User Guide

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ADOBE INCOPY CS2
User Guide
File type overview
You can open and save InCopy documents as several different file types.
Assignment files (.inca) These files are a subset of the InDesign document. They display content and styles, as well
as page geometry from the parent InDesign file. Assignment files can display different levels of visual fidelity
(wireframe, assigned spreads, or all spreads). The InDesign user sets these options before creating the assignment
file. Only InDesign users can create assignment files; only InCopy users can open assignment files.
InCopy CS2 content files (.incx) This is the default file type when exporting stories or graphics from InDesign, and
when saving or creating new documents using InCopy. When opened as stand-alone files, these files display content
and styles, but no page geometry (layout information from an InDesign document). This file type appears as InCopy
Interchange in the Save As dialog box.
Template files (.inct) Templates are useful starting points for stand-alone documents, because you can preset them
with page size dimensions, text area dimensions, styles (paragraph and character), XML tags, swatches, pretagged
sample content, andsoon. Template filesopenas“Untitled”documents anddisplay contentand styles,but no page
geometry (layout information from an InDesign document). This file type appears as InCopy Interchange Template
in the Save As dialog box.
InDesign files (.indd) These files provide full fidelity of the InDesign document, including content, styles, and
layout of all page items. InCopy users can edit only those content items made available to them by InDesign users.
Other items can be viewed in full fidelity, but not edited.
InCopy CS files (.incd) To open InCopy CS2 documents in InCopy CS, you must save them in .incd format, the file
format used by the InCopy CS application. Be aware that content created by new functionality in InCopy CS2 may
be modified or omitted when you open the file in InCopy CS. For example, graphics (a new feature of InCopy CS2)
will drop out. This file type appears as InCopy CS Document in the Save As dialog box.
Note: You can also open several different types of text files. For details, see “Adding text” on page 145.
To export InCopy documents
You can save all or part of an InCopy document in a different file format. In most cases, each component (for
example, text frames and graphics) in an InCopy document is exported to a separate file. The exception is exporting
an InCopy document to Adobe PDF, which copies all of the text and graphics in a document to a single PDF file.
1 Do one of the following:
• To export text, click in the text with the Type tool .
• To export a graphic, click the graphic with the Position tool .
2 Choose File > Export.
3 Specify a name and location for the exported content, and then select a format under Save as Type.
The XML format appears in the list only if XML tags have been added to the document. If you are exporting text and
don’t see a listing for your word-processing application, you might need to export the text in a format that the appli-
cation can import, such as RTF. If your word-processing application doesn’t support any of the InCopy export
formats, use the Text Only (ASCII) format.
Note: Exporting in ASCII format removes all character attributes from the text. To retain all formatting, use the InCopy
Tagged Text export filter. (See “Tagged-text import options” on page 149.)
4 Click Save to export the content in the format you’ve selected.