide how documents will be scanned, opened, recognized, and saved into various formats, as well as change OCR languages, the language of the interface, the print type of input documents, and some other options. There are several ways to open the Options dialog box: · In the New Task screen, click the Options button in the lower-left corner.
ABBYY® FineReader 14 User’s Guide · Automatically process page images as they are added to the OCR Editor This option enables or disables automatic processing of newly added pages.
ABBYY® FineReader 14 User’s Guide Format Settings On this tab, you can adjust the settings of output file formats. See also: Format settings 191 . Other On this tab, you can: · Specify the interface language 227 of ABBYY FineReader 14. · Specify how many processor cores FineReader may use for OCR. · Choose whether or not ABBYY FineReader 14 should automatically check for and install updates. · Choose whether or not you want to participate in ABBYY's software improvement program.
ABBYY® FineReader 14 User’s Guide Format settings ABBYY FineReader offers flexible format settings which determine the look and feel of output documents.
ABBYY® FineReader 14 User’s Guide If your text contains a lot of pictures or if you choose to save the page image together with the recognized text, the resulting PDF file may be quite large. The quality of the pictures and the size of the resulting file can be tweaked using the options in the Image quality drop-down list: · Best quality Select this option to retain the quality of the pictures or the page image. The original resolution of the source image will be preserved.
ABBYY® FineReader 14 User’s Guide This option allows you to protect your PDF document with a password to prevent unauthorized opening, printing, or editing. Click the Settings... button and specify protection settings in the dialog box that opens: · Document Open password If your document has a Document Open password, users will be able to open it only after entering the password you specify. To set a password for your document: 1. Enable the Restrict access with a Document Open password option. 2.
ABBYY® FineReader 14 User’s Guide Select one of the options from the Encrypt drop-down list. All document contents encrypts the entire document, while All document contents except metadata leaves the document's data unencrypted and readable. Delete objects and data Enable this option if you don't want to preserve various objects contained in the PDF document, then click the Select...
ABBYY® FineReader 14 User’s Guide Enable this option if you want to use the ABBYY PreciseScan technology to smooth out the characters in the document. As a result, characters will not look pixelated even when you zoom in on the page. Searchable PDF settings This group of options lets you decide what elements of your PDF document you want to save.
ABBYY® FineReader 14 User’s Guide Preserves the metadata by default. 84 of the document when it is saved in the PDF format. This option is enabled If you want to make changes to the document's metadata, click the Edit Metadata... button, make the desired changes, and click OK. DOC(X)/RTF/ODT settings The following settings are available: Document layout Select the appropriate setting depending on how you plan to use the output document. a. Exact copy Preserves the formatting of the original document.
ABBYY® FineReader 14 User’s Guide You can select the paper size to be used for saving in RTF, DOC, DOCX, or ODT format from the Default paper size drop-down list. Picture settings Documents containing a large number of pictures can be very large. The quality of the pictures and the size of the resulting file can be tweaked using the options in the Keep pictures drop-down list. Tip. To change the picture saving settings, click Custom...
ABBYY® FineReader 14 User’s Guide Preserves the metadata when you save the document. This option is enabled by default. If you want to make changes to the document's metadata, click the Edit Metadata... button, make the desired changes, and click OK. XLS(X) settings The following settings are available: Document layout Select the appropriate setting depending on how you plan to use the output document. a.
ABBYY® FineReader 14 User’s Guide Preserves the metadata when you save the document. This option is enabled by default. If you want to make changes to the document's metadata, click the Edit Metadata... button, make the desired changes, and click OK. PPTX settings The following settings are available: Picture settings Documents containing a large number of pictures can be very large.
ABBYY® FineReader 14 User’s Guide ABBYY FineReader detects the code page 244 automatically. To change the code page, select the desired code page from the Encoding drop-down list. Preserve document metadata, such as authors and keywords Preserves the metadata when you save the document. This option is enabled by default. If you want to make changes to the document's metadata, click the Edit Metadata... button, make the desired changes, and click OK.
ABBYY® FineReader 14 User’s Guide Preserves the metadata when you save the document. This option is enabled by default. If you want to make changes to the document's metadata, click the Edit Metadata... button, make the desired changes, and click OK. HTML settings The following settings are available: Document layout Select the appropriate setting depending on how you plan to use the output document. · Flexible layout Preserves the formatting of the original. The output HTML document can be easily edited.
