User Guide

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ADOBE INCOPY CS2
User Guide
You can import files created in the recent versions of Microsoft Word. If you are placing a file from a different word-
processing application or from Word 95 for Windows or earlier, such as Word 6, open the file in its original appli-
cation and save it in a compatible Word format or in RTF, which preserves most formatting.
See also
“To place (import) text” on page 145
Microsoft Word and RTF import options
If you select Show Import Options when placing a Microsoft Word file or an RTF file, or if you open a Word or RTF
file in InCopy, you can choose from these options:
Table of Contents Text Imports the table of contents as part of the text in the story. These entries are imported as
text only.
Index Text Imports the index as part of the text in the story. These entries are imported as text only.
Footnotes Imports Word footnotes as InCopy footnotes. Footnotes and references are preserved, but renumbered
based on the document’s footnote settings.
Endnotes Imports endnotes as part of the text at the end of the story.
Use Typographer’s Quotes Ensures that imported text includes left and right quotation marks (“ ”) and
apostrophes (’) instead of straight quotation marks (" ") and apostrophes (').
Remove Styles and Formatting from Text and Tables Removes formatting, such as typeface, type color, and type
style, from the imported text, including text in tables. Paragraph styles and inline graphics are not imported if this
option is selected.
Preserve Local Overrides When you choose to remove styles and formatting from text and tables, you can select
Preserve Local Overrides to maintain character formatting that is applied to part of a paragraph. Deselect this option
to remove all formatting.
Convert Tables To When you choose to remove styles and formatting from text and tables, you can convert tables
to either basic, unformatted tables or unformatted, tab-delimited text.
If you want to import unformatted text and formatted tables, import the text without formatting, and then copy and
paste the tables from Word into InCopy.
Preserve Styles and Formatting from Text and Tables Preservesthe Word document’s formatting in InCopy.You
can use the other options in the Formatting section to determine how styles and formatting are preserved.
Manual Page Breaks Determines how page breaks from the Word file are formatted in InCopy. Select Preserve Page
Breaks to use the same page breaks used in Word, or select Convert to Column Breaks or No Breaks. For information
on breaking text, see “To add column, frame, and page breaks” on page 157.
Import Inline Graphics Preserves inline graphics from the Word document in InCopy.
Import Unused Styles Imports all styles from the Word document, even if the styles are not applied to text.
Track Changes If Track Changes is turned on, selecting this option causes highlighting and strikeout to appear
when you edit the imported text; deselecting this option causes all the imported text to be highlighted as a single
addition.
Import Styles Automatically Imports styles from the Word document into InCopy. If a yellow warning triangle
appears next to Style Name Conflicts, then one or more paragraph or character styles from the Word document has
thesamenameasany InCopy style. To determinehow thesestyle name conflictsare resolved,selectanoptionfrom