User Guide

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ADOBE INCOPY CS2
User Guide
Assignment file options (InDesign)
When you create or modify an assignment file, you can set the following options:
Assignment Name The unique identification of the assignment in the Assignments palette, for example “Ocean
article.” This name can be different from the name in the file system, but must conform to the file naming conven-
tions of the operating system.
Assigned To The unique identification of the user assigned to the files. The user’s name appears in parentheses
following the assignment name in the Assignments palette. Entering a name here is for informational purposes only;
it does not grant special rights or permissions to the user.
Color Displays a list of colors for adding a distinctive highlight to the frames of the current assignment in the
document window, and to the assignment names in the Assignments palette. This color coding differentiates frames
that belong to one assignment from unassigned frames or from frames belonging to another assignment. To toggle
the display of this color coding, choose View > Show/Hide Assigned Frames. In InCopy, the color coding is visible
only in Layout view.
Note: If toggling the display of assigned frames produces unexpected results, it might be because those frames are also
tagged forXML andthe View >Structure >ShowTaggedFrameshas been turned on.You cannot show assigned frames
and tagged frames at the same time.
Placeholder Frames Lets InCopy users see the text and graphics frames in the assignment as well as boxes (or other
shapes) representing all other frames on those InDesign pages. All frames and placeholders accurately reflect the size,
shape, and location of the InDesign originals. Placeholder frames are empty shapes that do not show any of the
content in the InDesign document. The Placeholder Frames option provides the least amount of fidelity, and is
therefore the fastest in terms of performance. In InCopy, the placeholder frames are visible only in Layout view, and
are gray so users can distinguish them from empty frames in their assignment. InCopy users cannot check out and
edit placeholder frames.
Assigned Spreads Lets InCopy users see all assigned frames, as well as the entire contents of other frames, which
are not part of the assignment, on the same spread. In InCopy, content in frames outside an assignment is not
editable, and is visible only in Layout view.
All Spreads Exports all content in the InDesign document to the assignment file. This option provides the
maximum amount of fidelity, and is the slowest in terms of performance. This is because the assignment file displays
the design and layout of every page, including pages not relevant to the section a user is editing.
To add content to existing assignments (InDesign)
1 Save the InDesign document.
2 Select the text and graphics frames you want to add.
3 Do one of the following:
• From the Assignments palette menu, choose Add To Assignment, and then select the assignment.
• Choose Edit > InCopy > Add [option] to Assignment, and then select the assignment.
4 Choose Update All Assignments from the Assignments palette menu to make the content files available to InCopy
users.
Note: You can add content only to assignments in the same document. However, you can import the same content into
multiple documents and add it to an assignment in each of those documents.