User Guide

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ADOBE INCOPY CS2
User Guide
• Identify the user working on the file.
• Notify users when an InCopy content file is out of date, is being used by someone, or is available for editing.
Methods of notification include alert messages, frame icons, status icons in the Links palette, and status icons in
the Assignments palette.
Note: The Assignments palette in InDesign CS2 replaces the Story List palette from InDesign CS.
Looking at a basic managed-file workflow
When you establish workflow management between InCopy and InDesign, writers and editors can compose, rewrite,
expand, and edit documents at the same time that layout artists are preparing the layout. A typical workflow consists
of the following steps:
Note: This workflow assumes that you have a basic InDesign template with layout geometries, styles, and placeholder
text. Layout geometries include page dimensions as well as text and graphics frames. InCopy uses these items to show
proper copyfit information.
1. In InDesign, create assignments and add content to them.
This incorporates exported text and graphics frames into the managed process, where they become available to
InCopy users for writing and editing.
2. In InCopy, open the assignment file.
Only the files containing content assigned to you appear in the Assignments palette. When you view the document
in Layout view, only the pages with assigned objects appear.
3. In InCopy, check out and edit a story or graphic.
Whenever you save the file, the changes are saved on the file system and anyone working on that document (the
InDesign layout or another managed content file in the document) receives notification of the changes. Those users
can update the content to view the latest changes. The content remains checked out to you until you check it in.
4. In InDesign, work on the layout.
Regardless of whether the content files are being edited in InCopy, InDesign users can work on the document layout;
they don’t have to check out the document in order to do this. Whenever the InCopy user saves the checked-out
content, the InDesign user can update that content within the layout to see the latest revisions.
5. In InCopy, continue working.
When finished with your edits, check in the content. Other users are able to check out the content and work on it.
If a user is modifying the layout in InDesign simultaneously, you can update and view the layout geometry as you
work.
6. Repeat steps 2-5 as needed.
Multiple users can check out different content files in the same InDesign document simultaneously, or a single user
can check out multiple content files.
7. In InDesign, make sure that all the content is checked in.
The managed workflow makes it possible to know who has checked out a file. Once content files are checked in,
InDesign users can check out the files to finalize the layout as necessary.