® ABBYY PDF Transformer Version 3.0 User’s Guide © 2009 ABBYY. All rights reserved.
ABBYY® PDF Transformer 3.0 User’s Guide Information in this document is subject to change without notice and does not bear any commitment on the part of ABBYY. The software described in this document is supplied under a license agreement. The software may only be used or copied in strict accordance with the terms of the agreement.
ABBYY® PDF Transformer 3.0 User’s Guide Contents Introducing ABBYY PDF Transformer 3.0......................................................................... 4 What Is ABBYY PDF Transformer 3.0?............................................................................... 5 What's New in ABBYY PDF Transformer 3.0...................................................................... 6 Converting PDF Documents .............................................................................................
ABBYY® PDF Transformer 3.0 User’s Guide Introducing ABBYY PDF Transformer 3.0 This section provides an overview of ABBYY PDF Transformer 3.0 and its features. Section Contents ● What Is ABBYY PDF Transformer 3.0? ● What's New in ABBYY PDF Transformer 3.
ABBYY® PDF Transformer 3.0 User’s Guide What Is ABBYY PDF Transformer 3.0? ABBYY PDF Transformer 3.0 is an intuitive and easy–to–use tool which allows users to easily and quickly convert, create, edit, and protect any type of PDF document. Based on ABBYY's award–winning OCR technology and new ADRT technology, ABBYY PDF Transformer provides sophisticated PDF conversion which accurately turns PDF files into full–formatted, editable documents in 184 languages.
ABBYY® PDF Transformer 3.0 User’s Guide What's New in ABBYY PDF Transformer 3.0 Proprietary ADRT technology ABBYY PDF Transformer 3.0 uses ABBYY's latest groundbreaking Adaptive Document Recognition Technology (ADRT). Now the program analyzes and processes documents in their entirety rather than separate pages.
ABBYY® PDF Transformer 3.0 User’s Guide Converting PDF Documents ABBYY PDF Transformer 3.0 is an easy–to–use tool for converting entire PDF documents or only selected pages into editable formats. The document conversion process is shown below: If there are too many errors in the resulting document, make sure you have selected the right conversion options and try drawing the text, picture, and table areas manually. For more information, see the “Improving Conversion Results” section.
ABBYY® PDF Transformer 3.0 User’s Guide If the PDF document is password–protected, the program will ask you for the password. 4. Select an output format. 5. Check the PDF conversion options: ● File name By default, the document will be saved in the source folder and will have the name of the source document.
ABBYY® PDF Transformer 3.0 User’s Guide To convert a PDF file from within a Microsoft Office application: 1. Run the Microsoft Office application. 2. Click the Convert PDF button on the toolbar. ABBYY PDF Transformer 3.0 will be launched. 3. Select the file you wish to convert. If the PDF document is password–protected, the program will ask you for the password. 4. Check the conversion settings in ABBYY PDF Transformer 3.0. ● In Microsoft Outlook, select an output format.
ABBYY® PDF Transformer 3.0 User’s Guide ● Open in Microsoft Excel to converts the PDF file and open it in Microsoft Excel ● Convert into Searchable PDF to convert the PDF file into searchable PDF so you can carry out full–text searches and open in a PDF viewing application ● Open the Apply Bates Stamping item and select the desired stamping profile ● Convert with Custom Settings to launch ABBYY PDF Transformer 3.
ABBYY® PDF Transformer 3.0 User’s Guide ● Enable Bates stamping Select this option if you would like an index to be built for your document. PDF/A ● Enable Bates stamping Select this option if you would like an index to be built for your document. Extracting Text and Pictures from PDF Documents With ABBYY PDF Transformer 3.0 you can: ● select areas on pages of a PDF document and save them as images via a shortcut menu; ● extract text fragments from a PDF document.
ABBYY® PDF Transformer 3.0 User’s Guide 1. Select the tool. 2. With your mouse cursor, draw a rectangle around the area you wish to edit out. 3. The marked areas will appear as black rectangles in the output document. Moving a redacted area ● Use the tool to select a redacted area and then move the area with your mouse. Changing the size of a redacted area 1. Click anywhere in the area to make it active. 2.
