User Guide

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ADOBE INCOPY CS2
User Guide
To display Accept All Changes and Reject All Changes buttons on the Track Changes toolbar, choose Customize from
the toolbar menu, select Accept All/Reject All, and then click OK.
To set change-tracking preferences
Preference settings let you control many tracking options. You can choose a color to identify your changes and select
what changes you want tracked: adding, deleting, or moving text. You can also set the appearance of each type of
tracked change, and you can have changes identified with colored change bars in the margins.
1 Choose Edit > Preferences > Track Changes (Windows) or InCopy > Preferences > Track Changes (Mac OS).
2 Select each type of change that you want to track.
3 For each type of change, specify the text color, background, color, and marking method.
By default, all three types of change use the text color and background user color, and deleted text is marked with
strikethrough and moved text is marked with and outline. (For information on changing the user color, see “To
change the user name and color” on page 168.)
4 To show change bars in the margin beside changed text, check the Change Bars option. Choose a color from the
Change Bar Color menu, and specify whether you want change bars to appear in the left or right margin.
5 Select Include Deleted Text When Spellchecking if you want to spell-check text marked to be deleted.
6 Click OK.
To change the user name and color
1 Choose File > User.
2 Specify the user name and color to be used for change-tracking and notes, and then click OK.
Using editorial notes
About editorial notes
Editorial notes are brief comments or annotations for yourself or other contributors. In Galley and Story views, all
notes are displayed inline (within the text), and the content of the note is displayed between note bookends
. In
Layout view,eachnoteisindicated by anoteanchor
. Thecontent of thenoteisdisplayed in theNotes paletteand
can be color-coded for each user.