User manual

Converting Microsoft Office files (Mac OS)
The default Acrobat installation adds two Convert To Adobe PDF buttons to the toolbar
that let you create Adobe PDF files quickly and easily from within Microsoft Word,
Excel, and PowerPoint. When using these buttons to create PDF files, define the
conversion settings in Distiller.
Note: Password-protected Excel files can't be converted to a PDF file. Also, many
PowerPoint features aren't converted when you produce a PDF file from a PowerPoint file
on Mac OS. For example, animations and transitions aren't converted.
To convert a Microsoft Office file to an Adobe PDF file:
1. Open Distiller, and select the Adobe PDF settings to be used for the file conversion. For
most users, the default settings are adequate. (See Using default Adobe PDF settings files.
For information on editing these settings and creating new settings, see
Creating custom
Adobe PDF settings.)
Important: The conversion of files to Adobe PDF is also based on the printer settings or
page setup you have chosen for your Microsoft application. For example, if you are using
Microsoft PowerPoint and choose Handouts from the print dialog box, the PDF file is
based on the Handouts version of the presentation.
2. Open the file in the Microsoft Office application.
3. Click one of the following buttons on the toolbar:
● The Convert To Adobe PDF button .
● The Convert To Adobe PDF And EMail button . The Adobe PDF file automatically
attaches to a new message in your default email application.
4. In the Save dialog box, specify a file name and folder in which to save the PDF file, and
click Save.
By default, the Adobe PDF file is saved in the same folder as the source file, using the
same file name but with a .pdf extension.
5. Click View File to view the converted PDF file in Acrobat. Click Done to return to the
Microsoft application.