Notary Service 23.
Table of contents About the notary service 3 How notarization works 3 User roles 3 Limitations 4 Supported web browsers 4 Using the notary service 5 Activating the account 5 Accessing the notary service web interface 5 Using the notary service as a notary user 5 Notarizing files 5 Verifying file authenticity 7 Signing files 9 Document templates Using the notary service as a notary administrator Administering the notary service 17 18 Managing API keys 18 Administering user account
About the notary service The notary service is a complex blockchain-based solution that enables you to do the following: l Notarize a file. l Check whether a notarized file (or its copy) is authentic and unchanged since it was notarized. l Send a file to multiple people to sign it electronically, and then notarize the signature certificate. The service is available through a web interface called the notary console. How notarization works To notarize a file, you need to upload it to the cloud storage.
Limitations l Files that are larger than 1 GB cannot be notarized by using the notary console. This is possible only via the notary service API, by sending a pre-calculated hash of a file to the notary service. l Files that are larger than 1 GB cannot be signed by using the notary console. This is possible only via the notary service API, by sending a link to the file to the notary service.
Using the notary service Activating the account After signing up for the service, you will receive an email message containing the following information: l An account activation link. Click the link and set the password for the account. Remember your login that is shown on the account activation page. l A link to the notary console login page. Use this link to access the console in the future. The login and password are the same as in the previous step.
The software calculates a hash code for each file. The statuses of the files change to In progress. The usage of the Notarizations quota is increased by the number of the files. 5. Wait until each file status changes from In progress to Notarized. The notarization process can take up to 70 minutes. To reduce the cost of each notarization, the notary service collects hashes throughout an hour, then builds a hash tree based on these hashes and sends the hash tree root to the blockchain ledger.
Note You can copy the values of the File hash (SHA-256), Certificate ID, or BLOCKCHAIN RECEIPT of the notarization certificate by clicking the corresponding Copy to clipboard icon. To download the notarization certificate of a file 1. Click Notarized Files. 2. Find the file in the list. Notarization certificates are available only for files with the Notarized status. You can filter files by status; sort files by name, status, notarization, and upload dates; or use search. 3. Click the file name. 4.
4. Click Browse, and then select the file whose authenticity you want to verify. You can select multiple files. Once you select a file, the software starts uploading it to the cloud storage. 5. Specify the file certificate ID to confirm your right for this file verification. 6. Click Verify. 7. The software displays the verification reports for the selected files. l If a file is authentic, its status is Notarized. l If a file is not authentic or has never been notarized, its status is Not notarized.
l If the file is authentic, its status is Notarized. l If the file is not authentic or has never been notarized, its status is Not notarized. l If the file is still being notarized, its status is In progress.
For files that cannot be converted to .pdf format, after the file is signed, the notary service generates a signature certificate that contains the collected signatures. This certificate is then notarized by using the notary service. The signed files are not notarized. Signing a file as the only signer You can upload a file and sign it electronically as the only signer. To upload a file and sign it electronically as the only signer 1. Click Signed files. 2.
15. Click View and download notarization certificate, and then click View and download notarization certificate to download the notarization certificate for the eSignature certificate. The notarization certificate becomes available within 70 minutes after the signing process is complete. Sending a file for signing by multiple signers You can upload a file and send it for eSignature to multiple signers. To send a file for signing by multiple signers 1. Click Signed files. 2.
1. Click Signed Files. 2. Find the required file in the list. You can filter files by status; sort files by name, status, signature, and upload dates; or use search. 3. Click or click the file name, and then click Download. To delete a signed file from the cloud storage 1. When you delete a signed file from the cloud storage, its eSignature certificate is also deleted.
Document template fields The process of creating a document template consists of uploading a file that contains the main information, and adding predefined or custom template fields to it. There are two kinds of document template fields: Signer fields and Custom fields. Signer fields are strictly predefined fields for the signer's information. You can add and remove signer fields from a template, and configure if they are required or optional, but you cannot change their name.
Note After you click a field, it appears on the template. You can drag the field to change its position in the template. You can also drag the corresponding edges of the field to change its size. 6. [Optional] For each additional signer that you want to add: a. Click Add signer. b. Add at least one of the Signer fields to the template. 7. [Optional] To add a custom field, in the Custom fields tab: a. Click the pencil icon next to the Custom field label. b.
Column name Description Created documents Number of files that were created using this template. Created Date and time when the template was uploaded. ID System ID number of the template; generated automatically. Previewing a document template To preview a document template 1. In Signed files > Templates, find the document template that you want to preview. 2. Click and then click Preview. 3. After you finish the preview process, click Done.
Note The email addresses that you enter will be used to send an email to all the signers of the file. This email contains a link that the signers can use to view and sign the file electronically. 6. If the template includes custom fields, click Next. If not, go to step 8. 7. In the custom fields, fill the information. Note The length of the custom fields is limited to 250 symbols. 8. Click Preview and create. 9. If the information in the file is correct, click Create.
Using the notary service as a notary administrator When working with templates, notarized and electronically signed files that he or she owns, the notary administrator can perform the same functions as a notary user. For more information, see "Using the notary service as a notary user" (p. 5).
Administering the notary service This section describes the functionality that is available only to the notary service administrators. Managing API keys The notary service can be integrated with third-party systems by using the notary service application programming interface (API). For more information about using the API, refer to the developer's guide at https://developer.acronis.com/doc/notary/v2/guide/. A notary service administrator can create and manage API keys for the integrations.
4. Confirm your decision. All integrations that use this key will stop working. There is no way to recover a deleted API key. Administering user accounts and quotas Administering user accounts and service usage quotas is available in the management portal. To access the management portal, click Management Portal when logging in to the notary service or click the icon in the upper-right corner, and then click Management portal.
l Document templates This quota defines the maximum number of document templates that the customer can save. Notifications To change the notifications settings for a user, select the user on the Users tab, and then click the pencil icon in the Settings section. The following notifications settings are available: l Quota overuse notifications (enabled by default) The notifications about exceeded quotas.
Index A About the notary service 3 Accessing the notary service web interface 5 O Operations with notarized files 6 Operations with signed files 11 Activating the account 5 P Administering the notary service 18 Administering user accounts and quotas 19 Public verification page 9 C Creating a document from a template 15 Q Quotas 19 Creating a document template 13 S D Sending a file for signing by multiple signers 11 Document template fields 13 Signing a file as the only signer 10 Document template
