User manual

Indicating text edits
You can use text edit comments in an Adobe PDF document to indicate where text should be edited in the
source file. These text edit comments do not change the actual text in the PDF document. Instead, they
indicate which text should be deleted, inserted, or replaced in the source file from which the Adobe PDF
document was created. Text in the document marked to be deleted appears crossed out. Text to be inserted
appears in a pop-up window, and a caret indicates where the text is to be inserted. (See Marking up AutoCAD
drawings (Windows).) You can also highlight or underline selected text. (See Highlighting, crossing out, and
underlining text.)
In Windows, you can export text edit comments directly to a Microsoft Word or an Autodesk AutoCAD
document that the PDF document is based on to incorporate your edits. To use this feature, you must use
PDFMaker in Word or AutoCAD to create the PDF document. If your text edits will be exported to a Word
document, make sure that the insertion comment is the exact text, including spaces and paragraph returns, that
you want added. If you add extra instructional words (such as "Add the following:"), they'll have to be deleted
manually from the Word document. (See Exporting comments to a Word document (Windows).)
Text Edits options A. Text is selected using the Replace Selected Text tool. B. New text is added to the Replacement
Text comment.
To indicate where text should be inserted:
1. On the Commenting toolbar, choose the Indicate Text Edits tool from the Text Edits pop-up menu.
2. Click between the words or characters where you want to insert text.
3. Do any of the following:
● Type the text you want to insert, or choose Insert Text At Cursor from the Text Edits pop-up menu and then,
in the pop-up window that appears, type the text to be inserted.
● To indicate that a new paragraph should be added, press Enter or Return, and then close the pop-up window
without adding text. The paragraph insertion caret
appears.
● To indicate that a space should be added, press the spacebar, and then close the pop-up window without
adding text. The space insertion caret
appears.
You can also indicate text edits by using the Select tool to select text or place the pointer, and then
choosing the Insert Text At Cursor command
from the Text Edits pop-up menu on the Commenting
toolbar. You can also right-click (Windows) or Control-click (Mac OS) selected text, and then choose Replace
Text (Comment).
To indicate where text should be replaced:
1. On the Commenting toolbar, select the Indicate Text Edits tool from the Text Edits pop-up menu.
2. Select the text you want to replace.
3. Press Enter or Return, or choose Replace Selected Text from the Text Edits pop-up menu, and then do one of
the following:
● Type the text to be inserted or added. This text appears in a pop-up window. Any selected text is crossed out.
The insertion caret
appears.
● To indicate that a new paragraph should be added, close the pop-up window without adding text. The
paragraph insertion caret
appears.
To indicate which text should be deleted:
1. On the Commenting toolbar, choose the Indicate Text Edits tool from the Text Edits pop-up menu.
2. Select the text, and then press Backspace or Delete, or choose the Cross Out Text For Deletion command
from the Text Edits pop-up menu.
To associate a note with a text edit:
1. Using the Indicate Text Edits tool , select the text.
2. Choose Add Note To Selected Text from the Text Edits pop-up menu on the Commenting toolbar.
Note: If you export your text edits to Microsoft Word, any text you add to the pop-up that's associated with an
insert, replace, or delete text edit is imported with the text edit. (See Tips for exporting comments to a Word
document.)
To delete text edit markups:
Do one of the following:
● Right-click (Windows) or Control-click (Mac OS) the markup, such as the highlighting or cross-out, and then
choose Delete.
● Select the Hand tool , click the markup, and then press Delete.
If markup comments are stacked, use the Comments List to delete the markups. (See Using the Comments
List.)