ABBYY® PDF Transformer 3.0 User’s Guide ● Add border Select this option if you wish your stamp to be enclosed in a frame. 4. You can save the stamp as a template. Click Save Stamp Template…, provide a name for the template, and click Save. 5. Click OK. You can add a stamp based on a previously saved template: 1. Click on the arrow next to the tool and select the desired stamp template. 2. Place the stamp anywhere you like on the page.
ABBYY® PDF Transformer 3.0 User’s Guide 1. Click on the arrow next to the tool and then click Manage Stamp Templates 2. Do one of the following: ● Click New to create a new template ● Click Copy to copy an existing template 3. Specify the desired stamp parameters and click OK. You can create a maximum of 20 stamp templates. Changing a stamp template 1. Click on the arrow next to the tool and then click Manage Stamp Templates 2. Select the desired template and click Edit. 3.
ABBYY® PDF Transformer 3.0 User’s Guide The selected parameters will be added to the Format field after the cursor. You can change the order of the parameters in this field, add explanatory notes, and set up date and time formats. For more information, see Current Date and Time in Stamps and Bates Stamps. ● Add border Select this option if you wish the text to be enclosed in a frame. ● Position Select one of the eight possible positions on the page. ● Font You can select font type, size, and color. 4.
ABBYY® PDF Transformer 3.0 User’s Guide 2. Specify the desired parameters and click Save. 1. Click Manage Profiles 2. Do one of the following: ● Click New to create a new Bates stamping profile ● Click Copy to copy an existing Bates stamping profile 3. Specify the desired parameters and click Save. Deleting a Bates stamping profile 1. Click Manage Profiles 2. Select the profile you wish to delete and click Delete.
ABBYY® PDF Transformer 3.0 User’s Guide To adjust areas: 1. Use the area tools located on the toolbar to modify areas. 2. Re–launch the conversion process. Table Not Detected Table areas mark tables or text fragments arranged as a table. If the program fails to detect a table automatically, use the Table tool to draw a table area around the table manually. 1. On the toolbar, select the tool and then use the mouse to draw a rectangle around the table on your image. 2.
ABBYY® PDF Transformer 3.0 User’s Guide ● If a table cell contains only a picture, select Treat Selected Cells as Picture. If the cell contains text as well as a picture, draw a separate area for the picture inside the cell. ● By using keyboard shortcuts ● To merge or split table cells, press CTRL+M or CTRL+L respectively. You can only split cells that have been previously merged. You may also need to adjust the results of automatic table analysis if your table contains cells with vertical text in them.
ABBYY® PDF Transformer 3.0 User’s Guide You can use the Tab key to navigate through the areas. Each area is numbered and these numbers determine the order of navigation. Area adjustment tools are located on the toolbar. After you have finished adjusting the areas, re–launch the conversion process. Creating a new area 1. Select a tool on the toolbar: draws a text area draws a picture area draws a table area 2. Use the mouse to draw a rectangle around the area.
ABBYY® PDF Transformer 3.0 User’s Guide 1. Select the tool. 2. Click the areas in the desired order. The contents of the areas will be displayed in the output text in the same order. Areas are automatically numbered left to right regardless of the text direction. Deleting an area ● Right click on the area and select Delete Area from the shortcut menu or ● Select the area you wish to delete and press DEL. To delete all areas on individual pages: 1. Select the desired pages in the Pages window.
ABBYY® PDF Transformer 3.0 User’s Guide Bashkir (2) Arial Unicode MS , Palatino Linotype Buryat Microsoft Core Fonts 2.82(1) (Arial, Courier New, and Times New Roman) Chechen Arial Unicode MS(2), Lucida Sans Unicode Chinese Simplified, Chinese Traditional Arial Unicode MS(2), SimSun fonts For example: SimSun (Founder Extended), SimSun–18030, NSimSun.
ABBYY® PDF Transformer 3.0 User’s Guide Nenets (1) Microsoft Core Fonts 2.82 (Arial, Courier New, and Times New Roman) Ossetian Arial Unicode MS(2) Russian (old spelling) Arial Unicode MS(2), Palatino Linotype Tabasaran Arial Unicode MS(2), Lucida Sans Unicode Tajik Arial Unicode MS(2), Palatino Linotype Thai Arial Unicode MS(2), Aharoni, David, Levenim mt, Miriam, Narkisim, Rod Tuvinian Microsoft Core Fonts 2.82(1) (Arial, Courier New, and Times New Roman) Turkmen Microsoft Core Fonts 2.
