User Guide

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ADOBE INCOPY CS2
User Guide
Note: If the InCopy story is linked to an InDesign layout with an embedded hyphenation list, the embedded list governs
spell checking and hyphenation.
To create or add user dictionaries
You can create a user dictionary, or you can add user dictionaries from previous InCopy or InDesign versions, from
a current InDesign dictionary, from files that others have sent you, or from a server where your workgroup’s user
dictionary is stored. The dictionary you add is used for all your InCopy documents.
1 Choose Edit > Preferences > Dictionary (Windows) or InCopy > Preferences > Dictionary (Mac OS).
2 From the Language menu, choose the language with which you want to associate dictionary.
3 Do one of the following:
• To create a new dictionary, click the New User Dictionary icon below the Language menu. Specify the name
and location of the user dictionary (which includes a .udc extension), and then click Save.
• To add an existing dictionary, click the Add User Dictionary icon , select the user dictionary file, which includes
a .udc or .not extension, and then click Open.
Note: If you can’t find the dictionary file, you might want to use your system Find command to locate the .udc files (try
using *.udc), note the location, and then try again.
The dictionary is added to the list under the Language menu. You can add words to the dictionary using the
Dictionary dialog box.
See also
“Using dictionaries in a workgroup” on page 184
To manage user dictionaries
1 Choose Edit > Preferences > Dictionary (Windows) or InCopy > Preferences > Dictionary (Mac OS).
2 From the Language menu, choose the language to which the dictionary belongs.
3 Do any of the following:
• To change the order of the user dictionaries, drag and drop them. The order of the dictionaries in the list is the
order in which the dictionaries are checked.
• To remove adictionaryfromthe list,selectitand clickthe Remove User Dictionary icon .You must have at least
one dictionary per language.
• If the language dictionary includes a question mark icon next to it, select the dictionary, click the Relink User
Dictionary icon
, and then locate and open the user dictionary.
To export word lists
1 Choose Edit > Spelling > Dictionary.
2 Choose the language from the Language menu and the dictionary from the Target menu that contains the list of
words you want to export.
3 Click Export, specify the file name and location, and then click Save.
The list of words is saved in a text file. You can edit this list of words in any text editor, and then import the word list.
You can also send the word list to others, who can import it into their user dictionary.