ABBYY Recognition Server 3.
ABBYY R ec o gnit io n S er ver 3. 5 S y st em Ad m inist r a t o r ’ s G uid e Table of Contents Introduction ...................................................................................... 4 Architecture ...................................................................................... 5 Main Components..................................................................................................................................................................................................
ABBYY R ec o gnit io n S er ver 3. 5 S y st em Ad m inist r a t o r ’ s G uid e How is activation carried out? .............................................................................................................................. 27 Activation methods................................................................................................................................................ 27 Deactivation ...........................................................................................
ABBYY R ec o gnit io n S er ver 3. 5 S y st em Ad m inist r a t o r ’ s G uid e Introduction ABBYY Recognition Server is a powerful yet easy document capture system that allows organizations to establish a costefficient process of converting paper to searchable and re-usable electronic documents.
ABBYY R ec o gnit io n S er ver 3. 5 S y st em Ad m inist r a t o r ’ s G uid e Architecture Main Components ABBYY Recognition Server consists of 8 main components: Server Manager, Scanning Station, Processing Station, Verification Station, Indexing Station, Remote Administration Console, COM-based API, and Web Service. Server Manager This is the main component.
ABBYY R ec o gnit io n S er ver 3. 5 S y st em Ad m inist r a t o r ’ s G uid e Verification Station This is a client station which allows you to proofread the recognition results. The Verification Station automatically receives the recognized pages that must be verified from the Server Manager. You can connect several Verification Stations to one Server Manager to speed up the verification process.
ABBYY R ec o gnit io n S er ver 3. 5 S y st em Ad m inist r a t o r ’ s G uid e A job is a processing unit. A job contains an image (or a set of images) and its processing parameters. A job is created when Recognition Server imports images for processing. Usually a job contains one image file and inherits the processing parameters of the workflow in which it was created.
ABBYY R ec o gnit io n S er ver 3. 5 S y st em Ad m inist r a t o r ’ s G uid e Import On this stage images are placed to the Input folder of the workflow. There are several ways to pass document images for processing. The images can be manually placed to the Input folder, automatically passed from the Scanning Station, or sent by e-mail.
ABBYY R ec o gnit io n S er ver 3. 5 S y st em Ad m inist r a t o r ’ s G uid e properties, recognition statistics, etc., if a script for successfully published jobs is specified. If a script for failed jobs is entered, images that failed to be processed are delivered to the destination specified in the script. Centralized Administration ABBYY Recognition Server 3.5 is administrated via a separate component, the Remote Administration Console, which is based on the Microsoft Management Console (MMC).
ABBYY R ec o gnit io n S er ver 3. 5 S y st em Ad m inist r a t o r ’ s G uid e Integration Tools Scripts ABBYY Recognition Server 3.5 provides an easy way of customizing the workflow and integrating with external systems with the help of scripts. The program allows you to use scripts for document separation, automatic document type detection and indexing, and postprocessing of published documents and their attributes.
pushes an XML feed with the recognized text to the Google Search Appliance for indexing. When this process is complete, the documents become available for searching. IFilter for Microsoft Office SharePoint Server and Windows Desktop Search Search for information is a vital part of any office workflow. As the organization grows, documents scatter across departments, file folders and ECM system, and search takes more and more valuable time.
ABBYY R ec o gnit io n S er ver 3.
ABBYY R ec o gnit io n S er ver 3. 5 S y st em Ad m inist r a t o r ’ s G uid e Installation ABBYY Recognition Server 3.5 includes a specialized installation program that automates the setup process. To insure proper installation, always use the ABBYY Recognition Server CD-ROM for installation. The installation program allows you to install ABBYY Recognition Server components on one computer or on several different computers.
ABBYY R ec o gnit io n S er ver 3. 5 S y st em Ad m inist r a t o r ’ s G uid e • Memory: 1024 MB RAM. In a multiprocessor system, an additional 512 MB of RAM is required for each additional processor.
