User manual

Participating in an email-based review
When you open the attached PDF document as part of an email-based review, a tracked
copy of the document opens with a Document Message Bar, which indicates that the
document is part of a review. You must use the tracked copy of the review document to
ensure that your comments appear in the Tracker window and merge into the initiator's
original document automatically when you send them. You can use the tools on the
Commenting toolbar to add comments, and then send the comments back to the initiator.
Note the following:
● Acrobat 7.0 and Adobe Reader 7.0 are recommended for participating in email-based
reviews. You can use Acrobat 6.0, but some features aren't available. If the PDF document
includes additional usage rights, Adobe Reader 7.0 and 6.0 users can add comments to the
document. (See Reviewing documents with additional usage rights.
● If you save the email attachment to a new location or create a copy by using the Save As
command, the resulting copy becomes the tracked PDF document, and earlier versions are
no longer tracked. The Send Comments button doesn't appear on the Commenting toolbar
when untracked PDF documents are open.
● If you open the email attachment a second time (by double-clicking the attachment in the
email message), Acrobat alerts you that it will open the tracked copy that contains your
comments, provided you saved the PDF attachment after adding comments.
● When you send your comments to the initiator, the tracked PDF document with your
comments is sent. (If you use Acrobat 6.0 or Adobe Reader 6.0, comments are sent in
FDF.) If you want to share your comments with people besides the initiator, add their
email addresses to the To box in the email when you send your comments.
● Comments hidden by filtering are not included when you send the comments to the
initiator. (See Showing and hiding comments.)
To participate in an email-based review:
1. Open the PDF attachment in your email application.
2. Save the PDF document to a reliable location so that you have the option of reviewing the
document later. This copy is now your tracked copy of the PDF document.
3. Use the tools on the Commenting toolbar or Drawing Markups toolbar to add notes and
mark up the document. (See About adding comments.)
4. When you're finished adding comments, save the document, and then click Send
Comments in the Commenting toolbar. A PDF document containing your comments is
attached to an email message that you can send back to the initiator. If you need help
configuring your email application, see Using email in a review.
Note: If the PDF document you're sending exceeds the 10 MB file size limit for
comments, Acrobat offers to send your comments as an FDF attachment instead. To adjust
the value for this limit, choose Edit > Preferences (Windows) or Acrobat > Preferences
(Mac OS), select Reviewing, and enter the new value for the Send Comments As FDF For
Files Greater Than [#] MB box.
5. If you want to send additional comments, open the version you saved, add or edit your
comments, and click the Send Comments button again. The initiator receives the new and
edited comments. Unedited comments are not duplicated, and deleted comments are not
deleted in the initiator's document. If you did not save the document during the first
review, reopen the email attachment that the initiator sent to add new comments.
6. To share your comments with other reviewers, choose Comment > Send Comments, and
type their email addresses in the Send Comments window.
To reuse the PDF document when the review is completed, hide the Document
Message Bar by right-clicking (Windows) or Control-clicking (Mac OS) between the
Document Message Bar and the document title bar, and choose Hide Document Message
Bar from the pop-up menu. Then, save and rename the PDF document.