8.0

ABBYY FineReader 8.0 User’s Guide
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● Create a new file at each blank page – This option treats the entire batch as a set of page groups that contain
a blank page at the end of each group. Pages from different groups are saved into different files with file names
consisting of the user–specified name and index number: –1, –2, –3, etc.
● Create a single file for all pages – All (or all selected) batch pages are saved as a single file.
Saving the Recognized Text in RTF, DOC and Word XML Formats
Important! The option of saving in Word XML is only available for Microsoft Word 2003.
All saving options for RTF, DOC and Word XML formats are set on the RTF/DOC/Word XML tab in the Formats Settings dialog.
To open this dialog, click the Formats Settings button on the Save tab of the Options dialog or press CTRL+SHIFT+X.
Note: When saving text in RTF, DOC and Word XML formats, ABBYY FineReader uses the fonts set on the Save tab in the Options
dialog (Tools>Options menu) or those you set during text editing in the Text window.
The following options enable you to customize the saving mode so that the resulting document is most suitable for later retrieval and
processing:
● Page layout options
● Paper size options
● Text settings
● Picture settings
Retaining page layout
Layout retention modes are set in the Retain layout group. The following choices are available:
● Columns, tables, paragraphs, fonts
This option will retain the original layout in full, but in some cases there might be a slight difference from the
original layout. Select this option if you are planning a lot of editing and re–formatting in the recognized text.
● Original layout
Select this option if you wish the recognition results to look exactly like the original document.
Note: This option will not allow a lot of editing in the recognized text. It is most suitable for short artistic or
brochure–like documents.
● Tables, paragraphs, fonts
Select this option if you need the content of the original document, but do not need to retain the exact layout of
the document.
Setting up the paper size
You may select the default paper size that will be used for saving in RTF, DOC or Word XML format. To do this, specify the required
paper size in the Default paper size drop–down list.
Tips.
1. If you do not find a suitable paper size in the list, you can add your own – custom – paper size. In order to do this,
select the Add custom paper size item from the list and in the dialog that appears specify the name, height and width for
the custom paper size.
2. To ensure the recognition results fit the paper size, select the Increase paper size if content does not fit
option. ABBYY FineReader will automatically select the most suitable paper size when saving the recognized text and
pictures.
Text settings
Note that the default values of Text settings (an option is set or not) depend on the page layout retention mentioned above.
● Keep line breaks
This option saves the the original arrangement into lines to be retained the RTF/DOC/Word XML format.
● Keep page breaks
This option saves the original document page arrangement to be retained in RTF/DOC/Word XML format.
● Retain text color
This option saves the original character color to be retained.
Note: Word 6.0, 7.0 and 97 (8.0) have a limited text and background color palette. The original document colors
may be replaced with the ones from the Word palette. Word 2000 (9.0) or later, on the contrary, retains the
source document colors in full.
● Remove optional hyphens
This option removes the optional hyphen sign (¬) from the recognized text. If the Keep line breaks option is set,
the optional hyphen signs will be replaced with the hyphen signs (–).
● Highlight uncertain characters
Select this options if you wish to edit the recognized text in Microsoft Word rather than in the ABBYY FineReader
Text window. If this option is set all uncertain characters will be highlighted in Microsoft Word window.
Tip. You may change the color of uncertain characters in the View tab of the Options dialog (Tools>Options
menu).