User Guide

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ADOBE INCOPY CS2
User Guide
Include XMP Information Embeds Adobe XMP (Extensible Metadata Platform) information into a story.
Encoding Allows selection of either UTF8 or UTF16 unicode encoding, which is required as a new InCopy file is
created. The InCopy format is based on XML and requires this encoding for XML file creation.
• UTF8 Contains all the characters needed for the language structure of HTML in 8-bit characters, which are the
same as those in ASCII.
• UTF16 Is easier for software writers to use and is more efficient for world languages. Generally, software that
supports world languages uses UTF16 internally.
To recreate missing assignment files (InDesign)
If youmoveordeleteanassignmentfile, andthenopenthe InDesign document from whichitwas created, InDesign
won’t know where the assignment file is located. You need to recreate the assignment file so InDesign can find it.
1 To recreate the assignment file in the original location, do one of the following in the Assignments palette:
• Select the missing assignment (it will still be listed in the palette) and choose Update Selected Assignments from
the palette menu.
• Choose Update All Assignments from the palette menu.
2 To recreate the assignment file in a new location, do one of the following in the Assignments palette:
• Select the assignment and choose Change Assignment Location from the palette menu. Specify a location and
name for the new file.
• Double-click the assignment name. In the Assignment Options dialog box, click the Change button to specify a
location and name for the new file.
Workflow icons
Icons can appear on text and graphics frames, in the Links palette, the Assignments palette, and in the story bar
(InCopy only). Edit status icons appear next to the managed file in the Links palette and Assignments palette, and
communicate content status. Text frame icons appear on a text frame that contains a linked InCopy story (in the
Layout view in both InDesign and InCopy). These icons also communicate content status and can be used to differ-
entiate between managed and unmanaged content. The associated tool tip indicates editing status and ownership. To
view the text frame icons, make sure that frame edges are showing in InDesign and InCopy (View > Show Frame
Edges).
Note: (InDesign) The InDesign document window must be in Normal Mode for the frame edges show. (Click the Normal
Mode button
at the bottom left of the toolbox.)
Icon Name Location
Available Links palette (InDesign),
Assignments palette
(InDesign and InCopy),
text frames, and graphics
frames
In Use by [name] Assignments palette, text
frames, and graphics
frames
Editing Assignments palette, text
frames, and graphics
frames