ABBYY® FineReader 14 User’s Guide ABBYY FineReader detects the code page 244 automatically. To change the code page, select the desired code page from the Encoding drop-down list. Book settings If you are converting a hard-copy book to HTML, enable the Generate a table of contents and use it to divide the book into files option.
ABBYY® FineReader 14 User’s Guide Enable the Use the first page as the e-book cover option if you want to use the first page in the document as its cover. Picture settings Documents containing a large number of pictures can be very large. The quality of the pictures and the size of the resulting file can be tweaked using the options in the Keep pictures drop-down list. Tip. To change the picture saving settings, click Custom.... In the Custom Settings dialog box, select the desired settings and click OK.
ABBYY® FineReader 14 User’s Guide Preserves the metadata when you save the document. This option is enabled by default. If you want to make changes to the document's metadata, click the Edit Metadata... button, make the desired changes, and click OK.
ABBYY® FineReader 14 User’s Guide Supported OCR and document comparison languages ABBYY FineReader 14 supports 195 OCR languages: · Natural languages 205 · Artificial languages · Formal languages 211 211 Supported languages may vary in different versions of the product.
ABBYY® FineReader 14 User’s Guide · Breton · Bugotu · Buryat · Welsh · Hungarian* 211 , ** 211 · Wolof · Vietnamese* 211 , ** 211 · Hawaiian · Gagauz · Galician · Ganda · Greek* 211 · Guarani · Kawa · Scottish Gaelic · Dakota · Dargwa · Danish* 211 , ** 211 · Tun · Dungan · Zulu · Hebrew* 211 · Yiddish · Ingush · Indonesian* 211 , ** 211 · Irish · Icelandic · Spanish* 211 , ** 211 206
ABBYY® FineReader 14 User’s Guide · Italian* 211 , ** 211 · Kabardian · Kazakh · Kalmyk · Karakalpak · Karachay-balkar · Catalan* 211 ,** 211 · Kashubian · Quechua (Bolivia) · Kikuyu · Kirghiz · Chinese Simplified, Chinese Traditional · Kongo · Korean, Korean (Hangul) · Corsican · Koryak · Xhosa · Kpelle · Crow · Crimean Tatar · Kumyk · Kurdish · Lak · Latin* 211 · Latvian* 211 , ** 211 · Lezgi · Lithuanian* 211 , ** 211 · Luba 207
ABBYY® FineReader 14 User’s Guide · Sorbian · Maya · Macedonian · Malagasy · Malay (Malaysian) · Malinke · Maltese · Mansi · Maori · Mari · Minangkabau · Mohawk · Romanian (Moldova) · Mongol · Mordvin · Miao · German (Luxembourg) · German** 211 , German (New Spelling)* 211 ,** 211 · Nenets · Nivkh · Dutch** 211 , Dutch (Belgian)* 211 , ** 211 · Nogay · Norwegian (Nynorsk)** 211 , Norwegian (Bokmal)* 211 , ** 211 · Nyanja · Ojibway · Ossetian · Papiamento · Polish* 211 , ** 211 208
ABBYY® FineReader 14 User’s Guide · Portuguese** 211 , Portuguese (Brazilian)* 211 , ** 211 · Occitan · Rhaeto-Romanic · Rwanda · Romanian* 211 , ** 211 · Rundi · Russian* 211 , ** 211 · Russian (Old Spelling) · Russian with accent · Sami (Lappish) · Samoan · Zapotec · Swazi · Cebuano · Selkup · Serbian (Cyrillic), Serbian (Latin) · Slovak* 211 , ** · Slovenian* 211 211 , ** 211 · Somali · Swahili · Sunda · Tabasaran · Tagalog · Tajik · Tahitian · Thai* · Tatar* 211 211 , ** 211
ABBYY® FineReader 14 User’s Guide · Tongan · Tswana · Tuvinian · Turkish* 211 , ** 211 · Turkmen (Cyrillic), Turkmen (Latin) · Udmurt · Uighur (Cyrillic), Uighur (Latin) · Uzbek (Cyrillic), Uzbek (Latin) · Ukrainian* 211 , ** 211 · Faroese · Fijian · Finnish* · French* 211 211 , ** , ** 211 211 · Frisian · Friulian · Khakass · Hani · Khanty · Hausa · Croatian* 211 , ** 211 · Jingpo · Romany · Chamorro · Chechen · Czech* 211 , ** 211 · Chuvash · Chukchee · Swedish* 211 , ** 211 21
ABBYY® FineReader 14 User’s Guide · Shona · Evenki · Even · Eskimo (Cyrillic), Eskimo (Latin) · Estonian* 211 , ** 211 · Sotho · Yakut · Japanese Artificial languages · Ido · Interlingua · Occidental · Esperanto Formal languages · Basic · C/C++ · COBOL · Fortran · Java · Pascal · Simple math formulas · Digits To find out which fonts are required to display the characters of a specific language, see Fonts required for the correct display of texts in supported languages 231 .