ABBYY R ec o gnit io n S er ver 3. 5 S y st em Ad m inist r a t o r ’ s G uid e Microsoft Search IFilter • PC with Intel Pentium/Celeron/Xeon/Core, AMD K6/Athlon/Duron/Sempron/Opteron or compatible processor with a minimum clock speed of 500 MHz • Operating system: Microsoft Windows 7, Windows Server 2008, Windows Server 2008 R2, Windows Vista, Windows Server 2003, Windows XP • Memory: 128 MB RAM • Hard disk space: 10 MB for ABBYY Recognition Server 3.
ABBYY R ec o gnit io n S er ver 3. 5 S y st em Ad m inist r a t o r ’ s G uid e Note: • If you select the Web Service component for installation, Microsoft Internet Information Services (IIS) and Microsoft .NET Framework (including Microsoft ASP.NET) must be already installed on your computer. Microsoft IIS can be installed as a Windows component via the Start>Settings>Control Panel>Add or Remove Programs window. To install Microsoft .NET Framework 2.0, you may run dotnetfx20.
ABBYY R ec o gnit io n S er ver 3. 5 S y st em Ad m inist r a t o r ’ s G uid e • If the Server Manager and the Processing Stations will be installed on different computers in a workgroup network. • If the Server Manager and the Processing Stations will be installed on different computers in a domain-based network and the TCP/IP protocol will be used instead of Named Pipes (see details in the Connection protocols section).
ABBYY R ec o gnit io n S er ver 3. 5 S y st em Ad m inist r a t o r ’ s G uid e This computer name will be stored in a registry key. When launched, the Verification Station or Indexing Station will use it to connect to the Server Manager. Installing ABBYY Recognition Server Components via the Command Line You can install ABBYY Recognition Server components from the command line in silent mode. Run the setup.exe file from the installation CD-ROM with the command line options described below.
ABBYY R ec o gnit io n S er ver 3. 5 S y st em Ad m inist r a t o r ’ s G uid e /L Installs ABBYY Recognition Server with the interface language specified in the command line. Possible language code values: 1033 English 1034 Spanish 1040 Italian 1031 German 1049 Russian 1036 French Note: When you use silent mode, the /q option must precede the /v option, for example: setup.exe /q /v Examples setup.
ABBYY R ec o gnit io n S er ver 3.
ABBYY R ec o gnit io n S er ver 3. 5 S y st em Ad m inist r a t o r ’ s G uid e 4. In the Package Properties dialog box, enter the required package properties. 5. 6. 7. 8. Click the Data Source tab. Make sure that the This package contains source files box is not selected and click OK. In the package you have just created, select Programs. In the Action menu, select New/Program. 9. On the General tab of the Program Properties dialog box: • Enter a descriptive name of the program in the Name field.
ABBYY R ec o gnit io n S er ver 3. 5 S y st em Ad m inist r a t o r ’ s G uid e • In the Start in field, enter the path to the administrative installation folder (e.g. \\server\RS3.5). 10. On the Environment tab of the Program Properties dialog box: • Clear the User input required box. • Select Run with administrative rights. • Make sure that Runs with UNC name is selected. 11. Change the condition in the Program can run field if required and click OK. 12.
ABBYY R ec o gnit io n S er ver 3. 5 S y st em Ad m inist r a t o r ’ s G uid e You can also use the Distribute Software Wizard. To run the wizard, select All Tasks/Distribute Software on the Action menu and follow the instructions of the wizard. Important! You cannot create Distribution Points. Manual Registration of the SharePoint Connection Library To communicate with Microsoft SharePoint Server, the Server Manager and the Remote Administration Console require Microsoft .NET Framework 2.
ABBYY R ec o gnit io n S er ver 3.
ABBYY R ec o gnit io n S er ver 3. 5 S y st em Ad m inist r a t o r ’ s G uid e you need to select User account are similar to those defined in the Selecting a user account section above. Note: During the installtion Microsoft Search IFilter is automatically registered for the following file extensions: .jpg, .jpeg, .tif, .tiff, .pdf, .bmp, .pcx, .dcx, .png, .djvu, .j2k, .jp2. Installing ABBYY Recognition Server 3.5 IFilter via the Command Line You can install ABBYY Recognition Server 3.
