User Guide

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ADOBE INCOPY CS2
User Guide
To update content while opening a managed document (InDesign)
1 Choose File > Open, locate the file you want to open, and click Open.
2 Click Yes when prompted to update the document with the modified content on the file system.
3 Do one of the following:
• To let InDesign update the links, click Fix Links Automatically.
• To fix links manually, click Don’t Fix, and then, in the Links palette, select the file to update and choose Update
Link from the palette menu.
To update content while working (InDesign)
❖ Do one of the following:
• Select the text or graphics frames in the layout and choose Edit > InCopy > Update Content.
• Select the text or graphics frames in the Links palette, and click the Update Link button or choose Update Link
from the palette menu.
To update content while working (InCopy)
❖ Do one of the following:
• Click an insertion point in the text frame to select it, and then choose File > Update Content.
• Select the content in the Assignments palette, and then click the Update Content button or choose Update
Content from the Assignments palette menu.
Updating the InDesign layout
InDesign users can modify the layout (for example, change the size or location of the text frames of a story) and save
the changes while InCopy users are modifying the text of these text frames. The way InCopy users are notified about
layout changesdepends on whethertheyhaveopenedanassignmentfileorhavechecked outindividualcontent files
and also opened the linked InDesign file.
Consider the following:
• If an InDesign user changes the layout of frames in an assignment, the user must update the assignment to make
thedesignchangesavailable to InCopy users. InDesign does notautomatically update assignment fileswhenthe
document is saved.
• Once the InDesign user updates the assignment, the Out of Date icon appears next to the assignment in the
InCopy Assignments palette. The InCopy user must update the design to see the current layout.
• If an InDesign user changes the layout of exported content that is not part of an assignment, the Out of Date icon
appears in the story bar separator in Galley and Story views. InCopy users can update the currently active
InDesign document with the latest layout and style changes.
Updating the layout in InCopy is useful for copyfitting tasks, because the latest appearance and line breaks are visible
in Layout and Galley views.