ABBYY® FineReader 14 User’s Guide Supported document formats The table below lists the formats supported by ABBYY FineReader 14. File extension Input formats for the OCR Editor Input formats for the PDF Editor and for ABBYY Compare Documents Saving formats *.pdf, *.pdf/a + + + *.doc, *.docx - + + *.xls, *.xlsx - + + *.pptx - + + *.ppt - + - Microsoft Visio Drawing *.vsd, *.vsdx - + - HTML Document *.htm, *.html - + + Rich Text Format *.rtf - + + Text Document *.
ABBYY® FineReader 14 User’s Guide XPS (requires Microsoft .NET Framework 4) *.xps + + - DjVu Document *.djvu, *.djv + + + *.jpg, *.jpeg + + + *.jp2, *.j2k, *.jpf, *.jpx, *.jpc + + + PNG *.png + + + TIFF *.tiff, *.tif + + + BMP *.bmp, *.dib, *.rle + + + GIF *.gif + + - JBIG2 *.jbig2, *.jb2 + + + PCX *.dcx, *.
ABBYY® FineReader 14 User’s Guide Document features to consider prior to OCR The quality of images has a significant impact on OCR quality. This section explains what factors you should take into account before recognizing images. · OCR languages · Print type 214 215 · Print quality 215 · Color mode 216 OCR languages ABBYY FineReader can recognize both single- and multi-language documents (e.g. written in two or more languages). For multi-language documents, you need to select several OCR languages.
ABBYY® FineReader 14 User’s Guide Print type Documents may be printed using various devices such as typewriters and fax machines. OCR quality may vary depending on how a document was printed. You can improve OCR quality by selecting the correct print type in the Options 188 dialog box. For most documents, the program will detect their print type automatically.
ABBYY® FineReader 14 User’s Guide The grayscale scanning mode retains more information about the letters in the scanned text to achieve better OCR results when recognizing documents of medium to poor quality. You can also correct some of the defects manually using the image editing tools available in the Image Editor. See also: If your document image has defects and OCR accuracy is low 115 .
ABBYY® FineReader 14 User’s Guide Image processing options To customize the scanning and opening of pages in ABBYY FineReader, you can: · enable/disable background recognition in the PDF Editor · enable/disable automatic analysis and recognition Editor · specify image preprocessing settings 217 217 of pages when they are added into the OCR 218 You can select desired options either when opening a PDF document, images or scans in the New Task Window or on the Image Processing tab of the Options dialog b
ABBYY® FineReader 14 User’s Guide If you do not want the images you add to be automatically processed, clear the Automatically process page images as they are added to the OCR Editor option. This lets you quickly open large documents, recognize only select pages in a document, and save documents as images 152 . Image preprocessing settings ABBYY FineReader lets you automatically correct common defects on scan and digital photos.
ABBYY® FineReader 14 User’s Guide · Fix inverted colors on image When appropriate, the program will invert the colors of an image so that dark text is printed on a light background. · Convert to black and white The program will convert color images to black-and white This will greatly reduce the size of the resulting OCR project and speed up OCR. We do not recommend black-and-white conversion for photos, magazine pages, and texts in Chinese, Japanese, and Korean.
ABBYY® FineReader 14 User’s Guide OCR options Selecting the right OCR options is important if you want fast and accurate results. When deciding which options you want to use, you should consider not only the type and complexity of your document, but also how you intend to use the results.
ABBYY® FineReader 14 User’s Guide balance between OCR speed and accuracy ABBYY FineReader 14 allows you to perform: · Thorough recognition In this mode, ABBYY FineReader analyzes and recognizes both simple documents and documents with complex layouts, even those with text printed on a colored background and documents with complex tables (including tables with white grid lines and tables with color cells). Thorough recognition requires more time but delivers better quality.
