9.0

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If rule errors occur during testing, or if invalid field property values are found, edit the Document
Definition to correct these errors. When all errors are corrected, you can publish the Document Definition
and proceed to mass document input.
3.1.9. Editing and Publishing a Document Definition
After creating a Document Definition and successfully testing it on several images, publish it to make it
accessible for recognition of working batches.
To publish a Document Definition, click Publish in the Document Definitions window (Project >
Document Definitions...).
To go back to editing the Document Definition, select it in the Document Definitions dialog box and click
Edit…. The Document Definition will not be available for editing to other users, and the latest published
version will be used for recognition. Thus, when you edit a Document Definition, you will not be in the
way of Operators’ work. Publish the Document Definition when you are finished editing it, and the new
version will become available to the users. If you don’t want to publish the edited version, you can discard
all changes and return to the latest published version. To do it, click Discard Changes in the Document
Definitions dialog box.
When a new version of the Document Definition is published, it will be used to recognize documents. For
separate documents that were previously recognized, you can change the used Document Definition
version without rerecogniton (only if the version changes didn’t involve changing field locations and
recognition properties (export settings, for example, can be changed)). To do it, click Tools > Update to
Latest Version on the main menu.
3.2. Creating a FlexiLayout
Configuring FlexiLayout processing is a more elaborate task. Invoices, orders and other similar documents
are not structured (the location, size, and number of fields are different on different copies), so it is
impossible to create a common layout with fixed field positions. In the case of such documents, fields are
searched after prerecognizing the whole page, and the Document Definitions are created using keywords
and relative field locations (these definitions are called FlexiLayouts). A special program, ABBYY
FlexiLayout Studio 9.0 was designed to create FlexiLayouts. For more information on FlexiLayout
Creation, see the ABBYY FlexiLayout Studio 9.0 help file.
The FlexiLayout you created will be exported to an .afl file and then used in ABBYY FlexiCapture 9.0.
The FlexiLayout will be used as one of the Document Definition sections. Thus, a Document Definition
can include both structured and non-structured sections. FlexiLayouts can consist of multiple pages.
FlexiLayouts can be attached to a Document Definition when creating the latter. To do it, at the second
step of the Document Definition creation (Create New Document Definition Wizard), add the document
image, and then select Load FlexiLayout and enter the path to the .afl file with the FlexiLayout.
You can also load a FlexiLayout from the Document Definition Editor using the Properties dialog box. To
open it, click Properties... on the shortcut menu of a section. Click the FlexiLayout tab and then click
Load.... Select the required .afl file with the FlexiLayout.
When you load a FlexiLayout, all fields and their geometric marking will present on the image.
The number of fields in the Document Description must correspond to the number of fields in the
FlexiLayout. It is not recommended to add or delete fields (except for fields with no area on the image),
the set of recognized fields can be changed only by changing the FlexiLayout itself.