User Guide

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ADOBE INCOPY CS2
User Guide
To show or hide the depth ruler
❖ Choose View > Show Depth Ruler or Hide Depth Ruler.
To change the units of measurement used for the depth ruler, change the Vertical setting in Units & Increments
Preferences.
Checking spelling
Checking spelling
You can check the spelling in a document or in all open stories. InCopy highlights misspelled or unknown words,
repeated words (such as “the the”), uncapitalized words, and uncapitalized sentences. When performing a spell
check, InCopy checks all XML content and expanded inline notes.
Note: When spell checking in Galley or Story view, an alert appears when a table is encountered, indicating that tables
can only be spell checked in Layout view.
When you check spelling, InCopy uses the dictionary for the languages you assigned to the text in your document.
InCopy uses the Proximity language dictionaries for both spelling and hyphenation. Each dictionary contains
hundreds of thousands of words with standard hyphenation breaks.
For stand-alone stories (stories not linked to an InDesign layout), you can customize language dictionaries to ensure
that any unique vocabulary you use is recognized and treated correctly. For example, when you run a spelling check
(Edit > Check Spelling), you can click Add and enter the settings you want.
See also
“To assign a language dictionary to selected text” on page 181
To check spelling
1 If your document includes foreign-language text, select the text and use the Language menu on the Character
palette to specify the language for that text.
2 Choose Edit > Spelling > Check Spelling.
Important: The Check Spelling command does not check collapsed stories in a multistory file. However, when you select
Change All or Ignore All, all collapsed stories and tables are affected.
3 From the Search menu, specify the range of your spell checking:
• All Documents (checks all currently open documents in Layout view, and all expanded stories in Galley and Story
views).
• Document (checks the entire document in Layout view, and expanded stories in Galley and Story views).
• Story (checks the current story—the default).
• To End of Story (checks only the text between the current insertion point and the end of the current story).
• Selection (checks only selected text; available only if text is selected).