ABBYY® FineReader 14 User’s Guide · Fast recognition This mode is recommended for processing large documents with simple layouts and good quality images. Print type Specifies the type of device that was used for printing the document. See also: Document features to consider prior to OCR 215 . Detect structural elements Select the structural elements you want the program to detect: headers and footers, footnotes, tables of contents, and lists.
ABBYY® FineReader 14 User’s Guide Working with complex-script languages With ABBYY FineReader, you can recognize documents in Arabic, Hebrew, Yiddish, Thai, Chinese, Japanese, and Korean. Some additional factors must be taken into account when working with documents in Chinese, Japanese or Korean and with documents in which a combination of CJK and European languages is used.
ABBYY® FineReader 14 User’s Guide Hebrew Arial™ Unicode™ MS* 224 Yiddish Arial™ Unicode™ MS* 224 Thai Arial™ Unicode™ MS* 224 Aharoni David Levenim mt Miriam Narkisim Rod Chinese (Simplified) Arial™ Unicode™ MS* Chinese (Traditional) SimSun fonts such as: Japanese, Korean Example SimSun (Founder Extended), Korean (Hangul) SimSun-18030, NSimSun.
ABBYY® FineReader 14 User’s Guide To split facing pages in Arabic, Hebrew, or Yiddish, be sure to select the corresponding OCR language first and only then select the Split facing pages option. You can also restore the original page numbering by selecting the Swap book pages option. See also: OCR projects 108 . If your document has a complex structure, we recommend disabling automatic analysis and OCR for images and performing these operations manually.
ABBYY® FineReader 14 User’s Guide 1. Click Tools > Options... to open the Options 188 dialog box. 2. Click the Areas and Text tab. 3. Select Arial Unicode MS from the Font used to display plain text drop-down list. 4. Click OK. If this did not help and text in the Text window is still displayed incorrectly, see Incorrect font is used or some characters are replaced with "?" or "?" 128 .
ABBYY® FineReader 14 User’s Guide Supported interface languages The interface language is selected when ABBYY FineReader is installed. This language will be used for all the messages, dialog boxes, buttons, and menu items. To change the interface language, follow the instructions below: 1. Click Options... on the Tools menu to open the Options dialog box and then select the Other tab. 2. Select the desired language from the Interface language drop-down menu. 3. Click OK. 4. Restart ABBYY FineReader.
ABBYY® FineReader 14 User’s Guide · French · Czech · Swedish · Estonian · Japanese Current date and time on stamps and in Bates numbers You can create stamps and Bates numbers that display the current date. Use the following tags in the stamp manager or Bates number manager. Tag Example Date in short format 07.02.
ABBYY® FineReader 14 User’s Guide 7.2.2013 7. 2. 2013 You can specify custom date and time formats. Click here to see some examples Friday February, 2013 09h 22m You can specify date and time formats using the and tags.
ABBYY® FineReader 14 User’s Guide parameters Example Hours %H Hours in 24-hour format (from 00 to 23, with leading zeros) 07 %#H Hours in 24-hour format (from 0 to 23, no leading zeros) 7 %I Hours in 12-hour format (from 01 to 12, with leading zeros) 05 %#I Hours in 12-hour format (from 1 to 12, no leading zeros) 5 %p A.M./P.M.
ABBYY® FineReader 14 User’s Guide Fonts required for the correct display of texts in supported languages OCR languages Font Abkhaz Arial Unicode MS(*) 232 Avar Arial Unicode MS(*) 232 , Lucida Sans Unicode Agul Arial Unicode MS(*) 232 , Lucida Sans Unicode Adyghe Arial Unicode MS(*) 232 , Lucida Sans Unicode Altaic Arial Unicode MS(*) 232 , Lucida Sans Unicode Arabic Arial Unicode MS(*) 232 Armenian (Eastern, Western, Grabar)* Arial Unicode MS(*) 232 Bashkir* Arial Unicode MS(*)
ABBYY® FineReader 14 User’s Guide Lak Arial Unicode MS(*) 232 , Lucida Sans Unicode Lezgi Arial Unicode MS(*) 232 , Lucida Sans Unicode Mansi Arial Unicode MS(*) 232 , Lucida Sans Unicode Mari Arial Unicode MS(*) 232 Ossetian Arial Unicode MS(*) 232 Russian (old spelling) Arial Unicode MS(*) 232 , Palatino Linotype Tabasaran Arial Unicode MS(*) 232 , Lucida Sans Unicode Tajik Arial Unicode MS(*) 232 , Palatino Linotype Thai Arial Unicode MS(*) 232 , Aharoni, David, Levenim mt
ABBYY® FineReader 14 User’s Guide Regular expressions The table below lists the regular expressions that can be used to create a dictionary for a custom language 133 . Item name Conventiona l regular Usage examples and explanations expression symbol Any character . c.t— denotes "cat," "cot," etc. Character from group [] [b-d]ell— denotes "bell," "cell," "dell," etc.
