6.0

Saving the recognized text in RTF and DOC formats

Layout retention modes are set on the Formatting tab in the Options dialog

(

Tools>Options menu).

Note: When you save text in RTF or DOC formats, the fonts used are those set on the

Formatting tab in the Options dialog (Tools>Options menu) or those set during text

editing in the

Text window.

Tip: If you prefer editing recognized text in Microsoft Word rather than in the FineReader

text window, you may still have uncertain characters highlighted. For this to be the case,

select the

With background color and/or the With text color item(s) on the RTF/DOC

tab in the Highlight uncertain characters group. The saved file will have all the uncer

tain characters highlighted in the color of your choice.

Saving recodnized text in PDF format

Document layout retention options:

1. Text and pictures only – only recognized text and pictures are retained.

Image only – only the image is retained.

Text over the page image – the entire image is saved as a picture. Text

areas are saved as text over the picture.

Text under the page image – the entire image is saved as a picture, and

the recognized text placed underneath. This option is useful if you export

your text to document archives: the full page layout is retained and a full

text search is available if you save in this mode.

To set these options:

1. Select the Formats Settings item in the Tools menu. The Formats

Settings

dialog will open.

2. Set the options of your choice on the

PDF tab in the dialog.

Note: 1. A special Replace uncertain words with images option is available if you

use

Text and pictures only or Text over the page image mode. If you

select this option, all uncertain words will be replaced with their images. Set

this option on the

PDF tab in the Formats Settings dialog.

2. If you wish to edit recognized text before exporting it in PDF format, we

recommend you pay special attention to preserving the original line division

(i.e. avoid deleting existing lines and adding new ones), otherwise the result

ing PDF file may be displayed incorrectly (e.g. lines may overlap).

Chapter 8. Saving into External Applications and Formats