User Guide

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ADOBE INCOPY CS2
User Guide
the Paragraph Style Conflicts and Character Style Conflicts menu. Choosing Use InCopy Style Definition causes the
imported style text to be formatted based on the InCopy style. Choosing Redefine InCopy Style causes the imported
style text to be formatted based on the Word style, and changes existing InCopy text formatted with that style.
Choosing Auto Rename causes the imported Word styles to be renamed. For example, if InCopy and Word have a
Subheading style, the imported Word style is renamed Subheading_wrd_1 when Auto Rename is selected.
Customize Style Import Lets youuse theStyle Mapping dialog boxtoselectwhich InCopy styleshouldbeusedfor
each Word style in the imported document. (See “To convert Word styles to InCopy styles” on page 189.)
Save Preset Stores the current Word Import Options for later reuse. Specify the import options, click Save Preset,
type the name of the preset, and click OK. The next time you import a Word style, you can select the preset you
created from the Preset menu. Click Set As Default if you want the selected preset to be used as the default for future
imports of Word documents.
See also
“To insert special characters” on page 155
Text file import options
If you select Show Import Options when importing a text file, you can choose from these options:
Character Set Specifies the computer language character set, such as ANSI or ASCII, that was used to create the text
file. The default selection is the character set corresponding to the default language of InCopy.
Platform Specifies whether the file was created using Windows or Mac OS.
Set Dictionary To Specifies the dictionary that the imported text should use.
Extra Carriage Returns Specifies how InCopy imports extra paragraph returns. Choose Remove at End of Every
Line or Remove Between Paragraphs. If you select either of these, you can select Keep Tables, Lists and Indents As Is
to preserve the extra paragraph returns associated with tables, lists, and indents.
Replace Replaces the specified number of spaces with a tab.
Use Typographer’s Quotes Ensures that imported text includes left and right quotation marks (“ ”) and
apostrophes (’) instead of straight quotation marks (" ") and apostrophes (').
Microsoft Excel import options
You can choose from these options when importing a Microsoft Excel file:
Sheet Specifies the worksheet you want to import.
View Specifies whether to import any stored custom or personal views, or to ignore the views.
Cell Range Specifies the range of cells, using a colon (:) to designate the range (such as A1:G15). If there are named
ranges within the worksheet, these names appear in the Cell Range menu.
Import Hidden Cells Not Saved in View Includes any cells formatted as hidden cells in the Excel spreadsheet.
Table Specifies how the spreadsheet information appears in the InCopy document. If you select Formatted Table,
InCopy tries to preserve the same formatting used in Excel. However, the formatting of text within each cell may not
be preserved. You can import the spreadsheet data in unformatted tables or unformatted, tab-delimited text.
Cell Alignment Specifies the cell alignment for the imported document.
Include Inline Graphics Preserves inline graphics from the Excel document in InCopy.