User Guide

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ADOBE INCOPY CS2

User Guide

To enter user identification

If you forget to specify a user name using this method, you are prompted to enter one when you attempt your first

workflow action.

1 Do either of the following:

• Choose File > User.

• Choose User from the Assignments palette menu.

2 Type a unique name and click OK.

Note: The Color pop-up menu in this dialog box is for identifying editorial notes and tracked changes. You can choose

the color now if you want, but it does not affect anything you do in a managed workflow.

Exporting content from InDesign

Exporting content from InDesign to InCopy establishes a link between the two applications. You export InDesign

text frames, graphics frames, and their contents to InCopy using either of two methods:

• Create a container file (.inca extension)—called an assignment—and add related groupings of document items

(such as the text and graphics of a story) to the assignment so they can be worked on together.

• Export text and graphics frames separately (including placeholder frames) using the Edit > InCopy > Export

menu commands.

Both methods export InCopy content as INCX files.

Small icons appear at the top right of exported frames in InDesign and InCopy, and in the Assignments palette and

Links palette. These icons indicate the status of managed frames, and differentiate managed frames from those that

are not part of the workflow. All exported content appears in the Assignments palette. Content exported using the

menu commands appears in the Unassigned InCopy Content section of the Assignments palette list. While both

methods establish a controlled connection between InCopy content and an InDesign document, the primary

method for linking content is to use assignment files.

Exporting content makes it available for users to check out for editing while maintaining a link to the original

InDesign document. (This link is made from within InDesign; you cannot create the link from InCopy.) The

InDesign connection can be made before the InCopy user starts working on the content, while the work is in

progress, or after the work is finished.

Once the content is exported, InCopy users can see (but not change) the page layouts, styles, and so forth, as they

appear in the InDesign document.

Note: You can also create text or graphic contents using InCopy and then place them in InDesign.