Specifications

AUSOM & AUSOM News on the Internet12 v AUSOM News April 2009
AUSOM Incorporated
Ross House, Level 2, 247 Flinders Lane Melbourne
Phone/Fax [phone] all hours.
Email: [e-mail]
Notice of Annual General Meeting 2009
The Annual General Meeting of AUSOM will be held at 12 noon Saturday 2nd May 2009. The meeting will take place in Meeting Room 1, Melbourne PC User Group Office, Chadstone Place, Chadstone Shopping Centre, Chadstone. The ordinary business of the Annual General Meeting shall be: 1) To confirm the minutes of the Annual General Meeting held on 3rd May 2008 2) To receive from the Committee, reports upon the transactions of the Association during
the preceding financial year (2008)
3) To present awards as a gesture of appreciation to those who have helped the
Association in this and previous years
4) To elect Officers of the Association and the Ordinary Members of the Committee 5) To receive and consider the statement submitted by the Association in accordance with
section 30 (3) of the Act [Associations Incorporation Act 1981]
6) The annual general meeting shall transact special business of which notice is given in
accordance with the Rules of the Association. NOTE
a. No business other than that set out in the notice convening the meeting shall be
transacted.
b. A member desiring to bring any business before the meeting must give notice of that
business in writing, by noon Friday 3rd April 2009, to the Secretary, who shall include that business in the notice.
c. Each member shall be entitled to appoint another member as his/her proxy by notice
given to the Secretary before 12.00 2nd May.
d. The notice appointing the proxy shall be on the proxy form [available from the
Secretary and also in this issue of AUSOM News].
ELECTION OF COMMITTEE Nominations of candidates for election as Officers of the Association or as Ordinary Members of the Committee:
I. Shall be made in writing, signed by two members of the Association and accompanied
by the written consent of the candidate and endorsed on the form of nomination [available from the Secretary, and also in this issue of AUSOM News]; and
II. Shall be delivered to the Secretary of the Association by noon Friday 24th April 2009 III. A list of nominees will be posted, by the secretary, to FirstClass by Tuesday 28th April.
Susan Jensen Secretary
AUSOM Form of Appointment of Proxy
I ...................................................................................................� Full Name(Please Print) of...........................................................................� ……..Address & Postcode(Please Print) Signature.......................................� Date.........................� Member No.....................� being a member of AUSOM appoint …………………………….………………………...…..
� � � � � � � Name(Please Print)
of ……………………………………………………………...Address & Postcode(Please Print) also being a member of AUSOM, or in that person’s absence, the Chairman of the Meeting, to vote on my behalf at the Annual General Meeting of the Society to be held on Saturday 2nd May 2009 and at any adjournment thereof. Election of Committee This section will only be required if the number of nominations exceed the number of vacancies. Nominations should be received by the secretary by noon Friday 24th April 2009 and will be known by Tuesday 28th April 2009 through the Secretary. Please write the name(s) where shown, of those for whom your proxy is to vote.
............................................... .........................................President � � Vice-President �
............................................... ...................................................Treasurer � � Secretary�
...................................................................................................Ordinary Member 1 � ...................................................................................................Ordinary Member 2 � ...................................................................................................Ordinary Member 3 � ...................................................................................................Ordinary Member 4 �
My proxy is authorised to vote in favour of/against* the following motion [insert details of motion] * delete option not applicable
� � � � � � Rule 19(1)
Please arrange for this form to be received by Susan Jensen by noon
Saturday 2nd May, - [e-mail]