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Table Of Contents

1.3. Documents You Can Process in ABBYY FlexiCapture 10

ABBYY FlexiCapture 10 is a data capture application supporting different document types.

The following document types can be processed in ABBYY FlexiCapture 10.

• Structured documents. Documents with dedicated data fields that remain constant in quantity,

position and formatting throughout the document copies are called structured. These forms are

often issued in printed form for filling by hand. In order to identify a structured form and capture

the data, a layout must be created indicating field locations to the program. Layouts are created in

ABBYY FlexiCapture 10 during project setup.

• Semi-structured documents. Documents with data fields that differ in quantity, position and

formatting from copy to copy are called semi-structured or flexible. Invoices are an example of this

type, because they are often different in the number of items and formatting, for they are issued by

different companies. All invoices include an account number and the amount of payment, but these

are located in different parts of the document. ABBYY FlexiCapture 10 uses FlexiLayouts for

identification of semi-structured documents and data capture. FlexiLayouts are created in ABBYY

FlexiLayout Studio. For information on ABBYY FlexiLayout Studio, see its Help File. Processing

of flexible or semi-structured documents is different from that of structured documents only at

creation and layout matching stages.

• Non-structured documents. If you need to process non-structured documents with information

presented in free form, for example contracts, letters, orders, diagrams, ABBYY FlexiCapture 10

will also be a solution. Non-structured documents can be automatically identified as supplements to

structured or flexible documents, or by using FlexiLayouts, and then exported to image and

searchable PDF files. Index fields can be captured from non-structured documents automatically

(using FlexiLayouts) or manually. A typical non-structured document processing scenario would be

converting a paper archive to electronic form, with capture of a couple of index fields required for

attribute-based search.

1.4. ABBYY FlexiCapture 10 Stations

Depending on the installation type (standalone or distributed), the system will include different Stations. If

you are using the Standalone version, projects are set up at the Administrator Station. If you are using the

Distributed version, projects are set up at the Project Setup Station and then sent to the Application Server.

2. Creating a Project

A Project includes all the settings necessary for data capture (Document Definitions, Image Import

Profiles, Program Settings), and the documents to be processed.

Documents are merged into batches. The batch formatting type depends on the processing type. For

example, you can merge documents with the same creation date or from the set of documents scanned at

one go. Settings to be used during batch recognition are defined by the batch type. You can create several

batch types with the most commonly used processing settings. In this case, the Operator will only have to

select the necessary batch type. You can also specify the settings for the whole batch. These settings will

be applied to projects with the type set as “Default”. First, the project settings are specified, and then, on

their basis, batch types are formed (project settings are default settings for batch types).