ABBYY R ec o gnit io n S er ver 3. 5 S y st em Ad m inist r a t o r ’ s G uid e IFilter, but should copy the ABBYY Recognition Server 3.5 IFilter subfolder from the installation CD-ROM to a shared network folder manually. Once the installation point has been created, follow the further instructions provided in the Installing ABBYY Recognition Server using Microsoft Systems Management Server (SMS) section.
ABBYY R ec o gnit io n S er ver 3. 5 S y st em Ad m inist r a t o r ’ s G uid e Protection Technology and License Activation A special protection technology is used to protect ABBYY Recognition Server 3.5 from illegal copying and distribution. This technology effectively excludes unauthorized use of ABBYY products by persons who have not signed a License Agreement with the software copyright owner. The protection technology is implemented in the form of protection keys.
ABBYY R ec o gnit io n S er ver 3. 5 S y st em Ad m inist r a t o r ’ s G uid e Deactivation You can deactivate you ABBYY Recognition Server 3.5 license if you need to reinstall Recognition Server from one computer to another. The deactivated license can be then activated on another computer. The number of allowed deactivations can be restricted by your license. Deactivation takes very little time and is carried out with the help of the Activation Wizard.
ABBYY R ec o gnit io n S er ver 3. 5 S y st em Ad m inist r a t o r ’ s G uid e Administering ABBYY Recognition Server 3.5 is administrated via a separate component, the Remote Administration Console, which is based on the Microsoft Management Console (MMC).
ABBYY R ec o gnit io n S er ver 3. 5 S y st em Ad m inist r a t o r ’ s G uid e Registering a New Processing Station If the Server Manager and a Processing Station have been installed on different computers, you need to register the Processing Station in the Recognition Server. To register a new Processing Station: 1. Select the ABBYY Recognition Servers\Recognition Server\Processing Stations node. 2. 3. 4. 5.
ABBYY R ec o gnit io n S er ver 3. 5 S y st em Ad m inist r a t o r ’ s G uid e Important! If you want to specify a shared folder as the Input folder, Output folder or Exceptions folder, make sure that the user account under which the Server Manager component is started has read/write permissions for all shared folders. If the Input Folder has subfolders and image files are copied into the subfolders, the output files will be saved in the corresponding subfolders of the Output Folder or Exceptions Folder.
ABBYY R ec o gnit io n S er ver 3. 5 S y st em Ad m inist r a t o r ’ s G uid e To configure your Exchange e-mail client: The e-mail account must be configured correctly on the computer where the Server Manager is installed for Recognition Server to be able to process and send e-mail messages via Microsoft Exchange Server. To configure the e-mail account: 1. In the Control Panel, click Services, and then make sure that the ABBYY Recognition Server 3.
ABBYY R ec o gnit io n S er ver 3. 5 S y st em Ad m inist r a t o r ’ s G uid e Configuring Verification ABBYY Recognition Server 3.5 includes Verification Stations that allow you to check and correct the recognized text. The documents that require verification arrive to the Verification Station automatically after they are recognized. Detailed information about Verification Station operation can be found in the Verification Station Help.
ABBYY R ec o gnit io n S er ver 3. 5 S y st em Ad m inist r a t o r ’ s G uid e not specify any document type, indexing is not performed for the workflow. For each document type you can specify a set of document attributes which should be filled in during indexing. Document attributes may be of the following types: • Single string. The field contains only one string. • Multiple strings. The field contains several strings. • Checkbox. The field may possess only two values: true and false. • List.
ABBYY R ec o gnit io n S er ver 3. 5 S y st em Ad m inist r a t o r ’ s G uid e will not be registered during the installation. In this case you should install Microsoft .NET Framework 2.0 or later and then register the SharePoint connection library manually. See Manual Registration of the SharePoint Connection Library for details. To be able to save output documents to a SharePoint Server library, the ABBYY Recognition Server 3.
ABBYY R ec o gnit io n S er ver 3. 5 S y st em Ad m inist r a t o r ’ s G uid e Managing Licenses License management is carried out in the Licensing node of the Remote Administration Console. In this node, you can add, remove, activate, swap, and select licenses. An unlimited number of licenses can be added in this node. Licenses from a hardware key are added to the node automatically when you plug the dongle in a USB port.