ABBYY® PDF Transformer 3.0 User’s Guide Working with Texts in Hebrew, Chinese, Japanese, and Thai ABBYY PDF Transformer 3.0 can now convert PDF documents written in Hebrew, Japanese, Chinese, and Thai. We recommend using manual analysis for texts in these languages.
ABBYY® PDF Transformer 3.0 User’s Guide PDF Conversion Window The PDF Conversion window is used to set up conversion options. Customizing the workspace. ● To place the Pages window on the left and the settings area on the right, select Dock Left from the Pages menu. ● To place the Pages window on the right and the settings area on the left, select Dock Right from the Pages menu. Navigating pages. ● In the Pages window: ● Use the up and down arrows to go from one page to another.
ABBYY® PDF Transformer 3.0 User’s Guide Creating PDF Documents ABBYY PDF Transformer 3.0 is an easy–to–use tool for creating PDF documents from Microsoft Word, Microsoft Excel, Microsoft PowerPoint, HTML, RTF, Microsoft Visio, and TXT documents. The flow chart below shows the process of converting documents in supported file formats to PDF: * – The resulting document will be opened in your default PDF viewing application.
ABBYY® PDF Transformer 3.0 User’s Guide 3. Click Open. 4. Check the PDF file options: ● File name By default, the document will be saved in the source folder and will have the name of the source document. To select a different folder or change the name of the file, click Change ● PDF saving mode Under PDF Printing Options, select the desired compression rate for the output document. The choice depends on how you are planning to use this document in the future.
ABBYY® PDF Transformer 3.0 User’s Guide ● to create a PDF file and send it by e–mail ● to add a file to an existing PDF document 4. Check the PDF file options. 5. Click Create PDF or Send as PDF. The created PDF document will be saved and opened in a PDF viewing application, or attached to an e–mail message. If the ABBYY PDF Transformer 3.0 button doesn't appear on the toolbar of the Microsoft Office application... ● Right click on the toolbar and select the ABBYY PDF Transformer 3.
ABBYY® PDF Transformer 3.0 User’s Guide This feature is unavailable on 64–bit platforms. To integrate ABBYY PDF Transformer 3.0 with Windows Explorer: 1. Go to Start>Settings>Control Panel and double click Add or Remove Programs. In Microsoft Windows Vista, this command is called Programs and Features. 2. In the list of installed programs, select ABBYY PDF Transformer 3.0 and click Change. 3. Follow the instructions of the setup program.
ABBYY® PDF Transformer 3.0 User’s Guide 3. Make sure the right PDF creation options are selected: ● PDF saving mode Under PDF Printing Options, select the desired compression rate for the output document. The choice depends on how you are planning to use this document. Select Non–Compressed PDF if you need to keep high–quality pictures in the document. Select Compressed PDF if you are going to send the PDF file by e–mail or publish it on the Internet.
ABBYY® PDF Transformer 3.0 User’s Guide PDF Security Settings When creating a PDF document, you can create passwords that will prevent the PDF document from unauthorized opening, printing or editing. You can specify a Document Open Password or/and Permissions Password. Document Open Password A Document Open Password prevents users who do not know the password from opening the PDF document. To set a Document Open Password: 1. Select Restrict opening. 2.
ABBYY® PDF Transformer 3.0 User’s Guide ● Insert Time The Bates numbering text will include the time when your PDF document was created. ● Insert Page Number The Bates numbering text will include the number of the page of your PDF document. The selected parameters will be added to the Format field after the cursor. You can change the order of the parameters in this field, add explanatory notes, and set up date and time formats.
ABBYY® PDF Transformer 3.0 User’s Guide 1. Click Manage Profiles… 2. Choose one of the following: ● Click New to create a new Bates stamping profile ● Click Copy to copy an existing Bates stamping profile 3. Specify the desired parameters and click Save. Deleting a Bates stamping profile 1. Click Manage Profiles… 2. Select the profile you wish to delete and click Delete.
ABBYY® PDF Transformer 3.0 User’s Guide Activating and Registering ABBYY PDF Transformer 3.0 Software piracy hurts software manufacturers and end users alike–using an illegal product is never safe. Legal software ensures that third party companies cannot introduce detrimental code changes. ABBYY makes every effort to protect its intellectual property rights and the security of its customers through a variety of anti–piracy measures.
