User Guide

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ADOBE INCOPY CS2
User Guide
To delete a text macro
1 Select the text macro you want to delete from the Text Macros palette list.
2 Choose Delete Macro from the Text Macros palette menu.
Important: Once you delete a macro, you cannot undo the deletion.
To insert macro text automatically
If Automatically Swap Macro Text is selected, macro codes are automatically converted to macro text while you type.
For example, if you created a macro code named “CDC,” when you type “CDC” followed by a word-ending character
such a space or period, “Center for Disease Control and Prevention” appears. The macro code is case-sensitive.
1 Make sure that Automatically Swap Macro Text from the Text Macros palette menu is selected. (A check mark
should appear next to it.)
2 Type the macro code followed by a word-ending character (space, comma, period, or paragraph return).
If you want to restore the macro code text, choose Edit > Undo until the macro code reappears.
To insert macro text
The Insert Macro Text command places the selected macro text at the current text insertion point.
1 Using the Type tool , click the location where you want to insert the macro text.
2 Do one of the following:
• Press the macro keyboard shortcut for the macro you want.
• Select the macro you want from the Text Macros palette, and choose Insert Macro Text from the palette menu, or
click the Insert Macro Text button
.
To swap text with macro text
The Swap Macro Text command searches the text immediately preceding the current text insertion point for any
defined macro code (case-sensitive) and, if one is found, removes the macro code and replaces it with the associated
macro text. For example, you have created a text macro for “Centers for Disease Control and Prevention,” and the
macro code is “CDC.” To use the macro, type The CDC, and then with the text insertion point placed immediately
following the macro code, choose Swap Macro Text. InCopy then searches the text immediately preceding the
insertion point and replaces “CDC” with the macro text “Centers for Disease Control and Prevention.”
1 Usingthe Type tool ,click to theimmediate rightofthe macro code that youwanttoreplace,orselectthe text
you want to replace.
2 Choose Swap Macro Text from the Text Macros palette menu, or choose Edit > Swap Macro Text.
Note: TheSwapMacro Text commanddoesnot continue to search theentiredocumentfor everyoccurrenceofthe macro
code. To find and replace all instances of a word or phrase, use the Find/Change command. (
See “Finding and changing
text” on page 158.)