User manual

Exporting and importing comments
When you participate in an email-based review or a browser-based review, you don't need
to use the Import and Export commands to send and receive comments. Comments are
exported and imported as part of the review process. If you're not participating in one of
these reviews, you may need to export the comments and send them to someone, or import
the comments that you have received.
When you export comments, you create a Form Data Format (FDF) file that contains only
comments. Consequently, FDF files are usually smaller than Adobe PDF files. You or
another reviewer can then import the comments from the FDF file into the original PDF
document. Comments can also be imported from a PDF document. You cannot open and
view FDF files on their own. You can export comments to and import comments from an
XFDF file, which is an XML-based FDF file.
To export comments to Microsoft Word files, see Exporting comments to a Word
document (Windows).
To export comments to AutoCAD drawings, see Exporting markups to an AutoCAD
drawing.
To export all the comments in a document:
1. In the document, choose Comment > Export Comments > To File (Windows) or
Comment > Export Comments (Mac OS).
2. From the Save As Type menu (Windows) or Format menu (Mac OS), choose Acrobat
FDF Files (*.fdf) or Acrobat XFDF Files (*.xfdf).
3. Select the folder where you want to export the comments, and then name the export
document.
4. Click Save to create an FDF file that contains only the comments. (When imported, the
comments maintain the same location and position they occupied in the original file.)
To export only selected comments in a document:
1. In the Comments List, select the comments you want to export.
2. From the Options menu in the Comments List, choose Export Selected Comments.
3. From the Save As Type menu (Windows) or the Format menu (Mac OS), choose Acrobat
FDF Files (*.fdf) or Acrobat XFDF Files (*.xfdf).
4. Specify a file name and location, and then click Save.
To import comments:
1. In the document that you want to receive comments, choose Comments > Import
Comments.
2. From the Objects Of Type menu (Windows) or the Show menu (Mac OS), choose Acrobat
FDF Files (*.fdf), Adobe PDF Files (*.pdf), Acrobat XFDF Files (*.xfdf), or All Files (*.
*).
3. Double-click the name of the document with the comments.
The comment positioning matches that of the file they were imported from. If comments
appear out of place, the source and recipient PDF documents are likely different. For
example, if you import comments from a ten-page document to a two-page document,
only comments from the first two pages appear.