ABBYY® FineReader 14 User’s Guide Suppose you are recognizing a table with three columns: birth dates, names, and e-mail addresses. In this case, you can create two new languages, Data and Address, and specify the following regular expressions for them. In this case, you can create two new languages, Data and Address, and specify the following regular expressions for them. Regular expression for dates: The number denoting a day may consist of one digit (1, 2, etc.
ABBYY® FineReader 14 User’s Guide System requirements 1. Operating system: · Microsoft® Windows® 10 / 8.1 / 8 / 7 · Microsoft Windows Server® 2016 / 2012 / 2012 R2 / 2008 R2 The operating system must support the language you select for the user interface. 2. 1 GHz or faster 32-bit (x86) or 64-bit (x64) processor with the SSE2 instruction set. 3. 1 GB RAM (4 GB recommended) An additional 512 MB of RAM is required for each additional processor in a multi-processor system. 4. 1.
ABBYY® FineReader 14 User’s Guide Installing and starting ABBYY FineReader Installing ABBYY FineReader on one computer 1. Double-click the Setup.exe file on the installation disk or other distribution media. 2. Follow the on-screen instructions in the Installation Wizard. Deploying ABBYY FineReader 14 in a LAN ABBYY FineReader can be installed and used on a local area network* 236 .
ABBYY® FineReader 14 User’s Guide Activating ABBYY FineReader After you install ABBYY FineReader 14, you will need to activate the program to be able to run it in full mode. Unless you activate ABBYY FineReader 14, the program will run in trial mode, which lets you try out the program but limits the number of pages you can save and stops working after a certain period of time. To activate ABBYY FineReader 14: 1. In the New Task window, click Help > Activate.... 2.
ABBYY® FineReader 14 User’s Guide 1. Save the licensing information to a text file. 2. Create a new e-mail message on a computer that can send e-mail messages. Specify Activation request in the Subject field and FineReader-activation@abbyy.com 237 in the To field. 3. Copy the contents of the text file to the e-mail message. Do not make any changes to ensure that your message will be processed automatically and you will receive a prompt reply. 4. Send the message.
ABBYY® FineReader 14 User’s Guide Privacy policy You agree to transfer your personal data to ABBYY when you activate, register, and use your copy of ABBYY FineReader. You also agree that ABBYY may collect, process, and use the data received from you under the condition of confidentiality and in accordance with applicable law as set forth in the End-User License Agreement.
ABBYY® FineReader 14 User’s Guide ABBYY Screenshot Reader ABBYY Screenshot Reader is an easy-to-use application for creating screenshots and capturing text from the screen. ABBYY Screenshot Reader features: · Create screenshots · Turn screenshots into editable text · All the benefits of ABBYY OCR technology ABBYY Screenshot Reader has a straightforward and intuitive interface, which means that you do not need any specialist knowledge to be able to make screenshots and recognize text in them.
ABBYY® FineReader 14 User’s Guide Making screenshots and recognizing text ABBYY Screenshot Reader can create screenshots of selected areas on the screen of your computer and save them to a file, copy them to the Clipboard, or send them to the OCR Editor 100 . When you launch ABBYY Screenshot Reader, the ABBYY Screenshot Reader window appears on the screen of your computer.
ABBYY® FineReader 14 User’s Guide - Attached to a newly created e-mail message as a *.bmp file (when you select Image to E-mail from the Send drop-down list). This item requires: [1] Microsoft Word [2] Microsoft Excel [3] ABBYY FineReader 14 4. Click the button.
ABBYY® FineReader 14 User’s Guide Tips 1. Working with texts written in several languages Select a text fragment written entirely in one language. Before starting the recognition process, make sure that the language you selected from the Language drop-down list is the same as the language of the text fragment. Select the correct language if it isn't. 2. If the required language is not in the list, select More languages...
