User Guide

ADOBE INCOPY CS2

User Guide

Apply next style Quickly apply a series of styles to a run of text as long as each style used specifies a Next Style in

its definition. For example, apply headline, subhead, byline, and body text styles to an article in one click. (See “To

apply sequential styles to multiple paragraphs” on page 193.)

Style mapping for Microsoft Word documents Specify how InCopy handles style name conflicts when importing

or opening Microsoft Word files. Save the style mapping as a preset to use when importing other Word files. (See “To

convert Word styles to InCopy styles” on page 189.)

Editorial productivity tools

Automated text macros

Automatically replace macro codes with the associated text by typing the macro and

pressing the spacebar. (See “To create a text macro” on page 163.)

Automated bullets and numbering Save time formatting lists by using the new automated bullets and numbering

features. (See

“Bulleted and numbered lists” on page 227.)

Notes Mode Work with notes in the intuitive way editors prefer, with a single context-sensitive keystroke to create,

split, or convert selected text into a note, or back to text again. (See “About editorial notes” on page 168.)

Stand-alone copyfit Define the text area and page size so you can copyfit text without an InDesign layout. Save

custom document setups as presets for ongoing use. (See “To create a stand-alone document” on page 97.)

Customizable change tracking Customize the way tracked changes are displayed on-screen. (See “To set change-

tracking preferences” on page 168.)

Overset text indicator Easily identify overset text while quickly entering uncomposed text in Story view. (See

“Copyfitting text” on page 177.)

Vertical depth ruler Display a vertical ruler along the edge of Galley and Story views to measure copy depth as you

edit or write copy. (See “To use the vertical depth ruler” on page 22.)

Position marker Set a position marker at a specific location in your text so you can easily jump to it using a shortcut.

(See

“To jump to a position marker” on page 153.)

Anti-aliasing preferences Adjust the anti-aliasing of text to suit your on-screen preferences. (See “To set Galley

view display preferences” on page 21.)

Versatile file support

Ability to save InCopy documents as templates

Easily transfer story settings such as styles, column widths, and

copy depth to an editor by saving an InCopy document as a template. (See “To define custom document presets” on

page 98.)

Enhanced support for Microsoft Word and RTF files Open and save RTF (.rtf), tagged text, and Text (.txt) files as

native documents in InCopy. Open Microsoft Word (.doc) files as untitled documents that preserve footnotes,

anchored objects, and change tracking, and then edit and save those documents in RTF to share back with writers or

editors working in Word. (See “Microsoft Word and RTF import options” on page 147.)

XML tagging of tables Tag tables, table cells, and table cell content, and easily export and re-import tagged table

content in InCopy files. (See “About XML and InCopy” on page 266.)