User manual

System Operations
This section gives an overall summary of how TAS2000 works. TAS2000 can be divided into
following sections:
1. Master Maintenance
a) Cost Centre: Upto 9 characters. At least one CC should exist. It is a good idea to use 9
character code (CC basis + CostCentre) that matches with PPR2000 – if also purchased.
b) Employee:
• Create new employee
Mark shift A1
Ex-employee - Mark shift X1
Temporary suspension - Mark Shift S1
Enter Cost Centre (new CC can be created by double clicking CC field)
2. Cyclic Operations
They are tasks that are to be done on a regular basis.
A) Daily Operations
i) Employees register their attendance when they come in or go out of the company as per
company norms (method can be badges or finger print or manual entry in evaluation).
ii) For better control and immediate corrective action, following reports are obtained:
a) List of employees who did not come to duty (absentees) is taken any time in the shift.
• If the employee is on leave but shown absent, mark him “On Leave” using
Employee Maintenance form.
• If the employee scanning is temporarily suspended (may have been ‘loaned’ to
another site) but shown absent, mark his shift “S1” using Employee Maintenance
form.
• If a person works for less than pre-set hours, he is deemed to be absent.
b) List of employees have swiped once only (have come to duty).
c) List of employees who swiped OUT (2, 4 or 6 swipes).
d) List of employees who swiped 1, 3 or 5 times (Incomplete Attendance)).
iii) After the shift is over, time keeper goes to “Daily Attendance” form. If any adjustments are
to be made in attendance, time keeper makes it in this form. Only T/K Adj and Sick Hrs
fields can be edited in this form. All other fields are read-only,
If ATS terminal is in use (Not Applicable For Evaluation or TR4XXX terminals)
After all employee records are created/modified, go to Terminal Interface Module of
TAS2000 (NOT AccuCom) and first
• Click “Edit Terminal Settings”, and then
• Click “Update Terminal Settings”
This will update the Terminal with latest information. This step is again required
whenever a new employee is added or old removed from Employee Master
.
Part 5