ABBYY® FineReader 14 User’s Guide Glossary А Abbreviation A shortened form of a word or phrase (e.g. MS-DOS for Microsoft Disk Operating System, UN for United Nations, etc.). ABBYY FineReader task A set of consecutive steps the program needs to perform in order to process a document. ABBYY FineReader 14 includes a number of built-in tasks for the most common document processing needs. Users can also create their custom tasks. Tasks are launched in the New Task window.
ABBYY® FineReader 14 User’s Guide base form The form of a word to which endings, prefixes or suffixes are added. brightness An image parameter that reflects the amount of white in an image. Increasing brightness makes the image "whiter". Specifying a suitable brightness value increases recognition quality. See also: Scanning tips 182 . Back to top 244 C code page A table of correspondences between characters and their codes. Users can select the characters they need from those available in a code page.
ABBYY® FineReader 14 User’s Guide I ignored characters Any non-letter characters found in words (e.g. syllable characters or stress marks). These characters are ignored during the spell check. inverted image An image with white characters printed against a dark background. Back to top 244 K keyboard shortcuts Keys or combinations of keys that trigger a specific action when pressed. Using keyboard shortcuts can significantly increase your productivity.
ABBYY® FineReader 14 User’s Guide L License Manager A utility used for managing ABBYY FineReader licenses and activating ABBYY FineReader 14 Corporate. ligature A combination of two or more characters that are "stuck" together (e.g. fi, fl, ffi). Such characters are difficult for ABBYY FineReader to separate. Treating them as one character improves OCR accuracy. low-confidence characters Characters that may have been recognized by the program incorrectly.
ABBYY® FineReader 14 User’s Guide PDF (Portable Document Format) A commonly used document format. A PDF file looks the same no matter what computer it is displayed on thanks to the detailed descriptions of text, fonts, and graphics it contains. PDF document created in another application A PDF document that contains a text layer and illustrations. This type of PDF document is usually created by converting an editable document file to PDF.
ABBYY® FineReader 14 User’s Guide support ID The unique identifier of a serial number that contains information about the license and the computer on which it is used. A Support ID provides additional protection and is checked by the technical support staff before providing technical support. Т table area An image area that contains data in tabular form. When the program reads this type of area, it draws vertical and horizontal separators inside the area to form a table.
ABBYY® FineReader 14 User’s Guide Keyboard shortcuts ABBYY FineReader offers the following keyboard shortcuts for the most commonly used commands. · New Task window · OCR Editor · PDF Editor 250 251 255 · ABBYY Compare Documents 258 New Task window · File 250 · Edit 250 · Tools · Help menu 250 menu 251 251 250 menu menu 251 251 File menu Command Shortcut New PDF Document Ctrl+N Open PDF Document... Ctrl+O Open in OCR Editor...
ABBYY® FineReader 14 User’s Guide Select All Ctrl+A Find Recent Documents Ctrl+F Tools menu Command Shortcut Options... Ctrl+> Help menu Command Shortcut Help F1 ***Back to Top 250 OCR Editor · File 251 · Edit 252 · View menu menu 253 menu · Recognize · Area 254 · Tools · Help 251 menu 254 254 · General 253 252 253 menu 254 menu menu 253 254 254 254 File menu Command Shortcut New Task... Ctrl+N Open Image... Ctrl+O Scan Pages... Ctrl+K Save Page Images As...
ABBYY® FineReader 14 User’s Guide New OCR Project Ctrl+Shift+N Open OCR Project... Ctrl+Shift+O Save OCR Project... Ctrl+Shift+S E-mail document Ctrl+M E-mail images Ctrl+Alt+M Print text Ctrl+P Print image Ctrl+P Exit Ctrl+Q ***Back to Top 250 Edit menu Command Shortcut Undo Ctrl+Z Redo Ctrl+Y Cut Ctrl+X Recognize and Copy Text Ctrl+C Copy Area as Image Ctrl+Shift+C Paste Ctrl+V Delete Del Select All Del+A Cancel Selection Ctrl+Shift+A Delete Pages...
ABBYY® FineReader 14 User’s Guide Replace... Ctrl+H ***Back to Top 250 View menu Command Shortcut Show Navigation Pane F5 Show Zoom Pane Ctrl+F5 Image Pane Only F6 Image and Text Panes F7 Text Pane Only F8 Next Pane Ctrl+Tab Previous Pane Ctrl+Shift+Tab Zoom In Ctrl++ Zoom Out Ctrl+- Best Fit Ctrl+0 Go to Page Number...