ABBYY R ec o gnit io n S er ver 3. 5 S y st em Ad m inist r a t o r ’ s G uid e able to select workflows on a Verification Station (Indexing Station). See Configuring Verification (Configuring Indexing) for details. 4. Click OK and refresh the Remote Administration Console. The new account will be added to the list of users. To remove a user, either click (Delete) on the toolbar or select the corresponding item on the shortcut menu.
ABBYY R ec o gnit io n S er ver 3. 5 S y st em Ad m inist r a t o r ’ s G uid e 4. If necessary, change the temporary folders for source images and resulting files. Images to be recognized are copied to the Input folder. If crawling and recognition are not carried out simultaneously, images will stack up in the Input folder. The Output folder contains the recognition results and the images that couldn’t be recognized. Use folders on the hard drive with enough disk space for Input and Output folders.
ABBYY R ec o gnit io n S er ver 3. 5 S y st em Ad m inist r a t o r ’ s G uid e To configure Microsoft Search IFilter, do the following: 1. 2. 3. Configure Microsoft Search Server, Microsoft Office SharePoint Server or Microsoft Windows Search for file indexing: 1. Specify the folders with image files to be indexed. 2. Specify the formats of the files to be indexed. Microsoft Search IFilter is automatically registered for the following file extensions: .jpg, .jpeg, .tif, .tiff, .pdf, .bmp, .pcx, .
ABBYY R ec o gnit io n S er ver 3. 5 S y st em Ad m inist r a t o r ’ s G uid e Recognition Server 3.5 IFilter Backend service is run (on the computer where the ABBYY Recognition Server 3.5 IFilter is installed) must have read/write permissions to these folders. 2. Specify the image recognition schedule. Images can be recognized constantly or according to the schedule. For more information on creating a schedule, see Creating a Schedule in the Main Help.
ABBYY R ec o gnit io n S er ver 3. 5 S y st em Ad m inist r a t o r ’ s G uid e Connection Settings Connection protocols ABBYY Recognition Server can use the Named Pipes or TCP/IP protocol to connect to the computers where its components are installed. By default, immediately after installation the Named Pipes protocol is used. If a connection with the computer where one of the components has been installed is not established, you may not be able to register a Processing Station.
ABBYY R ec o gnit io n S er ver 3. 5 S y st em Ad m inist r a t o r ’ s G uid e After restarting the services do the following: 6. Close the Remote Administration Console component and run it again. 7. Open the Processing Station Properties dialog box for each Processing Station in the Details pane of the Processing Stations node. Make sure that the current connection status is Connected. Click OK. 8. Click the Refresh button on the toolbar of the Remote Administration Console.
ABBYY R ec o gnit io n S er ver 3. 5 S y st em Ad m inist r a t o r ’ s G uid e Troubleshooting The Server Manager fails to establish a connection with the Processing Station installed on a different computer • Make sure that the Server Manager and the Processing Stations services are started and run under the same user account which has all the required permissions (see Selecting a user account).
ABBYY R ec o gnit io n S er ver 3. 5 S y st em Ad m inist r a t o r ’ s G uid e When processing images, a “The Server Manager is out of disk space” warning appears on the computer where the Server Manager is running The Server Manager stores all the files queued for processing in its temporary files folder, the default path to which is \Bin\RecognitionServer3Temp.
ABBYY R ec o gnit io n S er ver 3. 5 S y st em Ad m inist r a t o r ’ s G uid e An access to file error message appears when working with the program When processing a large batch of images, some of these images disappear (they appear neither in the Output folder nor in the Exceptions folder), and at the same time there are a lot of files in the temporary folders of the Server (\Bin\RecognitionServer3Temp) and Processing Station (\Bin\ProcessingStation3Temp) and th
ABBYY R ec o gnit io n S er ver 3. 5 S y st em Ad m inist r a t o r ’ s G uid e Technical Support If you have any questions about how to install and use ABBYY Recognition Server 3.5 to which you cannot find answers in this System Administrator's Guide, please contact the ABBYY technical support service or authorized ABBYY partners. For contact information, please refer to the Support section at www.abbyy.com or to the ABBYY Recognition Server 3.5 Help file.