ABBYY® PDF Transformer 3.0 User’s Guide 2. E–mail notifications about new ABBYY releases 3. BONUS APPLICATION! When you register ABBYY PDF Transformer 3.0, you get ABBYY Screenshot Reader for free. ABBYY Screenshot Reader creates screenshots of any part of your screen and performs OCR on areas that contain text. To register your copy of ABBYY PDF Transformer 3.0, choose one of the following: ● Fill out the registration form when activating the program.
ABBYY® PDF Transformer 3.0 User’s Guide Appendix Chapter Contents ● End–User License Agreement (EULA) ● How to Buy an ABBYY Product ● Supported Languages ● Supported Formats ● Current Date and Time in Stamps and Bates Stamps ● Glossary ● Keyboard Shortcuts ● Using ABBYY PDF Transformer 3.0 Help ● System Requirements How to Buy an ABBYY Product You can buy ABBYY products from our online store or from our partners (see http://www.abbyy.com for the list of ABBYY partners).
ABBYY® PDF Transformer 3.0 User’s Guide ABBYY FineReader Engine Software Development Kits (SDK) allow developers to integrate ABBYY's document recognition, document conversion, and data capture technologies into their own solutions. ABBYY Mobile OCR SDK, an OS–independent, small code size development toolkit specially designed for integrating optical character recognition (OCR) and business card reading functions into any mobile application and operating system including Windows Mobile, Symbian, and Linux.
ABBYY® PDF Transformer 3.0 User’s Guide Supported Formats Converting PDF Documents ABBYY PDF Transformer 3.0 allows you to convert PDF documents to the following formats: ● Microsoft Word Document (*.DOC) ● Microsoft Office Word 2007 Document (*.DOCX) ● Rich Text Format (*.RTF) ● Plain text (*.TXT) ● Microsoft Excel Worksheet (*.XLS) ● Microsoft Office Excel 2007 Workbook (*.XLSX) ● HyperText Markup Language (*.HTM, *.HTML) ● Searchable PDF Document (*.PDF) ● PDF/A (*.
ABBYY® PDF Transformer 3.0 User’s Guide Current Date and Time in Stamps and Bates Stamps You can add current date and/or time to stamps and Bates stamps. Use the following tags in the text editing/Bates stamping windows. Tag Example Short date format 07.02.
ABBYY® PDF Transformer 3.
ABBYY® PDF Transformer 3.0 User’s Guide Additional options %% Percentage symbol Changing the regional settings 1. Select Regional and Language Options in Start>Settings>Control Panel. 2. On the Regional Options tab, select the standard to be used for date and time, or click Customize to create your own format. In Microsoft Windows Vista, this tab is called Formats. ______________________ * Available only for USA, ENG, HUN, and CZ regional settings.
ABBYY® PDF Transformer 3.0 User’s Guide S Serial number is a unique number you get while buying a product. Serial number is necessary to activate a product. Shortcut menu is a menu which appears when you right–click on an object. For example, you can right click an image area or any other part of an image to open its shortcut menu. T Table area An area that is used for table image areas or for areas of text that are structured as a table.
ABBYY® PDF Transformer 3.
ABBYY® PDF Transformer 3.0 User’s Guide open the first page of the document CTRL+HOME open the last page of the document CTRL+END place the Pages window on the left and the settings area on the right CTRL+Q place the settings area on the left and the Pages window on the right SHIFT+Q toggle between the Pages window, the page view window, and the settings area CTRL+TAB Help To open Help Press F1 Using ABBYY PDF Transformer 3.
ABBYY® PDF Transformer 3.
ABBYY® PDF Transformer 3.0 User’s Guide System Requirements ABBYY PDF Transformer 3.0 requires the following: 1. PC with Intel® Core™2/Pentium®/Celeron®/Xeon™, AMD K6/Turion™/Athlon™/Duron™/Sempron™ or compatible processor (1 GHz or higher) 2. Operating System: Microsoft® Windows® Vista, Microsoft® Windows® Server 2003, Windows XP. To work with localized interfaces, corresponding language support is required. 3.
ABBYY® PDF Transformer 3.0 User’s Guide Technical Support If you have any questions regarding the use of ABBYY PDF Transformer 3.0, please consult the accompanying documentation before contacting the technical support service. You may also wish to browse the technical support section on the ABBYY website at www.abbyy.com/support — you may find the answer to your question there.