ABBYY® FineReader 14 User’s Guide Verify Text... Ctrl+F7 Next Error Previous Error Mark Text as Verified Ctrl+T Area menu Command Shortcut Recognize Area Ctrl+Shift+B Change Area Type to Text Ctrl+2 Change Area Type to Table Ctrl+3 Change Area Type to Picture Ctrl+4 Change Area Type to Background Picture Ctrl+6 Change Area Type to Barcode Ctrl+5 Change Area Type to Recognition Area Ctrl+1 ***Back to Top 250 Tools menu Command Shortcut View Dictionaries...
ABBYY® FineReader 14 User’s Guide Command Shortcut Make the selected text fragment bold Ctrl+B Make the selected text fragment italic Ctrl+I Underline the selected text fragment Ctrl+U Go to table cell Arrow keys Switch to Pages pane Alt+1 Switch to Image pane Alt+2 Switch to Text pane Alt+3 Switch to Zoom pane Alt+4 You can also create your own keyboard shortcuts in the OCR Editor 100 . To create a shortcut in the OCR Editor: 1.
ABBYY® FineReader 14 User’s Guide File menu Command Shortcut New Task... Ctrl+N Open... Ctrl+O Save Ctrl+S Save as PDF Document... Ctrl+Shift+S Close Document Ctrl+W Recognize Document Ctrl+Shift+R Print... Ctrl+P Exit Ctrl+Q ***Back to Top 250 Edit menu Command Shortcut Undo Ctrl+Z Redo Ctrl+Y Cut Ctrl+X Copy Ctrl+C Copy Area as Image Ctrl+C Copy Area as Text Ctrl+Shift+C Copy Area as Table Ctrl+Alt+C Paste Ctrl+V Delete Del Select All Ctrl+A Add Pages from File...
ABBYY® FineReader 14 User’s Guide Delete Pages... Ctrl+Backspace Add Bookmark... Ctrl+D Find Ctrl+F Find Next F3 ***Back to Top 250 View menu Command Shortcut Show Navigation Pane F5 Search F9 Digital Signatures F8 Show PDF Tools F6 Show Comments Pane F7 Zoom In Ctrl++ Zoom Out Ctrl+- Best Fit Ctrl+0 Actual Size Ctrl+8 Fit to Width Ctrl+9 Go to Page Number...
ABBYY® FineReader 14 User’s Guide Full Screen F11 ***Back to Top 250 Tools menu Command Shortcut Edit Text and Pictures Ctrl+E Text Box Ctrl+T Add Note Ctrl+M Highlight Ctrl+H Underline Ctrl+U Strikethrough Ctrl+K Insert Text Ctrl+J Search and Mark Up F9 Redaction Mode Ctrl+R Options...
ABBYY® FineReader 14 User’s Guide Command Shortcut New Comparison Ctrl+N Open Document... Ctrl+O Close Document Ctrl+W Save Document with Differences as PDF...
ABBYY® FineReader 14 User’s Guide Help menu Command Shortcut Help F1 ***Back to Top 250 Customer Experience Improvement Program At ABBYY, we are constantly seeking to improve the effectiveness and usability of our products. In order to accomplish this, we need to know how users interact with out products and which functions they use. Since contacting every user directly and asking for feedback isn't possible, the Customer Experience Improvement Program was created.
ABBYY® FineReader 14 User’s Guide Technical support If you have any questions regarding the use of ABBYY FineReader, please consult all the documentation you have (the User's Guide and Help) before contacting our technical support service. You may also wish to review the answers to frequently asked questions in the ABBYY knowledge base. If you can't find the answer to your question in the product documentation or in the knowledge base, please contact the ABBYY technical support service.
ABBYY® FineReader 14 User’s Guide Copyrights © 2017 ABBYY Production LLC. ABBYY, ABBYY FineReader, FineReader, ADRT, and Adaptive Document Recognition Technology are either registered trademarks or trademarks of ABBYY Softw are Ltd. © 2000-2012 Datalogics, Inc. Datalogics®, The DL Logo®, PDF2IMG™ and DLE™ are trademarks of Datalogics, Inc. © 1984-2012 Adobe Systems Incorporated and its licensors. All rights reserved.
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